City Council

*REVISED AGENDA – 10/3/2016 Rochester City Council October 4, 2016 Public Hearing Council Chambers 7:00 PM Agenda 1. Call to Order 2. AB 45 Proposal Authorizing Supplemental Appropriation for the East End Dam Repair Project and Borrowing Authority, Pursuant to RSA 33.9 P. 9 3. Adjournment ___________________________________ Regular City Council Meeting October 4, 2016 Council Chambers Immediately following Public Hearing Agenda 1. Call to Order 2. Pledge of Allegiance 3. Opening Prayer 4. Roll Call 5. Acceptance of Minutes 5.1 Regular City Council Meeting - September 6, 2016 P. 15  *REVISED AGENDA – 10/3/2016 6. Communications from the City Manager 6.1. Employee of the Month Award P. 46 6.2. City Manager’s Report P. 45 7. Communications from the Mayor 8. Presentations of Petitions and Council Correspondence 9. Nominations, Appointments, Resignations, and Elections 9. 1 Resignation: Daniel S. Peterson, Utilities Advisory Board P. 65 10. Reports of Committees 10.1. Appointments Committee P. 67 10.2. Codes and Ordinance P. 69 10.3. Community Development P. 77 10.4. Finance Committee P. 81 10.5. Government Channel Committee P. 87 10.6. Public Safety Committee P. 89 10.7. Public Works Committee P. 93 11. Old Business 12. Consent Calendar 13. New Business 13.1. AB 50 Resolution Authorizing Supplemental Appropriation to the Department of Public Works Capital Improvements Fund for the Purchase of 0 Dry Hill Road First Reading, Second Reading, and Adoption P. 101 13.2. AB 42 Resolution Accepting New Hampshire Department of Safety Bicycle and Pedestrian Grant to the Rochester Police Department First Reading, Second Reading, and Adoption P. 111  *REVISED AGENDA – 10/3/2016 13.3. AB 41 Resolution Accepting New Hampshire Department of Safety DWI Patrol Grant to the Rochester Police Department First Reading, Second Reading, and Adoption P. 115 13.4. AB 40 Resolution Accepting New Hampshire Department of Safety Sustained Traffic Enforcement Patrol (STEP) Grant to the Rochester Police Department First Reading, Second Reading, and Adoption P. 119 13.5. *AB 51 Resolution Accepting Disbursement from the State of New Hampshire to the Rochester Police Department First Reading, Second Reading, and Adoption P. 123 *REVISED PAGES 125-126 [SEE ATTACHED] 13.6. AB 52 Resolution Authorizing the Application for, and Acceptance of, a State of NH Department of Environmental Services (NHDES) Clean Water State Revolving Fund (CWSRF) Loan First Reading, Second Reading, and Adoption P. 127 13.7. AB 53 Resolution Authorizing the Application for an Acceptance of a State of NH Department of Environmental Services (NHDES) Drinking Water State Revolving Fund (DWSRF) Loan First Reading, Second Reading, and Adoption P. 133 13.8. AB 45 Proposal Authorizing Supplemental Appropriation for the East End Dam Repair Project and Borrowing Authority, Pursuant to RSA 33.9 First Reading Refer to Public Hearing P. 9 13.9. AB 18 City of Rochester Accounting Policy Manual Motion to Approve P. 139 13.10. AB 44 Amendment to Chapter 46 of the General Ordinances Regarding Graffiti on Private Property First Reading, Second Reading, and Adoption P. 165 13.11. AB 46 Amendment to Chapter 11 of the General Ordinance of the City of Rochester Regarding the School Department Capital Reserve Fund First Reading, Second Reading, and Adoption P. 169 13.12. AB 54 Zoning Map Change Motion to refer to Planning Board P. 173  *REVISED AGENDA – 10/3/2016 13.13. AB 55-A Resolution Authorizing Supplemental Appropriation for the Purchase of 0 Rochester Hill Road P. 175 13.14 AB 55-B Resolution Authorizing Supplemental Appropriation for the Purchase of 286 Rochester Hill Road P. 177 13.15. *AB 58 Amendment to the General Ordinances of the City of Rochester Relative to Chapter 17.34 (water rates) First Reading and Refer to Public Hearing P. 183 [See Attached] 13.16. *AB 59 Amendment to the General Ordinances of the City of Rochester Relative to Chapter 16.25 (sewer rates) First Reading and Refer to Public Hearing P. 185 [See Attached] *13.17. *AB 57 Resolution Approving Cost Items Associated with Proposed City of Rochester Multi-Year Collective Bargaining Agreement with the International Brotherhood of Teamsters