City Council

SPECIAL MEETING CITY OF ROSWELL COUNCIL - AGENDA THURSDAY, SEPTEMBER 3, 2020, at 5:00 p.m. ROJWELL Roswell Convention & Civic Center Meeting Room A- 912 N. Main St Roswell, New Mexico 88201 CALL TO ORDER ROLL CALL APPROVAL OF THE AGENDA 1. Consider approval of the agenda for the September 3, 2020, Special City Council meeting. (Stubbs/Coll) (page 2) 2. MAYOR KINTIGH's ANNUONCEMETNS / REPORTS (Information only) (page 3) ACTION ITEMS 3. Resolution 20-50 - Consider approval of Resolution 20-50 authoizing submittal of a revised 2022-26 Infrastructure Capital Improvements Plan (ICIP). (Stubbs/Fuentes) (page 4) 4. Consider approval to dissolve furloughs through December 2020. (Perry/Neeb) (page 9) 5. Consider approval to direct the City Manager on City funding priorities. (Perry/Neeb) (Abstract not available at the time of posting.) 6. CITY MANAGER REPORTS / ANNOUNCEMENTS (Information only) ADJOURN Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 20-26. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575- 624-6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Cler1< at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: Friday, August 28, 2020 THE PUBLIC IS ENCOURAGED TO PARTICIPATE ELECTRON/CALLY THROUGH THE GOTO MEETING fl.PPL/CATION AND NOT PHYS/CALLY ATTEND DURING THE PANDEMIC Please join my meeting from your computer, tablet or smartphone. https://global. gotomeeting.com/join/8150605 73 You can also dial in using your phone. United States: +1 (669) 224-3412 Access Code: 815-060-573 New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global .qotomee!lnq.com/in stall/815060573 1  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT City Council Meeting Item No. 1 Meeting Date: September 3, 2020 COMMITTEE: None CONTACT: Coll CHAIR: Stubbs ACTION REQUESTED: Approval of the agenda - Consider approval of the agenda for the September 3, 2020, Special City Council meeting. (Stubbs/Coll) BACKGROUND: Initiated by: City Council Approval of the agenda for the September 3, 2020, Special City Council meeting. FINANCIAL CONSIDERATION There are no financial costs. LEGAL REVIEW: The approval of the agenda takes the majority of the members of a quorum present. BOARD AND COMMITTEE ACTION: There is no board or committee review. STAFF RECOMMENDATION: Consider approval of the agenda for the September 3, 2020, Special City Council meeting. Attachments No attachments. 2  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT City Council Meeting Item No. 2 Meeting Date: September 3, 2020 COMMITTEE: None CONTACT: Mayor Kintigh CHAIR: ACTION REQUESTED: MAYOR KINTIGH's ANNOUNCEMENTS / REPORTS BACKGROUND: Initiated by: Mayor Kintigh For information only. FINANCIAL CONSIDERATION There are no financial costs. LEGAL REVIEW: There is no legal review. BOARD AND COMMITTEE ACTION: There is no board or committee review. STAFF RECOMMENDATION: For information only. Attachments No attachments. 3  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Special City Council Meeting Item No. 3 Meeting Date: 9/03/2020 COMMITTEE: All CONTACT: Juan Fuentes CHAIR: N/A ACTION REQUESTED: Resolution 20-50 - Consider approval of Resolution 20-50 authorizing submittal of a revised 2022- 26 Infrastructure Capital Improvements Plan (ICIP). (Stubbs/Fuentes) BACKGROUND: Initiated by: Juan Fuentes / Bill Morris In keeping with the concept of funding critical projects, staff has attached a list of potential projects that were presented to all five (5) standing committees. Like last year, staff is requesting that the City Council select the top 5 projects that will be provided to the State for inclusion in the capital outlay process. FINANCIAL CONSIDERATION There are no costs associated with this item at this time. LEGAL REVIEW: The City Attorney