Cemetery Board

Minutes of Meeting April 16, 2013 The Advisory Cemetery Board of Roswell convened its meeting on Tuesday, April 16, 2013 at 4:00 P.M. in the offices at South Park Cemetery. Special guests in attendance were Mrs. Stacye Hunter, Assistant City Manager; Mrs. Barbara Patterson, City Attorney and City Councilor Mr. Jason Perry. Mrs. Jeanne Corn-Best, City Council Liaison was absent. Ms. Chance noted there was a quorum and the open meetings resolution had been complied with. Ms. Morrison was asked to call the roll. Ms. Myrline Chance, Mr. Jake Trujillo, Mr. George Stapp, Mrs. Rita Kane-Doerhoefer, Mrs. Terry Mitzel and Mrs. Joanne Rose were present. The approval of the agenda for this meeting was discussed. Mrs. Mitzel made a motion to approve the agenda as presented. Mr. Trujillo seconded the motion. Everyone voted in favor. The approval of the March 19, 2013 minutes were discussed. Mr. Stapp made a motion to approve the minutes as presented. Mr. Trujillo seconded the motion. Everyone voted in favor. No Public Participation on Agenda Items. Under the Sexton’s Report, Mr. Kirk reported there were 33 funerals in March and in April we have had 12 thru today’s meeting and 4 scheduled to the end of the week. The next item was the update on the meeting of the Buildings and Lands committee. Mr. Kirk stated he and Ms. Chance attended the meeting. The request to increase cremain opening/closing by $100 was discussed. The committee voted to increase the opening and closing by $50. The increase will begin in July 2013. It will go up the same time as the casket opening/closing which increase $50 also. Mr. Perry stated he wanted to look for funding to put in a columbarium. The next item Mr. Kirk advised the Board that he and the Cemetery Superintendent, Mr. Esquivel, planned to go out to the City’s nursery, but, the funeral schedule has been full and they have not yet been able to. Mr. Perry then asked for a further discussion on the chains at the Circle. He was concerned that the general public was still calling him asking why the chains were up even though the east gate was closed. Mr. Kirk stated he wanted to keep the chains up because the road thru the Circle was not wide enough for 2 cars to go thru. Mrs. Patterson then stated she had been out to the cemetery and did measurements of the roads to see how wide they actually were. A lengthy discussion was held and Mr. Kirk stated the chains would come down tomorrow morning. He was asked to monitor whether traffic increased and let the Board know at the next meeting. No Old Business. No New Business. No Public Participation on Non Agenda Items. A discussion was held on vacating the May meeting. Mrs. Doerhoefer made a motion to vacate the May meeting. Mr. Stapp seconded the motion. Everyone voted in favor. Ms. Chance stated, if something should come up, Ms. Morrison could get in contact with the Board. There being no further business to come before the Board, Mr. Stapp made a motion to adjourn. Mr. Trujillo seconded the motion. The Board adjourned at 4:50 P.M. Respectfully submitted, R. Myrline Chance President 2