Airport Advisory Commission

Name: Airport Advisory Commission — Roswell, NM
Start: 2024-06-04
End: 2024-06-04
Location: Roswell, NM

Regular Meeting

Roswell, NM · June 4, 2024

Minutes

Airport Advisory Commission Tuesday, June 4, 2024 at 1:30 p.m. Roswell Air Center Conference Room Notice of this meeting was given to the public in compliance with Section 10-15-1 through 10-15-4 NMSA 1978 and Resolution 24-23. ROLL CALL 2) The meeting convened at 1:30 P.M. With Chair Kunkel presiding; Commissioner Hitchcock, and Commissioner McDonald being present, with Commissioner Powell Vicechair Espiritu being absent. Staff present: Jennifer Griego, RAC Director; Jenna Lanfor, RAC Deputy Director; Mayor Tim Jennings, Mac Rogers, City Property Manager; Hess Yntema, City Attorney; and Amalia Martinez, City Clerk. Guests present: Tim Archibeque, Gabe Lopez, Cole Lill, David Padilla, Robert Sherman, Councilor Ed Heldenbrand, Amy Butler, and Terri Harber. Attendees via GoToMeeting: Ed Prather, Guest, Councilor Cristina Arnold, Della, and Stan Sisson NOAOG. APPROVAL OF AGENDA 3) Commissioner Hitchcock made a motion to approve the June 4, 2024, Airport Advisory Commission agenda as presented. Commissioner McDonald was the second. A voice vote was 3-0, and the motion passed with Commissioner Powell Vicechair Espiritu being absent. APPROVAL OF MINUTES 4) Commissioner Hitchcock made a motion to approve the April 2, 2024, Airport Advisory Commission Minutes as presented. Commissioner McDonald was the second. A voice vote was 3-0, and the motion passed with Commissioner Powell Vicechair Espiritu being absent. FOR THE RECORD: Commissioner Shawn Powell arrived at 1:33 pm 5) Commissioner Hitchcock made a motion to approve the May 14, 2024 and May 17, 2024 Special Airport Advisory Commission Minutes as presented. Commissioner McDonald was the second. A voice vote was 4-0, and the motion passed 4-0, with Vicechair Espiritu being absent. 6) Approval of May 17, 2024 minutes approved with item 5. NON-ACTION ITEMS 7) Air Center Operations Report Jennifer Griego, RAC Director provided an update on the following: a) Passenger Boarding April 2024 3,266 versus 3,272 for 2023. b) Airport Operations April 2024, 1,296, Navy left mid-April. May 2024, 2,377 versus 2,068 for 2023. c) Aircraft Parking April 2024, 119 versus 230 in 2023. Not all reporting available. d) Revenue/Expense May 2024, we are in the negative because of the dump plow hit and we paid that out. Revenue was $735,268 and Expenses were $896,350 which left us a negative of 161,000. e) Project List Jennifer Griego, RAC Director, presented the Commission with the ICIP project list. f) EDA Grant Discussion Jennifer Griego, RAC Director, provided an update. The EDA Grant is 2.7 million with 100% match tied with 40 jobs, which expires in September 2026. Brian from CAVU is still interested but are still trying to find a home for that project. 8) Airport Engineer RFP Jennifer Griego, RAC Director, provided an update. RFP has gone out. Currently, our Engineers are contracted through the end of October. 9) Air Service Development and Consulting Services Update Jennifer Griego, RAC Director, provided an update. Proposals were due June 4, 2024. On June 6th evaluation team is scheduled to meet with Legal. 10) Strategic Plan Update Jennifer Griego, RAC Director, provided an update. Meeting to be held June 18th at 2:30 pm 11) SCASDP Grant Update Jennifer Griego, RAC Director, stated that item has already been discussed. 12) Update on Staff Vacancies Jennifer Griego, RAC Director, provided an update. 2 vacancies – 1 property manager (Michele Sanchez start date is June 14, 2024) 13) Update RARA Vice chair Espiritu was not present to provide an update. Commissioner Hitchcock voiced his concerns regarding the preparation for pilot school in June 2025. 14) FAA Reauthorization Commissioner Hitchcock provided an update. Most of it deals with FAA Internal Administration, National Transportation, Safety Board Items, promoting pilot training, but the things that impact our airport is the AIP funding will be increased dramatically. They’re allocating 350 million annually to funding and an additional 200 million annually for discretionary grants that focus on resilience and runway safety. PFC streamlining - Congress is mandating that FAA is no longer an application to increase that but a notice to the FAA and they will be limited in their ability to say no to those requests from communities. One of the items that will be effective for passengers, even if a passenger buys a nonrefundable ticket, for a domestic flight that has been delayed for more than three hours the airline must refund that money in cash or refund. If it is an international flight and there is a six- hour or more delay, the same thing applies. The passenger can choose to receive a credit that would have to be available for up to five years. They are giving the FAA a year to come up with a new bureaucracy that will manage that and push out regulations to the airlines. 