City Council

SPECIAL MEETING CITY OF ROSWELL COUNCIL - AGENDA Thursday, August 22, 2024, at 4:00 p.m. CITY HALL - Large Conference Room 425 N. Richardson Ave. Roswell, New Mexico 88201 Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution No. 24-23. Except for emergency matters, the City Council shall take action only on the specific items listed on the Agenda. AUGUST 22, 2024 4:00 p.m. MAYOR - Timothy Z. Jennings Ward 1 Ward II Ward III Ward IV Ward V Cristina A. Arnold Juliana Halvorson Edward L. Heldenbrand Robert B. Corn Angela G. Moore Juan Oropesa Will Cavin Matthew Chappell Darrell Johnson Carlos Marrujo Jr. WELCOME! We are very glad you have joined us for the Roswell City Council meeting. If you wish to speak, please sign up prior to 4:00 p.m. In compliance with Resolution 24-23 all matters listed under Consent Items/Consent Agenda are considered routine by the City Council and will be approved by one motion. There will be no separate discussion on these items. If any member of the council desires to discuss the matter, that item will be removed from the consent agenda and will be considered separately. Any item approved as part of the consent agenda is not an agenda item for the purpose of public participation. The Council is pleased to hear relevant comments; however, a 3-minute limit is set in accordance with Resolution 17-65 (Governing Body Rules of Order). Large groups are asked to name a spokesperson. Robert's Rules of Order govern the conduct of the meeting. "THANK YOU" for participating in your City Government. OP E N IN G C E R E MON IE S Call to Order by Presiding Officer Roll Call & Determination of Quorum A P P R OV A L OF A GE N D A 1. Approve the agenda for the August 22, 2024, Special City Council Meeting. (Heldenbrand/Martinez) P U B LIC P A R T IC IP A T ION ON A GE N D A IT E MS R E GU LA R IT E MS 2. Consider approval to hire Sturdisteel in the amount of $3,038,119.15 (including GRT) using Buy Board Contract #679-22 for the construction of grandstands at the Roswell Air Center. (Heldenbrand/Rogers)pg. 2 3. Ratify Memorandum of Understanding (MOU) between the City of Roswell and Reno Air Racing Association (RARA). (Heldenbrand/Yntema) pg. 8 A D JOU R N ME N T If you are an individual with a disability who needs a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week before the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary of another type of accessible format is needed. Printed and posted: Monday, August 19, 2024  R OS W E L L N E W ME X IC O A GE N D A IT E M A B S T R A C T S p e ci a l C o u n ci l Me e ti n g 2. Meeting Date: 08/22/2024 COMMITTEE: N/A CONTACT: N/A CHAIR: Mayor Pro Tem ACTION REQUESTED: Consider approval to hire Sturdisteel in the amount of $3,038,119.15 (including GRT) using Buy Board Contract #679-22 for the construction of grandstands at the Roswell Air Center. (Heldenbrand/Rogers) BACKGROUND: In i ti a te d b y: Ma c R o g e rs This request is to hire Sturdisteel in the amount of $3,038,119.15 (including GRT) using Buy Board Contract #679-22 for the Construction of Grandstands at the Roswell Air Center. The "I-Beam" type grandstands are 32 rows x 552 feet long with a seating capacity of approximately 9,600. Funding for the project will be provided by State appropriation 24-I2874. The Grandstands will be placed parallel to Runway 17/35 and construction will be completed prior to August 1st, 2025. FINANCIAL CONSIDERATION State Appropriation 24-I2874 LEGAL REVIEW: Not applicable for this agenda item BOARD AND COMMITTEE ACTION: This is the first consideration of this request. STAFF RECOMMENDATION: Approve as submitted Attachments Quote Site Plan City Council 2 of 19 Roswell, NM Grandstands • Bleachers • DATE: 7-16-2 Melanie Wylie FIRM: Reno Air Racing Association, Inc - FOR: Permanent Grandstand I-Beam One (1) 32 row x 552'-0" I-Beam Grandstand Elevated crosswalk, approximately 9,600 Design parameters based on 6/6/24 email responses One (1) press box platform, 8' x 24' with canopy, fence One (1) timing box platform, 8' x 24' with canopy, fence at front Press Box platform and Timing Box platforms would be extended off back of foundations, support structures, aluminum floor decking and I-Beam Grandstand Includes: Galvanized steel columns, cross beams, support angles, stringers, posts 2. Clear anodized aluminum seats and Mill Finish aluminum footboards - Sturdisteel Standard 4. Two (2) line rail system w/9 ga. galvanized chain Vertical aisles w/mid-rails as needed by IBC/ICC 300 6. Wheelchair seat spaces with companion 7. Four (4) HC ramps and ten (10) egress exit stairs at elevated grandstand front ADA and IBC/ICC 300 8. 