Finance Committee

Regular Meeting of the Finance Committee City Hall – Large Conference Room 425 N. Richardson Thursday, December 1, 2022 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 22-14. ROLL CALL The meeting convened at 4:00 p.m. with Chairman Corn presiding; Councilors Foster and Perry present, and Councilor Heldenbrand being absent. Staff present: Juan Fuentes, Mike Mathews, Juanita Jennings, Janie Davies, Chanel Rey, Hess Yntema (via GoToMeeting), Jim Burress, Justin Holcombe, Deputy Chief Alberto Aldana, Kevin Maevers, Amalia Martinez, Todd Wildermuth (via GoToMeeting), Della Andazola (via GoToMeeting), Shelly Bell (via GoToMeeting), Amanda Davis Guests present: Mayor Tim Jennings, Councilor Jeanine Best, Councilor Juliana Halvorson, Councilor Cristina Arnold (via GoToMeeting), Rita Kane-Doerhoefer, Bill Davis, Terry Harber (Roswell Daily Record), Jim Mitchell (MAC Real Estate, LLC), Dan Dattola (MAC Real Estate, LLC), Carol Dennis, Bill Dennis, Angel Mayes, Mark Bleth (BHHS), Darrell Johnson, Jennifer Griego (via GoToMeeting), Vicki Burress (via GoToMeeting), T. Kozma (via GoToMeeting), Bruce Andler (via GoToMeeting), Will Cavin (via GoToMeeting), Judy Stubbs (via GoToMeeting), Mike Espiritu (RCCEDC) APPROVAL OF THE AGENDA Councilor Foster moved to approve the December 1, 2022 regular Finance Committee meeting agenda. Councilor Perry was the second. A voice vote was as follows: Robert Corn-yes, Barry Foster-yes, Jason Perry-yes and the motion passed 3-0, with Councilor Heldenbrand being absent. APPROVAL OF MINUTES 1. Councilor Perry moved to approve the November 3, 2022 Regular Finance Committee meeting minutes with the following corrections: • Halcombe corrected to Holcombe • Agenda items numbered • Paragraph formatting corrected on item 10 Councilor Foster was the second. A voice vote was as follows: Robert Corn-yes, Barry Foster-yes, Jason Perry-yes and the motion passed 3-0, with Councilor Heldenbrand being absent. NON-ACTION ITEMS 2. Information Reports: Gross Receipts Tax/Cannabis Tax/WTB Applications: Mr. Fuentes presented information on the GRT intake for November 2022 and year-to-date activity, the amount collected through the Cannabis Tax and provided information on the 2023  Water Trust Board loan applications for Hobson Road and the Country Club Reservoirs. 3. Informational item in support of the Reauthorization of the MIRP for FY/23: Mr. Maevers presented the MIRP Economic Impact Report including information on Ascent Aviation’s need for housing, long-term impacts of the program, projected data and ROI, and how other cities have implemented the program. ACTION ITEMS 4. Consider Resolution 22-XX - Consider reauthorization and funding of the Municipal Infrastructure Reimbursement Program (MIRP) for FY23: Mr. Maevers presented the request for authorization to establish a program budget of $750,000 for the MIRP for the remainder of FY23. According to a 2022 market assessment, the City of Roswell faces a shortage of rental and single family housing units, due to renewed economic interest, immigration from other states and construction slowdown caused by COVID-19. Staff discussed questions and concerns from the Committee and public. Public Participation: Rita Kane-Doerhoefer, Angel Mayes, Mike Espiritu, Bill Davis, Darrell Johnson, Jim Mitchell Councilor Foster moved to send to full City Council the recommendation to approve Resolution 22-XX to adopt the proposed Resolution 22-XX to provide the partial reimbursement for the construction of required municipal infrastructure pursuant to the reasons of the Municipal Infrastructure Reimbursement Program. FOR THE RECORD: Councilor Perry requested to give the Legal Department the ability that if there’s anything that needs to be considered within, that if anything is found to be illegal, then the Legal Department can add verbiage to protect the City of Roswell that would be presented at the meeting, as well. Councilor Perry was the second. A voice vote was as follows: Robert Corn-no, Barry Foster-yes, Jason Perry-yes and the motion passed 2-1, with Councilor Heldenbrand being absent. 5. Consider Resolution 22-XX approving budget adjustments for fiscal year ending June 30, 2023: Ms. Rey and Ms. Davies presented the amendments to the budget to account for $9,661,659 in Revenue and $10,018,247 in Expenses for various funds as a DFA housekeeping item with an adjustment to the listed Keep Roswell Beautiful funds. Councilor Perry moved to send to full City Council on the consent agenda the recommendation to approve Resolution 22-XX amending the budget for the fiscal year ending June 30, 2023 by increasing revenues and offsetting expenses to various funds in a total of $10,018,247 in expenses and $9,661,659. Councilor Foster was the second. A voice vote was as follows: Robert Corn-yes, Barry Foster-yes, Jason Perry-yes and the motion passed 3-0, with Councilor Heldenbrand being absent.  6. Consider recommending approval of RFP 23-010 scope of work for vehicle maintenance and repairs for the city fleet: Mr. Holcombe presented the request for approval of RFP 23-010 scope of work outlining light duty and heavy-duty vehicle/equipment repair and maintenance. Each department would be responsible for the costs of maintenance and repairs from its individual budget. Councilor Foster moved to send to full City Council on the consent agenda the recommendation to approve RFP 23-010 scope of work for vehicle maintenance and repairs for the city fleet. Councilor Perry was the second. A voice vote was as follows: Robert Corn-yes, Barry Foster-yes, Jason Perry-yes and the motion passed 3-0, with Councilor Heldenbrand being absent. 7. Consider ratification of the purchase of five (5) 2022 Dodge Durango Police Patrol Units: Deputy Chief Alberto Aldana presented the request to ratify the purchase as the five (5) new Police Officer positions added in May 2022 were filled in December 2022. Due to supply shortages, fluctuating costs and limited vendor ability, a purchase order of $190,955.00 was authorized by City Manager Joe Neeb and the Finance Department to Melloy auto group and the vehicles have already been purchased. Councilor Perry moved to send to full City Council on the consent agenda to send the recommendation to ratify the purchase of five (5) 2022 Dodge Durango Police Patrol Units. Councilor Foster was the second. A voice vote was as follows: Robert Corn-yes, Barry Foster-yes, Jason Perry-yes and the motion passed 3-0 with Councilor Heldenbrand being absent. 8. Consider and approve to use $150,000 for upfront entertainment costs to secure artists for UFO Festival 2023 and other activities: Ms. Jennings presented the request for approval to use the already budgeted $150,000 for upfront costs. Music artists are still being considered, but the estimated purchase would exceed the $60,000 approval limit. Councilor Foster moved to send to full City Council on the consent agenda approval to use the $150,000 for upfront entertainment costs to secure artists for the 2023 concert and other activities for the Public Affairs line item 4261-6272828 already currently budgeted. Councilor Perry was the second. A voice vote was as follows: Robert Corn-yes, Barry Foster-yes, Jason Perry-yes and the motion passed 3-0 with Councilor Heldenbrand being absent. PUBLIC PARTICIPATION Councilor Perry spoke about Diane Albert from Los Ranchos, the Municipal Court judge who was murdered by her husband and encouraged others to send their prayers. Councilor Best noted that she thought Bill Davis was treated rudely by Chairman Corn. ADJOURN The meeting adjourned at 6:03 p.m.