Roswell Museum Board of Trustees

BOARD OF TRUSTEES MEETING AGENDA Monday, August 17, 2020 at 4:00 PM GoTo Meeting 1011 N. Richardson Ave. Roswell, NM 88201 Members: Cymantha Liakos, Anne Baker, Jamie Barnes, Donovan Fulkerson, Peggy Krantz, Priscilla Ornelas, Jessica Parham, Kay Cargill Jenkins, Lorrina Segovia, Bill Siders, and Valli West. City Council Liaison: Barry Foster RMAC Staff Coordinator: Caroline Brooks, Executive Director RMAC Foundation: Cindy Torrez, Executive Director A. Call to Order B. Roll Call ACTION ITEMS: C. Approval of Agenda D. Approval of the July 20, 2020 meeting minutes INFORMATION ONLY ITEMS: E. Director’s Report F. RMAC Foundation Report G. Chair’s Remarks and Board Announcements H. Public Comment I. Adjourn Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 20- 26. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council, and no action will be taken. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: August 14, 2020 Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/444360381 You can also dial in using your phone. United States: +1 (872) 240-3412 Access Code: 444-360-381New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/install/321613333 Public are encouraged to participate electronically through the goto meeting app and physically not attend during the pandemic.  ROSWELL MUSEUM AND ART CENTER MINUTES OF THE BOARD OF TRUSTEES MEETING Monday, July 20, 2020 | GoTo Meeting DRAFT DOCUMENT REGULAR MEETING AT 4:00 p.m. A. CALL TO ORDER Board Chair Cymantha Liakos called the meeting of the Board of Trustees to order at 4:05 p.m. B. ROLL CALL The meeting of the Board of Trustees convened with members Jamie Barnes, Valli West, Cymantha Liakos, Bill Siders, Lorrina Segovia, Anne Baker and Priscilla Ornelas being present via GoTo Meeting. A quorum was established with members Lorrina Segovia, Peggy Krantz and Bill Siders being absent. Staff present: Caroline Brooks, Executive Director; Aubrey Hobart, Curator of Collections & Exhibitions; Wendy Cook, Communications and Events Coordinator and Cindy Torrez, Executive Director RMAC Foundation. Community members present: Juno Ogle via GoTo Meeting C. APPROVAL OF AGENDA Member West motioned to approve the agenda. Member Jenkins seconded. A voice vote was 7-0 and the motion passed with members Segovia, Krantz and Siders being absent. D. APPROVAL OF June 22, 2020 MINUTES Member West motioned to approve the minutes for the June 22, 2020, board meeting. Member Jenkins seconded. A voice vote was 7-0 and the motion passed with members Segovia, Krantz and Siders being absent. E. Discuss and consider approval of Ellen Landis donation of Wayne Lazorik print. At the recommendation of the BOT collections working group, member Parham motioned to accept the Ellen Landis donation of Wayne Lazorik print. Member West seconded. A voice vote was 7-0 and the motion passed with members Segovia, Krantz and Siders being absent. F. Discuss and consider approval of Page Coleman donation of Garo Antreasian print. At the recommendation of the BOT collections working group, member Parham motioned to accept the Paige Coleman donation of Garo Antreasian print. Member West seconded. A voice vote was 7-0 and the motion passed with members Segovia, Krantz and Siders being absent. G. Discuss and consider approval of admission fees Director Brooks presented a BOT action request document to discuss and consider approval of Museum admission rates. Members suggested that Roswell city residents be included in a discounted rate category at a $7 ticket price. Member West motioned to approve the proposed admission rates with the inclusion of the Roswell resident discount. Member Ornelas seconded. A voice vote was 7-0 and the motion passed with members Segovia, Krantz and Siders being absent. INFORMATION ONLY H. REOPENING PLANS Museum Director Caroline Brooks shared that discussions were underway to consider reopening the Museum sometime this fall following CDC guidelines and in coordination with the City Administration. I. DIRECTORS REPORT: See attached J. RMAC FOUNDATION REPORT RMAC Foundation Director Torrez shared that the Foundation has been meeting remotely this summer. They have approved four new Foundation board members, but they are not yet confirmed. A budget for the Museum has been approved and an endowment committee has been established. K. CHAIR’S REMARKS AND BOARD ANNOUNCEMENTS None L. PUBLIC COMMENT None M. ADJOURN The meeting adjourned at 4:53 p.m.  