Cemetery Board

Minutes of Meeting August 21, 2012 The Advisory Cemetery Board of Roswell convened its meeting on Tuesday, August 21, 2012 at 4:00 P.M. in the offices at South Park Cemetery. Special guest in attendance was Mrs. Stacye Hunter, Assistant City Manager. Mrs. Barbara Patterson, City Attorney and Mrs. Jeanne Corn-Best, City Council Liaison were absent. Ms. Chance noted the open meetings resolution had been complied with. Ms. Morrison was asked to call the roll. Ms. Myrline Chance, Mr. Jake Trujillo, Mrs. Rita Kane-Doerhoefer and Mr. George Stapp were present. Mrs. Joanne Rose arrived at 4:10 P.M. Mrs. Terry Mitzel was absent. The approval of the agenda for this meeting was discussed. Mr. Stapp made a motion to approve the agenda as presented. Mr. Trujillo seconded the motion. Everyone voted in favor. The approval of the minutes from the last Board meeting (7-17-2012) were discussed. Mr. Stapp made a motion to approve the minutes. Mr. Trujillo seconded the motion. Everyone voted in favor. No Public Participation on Agenda Items. Under the Sexton’s Report, Mr. Kirk reported there were 25 funerals in July, and 14 so far in August. The next item was the City Council Workshop. Mr. Kirk stated the Capital Outlay list prepared by the departments were presented to the Councilors and the local area representatives. Discussion was very lengthy, but, there is no certainty funding would be available. The last item was the veteran’s cemetery section was progressing. The ground breaking ceremony was scheduled for Saturday, August 25th at 10 A.M. Under Old Business, Ms. Chance asked the nominating committee for their slate of officers for the new year. Mrs. Doerhoefer reported the committee came up with retaining the current officers (Myrline Chance - President; Jake Trujillo - Vice President and George Stapp - Secretary). No other nominations were made. Mr. Stapp made a motion to accept the nominating committee’s slate of officers. Mrs. Doerhoefer seconded the motion. Everyone voted in favor. The next item was the latest update on the closing of the east gate. Ms. Chance stated she attended the August Buildings & Lands meeting. The committee discussed the closing and even though the traffic survey was inconclusive voted to close the east gate effective 1-1-2013. Discussion was held and Mr. Trujillo made a motion to concur with Buildings & Lands and close the east gate effective 1-1-2013. However, there was a lack of a second. Further discussion was held at this point and the question was asked about keeping the gate open for funerals and holidays. The answer was not to open the gate even for these exceptions. Mrs. Doerhoefer then made a motion to close the east gate at the close of the business day on 12-31-2012. Mr. Trujillo seconded the motion. Everyone voted in favor. The next item was the closing time for the gates. A very lengthy discussion was held to determine what time to close during summer hours versus winter hours. Mrs. Doerhoefer stated she would get the closing times for Spring River Zoo and asked Ms. Morrison to add an addition at the bottom of the minutes to reflect the closing times so the Board could discuss it at the next Board meeting. The last item was the Cemetery tour. Mrs. Doerhoefer stated the tour work was progressing. It’s scheduled for Saturday, Oct 20th from 4-7 P.M. There will be 3 tours at a time consisting of 15 people with 4 to 6 volunteers and will last about 45 minutes. Each person in the tour groups must have a ticket. The rules of conduct will be printed on the back of the ticket. No one under the age of 12 will be allowed to go on the tour. Everyone present at the meeting was looking forward to the tour. No New Business. No Public Participation on Non Agenda Items. Ms. Chance advised the Board, the next scheduled meeting date would be September 18, 2012 at 4 P.M. There being no further business to come before the Board, Mr. Stapp made a motion to adjourn. Mr. Trujillo seconded the motion. The Board adjourned at 5:01 P.M. Respectfully submitted, R. Myrline Chance President Zoo Closing Times -- After Labor Day - Close 6:30 PM. Daylight Savings Time (Ends) - Close 5:00 PM and Daylight Savings Time (Begins) - Close 8:00 PM. 2