has reviewed the resolution for legal sufficiency. Resolutions must be passed by a majority of the governing body. NMSA 1978, § 3-17-4 BOARD AND COMMITTEE ACTION: This item was presented to all five (5) of the standing committees and was approved as modified to be presented as a new Resolution at the City Council meeting of September 3, 2020. STAFF RECOMMENDATION: Consider approval of Resolution 20-50 authorizing submittal of a revised 2022-26 Infrastructure Capital Improvements Plan (ICIP). Attachments ATT 1 Resolution 20-50 ICIP attachment ATT 2 Resolution 20-50 ICIP 4 Cit , of Roswell ICIP List FY 2022-26 # Dept. Project: Details: Reciuest: Legal RAC 1. RAC Terminal (Design/Construct) The capacity of the terminal to handle the passenger load has been exeeded. The secure waiting area and baggage return area need to expand to meet current and future demand. 5.8 mil phase 2, 1 mil phase 3, 7 mil ohase 4 /MAP) 2,500,000 RAC 2. Apron Ramp Rehab. This is for the reconstruction of the ramp leading onto the tarmac. 2,000,000 4,500,000 Infrastructure Eng. 1. McGaffey Street Major Paving Project Wyoming Avenue to Union Avenue 750,000 Eng. 2. N. Garden Street Bridge Replacement Reconstruct Bridge #6091 on N. Garden Avenue 750,000 Solid Waste 1. Cell #5 Construction Complete construct of Cell #5 at the Landfill 3,500,000 Landfill Solid Waste 2. New Scale House and Quick Lane Reconstruct the scalehouse and drive thru at the landfill 220,000 Landfill Solid Waste 1. Side Loader Vehicles 3 new vehicles 1,008,000 Collection Solid Waste 2. Grapple Truck 1 new grapple truck to replace existing truck 457,000 Collection Water Dist. 1. Large Diameter Water Valves Replave valve at Orchard and 3rd Street 400,000 Water Dist. 2. Preassure Relief Valves Replace valve at N. Atkinson and Hondo River 300,000 Water 1. Variable Frequency Drive (VFD) Pumps City-wide replacements 1,408,000 Production I/IM/TP 1. Reroof Digester Building Reroof Digestor Building at I/IM/TP 150,000 I/IM/TP 2. Storm Water Pond Ingress Improve ingress and egress of the storm water pond at the I/IM/TP 350,000 Waste Water 1. Lea Street Sewer 385' Replacement 200,000 Waste water 2. Manhole Rehab Program Continuing program (approximately 50/year) 250,000 5  9,743,000 General Services Library 1. Repair roof Reroofing Beaudrant Room 170,000 Library 2. Library Entrance and N. Side Sidewalk Improve drainage and level out sidewalk on north side of building 257,000 Library 3. Difference for repairs versus insurance Delta between repair cost and insurance payout 108,000 payments Animal 1. Security cameras Installation of new security cameras in facility 35,000 Control Animal 2. New cages for inside facilities Repacement of cages inside facility 15,000 Control Zoo 1. Sprinq River Zoo Improvements Elk Enclosure fencinq 28,000 Zoo 2. Birthday Party Room Uoarade the Birthday Party Room for better customer experience 50,000 Recreation 1. Cielo Grande Sports Complex Ballfields Construction of two new Quad fields (design $850,000) 13,000,000 Recreation 2. Cielo Grande Liqhtinq park-wide 500,000 Golf 1. Nancy Lopez Golf Course Fencing Replacement of entire perimeter Fence 200,000 Golf 2. Maintenance Facilities Upgrades Replacement of existing maintenance building and pro shop 1,100,000 Museum 1 New flooring and HVAC duct work Replacement of flooring and floor covering to reduce liabilities 400,000 Museum 2. Founders gallery stage Costruction of a stage for presentations 200,000 Mass Tran 1. Transit Center Renovations LED lighting upgrades thru-out facility 30,000 Mass Tran 2. Geotracking and Cameras on buses Seciurity upgrades for the buses 110,000 Cemetery 1. New block for ash burials Expansion for ash burials onsite 380,000 Cemetery 2. Replacement of irrigation system Old system is not