Finance Committee

Special Meeting of the Finance Committee Roswell Convention & Civic Center – Meeting Room A 912 N. Main Street Friday, July 14, 2023 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 23-01. ROLL CALL The meeting convened at 2:04 p.m. with Chairman Corn presiding; Councilor Heldenbrand present, Councilor Perry present, and with Councilor Foster present. Staff present: Chad Cole, Janie Davis, Juan Fuentes, Elizabeth Prichard, Chanel Rey, Hess Yntema, Renee Trujillo, Jim Burress, Lorenzo Sanchez, Della Andazola, Amalia Martinez, and Jeff Bechtel. Guests present: Terri Haber, Rita Kane Doehoefer, Mayor Timothy Jennings, Kerry Moore, Councilor Best, Councilor Oropesa, Will Cavin, Darrell Johnson and Betty Porcher APPROVAL OF AGENDA Councilor Heldenbrand motioned to approve the agenda. Councilor Perry was the second. A voice vote was 4-0, and the motion passed. Action ITEMS 1. Consideration Approval of Resolution 23-XX Final Budget Adjustments for FY23 Budget.: Presented by Chanel Rey, the year-end budget adjustments are required by the State of New Mexico Department of Finance and Administration (DFA) for year-end adjustments for FY23. The final budget adjustment resolution (BAR) must be approved and submitted by July 31, 2023. Councilor Heldenbrand moved to approve the Resolution 23-XX for the year-end budget adjustment for the fiscal year ending June 30, 2023 to full council agenda. Councilor Perry was the second. A voice vote was 4-0, and the motion passed. 2. Consideration of Resolution 23-XX approving the June 30, 2023 (4th Quarter) DFA Financial Report: Presented by Chanel Rey, The State of New Mexico Department of Finance and Administration (DFA) Local Government Division (LGD) requires the governing body to approve the FY22 4th Quarter (June 2022) report. The ending cash balance for June 30, 2023 will be incorporated into Fiscal Year 2024 Final Budget. Councilor Perry moved to send to full council Resolution 23-XX approving the June 30, 2023 (4th Quarter) DFA Financial Report for the City of Roswell, NM as  presented. Councilor Foster was the second. A voice vote was 4-0, and the motion passed. 3. Consideration of Resolution 23-XX adopting and approving a Final Budget for the City of Roswell for the Fiscal Year Ending June 30, 2024 Presented by Chad Cole/Janie Davies, the final budget is required by the State of New Mexico Department of Finance and Administration, and was developed on a basis of need and cooperating between the City Manager, user departments, mayor and City Council. FOR THE RECORD: Council Perry made a motion to go into closed session to follow the State Statue with concern or potential pending law. Councilor Foster was the second. A roll call vote was as follows Chairman Corn yes, Councilor Foster yes, Councilor Heldenbrand yes, and the Councilor Perry yes, motion passed 4-0. FOR THE RECORD: Council went into to closed session at 2:20 PM. Councilor Perry made a motion the finance committee to come back into open session and nothing was discussed outside of the purview of the law allowing and no decisions were made to come out of executive session. Councilor Foster was the second. A voice vote was 4-0, and the motion passed. FOR THE RECORD: Council return from closed session at 2:49 PM. Councilor Perry moved to send to full council Resolution 23-XX to adopt and approve a final budget for the City of Roswell for the Fiscal Year ending June 30, 2024. Councilor Foster was the second. A voice vote was 4-0, and the motion passed. PUBLIC PARTICIPATION: No public participation. ADJOURN The meeting adjourned at 2:56 p.m.