Local 633 [Local Personnel] First Reading, Second Reading, and Adoption P. 187 [See Attached] 14. Non-Meeting/Non-Public Session 14.1. Non-Meeting: Consultation with Legal Counsel, RSA 91-A:2,I(b) 14.2. Non-Public Session, Personnel, RSA 91-A:3,II (a) 15. Other 16. Adjournment  City of Rochester Formal Council Meeting AGENDA BILL NOTE: Agenda Bills are due by 10 AM on the Monday the week before the City Council Meeting. AGENDA SUBJECT Forfeiture Funds from the State of NH COUNCIL ACTION ITEM FUNDING REQUIRED? YES NO INFORMATION ONLY * IF YES ATTACH A FUNDING RESOLUTION FORM RESOLUTION REQUIRED? YES NO FUNDING RESOLUTION FORM? YES NO AGENDA DATE Next September 2016 meeting DEPT. HEAD SIGNATURE DATE SUBMITTED 8/29/2016 ATTACHMENTS YES NO * IF YES, ENTER THE TOTAL NUMBER OF PAGES ATTACHED 1 COMMITTEE SIGN-OFF COMMITTEE CHAIR PERSON DEPARTMENT APPROVALS DEPUTY CITY MANAGER CITY MANAGER FINANCE & BUDGET INFORMATION FINANCE OFFICE APPROVAL SOURCE OF FUNDS State of NH ACCOUNT NUMBER Fund 6103002 Project 175XX AMOUNT $2,997.45 APPROPRIATION REQUIRED YES NO LEGAL AUTHORITY Council action required. REVISED PAGE 125 AB Form - revised 8/17/2016  SUMMARY STATEMENT We received a court order from the Strafford County Superior Court awarding forfeiture funds in the amount of $2,997.45. We are seeking permission from Council to accept these funds which were awarded to us from a drug arrest State v. Andrew Clement case 219-2015-CV-00462. RECOMMENDED ACTION Accept forfeiture funds in the amount of $2,997.45 REVISED PAGE 126 AB Form - revised 8/17/2016  AGENDA BILL - FUNDING RESOLUTION EXHIBIT Project Name: Requesting Council accept forfeiture funds in the amount of $2,997.45 from the State of NH. Date: 8/29/16 Fiscal Year: FY17 Fund (select): GF Water Sewer Arena CIP Water CIP Sewer CIP Arena CIP Special Revenue X Fund Type: Lapsing Non-Lapsing X Deauthorization Fed State Local Org # Object # Project # Amount $ Amount $ Amount $ 1 - - - 2 - - - 3 - - - 4 - - - Appropriation Fed State Local Org # Object # Project # Amount $ Amount $ Amount $ 1 - $822.60 - - 2 - - - 3 - - - 4 - - - Revenue Fed State Local Org # Object # Project # Amount $ Amount $ Amount $ 1 6103002 402148 175XX - $2,997.45 - - 2 - - - 3 - - - 4 - - - DUNS # CFDA # Grant # Grant Period: From To If de-authorizing Grant Funding appropriations: (select one) Reimbursement Request will be reduced Funds will be returned REVISED PAGE 125 & 126 (addendum) This page has been intentionally left blank.  ORDINANCE AMENDMENT RELATIVE TO WATER USER RATE THE CITY OF ROCHESTER ORDAINS: I. That Chapter 17, Section 17.34 of the General Ordinances of the City of Rochester, entitled "Water Rate and Fee Schedule", be amended by deleting the portion of said ordinance entitled "Quarterly Water Rates" and by replacing such portion of the ordinance with the following: 17.34 Water Rate and Fee Schedule Quarterly Water Rates Residential Customers without exemption: $5.29 per 100 cu. ft. of water use Residential Customers with exemption: $2.29 Commercial and industrial customers: $5.29 Unmetered Residential Customers: Per quarter per unit without exemption: $141.46 Per quarter per unit with exemption: $70.71 Minimum Fee: Per quarter per unit without exemption: $20.09 Per quarter per unit with exemption: $16.10 II. That this ordinance amendment shall take effect on November 1, 2016 PAGE 183 This page has been intentionally left blank. PAGE 184  ORDINANCE AMENDMENT RELATIVE TO SEWER USER RATE THE CITY OF ROCHESTER ORDAINS: I. That Chapter 16, Section 16.25 of the General Ordinances of the City of Rochester, entitled "Wastewater Rate and Fee Schedule", be amended by deleting the portion of said ordinance entitled "Quarterly Wastewater Rates" and by replacing such portion of the ordinance with the following: 16.25 Wastewater Rate and Fee Schedule Quarterly Wastewater Rates Residential Customers without exemption: $6.52 per 100 cu. ft. of water use Residential Customers with exemption: $4.34 per 100 cu. ft. of water use Commercial and industrial customers: $6.52 per 100 cu. ft. of water use High Volume Customer $5.87 per 100 cu. ft. of water use (I.e. customers using more than 5,000 units **monthly) Unmetered Residential Customers: