Finance Committee

Regular Meeting of the Finance Committee Held in the Conference Room at City Hall Thursday, August 2, 2018 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10- 15-4 NMSA 1978 and Resolution 17-49. ROLL CALL The meeting convened at 8:00 a.m. with Chairman Grant presiding; Councilors Henderson, Roebuck, and Stubbs being present. Staff present: Monica Garcia, Chanel Rey, Joe Neeb, Juanita Jennings, Becky Hicks, Bill Morris, Lupita Everett, Ana Nieto, Elizabeth Gilbert, Sharon Coll, and Aaron Holloman. Guests present: Alison Penn, Larry Connolly, Rita Kane-Doerhoefer, Braxton Fulkerson, James Edwards, Stephen Lee, Jenn Lee, Kate Graham, Paige Berry, Randy Robertson, and Mayor Kintigh. APPROVAL OF AGENDA Councilor Henderson moved to approve the August 2, 2018, Finance Committee meeting agenda as presented. Councilor Stubbs was the second. A voice vote was unanimous, and the motion passed 4-0. APPROVAL OF MINUTES Councilor Henderson moved to approve the minutes from the July 3, 2018, regular Finance Committee meeting with corrections. Councilor Stubbs was the second. A voice vote was unanimous, and the motion passed 4-0. NON-ACTION ITEMS Informational Reports: Reports were included in the agenda packet. Ms. Garcia handed out the Investment Portfolio and the Salaries Analysis report. Tyler Software Update: Ms. Garcia handed out a project timeline. FOR THE RECORD: Councilor Roebuck recused himself from items 1 and 2 and left the room at 8:11. ACTION ITEMS Lodgers’ Tax Funding Request – Tour de Ocho Millas: Ms. Jennings presented the request for funding of the 8th Annual Tour de Ocho Millas in the amount of $500. The Occupancy Tax Board recommends funding of the Tour de Ocho Millas in the amount of up to $500, on a 50% reimbursement basis. Mr. Fulkerson was present to answer questions. Councilor Henderson moved to send to full City Council on consent agenda proposed funding up to $500, on a reimbursement basis of 50% of eligible expenses of the Tour de Ocho Millas. Councilor Stubbs was the second. A voice vote was unanimous, and the motion passed 3-0 with Councilor Roebuck recusing his vote. Lodgers’ Tax Funding Request – Roswell Christmas Railway: Ms. Jennings presented the request for funding of the Roswell Christmas Railway in the amount of $20,500. The event is scheduled for November 23 – December 31, 2018. The Occupancy Tax Board recommends funding for the Roswell Christmas Railway in the amount of up to $20,500, on a 50% reimbursement basis. Councilor Stubbs moved to send to full City Council on consent agenda proposed funding up to $20,500, on a reimbursement basis of 50% of eligible expenses of the Roswell Christmas Railway. Councilor Grant was the second. A voice vote was 2-1 with Councilor Henderson voting no and Councilor Roebuck recusing his vote. FOR THE RECORD: Councilor Roebuck returned at 8:23. Request for Waiver of Special Event Fees – Roswell Symphony Orchestra: Ms. Jennings presented the request for waiver of special event fees for the Roswell Symphony Orchestra. Ms. Graham was present to answer questions. The Roswell Symphony Orchestra is sponsoring a Labor Day concert at Spring River on September 3, 2018. Waiver of all fees for all city services requested would total $1,800. Councilor Stubbs moved to send to full City Council approval of the request for waiver of special event fees for the Roswell Symphony Orchestra. Councilor Roebuck was the second. A voice vote was 2-2 and the motion failed. RFP Scope of Services – Real Estate Services: Mr. Morris presented the request for recommendation of RFP Scope of Services for Real Estate Services. Staff was present to answer questions. The RFP Scope of Services for Real Estate Services would provide the City with these types of services to market City-owned surplus properties. Councilor Roebuck moved to amend the RFP Scope of Services for Real Estate Services to include the following amendment:  Add the “,licensed in the State of New Mexico,” in the first sentence after The selected firm(s). Councilor Stubbs was the second. A voice vote was unanimous and the amendment carries 4-0. Councilor Stubbs moved to send to full City Council recommend approval of RFP Scope of Services for Real Estate services as amended. Councilor Roebuck was the second. A voice vote was unanimous and the motion passed 4-0. PUBLIC PARTICIPATION Mr. Connolly inquired about the City’s properties. Ms. Kane-Doerhoefer expressed concerns with funding the Christmas Railway. ADJOURN The meeting adjourned at 8:50 a.m.