Airport Advisory Commission

Airport Advisory Commission Tuesday, February 6, 2024 at 1:30 p.m. Roswell Air Center Conference Room 1 Jerry Smith Circle, Roswell, NM 88203 MEMBERS Bud Kunkel, Chair Mike Espiritu, Vice Chair Jon Hitchcock, Member Shawn Powell, Member Matt McDonald, Member Jennifer Griego, Staff Liaison 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of minutes from the November 7, 2023 Regular Meeting NON-ACTION ITEMS 5. Air Center Operations Report- Jennifer Griego, Air Center Director a. Introduction of Property and Contracts Coordinator b. Passenger Boarding c. Airport Operations d. Aircraft Parking e. Revenue/Expense f. Update Projects i. NM DOT Aviation Grant Funded Projects 1. BLM Taxilane 2. ADB Lighting Project 3. Strategic Plan ii. State Appropriations Projects 1. SE Water Infrastructure Phase II 2. Terminal Improvements Grant (Resurface Terminal Parking Lot, Replace Entrance Sliding Doors, Carpet Upstairs Offices, Restroom Renovations, Emergency Generator, Terminal Stucco, Replacement Windows) 6. BLM Slurry Pit 7. Air Service Development and Consulting Services, Jennifer Griego, Air Center Director 8. Task Order K for Engineering Services to Armstrong Consultants for design of New Electrical Vault, Jennifer Griego, Air Center Director 9. Update on Auto Hangars Presentation-Transition to Bill Prather, Jenna Lanfor, Air Center Deputy Director 10. Update RARA, Mike Espiritu 11. AAC Member Expiration Term, Jennifer Griego, Air Center Director  12. Update Insurance Claim Hail 2021, Jenna Lanfor, Air Center Deputy Director 13. Update Insurance Claim Wind 2023, Jenna Lanfor, Air Center Deputy Director 14. Update on Vacant Properties- David Skeen, Property and Contracts Coordinator 15. Lease Summary Report- David Skeen, Property and Contracts Coordinator ACTION ITEMS 16. Consider recommending AEVEX to enter into a one (1) year lease agreement beginning April 1, 2024 and ending March 31, 2025 for Bunkers 1130, 1131, 1137, and 1144 located at the Roswell Air Center. 17. Consider recommending Air Methods, LLC request to enter a one (1) year lease agreement, beginning February 1, 2024 and ending January 31, 2025 for one (1) acre of land located at the Roswell Air Center. Commission comments for future agenda items Reports/Announcements – Members, Council, Staff Public Participation Adjourn Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 23-40. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council, and no action will be taken. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid of service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and Posted: Friday, February 2, 2024 Airport Advisory Tuesday, February 6, 2024 1:30 PM -2:30 PM (MDT) Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/507187181 You can also dial in using your phone. United States: +1 (872) 240-3212 Access Code: 507-187-181 New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/install/265302573 Regular Meeting of the Airport Advisory Commission Air Center Conference Room Tuesday, November 7, 2023 at 1:30 PM Notice of this meeting given to the public in compliance with Section 10-15-1 through 10-15-4 NMSA 1978 and Resolution 23-40. ROLL CALL 2. The meeting convened at 1:32 P.M. with Chair Kunkel presiding; Vice Chair Espiritu, Commissioner Powell, Commissioner McDonald being present and with Commissioner Hitchcock participating via GoToMeeting. Staff present: Jennifer Griego, Jenna Lanfor, and Lisa Bennett. Guests present: Mayor Jennings, Hess Yntema, Michael Garcia, Amy Butler, Terry Harber, and Gabe Lopez. Shawn Jipp joined via GoToMeeting. APPROVAL OF AGENDA 3. Commissioner McDonald moved to approve the Tuesday, November 7, 2023, Airport Advisory Commission agenda as presented. Commissioner Hitchcock was the second. A voice vote of 5-0 was unanimous, and the motion passed with Commission Hitchcock participating via GoToMeeting. APPROVAL OF MINUTES 4. Vice Chair Espiritu moved to approve the October 3, 2023 minutes as presented. Commissioner McDonald was the second. A voice vote of 5-0 was unanimous, and the motion passed with Commissioner Hitchcock participating via GoToMeeting. NON-ACTION ITEMS 5. Air Center Operation Report- Jennifer Griego, Air Center Director gave an update on current Airport operations, passenger boarding, aircraft parking, receivables and projects. e. Project Updates i. NM DOT Aviation Grant Funded Projects 1. BLM Taxiway – Jennifer Griego, Air Center Director stated the project would be going to Council for a budget adjustment. 