Finance Committee

Regular Meeting of the Finance Committee City Hall – Large Conference Room 425 N. Richardson Thursday, January 5, 2023 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 23-01. ROLL CALL The meeting convened at 4:01 p.m. with Chairman Corn presiding; Councilors Foster, Councilor Heldenbrand, and Perry present were present. Staff present: Juan Fuentes, Mike Mathews, Juanita Jennings, Janie Davies, Chanel Rey, Hess Yntema, Jim Burress, Kevin Maevers, Amalia Martinez, Todd Verciglio, Della Andazola, Amanda Davis, and Alex Diaz Guests present: Mayor Tim Jennings, Councilor Jeanine Best, Councilor Juliana Halvorson, Councilor Cristina Arnold, Rita Kane-Doerhoefer, Terry Harber (Roswell Daily Record), Mark Bleth (BHHS), APPROVAL OF THE AGENDA Councilor Heldenbrand moved to approve January 5, 2023, regular Finance Committee meeting agenda. Councilor Perry was the second. A voice vote was as follows: Robert Corn-yes, Barry Foster-yes, Jason Perry-yes, Edward Heldenbrand-yes, and the motion passed 4-0. APPROVAL OF MINUTES 1. Councilor Heldenbrand moved to approve November 28, 2022, Special Finance Committee meeting minutes and December 1, 2022, Regular Finance Committee meeting Minutes. Councilor Foster was the second. A voice vote was as follows: Robert Corn-yes, Barry Foster-yes, Jason Perry-yes, Edward Heldenbrand-yes, and the motion passed 4-0. NON-ACTION ITEMS 2. Information Reports: Gross Receipts Tax/Cannabis Tax/WTB Applications: Mr. Fuentes presented information on the GRT intake for December 2022 and year-to-date activity, the amount collected through the Cannabis Tax YTD. 3. Public Affairs Department Report: Mrs. Jennings presented information on Lodgers’ Tax October Activity 2022 Amount collected in November 2022 and Bed Fees. A discussion on Air BNB’s bed fees. Roswell Convention Center P&L is needed to look at the overall operation. Janie Davies reported that the Roswell Convention Center P & L would be available in February 2023 for the first six months.  4. Amendments to the fiscal year 2023 budget adjustment ending June 30, 2023. – Chanel Rey discussed the Revenue adjustments totaling $395,488 and expenses totaling $1,138,946.00 Public Participation: Acting City Manager Mike Matthews spoke on the topic of purchasing another building. We are faced with the options of purchasing the building on E. College did not go through the decision to determine if we want to do a long-term lease or purchase that building, or renovate the building on Sierra Grande. ACTION ITEMS 1. Consider Resolution 23-XX – approving budget adjustments for the fiscal year ending June 30, 2023. – Ms. Rey presented the amendments to the budget to account for $395,488.00 in Revenue and $1,138,946.00 in Expenses for various funds. Public Participation: Acting City Manager Mike Matthews stated that the purchase order was approved for the purchase of the air packs utilizing funds from the Fire Grant. The vendor noted the prices would increase by 25% in February. We approved the purchase order so we can lock in that price and will go to public safety for approval and then back to the Finance Committee for approval. Councilor Foster moved to send to the full City Council on the consent agenda the recommendation to approve Resolution 23-XX amending the budget for the fiscal year ending June 30, 2023, by increasing revenues to $395,488.00 and offsetting expenses striking the Parks expenditures of $102,586 to be made at a later date with a new total of $1,036,360.00 in expenses. Councilor Perry was the second. A voice vote was as follows: Robert Corn -Yes, Barry Foster-yes, Jason Perry-yes, Councilor Heldenbrand-yes, and the motion passed 4-0. 2. Consider approval to reallocate funds from RAC Capital to Operating expenditures for asbestos abatement and demolition of Building 650. – Mr. Fuentes presented the request for authorization for demolition of the 5,550 sq. ft. building in the amount of $27,690, asbestos abatement is $113,750, and tax is $10,902.62 totaling $152,342.62. Councilor Perry moved to send the full City Council the Consent agenda for the approval to reallocate funds from the capital infrastructure portion in the amount of $152,345.00 to go to the contract demolition s portion for asbestos abatement and demolition of building 650. Councilor Foster was the second. A voice vote was as follows: Robert Corn -Yes, Barry Foster-yes, Jason Perry-yes, Councilor Heldenbrand-yes, and the motion passed 4-0. 3. Consider recommending approval of purchases over $60,000 pursuant to the City’s Purchasing Policy:  Councilor Heldenbrand moved to send to full City Council on the consent agenda the recommendation to approve purchases over $60K pursuant to City’s Purchasing Policy. Councilor Foster was the second. A voice vote was as follows: Robert Corn -yes, Barry Foster-yes, Jason Perry-yes, Councilor Heldenbrand-yes, and the motion passed 4-0. 4. Consider recommending a budget increase to the operation budgets of Recreation by $152,000 and Pool by $25,000 for a total amount of $177,000: Colette Hall presented the budget increases to include combining the Recreation Center with the pool janitorial services and supply account. Councilor Foster moved to send to the full City Council on the consent agenda to send the recommendation for a budget increase to the operations budgets. Councilor Heldenbrand was the second. A voice vote was as follows: Robert Corn - yes, Barry Foster-yes, Jason Perry-yes, Councilor Heldenbrand-yes, and the motion passed 4-0. 5. Discuss and consider RFP 23-003, the sale of 316 N. Richardson, known as the old business Notions building. : Todd Verciglio spoke, asking the council to award the RFP. He stated that the funds for this sale would go back to the library. The library did not have a need for this property. An RFP was presented at the August 25, 2022, Legal Committee meeting with a vote of 3-0 to send to City Council, and the consent agenda was approved 10-0 at the September 8, 2022, City Council Meeting. PUBLIC PARTICIPATION Councilor Perry inquired if the Miniatures and Curious Collections Museum was expanding or moving. Mr. Verciglio replied that they would be expanding. How much have we spent on the building from when we received it? The building had been painted, and the asbestos abatement was completed. The expense total was not available. Councilor Foster moved to send to the full City Council on the consent agenda the sales of RFP 23-003 for $35,000. Councilor Heldenbrand was the second. A voice vote was as follows: A voice vote was as follows: Robert Corn -yes, Barry Foster- yes, Jason Perry-yes, Councilor Heldenbrand-yes, and the motion passed 4-0. 6. Consider Resolution 23-XX to update and develop a schedule of fees for the review and processing of development applications within the City of Roswell’s Planning and Zoning Division, effective February 1, 2023: The item was postponed. 7. Discuss and consider approval of RFP 23-005 land/farm lease for the property known as Tweedy Farms: Todd Verciglio presented the request for RFP to be approved to have enough time to lease land/farm known as Tweedy Farms. Councilor Foster moved to send RFP 23-005 Tweedy Farms to the full City Council on changes coming from our land office, and our legal department, Councilor Perry, was the second. A voice vote was as follows: Robert Corn -yes, Barry  Foster-yes, Jason Perry-yes, Councilor Heldenbrand-yes, and the motion passed 4-0. ADJOURN The meeting adjourned at 5:53 p.m.