15) Building No.115 Fire Update Hess Yntema, City Attorney, stated he does not have the fire report as of yet. Chair Kunkel voiced concerns regarding insurance increases on tenants and tenants concerned that insurance will increase even more since the recent fire. Hess advised that they will not see an increase due to the fire. 16) Aviation Hangar Update Hess Yntema, City Attorney, provided an update. Stan Sisson discussed his plans for the aviation hangar. It will consist of a 90,000 sq. ft. hanger south of Deal Baldwin, this large hangar will bring about 300 jobs. 17) Aviation Museum Hess Yntema, City Attorney, provided an update. A large foundation is planning on opening a substantial Aviation Museum that will be over 50 acres near the Airport. The City has entered into a preliminary MOU with them that will hopefully blossom into an FAA copacetic lease and entry in and out of the gate contract and hope to have a formal announcement in September. Blue 18) SE Waterline Update Louis Najar, City Engineer, provided an update. ITB was released Sunday and will open up on July 9th. There is a pretty firm deadline for having this completed by June 30th of next year. Chair Kunkel asked for a map of the location and termination where these lines terminate. 19) Building 1081 Update Mac Rogers, City Project Manager, provided an update. In 2017 the roof over the 1954 original construction was replaced and is still under warranty was approximately 31,000 square feet and then this year we replaced the roof on the rest of the building. No known issues at this time. The building does require Life Safety Health upgrades based on occupancy fire suppression. There may be quite a bit of hazardous material abatement and selective demolition based on how the building is being utilized and the potential tenant. Another large issue, for all 76,000 square feet, there’s only one set of utility meters. Which makes a lease for smaller tenants harder to justify economically. 20) Insurance Claim Wind 2024 Mac Rogers, City Project Manager, provided an update. This claim affects (3) buildings. Building 1770; a strip of about 160 feet of roof peeled back off the edge. The roof is still under warranty, it was replaced in 2018. The other building that was affected was hangar 84; there were 10 to 12 sheets of metal panels that were damaged or blown off. Those repairs should be completed by next month. The major damage occurred at 1083, the Dean Baldwin Hangar. They have fully mitigated all of the damage on that roof. They’ve secured it with mechanical fasteners, which consist of 80% of the roof. They have also made it watertight to keep it from blowing off. Since we have had light rain, there have been some leaks but they have been taken care of. 21) Update Insurance Claim Hail 2021 Jenna Lanfor, RAC Deputy Director, provided an update. Finishing up with the awards to White Rock Construction. They were able to complete hangar 120 and they are over 80% done with the Aersale’s hangar. The last three items they have left to finish are building 735, the DOT which is between 50-60% complete. 1083 A, the building next to 1081 is 95% complete, and then 1081 is 99% complete. Allen Roofing is the contractor on those three buildings. June 30th is the anticipated completion date. 22) Update Insurance Claim Wind 2023 Jenna Lanfor, RAC Deputy Director, provided an update. Building 610, the NM Youth Challenge room has been completed. A walk-through was done and they are ready to issue final payment so that they will get reimbursement. They are working with NM Self-Insured Fund directly along with McClaren’s to expedite Hangar 84, 1083’s metal, and Hangar 85 had some small damage on one side of their hangar, with the option to pay the contractor directly to assist with not having to go through the city procurement process. 23) Update on Vacant Properties Jenna Lanfor, RAC Deputy Director, provided an update. 734 will become vacant. Badlands Saints is not renewing their lease, they are vacating by June 30. Advertising the vacancies (marketing plan) Councilor Heldenbrand asked if EDC has a list of properties on the website. A marketing plan was discussed and will be addressed by the next meeting. 24) Lease Summary Report Jenna Lanfor, RAC Deputy Director, presented this report. There are currently 21 leases that are expired or that are expiring. Red Mountain Arsenal is going to expire at the end of the month. ROW is expecting a lease from EAN Holding and anticipate it will come to the commission for review next month. Kestrel Anesthesia did vacate T-Hangar 120-21. NM DOT has their lease waiting for signatures. Summit has been very difficult to get their renewal signed. Building 755, PAC- Blue is vacating by June 15th. 25) Quick Books migration to Tyler Munis Jenna Lanfor, RAC Deputy Director, provided an update. They have been reconciling 8 pages in QuickBooks and is down to 2 pages Action Items 26) Auto Hangars Term Sheet Jenna Lanfor, RAC Deputy Director, presented this item. Ed Prather, with the airport garage company, has submitted a term lease and discussed the lease with the commission. No action was taken, discussion only. Commission comments for future agenda items None Reports/Announcements – Members, Council, Staff The next meeting will be July 2, 2024, at 1:30 p.m. Public Participation None Adjourn Commissioner Powell moved to adjourn the meeting. Commissioner McDonald was the second. The voice vote was unanimous, and the motion passed 4-0, with Vicechair Espiritu being absent. The Meeting adjourned at 3:40 pm.