12" rise w/ 26" 9. Freig 10. Installation of items 1-8 based on NM Prevailing Wage Rates, Type "B" General Group 3, INCLUDING concrete foundation. Geotech Report for soil provided at the time of quote. Assume 2,000 PSF soil bearing capacity. will be determined upon receipt of the Geotech Report and the changes expense. If Owner chooses to self-perform foundation placement, Sealed design and layout 11. Submittal drawings and calculations for Grandstand, foundations with New Engineer's Seal. Total for Materials Delivered & $2,815,790 Bond Rate: P.O. Box 2655, Waco, TX 76702-2655 • 1.800.433.3116 • City Council 3 of 19 Roswell, NM  STURDI Grandstands • Bleachers • Stadium Exclude any site preparatory work (i.e. leveling, grading, demo of existing flat work), any city or state sales tax, Building permits, bonds or or TERO Exclude any fence work along the bottom of the stand at ground level either 3. Exclude all concrete flatwork under or around grandstands including 4. Excludes any rock excavation, over excavation, Excludes Plan approval 6. Excludes any item not specifically mentioned as 7. Mill finish footboards are quoted. Mill finish footboards are the most economical be discolored or stained prior to installation. This does not damage the footboards. The footboards are the walking surfaces and will have liquids trash and dirt will collect on them. The staining is caused by packaging, transport and or storage, Project duration from notice to proceed: 75 days for submittals, 210 days for materials ready for delivery, 120 days for installation once materials completion of installation 8/1/25 with order received and terms accepted no later Payment is Net 30 days from date of invoice. Invoicing will be based on Schedule of Values and Progress Billings based on 10. Order contingent upon Sturdisteel's acceptance of Owner's financial terms. 11. This scope sheet is to be part of any purchase order or 12. Buy Board Contract #679-22. Robert Sales P.O. Box 2655. Waco, TX 76702-2655 • 1.800.433.3116 • City Council 4 of 19 Roswell, NM  P R W P A S City Council 5 of 19 Roswell, NM Roswell, NM 6 of 19 City Council B JA E E PPF FEFEFE 2 14134 135 511 134 23 0 00 0 00 00 0 F 000 00 0 00000 000 00 0 000 S 00 0 00000 000 000 000 0 0 0 00000 SFF 000 S 000 000 00 0 00 00 0 00 00 0 000 00 2 14134 135 511 134 23 00 0 000 00 000 000 000 00 P  RW 17 END LAT. N 33° 18' 54.580" LONG. W 104° 32' 21.130" ELEV. = 3662.40 RW 21 END LAT. N 33° 18' 40.660" LONG. W 104° 30' 24.330" ELEV. = 3623.70 City Council 3,598' PROPOSED GRANDSTANDS RUNWAY ℄ ELEV. = 3664' 1 2 904' 867' 553' 7, 905' RUNWAY ℄ 3 ELEV. = 3664' 4 4, 74 4' 4' 4, 35 RUNWAY 3/21 13,000' x 150' 5,857' 7 of 19 1' 39 RUNWAY ℄ RUNWAY 17/35 10,008' x 100' ELEV. = 3650' RUNWAY ℄ ELEV. = 3653' POINT COORDINATES 2' 74 SITE STRUCTURE 4, POINT # LATITUDE LONGITUDE ELEVATION HEIGHT 1 3658' 8' N033°18'18.94" W104°32'10.56" 2 3658' 55' N033°18'18.94" W104°32'09.55" 3 3658' 55' N033°18'13.47" W104°32'09.57" RW 35 END LAT. N 33° 17' 15.580" 4 3658' 8' N033°18'13.48" W104°32'10.57" LONG. W 104° 32' 21.369" ELEV. = 3671.00 RW 03 END LAT. N 33° 17' 09.940" LONG. W 104° 32' 12.850" ELEV. = 3667.20 N ROSWELL AIR CENTER ROSWELL, NEW MEXICO 0 1000 2000 Roswell, NM W E GRANDSTANDS 7460-1 SCALE IN FEET S  R OS W E L L N E W ME X IC O A GE N D A IT E M A B S T R A C T S p e ci a l C o u n ci l Me e ti n g 3. Meeting Date: 08/22/2024 COMMITTEE: Legal CONTACT: Hessel Yntema CHAIR: Ed Heldenbrand ACTION REQUESTED: Ratify Memorandum of Understanding (MOU) between the City of Roswell and Reno Air Racing Association (RARA). (Heldenbrand/Yntema) BACKGROUND: Initiated by: Hess Yntema This MOU provides RARA's permanent relocation and the City's infrastructure and improvement commitments. FINANCIAL CONSIDERATION No Gross Receipts Tax (GRT) is anticipated. State funds only. LEGAL REVIEW: Legal has reviewed the MOU. BOARD AND COMMITTEE ACTION: The first consideration will heard at the Legal Committee Meeting on August 22, 2024, at 2:00 pm. STAFF RECOMMENDATION: Ratify Memorandum of Understanding (MOU) between the City of Roswell and Reno Air Racing Association (RARA) Attachments MOU COR & RARA City Council 8 of 19 Roswell, NM City Council 9 of 19 Roswell, NM City Council 10 of 19 Roswell, NM City Council 11 of 19 Roswell, NM City Council 12 of 19 Roswell, NM City Council 13 of 19 Roswell, NM City Council 14 of 19 Roswell, NM City Council 15 of 19 Roswell, NM City Council 16 of 19 Roswell, NM City Council 17 of 19 Roswell, NM City Council 18 of 19 Roswell, NM City Council 19 of 19 Roswell, NM