City Council

SPECIAL MEETING CITY OF ROSWELL COUNCIL - AGENDA Wednesday, May 22, 2024 at 1:30 p.m. Roswell Public Library - Bondurant Room 301 N. Pennsylvania Ave. Roswell, New Mexico 88201 Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution No. 24-23. Except for emergency matters, the City Council shall take action only on the specific items listed on the Agenda. MAY 24, 2024 1:30 p.m. MAYOR - Timothy Z. Jennings Ward 1 Ward II Ward III Ward IV Ward V Cristina A. Arnold Juliana Halvorson Edward L. Heldenbrand Robert B. Corn Angela G. Moore Juan Oropesa Will Cavin Matthew Chappell Darrell Johnson Carlos Marrujo Jr. WELCOME! We are very glad you have joined us for the Roswell City Council meeting. If you wish to speak, please sign up at the podium prior to 1:00 p.m. In compliance with Resolution 24-23, all matters listed under Consent Items/Consent Agenda are considered routine by the City Council and will be approved by one motion. There will be no separate discussion on these items. If any member of the council desires to discuss the matter, that item will be removed from the consent agenda and will be considered separately. Any item approved as part of the consent agenda is not an agenda item for the purpose of public participation. The Council is pleased to hear relevant comments; however, a 3-minute limit is set in accordance with Resolution 17-65 (Governing Body Rules of Order). Large groups are asked to name a spokesperson. Robert's Rules of Order govern the conduct of the meeting. "THANK YOU" for participating in your City Government. OP E N IN G C E R E MON IE S Call to Order by Presiding Officer Roll Call & Determination of Quorum 1. Approval of the agenda - approve the agenda for the May 22, 2024, Special City Council Meeting. (Heldenbrand/Martinez) R E GU LA R IT E MS 2. Resolution 24-24 - Consider recommending adoption of Resolution 24-24 approving the City of Roswell fiscal year 2024/2025 Preliminary Budget. (Corn/Davies) P U B LIC P A R T IC IP A T ION ON A GE N D A IT E MS A D JOU R N ME N T If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary of another type of accessible format is needed. Printed and posted: Friday, May 17, 2024  R OS W E L L N E W ME X IC O A GE N D A IT E M A B S T R A C T S p e ci a l C o u n ci l Me e ti n g 2. Meeting Date: 05/22/2024 COMMITTEE: Finance CONTACT: Tammi Smith CHAIR: Robert B. Corn ACTION REQUESTED: Resolution 24-24 - Consider recommending adoption of Resolution 24-24 approving the City of Roswell fiscal year 2024/2025 Preliminary Budget. (Corn/Davies) BACKGROUND: In i ti a te d b y: T h e 2 0 2 4 -2 0 2 5 B u d g e t D e ve l o p me n t C o mmi tte e The final budget is required by the State of New Mexico Department of Finance and Administration. The Preliminary Budget was developed on a basis of need and cooperation between the City Manager, departmental staff and elected officials. Once a Preliminary Budget has been adopted, only the beginning cash figures can be adjusted for the adoption of the final 2024-2025 budget. FINANCIAL CONSIDERATION No financial consideration at this time. LEGAL REVIEW: No legal review is required at this time. BOARD AND COMMITTEE ACTION: This item will be heard at the Special Finance Committee Meeting on May 22, 2024. STAFF RECOMMENDATION: Resolution 24-24 - Consider recommending adoption of Resolution 24-24 approving the City of Roswell fiscal year 2024/2025 Preliminary Budget. Attachments Resolution 24-24  RESOLUTION 24-24 A RESOLUTION ADOPTING AND APPROVING THE CITY OF ROSWELL FISCAL YEAR 2024/2025 PRELIMINARY BUDGET WHEREAS, the Governing Body of the City of Roswell, State of New Mexico, has developed a preliminary budget for fiscal year 2024/2025; and WHEREAS, the Governing Body of the City of Roswell has developed the said preliminary budget on the basis of need and through cooperation between the City Manager, departmental staff and elected officials; and WHEREAS, the official meeting for the review of said preliminary budget were duly advertised in compliance with the State Open Meetings Act; and WHEREAS, it is the opinion of the Governing Body that the proposed preliminary budget meets the requirement as currently determined for fiscal year 2024/2025. NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL AS THE GOVERNING BODY OF THE CITY OF ROSWELL, NEW MEXICO, hereby adopts the Preliminary Budget for fiscal year 2024/2025 ending June 30, 2025 hereinabove described and understanding only beginning cash can be adjusted from the Preliminary Budget to the Final Budget for fiscal year 2024/2025 ending June 30, 2025. PASSED, ADOPTED, SIGNED, and APPROVED the _____ day of May 2024. CITY SEAL _____________________________ Timothy Z. Jennings, Mayor ATTEST: _________________________ Amalia Martinez, City Clerk