Cemetery Board

Minutes of Meeting September 18, 2012 The Advisory Cemetery Board of Roswell convened its meeting on Tuesday, September 18, 2012 at 4:05 P.M. in the offices at South Park Cemetery. Special guest in attendance was Mrs. Stacye Hunter, Assistant City Manager. Mrs. Barbara Patterson, City Attorney and Mrs. Jeanne Corn-Best, City Council Liaison were absent. Ms. Chance noted the open meetings resolution had been complied with. Ms. Morrison was asked to call the roll. Ms. Myrline Chance, Mr. Jake Trujillo, Mr. George Stapp and Mrs. Joanne Rose were present. Mrs. Terry Mitzel and Mrs. Rita Kane-Doerhoefer were absent. The approval of the agenda for this meeting was discussed. Mr. Stapp made a motion to approve the agenda as presented. Mr. Trujillo seconded the motion. Everyone voted in favor. The approval of the minutes from the last Board meeting (8-21-2012) were discussed. Mr. Trujillo made a motion to approve the minutes. Mr. Stapp seconded the motion. Everyone voted in favor. No Public Participation on Agenda Items. Under the Sexton’s Report, Mr. Kirk reported there were 22 funerals in August, and 16 so far in September. The next item, Mr. Kirk advised the Board the crew was in the process of mowing the west side fields. With the rain, the needle grass has begun to come out. It is important to get it mowed before the needle grass really begins to amass itself. No Old Business. Under New Business, the first item was the closing of the gates. Everyone was advised of the closing times for Spring River Zoo. Discussion was held and Mr. Stapp made a motion to recommend to Buildings & Lands the cemetery gates be closed like the gates at Spring River Zoo. After Labor Day 6:30 PM, Daily Savings Time Ends 5:00 PM and Daily Savings Time Begins 8:00 PM. Mr. Trujillo seconded the motion. Everyone voted in favor. The next item was the signage for the permanent closing of the east gate. Mr. Kirk advised the Board a need of finding out who could do the big signs as the City sign shop can not do the size required. Discussion was held and Assistant City Manager, Mrs. Hunter, advised the Sexton to visit with the City Purchasing Agent Mr. Dave Kunko on this matter. He also stated he would meet with Renee Roach, Public Relations for the City and get a notice out to the newspaper. It was then asked when the closing times for the west gate would become effective. Mr. Kirk stated the time would go into effect when the east gate permanently closes on 12-31-2012. Ms. Morrison was asked to get the gate closures to the chairman of Buildings & Lands as soon as possible. Ms. Chance stated she would contact Mr. Jason Perry to get this item placed on their October agenda. No Public Participation on Non Agenda Items. Ms. Chance advised the Board, the next scheduled meeting date would be October 16, 2012 at 4 P.M. There being no further business to come before the Board, Mr. Stapp made a motion to adjourn. Mr. Trujillo seconded the motion. The Board adjourned at 4:25 P.M. Respectfully submitted, R. Myrline Chance President 2