Per quarter per unit without exemption: $208.61 Per quarter per unit with exemption: $104.29 Sewer-Metered Customers: $6.52 per 100 cu. Ft. Minimum Fee: Per quarter per unit without exemption: $31.19 Per quarter per unit with exemption: $24.83 Septage Discharge: $ 50.00 per 500 gal. or portion thereof RV Septage Discharge: $ 14.00 flat fee Graywater Disposal $ 27.00 per 2000 gal. or portion thereof II. That this ordinance amendment shall take effect on November 1, 2016 PAGE 185 This page has been intentionally left blank. PAGE 186  RESOLUTION APPROVING COST ITEMS ASSOCIATED WITH PROPOSED CITY OF ROCHESTER MULTI-YEAR COLLECTIVE BARGAINING AGREEMENT WITH INTERNATIONAL BROTHERHOOD OF TEAMSTERS LOCAL 633 (Library Personnel) BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF ROCHESTER, AS FOLLOWS: That pursuant to, and in accordance with, the provisions of Chapter 273-A of the New Hampshire Revised Statutes Annotated, the cost items associated with the multi-year year collective bargaining agreement between the City of Rochester and the INTERNATIONAL BROTHERHOOD OF TEAMSTERS Local 633 Bargaining Unit, covering the period July 1, 2016 to June 30, 2019, as set forth in the proposed contract, and as more particularly detailed on the attached “EXHIBIT A: TEAMSTERS LOCAL 633 – SEPTEMBER 2016," which includes a summary financial analysis of the annual costs of the contract to the City provided by the Rochester Director of Finance, is hereby approved. The provision of funds necessary to fund the aforementioned, and hereby approved, collective bargaining agreement "cost items" in the first year of the agreement will be contained in the Fiscal Year 2017 operating budget of the City. PAGE 187  EXHIBIT A: TEAMSTERS LOCAL 633 – SEPTEMBER 2016 TEAMSTERS - TA Cost Data City Health Contribution 80/20 85/15 HMO $20 copay RX 10/20/45 DED Health Plan $250/750 NNEBT NNEBT NNEBT Projected Health Increase RATE FY17$ +3% FY18$ +3% MERIT 0-4% 0-4% 0-4% Current FY16 FY17 FY18 FY19 Wages Base Wage 581,043 598,474 616,428 634,921 Longevity 5,900 6,025 6,850 7,075 Total Wages 586,943 604,499 623,278 641,996 Dollar Change 17,556 18,779 18,718 % Change 2.99% 3.11% 3.00% Benefits FICA 36,390 37,479 38,643 39,804 Medicare 8,511 8,765 9,038 9,309 Health Insurance 64,860 65,846 67,821 69,856 Opt Out 6,400 6,400 6,400 6,400 Dental* 1,750 750 750 750 Total Rollups 81,521 81,761 84,009 86,315 Dollar Change 241 2,248 2,306 % Change 0.30% 2.75% 2.75% Totals Total Wages Benefits and Rollups 668,463 686,260 707,287 728,311 Dollar Change 17,797 21,027 21,024 % Change 2.66% 3.06% 2.97% 20 Total Employees - 40% FT *Dental - NNEBT plan includes dental; FY17-FY19 costs are for employees enrolled in dental only. PAGE 188 TEAMSTERS TA AUG 2016.xlsx 9/1/2016  City of Rochester Formal Council Meeting AGENDA BILL NOTE: Agenda Bills are due by 10 AM on the Monday the week before the City Council Meeting. AGENDA SUBJECT Library Personnel Collectective Bargaining Agreement COUNCIL ACTION ITEM FUNDING REQUIRED? YES NO INFORMATION ONLY * IF YES ATTACH A FUNDING RESOLUTION FORM RESOLUTION REQUIRED? YES NO FUNDING RESOLUTION FORM? YES NO AGENDA DATE October 4, 2016 DEPT. HEAD SIGNATURE DATE SUBMITTED September 1, 2016 ATTACHMENTS YES NO * IF YES, ENTER THE TOTAL NUMBER OF PAGES ATTACHED COMMITTEE SIGN-OFF COMMITTEE CHAIR PERSON DEPARTMENT APPROVALS DEPUTY CITY MANAGER CITY MANAGER FINANCE & BUDGET INFORMATION FINANCE OFFICE APPROVAL SOURCE OF FUNDS FY2017 O&M Budget ACCOUNT NUMBER AMOUNT APPROPRIATION REQUIRED YES NO Approved FY17 Budget LEGAL AUTHORITY RSA 273-A Public Employee Labor Relations PAGE 189 AB Form - revised 8/17/2016  SUMMARY STATEMENT The Rochester Public Library personnel, represented by the Teamsters, has ratified a tentative collective bargaining agreement (CBA). The previous CBA expired on June 30, 2016. The City's negotiating team presented the cost items of this agreement to the City Council at the September 20th City Council Workshop meeting in non-public session. The ratified agreement is now before the Council for a vote upon the agreement at the October 4th City Council meeting in public session. RECOMMENDED ACTION Approve the tentative CBA. PAGE 190 AB Form - revised 8/17/2016