November Board of Commissioners Regular Meeting

TOWN OF ROBBINS November Board of Commissioners Regular Meeting Thursday, November 17, 2022 – 6:00 PM apMeetingVenue Robbins Fire Department I. CALL TO ORDER II. INVOCATION – Mayor III. PLEDGE OF ALLEGIANCE – Mayor IV. PUBLIC COMMENT PERIOD NC G.S. 160A-81, 160A-81.1 Eric Williams speaking on behalf of the Old School, still cleaning up the debris and stuff and did have a question, I know there was a lawsuit and judgment that was placed on us is coming up close to a year next month. Curious, everyone is aware of who is doing the work for us, do I need to get an extension or are we set enough on the town trying to figure out which way to go. Mack: I will talk to ours, b/c everything is processed and make sure we do our own extension, I'll make sure there isn't any hard date. I'll do it thru ours. Eric: Appreciate it, that's all I had. Lynn Williams Update on Tommy the last we talked he is waiting on another guy to come crush. Would there be a problem if the pile of the crushed product sat there until he had it hauled off and try to speak on behalf of Tommy. V. CONFLICT OF INTEREST – Does any Commissioner have a conflict of interest concerning agenda items the Board will address in this meeting? VI. APPROVAL OF CONSENT AGENDA All items below are considered routine and will be enacted by one motion. No separate discussion will be held except on request of a member of the Board of Commissioners. Motion made by Mayor Pro Tem Bradshaw A. October Minutes from Regular Board Meeting B. Minutes from Emergency Board Meeting October 28, 2022 VII. RECOGNITIONS  Resignation of Stephanie Maness, Finance Officer VIII. PUBLIC HEARINGS A. Public Hearing/LGC Approval of Financing- Request to finance Road Paving Project 2022 not to exceed $350,000 (Clint Mack, Town Manager ) 6:05 For state statute 160A-20 notification of the public of any financing. Project is 99% done and dedicated to streets. Emergency meeting was valid, already sought contigency approval from the State Treasurer pending this public hearing to allow for public comment and transparency. This will be the public hearing if there are any comments. The lender is Fidelity Bank and it is a 10 year loan and payment is forecasted be to pay this off in a couple years. Citizen: Neal Johnson spoke out that he had NO COMMENT about that but when you come into Robbins from the crossroads, you hit one bump after another, and I know its a State Road but couldnt they do a better job. I noticed one pothole in front of a citizen's home that should be fixed b/c the citizen does so much for everyone. That's all I want to say. Dockery: No other comments Motion made by Commissioner Stewart. Voting Yea: Mayor Pro Tem Bradshaw, Commissioner Phillips, Commissioner Britt, Commissioner Stewart, Commissioner English IX. OLD BUSINESS A. Update on Municipal Parks Security in Parks promised to give an update from last meeting. Signs are up. There is a form, the deposit is a must to solve the problem. Stewart: has the damage been repaired Mack: Not the spackle Bradshaw: Spindles been repaired Mack: yes it has and security cameras are up (TC arrives) B. Municipal Trash Ordinance (tabled from October 13th meeting) Commissioner Phillips has brought up questions he has on the ordinances provided. (Citizen interrupts that they cannot hear) Mack: those are just examples provided and we have gotten complaints and their trash cans get knocked over and they lay in the road for hours and then we do code enforcement we have had to tell people to clean their trashcans b/c you walk up to the home and it smells so bad. Its a pretty common ordinance but the basic outline would be the day of trash pickup take it out to the road and back to your yard or behind it where its contained. Don't want to be too specific Phillips: It may be a certain problem in an area or two but I don't think we need a town ordinance to enforce it and my neighbors they leave it by the curb b/c its such a hassle to get it. I think we are spaced out enough that its not as big a problem. I could see  where its an apt building and there are 4-5 trash cans out front in the road where that's a problem. But I'm just not seeing it to the extent where we need to tell people when and where to put their trash can. That's just me, maybe the businesses. Mack: The conversation still goes on with Republic with commercial it just hasn't been a high priority. This is what I was asked to put on there, same request as always, don't make legislation that we are not gonna be able to enforce Phillips: Let me ask you this, the board or town complained about the apt buildings, is that something we can regulate without it being targeted to just apts. Mack: No I think our UDOs need to say multi family housing trash cans need to be behind the building. Dockery: I live in Forest Heights, and I have had citizens that complain that the trash cans stay on the street 7 days a week. Trash can falls over, trash blows into someone else's yard. The trash cans smell terrible when you are walking on the road for exercise. One of the citizens that lives near an appt asked me to see what the board could do. Mack: I can see what we can do, now that I know, I may be able to just talk to the property owner if there is a problem. If we cant then we can update the UDO. Bradshaw: I do want you to look at the commercial side. TC: obstructing the street with litter or creating a public nuisance with trash cans in the street may be a better way than an ordinance enforceable by law. Mack: Its simple, I can just take the trash can b/c its a service the Town provides and they sign to take care of the trash cans. Brandon : Not opposed to this if its a problem specifically. Bradshaw: Put something on the water bill please make sure pull in trash cans. Dockery: Table to next month. X. NEW BUSINESS A. Discussion of Bids from Demolition of Fire and Rescue Building Talking about the police building, none are time sensitive. Biggest part is in the demo there will need to be asbestos abatement. Looking at high risk chemical price, we are gonna get one more quote and see if we can get it cheaper. The asbestos is expensive. Asking board what to do...Brownsfield will not qualify this property. B/c we are the property owners we are at fault. We can start a project fund or we can wait til later in the year once projects are closed out and see where we are. Just trying to give you options. If you have any other options, let me know. Give us a little time and see what we get. We have not received any formal offers. Phillips: If it is tore down, what do we do with it? Bradshaw: Maybe Public Works Town Hall plans is what we should go back to. Just be a green lot. Stewart: Is school still interested in?  B. Resolution for Christmas Parade Road Closure Favorite time of year, we will have Selfies with Santa and Parade with Tree Lighting. We are working on the caboose. Dockery: Who picks the parade route? Brown: That time of day we run into lack of man power. Motion made by Commissioner Stewart. Voting Yea: Mayor Dockery, Mayor Pro Tem Bradshaw, Commissioner Phillips, Commissioner Britt, Commissioner English C. Resolution to Dispose of Town Property Actually don't need this b/c its all listed under $500 Inventory for Record -most is donated D. Budget Amendment 4-6 and Sewer AIA Budget All the numbers for spending plan passed last meeting. Also included an extra payment on Spies line and officially own 11 miles of pipe to Biscoe. The AIA payment is actually less, and a large chunk of capital outlay for their fire truck and for the new boat and custom trailer. Motion made by Mayor Pro Tem Bradshaw. Voting Yea: Mayor Dockery, Mayor Pro Tem Bradshaw, Commissioner Phillips, Commissioner Britt, Commissioner Stewart, Commissioner English XI. MANAGER'S REPORT A. November 2022 Report Manager Mack over the report attached. Gang problem is gonna be Robbins adn Southern Pines, there will be a gang meeting at Hope Center. Haddock: we have no gangs in Robbins in schools, we have a handful in adults. But NOT in schools. Commissioner English will attend with Ben this meeting. The guy heading it up is from California and he can go back. Neal: wants to make a comment- he was at post office...is there anything we can do for noise pollution. Haddock: I have made stops for the cars with illegal tint, loud music. They are kids, I like to look at this as a learning curve. XII. COMMISSIONER'S COMMENTS Phillips: Good turnout in Robbins for election day. Wish more people would come out to our meetings so they know whats going on Britt n/a Stewart: closed session? I would like a update on some stuff English: I had a couple people tell me that Cheif Haddock you are doing a good job within the town.  Bradshaw: Thankful that Rosas is ok, what we strived for when you came was a community police force and I feel like we are there now. Stephanie we are gonna miss you. Don't go to far. Dockery: Reiterate what Bradshaw said we will miss you Stephanie. Thank you for all you have done. Motion made by Mayor Pro Tem Bradshaw. Voting Yea: Mayor Pro Tem Bradshaw, Commissioner Phillips, Commissioner Britt, Commissioner Stewart, Commissioner English XIII. CLOSED SESSION (if needed) Motion to go into Closed Session 7:06 Approve 5-0 Atty Client Privilege Motion to go out 7:25pm and into Open Session Adjourn 7:25pm Motion made by Mayor Pro Tem Bradshaw. Voting Yea: Mayor Pro Tem Bradshaw, Commissioner Phillips, Commissioner Britt, Commissioner Stewart, Commissioner English XIV. COMMISSIONER'S UPCOMING MEETING/EVENTS December 1st 6:00 Christmas Parade and Tree Lighting to Follow December 8th Board Meeting