Agenda

Airport Advisory Commission Tuesday, June 4, 2024 at 1:30 p.m. Roswell Air Center Conference Room 1 Jerry Smith Circle, Roswell, NM 88203 MEMBERS Bud Kunkel, Chair Mike Espiritu, Vice Chair Jon Hitchcock, Member Shawn Powell, Member Matt McDonald, Member Jennifer Griego, Staff Liaison 1. Call to Order 2. Roll Call 3. Approval of Agenda 4. Approval of minutes from the April 2, 2024 Regular Meeting 5. Approval of minutes from May 14, 2023 Special Meeting 6. Approval of minutes from May 17, 2023 Special Meeting NON-ACTION ITEMS 7. Air Center Operations Report- Jennifer Griego, Director a. Passenger Boarding b. Airport Operations c. Aircraft Parking d. Revenue/Expense e. Project List f. EDA Grant Discussion 8. Airport Engineer RFP-Jennifer Griego, Air Center Director 9. Air Service Development and Consulting Services Update, Jennifer Griego, Air Center Director 10. Strategic Plan Update, Jennifer Griego, Air Center Director 11. SCASDP Grant Update, Jennifer Griego, Air Center Director 12. Update on Staff Vacancies, Jennifer Griego, Air Center Director 13. Update RARA, Mike Espiritu, Vice Chair Airport Advisory Commission 14. FAA Reauthorization, Jon Hitchcock, Airport Advisory Commission Member 15. Building No.115 Fire Update, Hess Yntema, City Attorney 16. General Aviation Hangar Update, Hess Yntema, City Attorney 17. Aviation Museum, Hess Yntema 18. SE Waterline Update-James MacCornack, City Senior Engineer 19. Building 1081 Update, Mac Rogers, City Project Manager 20. Insurance Claim Wind 2024, Mac Rogers, City Project Manager 21. Update Insurance Claim Hail 2021, Jenna Lanfor, Air Center Deputy Director 22. Update Insurance Claim Wind 2023, Jenna Lanfor, Air Center Deputy Director 23. Update on Vacant Properties- Jenna Lanfor, Air Center Deputy Director 24. Lease Summary Report- Jenna Lanfor, Air Center Deputy Director 25. Quick Books migration to Tyler Munis, Jenna Lanfor, Air Center Deputy Director ACTION ITEMS 26. Auto Hangars Term Sheet-Jenna Lanfor, Air Center Deputy Director Deputy Director Commission comments for future agenda items Reports/Announcements – Members, Council, Staff Public Participation Adjourn Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 24-23. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council, and no action will be taken. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid of service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and Posted: Friday, May 31, 2024 Airport Advisory Tuesday, June 4, 2024 1:30 PM -2:30 PM (MDT) Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/507187181 You can also dial in using your phone. United States: +1 (872) 240-3212 Access Code: 507-187-181 New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/install/265302573 Regular Meeting of the Airport Advisory Commission Roswell Air Center Conference Room Tuesday, April 2, 2024 at 1:30 PM Notice of this meeting given to the public in compliance with Section 10-15-1 through 10-15-4 NMSA 1978 and Resolution 24-23. ROLL CALL 2. The meeting convened at 1:35 P.M. with Commissioner Kunkel presiding; Commissioner Powell, and Commissioner Hitchcock being present, with Commissioner McDonald joining via GoToMeeting, and Commissioner Espiritu being absent. Staff present: Jennifer Griego, Jenna Lanfor, and Lisa Bennett. Guests present: Michael Garcia, Amy Butler, Tim Archibeque, Jordan Creel, Robert Corn, Mac Rogers, Ron Wolfe, Max Quinteros, Bryan Hancock, Hess Yntema, City Attorney and Chad Cole, City Manager. Rebekah Wagoner, Jonas Philipsen, Ken Kocialski and Eric Langlois joined via GoToMeeting. ELECTION OF AAC COMMISSIONERS 3. Commissioner Hitchcock made a motion to elect Commissioner Kunkel as Chair. Commissioner Powell was the second. A voice vote was 4-0. The motion passed, with Commissioner McDonald voting via GoToMeeting and Commissioner Espiritu being absent. Commissioner Hitchcock made a motion to elect Commissioner Espiritu as Vice chair. Commissioner Powell was the second. A voice vote was 4-0. The motion passed, with