Board of Commissioners Regular Meeting

TOWN OF ROBBINS Board of Commissioners Regular Meeting Friday, October 28, 2022 – 9:45 AM apMeetingVenue Robbins Fire Department I. CALL TO ORDER PRESENT Mayor Pro Tem Nikki Bradshaw Commissioner Jody Britt Commissioner Kevin Stewart Commissioner Lonnie English Absent Mayor Cameron Dockery and Commissioner Brandon Phillips II. NEW BUSINESS -OCTOBER 28, 2022 LGC CAME IN WITH A SESSION LAW ON OCTOBER 1ST THAT STATES THAT THE UAL LIST CAME OUT AND DUE TO US NOT BEING CURRENT ON OUR AUDITS WE ARE ON THE UAL LIST WITH THE LGC. DUE TO RECENT LEGISLATION PASSED LGC REQUIRES ANY INSTALLMENT FINANCING OVER $50,000 OR LONGER THAN 5 YEARS MUST BE APPROVED BY LGC. SO OUR BORROWING POWER IS REDUCED. WE HAVE SPENT ALL WEEK WITH LGC IN CONTENTION ALL BUT FINALIZED AND DISBURSED PRIOR TO OCTOBER 1ST. HOWEVER LGC IS WORKING WITH US AND WE ARE ON THE AGENDA (CONSENT) VIA ZOON ON NOVMBER 1ST, EVERYTHING LOOKS LIKE IT WILL GO THRU. I KNOW THE QUESTION IS WHY THE AUDIT IS STILL BEHIND, LGC DID A LETTER OF CONCERN TO OUR AUDITOR WIL HUNEYCUTT AND HIS RESPONSE INCLUDED THE DRAFT OF OUR 2020-2021 AND THE NUMBERS ARE GOOD, WIL STATED THAT DUE TO STAFF TURNOVER AND WORKFLOW RATE HE HAS BEEN BEHIND ON OUR AUDIT. ONCE COMPLETE WE WILL BE REACHING OUT TO OUR LOCAL LEADERS TO ASSIST US WITH GETTING OFF THE UAL LIST. CREATIVE COLLATERAL PACAKGE, B/C OF AUDIT LATENESS WE COULDN’T USE USDA, COMMERCE DEPT OR ANY OF THE GOVERNEMENT ENTITIES SO WE HAD TO USE A BANK LOAN WHICH REQUIRES COLLATERAL. WHICH ARE OUR 3 MAIN PROPERTIES, WATER PLANT, RESERVOIR AND TOWN HALL. 90% OF THE VALUE FROM TOWN HALL. PART OF THE NEW STATUTES, WHEN YOU USE COLLATERIZED BANK LOANS YOUR COLLATERAL HAS TO BE DIRECTLY RELATED. THE LOOP HOLE IS AS ADVISED WE WILL BE CUTTING DOWN TREES AT THE TOWN HALL AND NEW TRESPASSING SIGNS AT THE RESERVOIR AND WATER PLANT. BRADSHAW- WANTS NEW SIGNS AT GREENSPACE MACK-THEY ARE ON ORDER-MEETING ON THE FIRST WITH LGC. I SHOULDVE UTILITZED OUR TOWN ATTORNYE DUE TO THE CHANGES. THERE IS A RESOLUTION THAT STATES THAT THE PROJECT IS RELATED. BRADSHAW- WHY ARE WE CUTTING TWO TREES? MACK- PARKING LOT BRADSHAW- MEDIAN OF PARKING LOT MACK- POWELL BILLS FUNDS FOR SIDEWALKS -WE ARE THE FIRST ONE IN THE STATE TO GO THRU THIS. THE NEXT BOARD MEETING WE WILL ADDRESS AND CLOSE THIS OUT. FINAL INSPECTION WILL BE DONE NEXT WEEK BY DAVID YATES AND THEN IT IS 30 DAYS. THESE SESSION LAWS ARE PASSED CONSTANTLY AND ITS HARD TO KEEP UP. SO WE ARE LUCKY TO HAVE LGC HELP. NEED A VOTE TO PAY FOR STREETS. BRADHSHAW MOTION NEED ONE BRITT MAKE A MOTION AYE BRADSHAW- CAN YOU LET US KNOW WHO TO CONTACT TO GET US OFF UAL LIST. MACK WILL FIND OUT WHO OUR REPS WILL BE AND DO A LETTER OF SUPPORT BRADSHAW- HOPEFULLY WITH LGC REACHING OUT TO OUR AUDITOR CLERK- CANT TALK ABOUT ANYTHING ELSE STEWART- MOTION TO ADJORN ALL IN FAVOR AYE  Motion made by Commissioner Britt. Voting Yea: Commissioner Britt, Commissioner Stewart, Commissioner English III. COMMISSIONER'S COMMENTS None IV. COMMISSIONER'S UPCOMING MEETING/EVENTS Change of Date to November 17th at 6pm and Robbins Fire Dept Motion to Adjourn Emergency Meeting by 9:55am Motion made by Commissioner Stewart. Voting Yea: Commissioner Britt, Commissioner Stewart, Commissioner English