JULY 2020 MONTHLY REPORT ATTENDANCE REVENUES 2020 2019 2018 2017 MUSEUM 13 1987 2128 1878 2020 2019 2018 2017 EVENTS 0 192 150 114 CLASSES 0 2,653 3,270 4,083 CLASSES 0 308 483 456 PLANETARIUM 0 9,511 7,970 2,612 PLANETARIUM 0 1653 1537 224 MEMBERSHIP 450 500 1,735 475 SCHOOL/ADULT TOURS 0 288 318 111 FACILITY USE 0 0 250 0 FACILITY USE 0 28 231 212 STORE 110 6,283 9,045 4,699 OUTREACH 0 15 37 0 JULY TOTALS 560 18,947 22,270 11,869 VOLUNTEER VISITS 37 19 18 23 YEAR TO DATE TOTALS 30,419 102,535 102,143 78,238 JULY TOTALS 50 4,490 4,902 3,018 YEAR TO DATE TOTALS 5,458 22,445 22,517 16,636 PROGRAMMING SESSIONS CONTACT CLASSES CANCELLED: for MONTH ATTENDEES HOURS MEMBERS 362 Space Camp 607 6 sessions Clay Open Studio 27 days current active current active Kids Clay 7 sessions memberships members 0 9 Gentle Yoga 2 sessions FOR TOTAL 0 0 MONTH new members renewals OCCURENCES YEAR to DATE 18 new members 119 renewals EVENTS for MONTH ATTENDEES PARTNERSHIP CANCELLED: Planetarium General Shows 41 VOLUNTEERS Planetarium Laser 9 Shows RAiR Lecture and 1 RAiR Program Reception Movie Under the Moon Make and Mingle 1 2 Foundation Foundation, Brewery FOR MONTH 77 volunteer hours 17 volunteers TOTAL 0 YEAR to DATE 241 volunteer hours 37 volunteers 4,160 SCHOOL VISITS/ ADULT TOURS GRADE(S) STUDENTS ADULTS GALLERIES PLANETARIUM STUDIOS FACEBOOK FOLLOWERS 324 INSTAGRAM FOLLOWERS TOTALS 0  JULY 2020 MUSEUM ACTIVITIES & HIGHLIGHTS Submitted by Museum Director Caroline Brooks One of the more popular posts was about CHALK DRAWING The Museum closed to the public the work of New Mexico artist Ben Q. While the Museum is unable to offer the on March 18 in response to the Adams, who past away in 2017 and whose Roswell Science and Art Festival this year coronavirus pandemic. A reopening prints and drawings are a reflection of his due to mass gathering restrictions, staff date has not yet been confirmed. passion for the southwest landscape. are looking to bring a couple of festival components to fruition including the chalk GRANT FUNDING Another post drawing activity, Chalk the Walk. Details by Jeremy Planetarium Coordinator Jeremy Howe is will be released in the near future for how Howe tracked researching a potential project for a NASA the comet to participate. grant in partnership with Lake Arthur NEOWISE School District. The aim of the proposal and included is to provide STEM educational activities a beautiful MEMBERSHIP CAMPAIGN for underserved students related to NASA picture he took A working group made up of volunteers projects and missions. For the project, with a long from the community, Board of Trustees, Jeremy is interested in simulating soil exposure. and RMAC Foundation members has conditions from the Moon or another begun meeting to develop a campaign source like Mars or the International Space Follow the to promote museum memberships with a Station to experiment with growing plants museum focus on expanding representation from for space travel or colonization. at Roswell throughout the community. Museum Work is continuing on the NEH Grant in and Art Center on Facebook and @ support of an interpretive plan for a new rmacroswellnm on Instagram. Robert H. Goddard exhibition and related STAFF makerspace. Four of the Museum’s 14 staff have left in COLLECTIONS & EXHIBITIONS recent months as part of the volunteer Installation has begun for Roswell Artists- severance package offered by the City. VIRTUAL PROGRAMMING These include Guest Services Associate in-Residence Jordan Ann Craig and RMAC staff are looking forward to Michael Waugh. Details are being finalized Darrick Constance, Store Clerk Betty welcoming students to the Museum this on plans to feature live virtual lectures by Shelhorse, Educator Amanda Nicholson, fall, virtually. Staff are currently working both Craig and Waugh, along with Tonee and most recently Office Assistant on Zoom field trips for virtual school Harbert, whose lecture was cancelled in Deborah Melancon. visits that will include a gallery tour and/ March due to COVID-19. The lectures will or planetarium show and a question and take place on Saturdays on August 22, 29 The remaining staff send their best wishes answer session with our staff. Topics will and September 5 at 8 pm via Zoom. Details for these four and their future endeavors include the exhibition Made in New Mexico, on how to tune are on RMAC’s website and whether it be in schooling, work or which showcases art from the permanent social media pages. retirement. collection made by resident and visiting artists in New Mexico, and a Robert H. Goddard tour with a planetarium show PARTIAL REOPENING ADMISSION FEES option. Select planetarium shows will also Museum staff are working with City A proposal for museum admission fees be available for classroom viewing as a administrators to fine tune a plan for was approved at June’s Museum Board of standalone program. More information on a partial reopening of the galleries Trustee’s meeting and will go before City how to schedule tours will be available for beginning September 9 for a limited Council beginning a review by the General teachers in the coming weeks. number of hours by appointment each Services Committee on August 24. If fees week. To help ensure physical distancing are approved, the anticipated start date is Amid other posts, staff posted 11 videos and a safe, comfortable experience, staff January 1, 2021. on Facebook in July with a combined reach will be limiting the number of visitors of 10,549 and 67 shares. The Museum’s in the Museum, and ask all visitors to yoga in the gallery presented by Alice wear masks. Staff look forward to safely Buck has returned as part of the Museum’s welcoming visitors back to enjoy new virtual offerings and will be featured twice exhibitions from the collection and per month. The virtual program is 15 to 30 Roswell Artist-in-Residence Program. minutes long and is intended to be done easily at home or during a work break.