Commissioner McDonald voting via GoToMeeting and Commissioner Espiritu being absent. APPROVAL OF AGENDA 4. Commissioner Powell made a motion to approve the agenda with the following amendment, to Add item number 19 meeting location. Commissioner Hitchcock was the second. A voice vote was 4-0. The motion passed, with Commissioner McDonald voting via GoToMeeting and Vice Chair Espiritu being absent. APPROVAL OF MINUTES 5. Commissioner Powell made a motion to approve the March 5, 2024, Airport Advisory Commission Minutes as presented. Commissioner Hitchcock was the second. A voice vote was 4-0. The motion passed, with Commissioner McDonald voting via GoToMeeting and Vice Chair Espiritu being absent. NON-ACTION ITEMS 6. Air Center Operations Report – Jennifer Griego, Director gave an update on current Airport operations, passenger boarding, aircraft parking, receivables and projects. Rebekah Wagoner presented 3 options for terminal evaluations. FOR THE RECORD: Vice Chair Espiritu joined via GoToMeeting at 1:59 p.m. f. EDA Grant Discussion – Jennifer Griego, Air Center Director stated the award amount is 2.78 million. The Director asks Commissioners on assistance to come up with ideas on where to use the funds. The requirement for this grant is to create 45 new jobs. g. NM DOT Aviation Grant Funded Projects • BLM Taxiway – Jennifer Griego, Air Center Director stated the BLM Taxiway design is scheduled to be completed in June and Construction to start late August early September. • ADB Lighting Project – Jennifer Griego, Air Center Director stated the ADB lighting project is going well. Jay will be back in April to meet with FAA. • Strategic Plan – Jennifer Griego, Air Center Director next meeting will be on April 17 to discuss mission and vision. This project is expected to be completed in August 2024. • Master Plan – Jennifer Griego, Air Center Director stated is in progress and will be completed in December 2024. ii. State Appropriations Projects • SE Water Infrastructure Phase II – Jennifer Griego, Air Center Director stated the design is should be completed in May and ready to go to bid June 2024. Construction is expected to start in August of 2024. • Terminal Improvements Grant (Resurface Terminal Parking Lot, Replace Entrance Sliding Doors, Carpet Upstairs Offices, Restroom Renovations, Emergency Generator, Terminal Stucco, Replacement Windows) – Jennifer Griego, Air Center Director stated a final decision will be decided after the determination on the Reno Air Races new host City. Chair Kunkel briefed the Commission on the need to renovate the restrooms in the baggage area along with the need for a back up generator for the terminal. 7. BLM Slurry Pit – Jennifer Griego, Air Center Director, stated the design is to be complete and ready to go out to bid. 8. QuickBooks migration to TYLER Munis - Jenna Lanfor, Air Center Deputy Director, stated invoices are no longer being created in QuickBooks and staff is working to get TYLER set up with correct forms and permissions. 9. Rent Abatement Policy - Vice Chair Espiritu expressed concerns with the current rent abatement policy. City Attorney Yntema stated that rent abatements are handled on a case-by-case basis and is required to be approved through City Council. 10. Air Service Development and Consulting Services and SCASDP Grant Update – Jennifer Griego, Director has received the proposal and is going to Legal for approval 11. Update on Auto Hangars Presentation – Jenna Lanfor, Deputy Director stated that she has reengaged with the auto hangar project investors with concerns raised by the Commission and plans to schedule a meeting prior to the next AAC meeting. 12. Update RARA, Mike Espiritu stated a decision for the chosen location is expected late April. 13. ILEA Lease Cost Analysis – Jenna Lanfor, Deputy Director, presented a current summary that included the expenses and revenue. 14. Update Insurance Claim Hail 2021 – Jenna Lanfor, Deputy Director, gave an update on the current projects stating 6 roofs are to be competed. 