2. ADB Lighting Project- Jennifer Griego, Air Center Director stated the project would be going to Council for a budget adjustment.  3. Strategic Plan- Jennifer Griego, Air Center Director stated the project would be going to Council for a budget adjustment. ii. State Appropriations Projects 1. Water Infrastructure- Jennifer Griego, Air Center Director stated Louis Najar is spearheading the project with Water Maintenance and is scheduled to go to City Council for a budget adjustment. 2. Terminal Improvements Grant- Jennifer Griego, Air Center Director stated the city has received the state appropriation grant and staff continues to evaluate possible projects. 6. BLM Slurry Pit- Jennifer Griego, Air Center Director, stated the project is 100% reimbursable through the BLM lease and is going to Council for approval. 7. Air Service Consulting Service- Jennifer Griego, Air Center Director stated air service consulting service will go out for RFP in January 2024. 8. Update on Auto Hangars Presentation- Jenna Lanfor, Air Center Deputy Director, stated Cayman Carter has chosen a different path and has given contact information for Bill Prather who is interested in the project. 9. Update on RARA- Vice Chair Espiritu informed the Commission that ROW has made the top 6 possible locations and a decision is expected to be made in the first quarter of next year. 10. Insurance Claim Hail 2021- Jenna Lanfor, Air Center Deputy Director, gave an update on the current projects. 11. Insurance Claim Wind 2023- Jenna Lanfor, Air Center Deputy Director, gave an update on the current project schedule. 12. Update on vacant properties- Jenna Lanfor, Air Center Deputy Director, stated the vacant properties are now being advertised on the FlyRoswell website. 13. Lease Summary Report- Jenna Lanfor, Air Center Deputy Director, gave an update on the Air Center leases. 14. Update Property and Contracts Coordinator- Jennifer Griego, Air Center Director stated the position was offered to someone, however the offer was declined. Staff has reviewed applications and are scheduled to conduct interviews next week. ACTION ITEMS 15. Consider recommending Carlton Walker to enter a one (1) year lease agreement beginning January 1, 2024 and ending December 31. 2024 for T-Hangar 119 space 1 located at the Roswell Air Center. Commissioner Powell moved to send the lease to the Legal Committee. Commissioner McDonald was the second. A voice vote of 5-0 was unanimous, and the motion passed with Commissioner Hitchcock participating via GoToMeeting. 16. Consider recommending Tom Wadsworth to enter a one (1) year lease agreement beginning January 1, 2024 ending December 31, 2024 for T Hangar 119 space 3 and 120 space 3, located at the Roswell Air Center. Vice Chair Espiritu made a moved to send the  lease to the Legal Committee. Commissioner Hitchcock was the second. A voice vote of 5-0 was unanimous, and the motion passed with Commissioner Hitchcock participating via GoToMeeting. 17. Consider recommending Aerodesign Services, LLC request to enter a one (1) year lease agreement, beginning December 1, 2023 and ending November 30, 2024 for 850 square feet of office space in Building 1000 located at the Roswell Air Center. Commissioner McDonald moved to send the lease to the Legal Committee. Commissioner Powell was the second. A voice vote of 5-0 was unanimous, and the motion passed with Commissioner Hitchcock participating via GoToMeeting. 18. Consider recommending Operational Policy and Procedures. Commissioner McDonald moved to table item 18 for further consideration. Vice Chair Espiritu was the second. A voice vote of 5-0 was unanimous, and the motion passed with Commissioner Hitchcock participating via GoToMeeting. Commission Comments for Future Agenda Items None Reports/Announcement- Members, Council, Staff None Public Participation None Adjourn Vice Chair Espiritu made a moved to adjourn, Commissioner Hitchcock was the second. A voice vote was 5-0. The motion passed unanimously with Commissioner Hitchcock participating via GoToMeeting. The meeting adjourned at 2:48 p.m. Next Meeting Date The next meeting is scheduled for January 9, 2024, at 1:30 p.m. at the Air Center Conference Room.