Cemetery Board

Minutes of Meeting July 16, 2013 The Advisory Cemetery Board of Roswell convened its meeting on Tuesday, July 16, 2013 at 4:00 P.M. in the offices at South Park Cemetery. Special guests in attendance were Ms. Barbara Patterson, City Attorney and Ms. Millie Schaffer. Ms. Stacye Hunter, Assistant City Manager and Ms. Jeanine Corn-Best, City Council Liaison were absent. Ms. Chance noted there was a quorum and the open meetings resolution had been complied with. Ms. Morrison was asked to call the roll. Ms. Myrline Chance, Mr. Jake Trujillo, Ms. Rita Kane-Doerhoefer and Ms. Terry Mitzel were present. Ms. Joanne Rose was absent. It was announced at this meeting, Mr. George Stapp had given official notice of his resignation from the Board. The approval of the agenda for this meeting was discussed. Ms. Mitzel made a motion to approve the agenda as presented. Mr. Trujillo seconded the motion. Everyone voted in favor. As there was no meeting in May or June, the approval of the April 16, 2013 minutes were discussed. Ms. Doerhoefer made a motion to approve the minutes as presented. Mr. Trujillo seconded the motion. Everyone voted in favor. No Public Participation on Agenda Items. Under the Sexton’s Report, Mr. Kirk reported there were 17 funerals in May, 37 in June and 11 so far in July. The next item was the 2013 fiscal year count. Opening and closings - 225 adults, 115 ashes, 7 babies, 1 child and 1 disinterment for a total of 349. We sold 202 cemetery lots during this time. The next item was the drainage canal on the West side had been rerouted by the Flood Control Agency. The old drainage canal had been closed and compacted. Mr. Kirk advised the Board the landscape plans for the West side expansion were completed. The space numbers for each of the twelve new blocks were ready to be installed. We must, however, get funding for the purchase of trees and roads. The last item was the update on the Masonic Circle. Mr. Kirk stated, since the Circle was opened after the last Board meeting, the traffic load has increased. Under Old Business, Mr. Kirk was asked for an update on the veteran’s cemetery section. Mr. Kirk stated he had no update. The only information that had come out was what’s been reported in the newspaper. Ms. Schaffer expressed she was very interested in the veteran’s section.  Under New Business, discussion was held about the resignation of Mr. Stapp and how to proceed to get new members. Ms. Patterson stated the Board can recommend nominees and present a list to the Mayor. Ms. Doerhoefer then read from the By-Laws on procedure for new members. Ms. Patterson then stated there are 2 vacancies - one would replace Mr. Stapp for the duration of his term (until March 2014) and then if they would like to continue, would be appointed by the Mayor for a full 4 year term. The other vacancy would be for a 4 year term. Further discussion was held and it was a consensus of the Board members to place this item on the agenda for the next meeting. Ms. Patterson stated the list would have to go to the Mayor and be placed on the agenda in September for Council approval. No Public Participation on Non Agenda Items. Ms. Chance advised the Board, the next scheduled meeting date would be August 20, 2013 at 4 PM. The meeting adjourned at 4:47 P.M. Respectfully submitted, R. Myrline Chance President 2