Cemetery Board

Minutes of the Cemetery Board Meeting Tuesday, March 20, 2018 REGULAR MEETING 4:00 P.M Committee Member Present: Jack Ferguson, President Jim Bloodhart, Vice President Jeremy Hurley, Secretary Jake Trujillo, Member Gabriel Casaus, Member Juan Oropesa, Liaison Committee Members Absent: Staff Present: Jim Burress, Parks & Recreation Director Ruben Esquivel, Cemetery Superintendent Daisy Diaz, Cemetery Administrative Assistant Others Present: Frank Sosa, American Legion Call to Order The meeting was called to order at 4:05 p.m. by President, Jack Ferguson. Committee members present Bloodhart, Trujillo, Casaus, and Hurley. Approval of Agenda Mr. Casaus moved to approve the agenda as presented. Mr. Trujillo was the second. A voice vote was unanimous and the motion carried, the March 20, 2018 agenda was approved. Approval of Minutes Mr. Trujillo made a motion, seconded by Mr. Casaus to approve the minutes of the February 20, 2018 meeting. A voice vote was unanimous and the motion carried. Non-Action Items 2. Sexton’s Report- Superintendent Ruben Esquivel reported a total of 29 burials for February. As of March 20 a total of 19 burial services have been conducted at South Park Cemetery and General Douglas McBride Veteran’s Cemetery. 3. Bookkeeper’s Report- Cemetery Administrative Assistant Daisy Diaz reported 4 transfers, 1 pay off and 1 lot sale for February, and as of March 20 a total of 3 lot sales, and 1 pay off. Mr. Esquivel also reported that Block 73 will be opening up for sale and burials in the next few weeks. 4. Memorial Policy and Columbarium Size Requirements at General Douglas McBride Veteran’s Cemetery- Mr. Esquivel recommended that a sign be made to notify the public to inquire the office when interested in utilizing the committal shelter for memorial services. Memorial services wanting to be held at General Douglas McBride Veteran’s Cemetery shall have permission from the office before the public can set up memorials, so services do not interfere with each other. Mr. Esquivel wanted to express the dimensions requirements of each niche in order for the niche to hold two containers. Dimensions for each container must be 12”x12”x6” each niche is 12”x12”x12”. 5. Update on Outer Container Price Changes- Mr. Esquivel updated that the company that provides the outer containers will continue to provide the containers at current price until Rules and Regulations are written correctly. 6. Cemetery Visiting Hours- Ruben Esquivel mentioned that the visiting hours had been changed to closing gates at 8 p.m. now that daylight savings kicked in. Mr. Esquivel commented that the way the closing hour’s state as of right now on the sign posted in the cemetery there is 3 different closing times. Mr. Esquivel believes the cemetery shall have only 2 closing times and those times should be changed twice a year with daylight savings changes. Those times would change in March to close at 8 p.m. and November to close at 5 p.m. Motion was made by Mr. Bloodhart to proceed with changing closing time twice a year as opposed to three times a year. Mr. Hurley was second. A voice vote was unanimous and motioned carried. 7. Update on Architect Contract- Jim Burress spoke about the contract presented by the architects and how he would like for all board members to review the contract to decide and vote on if contract will carry on. Board members agreed to review contract and further discussion would take place at the next board meeting. Other Business None Public Comments Liaison Mr. Oropesa stated that the city had acquired more funds and during an Infrastructure Meeting completing cemetery road repairs was mentioned. Mr. Oropesa would like for the board to consider the thought of utilizing Perpetual Care Fund money to complete repairs if City Council was unable to provide the full amount needed. Adjourn The meeting was adjourned at 5:05 p.m. Next Meeting Date Next meeting to be held April 17, 2018 at 4:00 p.m.