functioning well 200,000 Parks 1. Stiles Field Improvements Assorted improvements to Stiles Field 350,000 Parks 2. Playground Equipment Replacement Replacement and Upgrades City-wide 535,000 Rec. Center 1. Facility Improvements General upgrades 235,000 6 Rec. Center 2. Outdoor Expansion Area Includes landscaping and trees 250,000 Facilities 1. Facilities Building at Solid Waste Landfill Upgrade of new Facilities offices 500,000 Facilities 2. Solid Waste Building HVAC & Rehab Complete rehab of existing solide waste facility building 1,000,000 1 Q '-'-1. nnn Public Safety RPO 1. Police Vehicles 152,846 RPO 2. Renovation W. 2nd Street Station 400,000 Animal 1. New Vehicles Replacements for existing vehicles 48,000 Control Fire Dept 1. SCBA's Request for replacement Self-Contained Breathing Appuratus 900,000 2. Structural PPE Replacement for enhanced PPE suits 200,000 Emg. Mgt. 1. Emergency Operations Plan To update and revise existing EOP 50,000 Central 1. New 911 consoles This is to replace the existing console station with new equipment in order 70,000 Dispatch to better accomplish job requirements 1,820,846 Finance IT 1 . Consolodated Dispatch 420,000 IT 2. Work Station Replacement 38,000 Conv. Center 1. Conventional Center Uoarades Prefunction area LED lighting 300,000 Conv. Center 2. Courtyard Fencing Metal fence to encircle the north coutyard 116,000 Conv. Center 3. Office Renovation Renovation of staff offices 65,000 Visitors 1. Visitors Center expansion Expansion of site and internal storage 800,000 Center Visitors 2. New Signage Replacement for existing sign 120,000 Center 1,859,000 37,575,846 7  RESOLUTION 20-50 A RESOLUTION OF THE CITY OF ROSWELL, NEW MEXICO, AUTHORIZING THE MAYOR TO SUBMIT THE 2022-2026, FIVE YEAR INFRASTRUCTURE CAPITAL IMPROVEMENTS PLAN (I.C.I.P.) WITH THE STATE OF NEW MEXICO, DEPARTMENT OF FINANCE AND ADMINISTRATION, L.G.D. WHEREAS, the City of Roswell desires to submit the 2022-2026, five year, Infrastructure Capital Improvements Plan (1.C.I.P.) including top 5 priority projects for the fiscal year 2022 to the State of New Mexico, Department of Finance and Administration, L.G.D., and 1. 2. 3. 4. 5. WHEREAS, Mayor Dennis Kintigh is the Chief Local Elected Official of the City of Roswell; NOW, THEREFORE, be it resolved by the governing body, the City Council of Roswell, New Mexico: that the Mayor is hereby authorized to submit the 2022-2026, five year Infrastructure Capital Improvements Plan on behalf of the City of Roswell (See Attachment 1 }, and to perform any and all such other acts, matters and manner of things as shall be and become necessary and proper to effectuate the purposes herein. APPROVED, ADOPTED, AND SIGNED on this 3rd day of September 2020. CITY SEAL Dennis Kintigh, Mayor ATTEST: Sharon Coll, City Clerk 8  ROSWELL N'EW MEXICO AGENDA ITEM ABSTRACT Special City Council Meeting Item No. 4 Meeting Date: 9/03/2020 COMMITTEE: Finance CONTACT: Juan Fuentes CHAIR: Perry ACTION REQUESTED: Consider approval to dissolve furloughs through December 2020. (Perry/Fuentes/Neeb) BACKGROUND: Initiated by: Joe Neeb/Juan Fuentes The proposed recommendation to dissolve the furloughs through December 2020 are in large part due to the Gross Receipts Tax (GRT) revenue for the first two months of the fiscal year. The first two months were estimated at $3.7M but actual receipts came in at $6.1 M for a net gain of $2.3M. FINANCIAL CONSIDERATION If approved, a budget amendment will be presented at the next City Council meeting to fund the dissolved furloughs. LEGAL REVIEW: No Legal review at this time. BOARD AND COMMITTEE ACTION: The Finance Committee is scheduled to meet on Thursday, September 3, 2020. STAFF RECOMMENDATION: Consider approval to dissolve furloughs through December 2020. Attachments None 9