Finance Committee

Joint Meeting of the Finance and Legal Committees Held in the Conference Room at City Hall July 2, 2015 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 14-36. ROLL CALL The meeting convened at 8:00 a.m. with Chairman Grant presiding, Councilors Henderson, Mackey, Denny and Sandoval being present; Councilor Perry was absent. Staff present: Monica Garcia, William Zarr, Jonathan Phillips, Jennifer Brady, Louis Najar, Kevin Dillon, Elizabeth Stark-Rankins, Martha Morales and Elaine Mayfield. Guests present: Bill Flynt, Candace Lewis, Dorrie McCarty, Barbara Gomez and Paula Grieves. APPROVAL OF AGENDA Councilor Sandoval moved to approve the July 2, 2015 joint Finance and Legal Committee Meeting Agenda with the exception of moving regular item number eight to number three and all others to follow in pursuit. Councilor Henderson was the second. A voice vote was unanimous and the motion passed. Councilor Perry was absent. APPROVAL OF MINUTES Councilor Sandoval moved to approve the June 4, 2015 regular Finance Committee meeting minutes. Councilor Henderson was the second. A voice vote was unanimous and the motion passed. Councilor Perry was absent. For the record Councilor Perry joined at 8:07 a.m. REGULAR ITEMS Proposed Ordinance No. 15-12 – Amending Article V of the Roswell City Code pertaining to Purchasing (Both Finance and Legal – approval). Ms. Garcia gave a presentation on Proposed Ordinance No. 15-12. The purpose of Proposed Ordinance No. 15-12 is to update relevant provision sections of the City Code to reflect the State Procurement Code, updating the section of “debarment” to mirror current State Provisions. Councilor Henderson moved the Legal Committee approve Proposed Ordinance No. 15-12 – Amending Article V of the Roswell City Code pertaining to Purchasing. Councilor Mackey was the second. A voice vote was unanimous; the motion passed the Legal Committee. Councilor Sandoval moved the Finance Committee approve Proposed Ordinance No. 15-12 – Amending Article V of the Roswell City Code pertaining to Purchasing. Councilor Perry was the second. A voice vote was unanimous; the motion passed the Finance Committee. Legal Committee Adjourned. The Legal Committee adjourned at 8:10 a.m. Resolution No. 15-39 – Authorizing the Mayor to Accept Funding Assistance from the Federal Aviation Administration. Ms. Garcia gave a presentation on Resolution No. 15-39. Funding Assistance from the Federal Aviation Administration will complete the reconstruction of runway 3-21, Schedule I (North end) and Schedule II (middle section) at RIAC. Councilor Sandoval moved to approve Resolution No. 15-39 – Authorizing the Mayor to Accept Funding Assistance from the Federal Aviation Administration. Councilor Henderson was the second. A voice vote was unanimous; the motion passed. Lodger’s Tax Funding Request – 3rd Annual Roswell Mud Sweat and Tears. Ms. Garcia gave a presentation on the Lodger’s Tax Funding Request – 3rd Annual Roswell Mud Sweat and Tears. The request is in the amount of $5,000.00 and is scheduled for August 29, 2015 at the Noon Optimist Park. Councilor Perry moved to approve Lodger’s Tax Funding Request – 3rd Annual Roswell Mud Sweat and Tears. Councilor Sandoval was the second. A voice vote was unanimous; the motion passed. Lodger’s Tax Funding Request – 10th Annual Roswell Jazz Festival. Ms. Garcia gave a presentation on the Lodger’s Tax Funding Request – 10th Annual Roswell Jazz Festival. The request is in the amount of $5,000.00 and is scheduled for October 7-11, 2015 at various locations throughout Roswell, including the Courthouse Lawn, Liberty, Peppers, Pecos Flavors, RMAC, AMOCA and Puebla Auditorium. Councilor Perry moved to approve Lodger’s Tax Funding Request – 10th Annual Roswell Jazz Festival. Councilor Sandoval was the second. A voice vote was unanimous; the motion passed. Lodger’s Tax Funding Request – 14th Annual Bitter Lake NWR Dragonfly Festival. Ms. Garcia gave a presentation on the Lodger’s Tax Funding Request – 14th Annual Bitter Lake NWR Dragonfly Festival. The request is in the amount of $1,000.00 and is scheduled for September 12 & 13, 2015 at the Bitter Lake Refuge. Councilor Sandoval moved to approve Lodger’s Tax Funding Request – 14th Annual Bitter Lake NWR Dragonfly Festival. Councilor Henderson was the second. A voice vote was unanimous; the motion passed. Lodger’s Tax Funding Request – Rio Pecos Kennel Club – Dog Show 2015. Ms. Garcia gave a presentation on the Lodger’s Tax Funding Request – Rio Pecos Kennel Club – Dog Show 2015. The request is in the amount of $2,175.00 and is scheduled for September 5 & 6, 2015 at the Roswell Industrial Air Center Park. Councilor Henderson moved to approve Lodger’s Tax Funding Request – Rio Pecos Kennel Club – Dog Show 2015. Councilor Perry was the second. A voice vote was unanimous; the motion passed. Roswell Chamber of Commerce Agreement. Ms. Garcia gave a presentation on the Roswell Chamber of Commerce Agreement. The agreement and request for support is in the amount of $76,700. The term of the agreement is for three years with additional one year extensions. Councilor Henderson moved to approve the Roswell Chamber of Commerce Agreement. Councilor Perry was the second. A voice vote was unanimous; the motion passed. ADJOURN The meeting adjourned at 9:06 a.m.