Cemetery Board

Minutes of Meeting August 20, 2013 The Advisory Cemetery Board of Roswell convened its meeting on Tuesday, August 20, 2013 at 4:00 P.M. in the offices at South Park Cemetery. Special guests in attendance were Ms. Barbara Patterson, City Attorney and Ms. Millie Schaffer. Ms. Stacye Hunter, Assistant City Manager and Ms. Jeanine Corn-Best, City Council Liaison were absent. Ms. Chance noted there was a quorum and the open meetings resolution had been complied with. Ms. Morrison was asked to call the roll. Ms. Myrline Chance, Mr. Jake Trujillo, Ms. Rita Kane-Doerhoefer and Ms. Terry Mitzel were present. Ms. Joanne Rose was absent. The approval of the agenda for this meeting was discussed. Ms. Mitzel made a motion to approve the agenda as presented. Mr. Trujillo seconded the motion. Everyone voted in favor. The approval of the July 16, 2013 minutes were discussed. Ms. Mitzel made a motion to approve the minutes as presented. Mr. Trujillo seconded the motion. Everyone voted in favor. No Public Participation on Agenda Items. Under the Sexton’s Report, Mr. Kirk reported there were 18 funerals in July and 17 so far in August. The next item, was the presentation to everyone in attendance, the new map of the whole cemetery to show where all future developed blocks would be. This was done to help the future personnel of the Cemetery to know how the blocks were going to be developed. With the landscaping plan in place, we are looking at planting live oaks in the corners of the blocks and we will use crab apple trees around Block 72 which is going to be the new Baby land. When monies become available to do the trees, we will contract it out to a nursery to buy the trees with a replacement guarantee. This will be done because the Cemetery staff simply does not have time to do this magnitude of a project.  Under Old Business, Ms. Mitzel asked about the veteran’s cemetery. Ms. Doerhoefer stated there was going to be a meeting with Governor Susanna Martinez, the local veteran’s group and individuals from the Veteran’s Administration. Under New Business, the recommendation list of people for the Mayor. Discussion was held and Ms. Mitzel made the recommendation to appoint Ms. Millie Schaeffer to the Board. Everyone was in favor of this recommendation. Ms. Doerhoefer asked Ms. Chance to write a letter to the Mayor and send a copy to her by e-mail and she would take it personally to City Hall. She wanted to make sure it would be on the next City Council agenda. Under Public Participation on Non Agenda Items, Ms. Doerhoefer stated she was in attendance at a funeral and noticed a very large ant hill nearby. The Cemetery workers, at the gravesite, stated they would make sure it was taken care of. Ms. Chance advised the Board, the next scheduled meeting date would be September 17, 2013 at 4 PM. The meeting adjourned at 4:37 P.M. Respectfully submitted, R. Myrline Chance President 2