15. Update Insurance Claim Wind 2023 – Jenna Lanfor, Deputy Director, gave an update on the current projects. 16. Recent Wind Damage – Mac Rogers, Project Manager, gave an update on wind damage 2024. • Building 1770 has a possible warranty claim. • Hangar 84 sustained minimal damage. • Building 1083 received extensive damage requiring a new claim to be submitted. 17. Update of Vacant Properties – Jenna Lanfor, Deputy Director, gave an update on potential tenants. 18. Lease Summary Report – Jenna Lanfor, Deputy Director, will give a detailed update at the next AAC meeting. 19. Meeting Location – Commissioners expressed concern with complications logging on via GoToMeeting and suggested moving the AAC meetings to City Hall. Commission comments for future agenda items None Reports/Announcements – Members, Council, Staff None Public Participation None Adjourn Commissioner Powell made a motion to adjourn. Vice Chair Espiritu was the second. A voice vote was 5-0. The motion passed. The meeting adjourned at 4:08 pm. Next Meeting Date The next meeting is scheduled for Tuesday, May 7, 2024, at 1:30 p.m. at the Air Center Conference Room. Special Meeting of the Airport Advisory Commission Roswell Air Center Conference Room Tuesday, May 14, 2024 at 9:00 AM Notice of this meeting given to the public in compliance with Section 10-15-1 through 10-15-4 NMSA 1978 and Resolution 24-23. ROLL CALL 2. The meeting convened at 9:04 A.M. With Chair Kunkel presiding; Vice Chair Espiritu, Commissioner McDonald, and Commissioner Hitchcock being present, with Commissioner Powell being absent. Staff present: Jennifer Griego, Jenna Lanfor, and Lisa Bennett. Guests present: Terri Harber, Stan Sisson, Larry Parker, Darrell Johnson, and Councilor Corn. APPROVAL OF AGENDA 3. Commissioner Hitchcock made a motion to approve the agenda as presented. Commissioner McDonald was the second. A voice vote was 4-0. The motion passed, with Commissioner Powell being absent. FOR THE RECORD: Commissioner Powell joined the meeting at 9:14 A.M. NON-ACTION ITEMS 4. To discuss potential hangar locations- After a brief discussion of potential hangar locations Chair Kunkel stated this item would be brought back to Commissioners as an action item. Public Participation None Adjourn Commissioner Hitchcock made a motion to Adjourn. Commissioner Powell was the second. A voice vote was 4-0. The motion passed. The meeting adjourned at 9:51 A.M. Special Meeting of the Airport Advisory Commission Roswell Air Center Conference Room Tuesday, May 17, 2024 at 11:00 AM Notice of this meeting given to the public in compliance with Section 10-15-1 through 10-15-4 NMSA 1978 and Resolution 24-23. ROLL CALL 2. The meeting convened at 11:01 A.M. With Chair Kunkel presiding; Commissioner McDonald, Commissioner Powell and Commissioner Hitchcock being present, with Vice Chair Espiritu being absent Staff present: Jennifer Griego, Jenna Lanfor, and Lisa Bennett. Guests present: Terri Harber joining via GoToMeeting. APPROVAL OF AGENDA 3. Commissioner Powell made a motion to approve the agenda as presented. Commissioner Hitchcock was the second. A voice vote was 4-0. The motion passed, with Vice Chair Espiritu being absent. ACTION ITEMS 4. Consider recommending to Legal Committee that the primary location for a large hangar and possibly some general aviation hangars be located: a. Wide-Body Hangar at the former Ascent Site b. Future General Aviation Hangars in the vicinity of Hangar 91 c. Alternative site on South Christmas Tree. Commissioner Hitchcock made a motion to recommend to the Legal Committee action item #4 as stated on the agenda. Commissioner McDonald was the second. A voice vote was 4-0. The motion passed, with Vice Chair Espiritu being absent. Public Participation None Adjourn Commissioner McDonald made a motion to Adjourn. Commissioner Powell was the second. A voice vote was 4-0. The motion passed, with Vice Chair Espiritu being absent. The meeting adjourned at 11:06 A.M.

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