General Services Committee (Discontinued as of March 2024)

Regular Meeting of the General Services Committee Held in the Conference Room at City Hall June 27, 2018 Notice of this meeting was given to the public in compliance with Sections 10-15- 1 through 10-15-4 NMSA 1978 and Resolution 17-49. B. ROLL CALL The meeting convened at 4:00 p.m. with Chair Sanchez presiding; Councilors Moore, Roebuck and Oropesa being present. Staff Present: Elizabeth Gilbert, James Burress, Bill Morris, Joe Neeb, Mike Mathews, Enid Costley and Juanita Jennings. Guest Present: Rita Kane-Doerhoefer, Jane Ann Oldrup, Kerry Moore, Tim Coughlin, Natasha Welt, Larry Connolly, Tim Howsare and Crista Smith. C. APPROVAL OF AGENDA Councilor Oropesa moved to approve the June 27, 2018, Regular General Services Committee meeting agenda as presented. Councilor Roebuck was the second. A voice vote was 4-0, and the motion passed. D. APPROVAL OF MINUTES 1. Councilor Oropesa moved to approve the General Services Committee meeting minutes from May 23, 2018. Councilor Roebuck was the second. A voice vote was 4-0, and the motion passed. E. NON-ACTION ITEMS 1. Boys & Girls Club of Sierra Blanca Presentation – Mr. Coughlin discussed the new accomplishments and future plans of the Boys & Girls Club of Sierra Blanca. F. REGULAR ACTION ITEM 1. Discuss and consider approval of Resolution 18-42 to support the potential donation and installation of Horizons Park All-Inclusive Playground- Ms. Gilbert stated the New Mexico Autism Society approached the City about creating an all-inclusive playground. Mr. Burress discussed types of playgrounds are very common in many communities and contain play elements that can accommodate wheelchairs and other physically restrictive functions. Mr. Burress stated the playgrounds are built to include other sensory functions such as sound/musical, touch/feeling, and even smell elements. A review of potential locations for this type of playground was conducted. This review included considerations for available parking, closeness to a major roadway, enough flat space to accommodate the size of the playground, availability of water, and other needs that would support the playground. Cahoon Park was chosen as the location based on this review. Councilor Roebuck moved to send Resolution 18-42 to full City Council to recommend the potential donation and installation of Horizons Park All-Inclusive Playground. Councilor Moore was second. A voice vote was 4-0 and the motion passed. 2. Consider approval of award recommendation for ITB-18-004 Building Demolitions and authorize the City Manager to enter into contract negotiations with a pool of seven contractors for a Multi Contractor/Multi Source ITB- Mr. Mathews stated the ITB was posted and seven bids were received on April 10, 2018. One bid was  rejected and six were considered responsive. A protest was received for the rejected bid. The protest has been resolved and the bid is included in the award recommendation. Mr. Mathews said the City only has one contractor for building demolitions. Councilor Roebuck moved to send ITB-18-004 to full City Council to recommend the City Manager to enter into negotiations. Councilor Moore was second. A voice vote was 4-0 and the motion passed. 3. Discuss and consider approval of policy LB0002 Library Fines and Fees. Ms. Gilbert stated the standard library practice includes charging fines and fees for materials that are not returned timely, not returned at all, or other circumstances. Ms. Costley discussed the policy and recent review of outstanding uncollected debt conducted by the City auditors indicating that an update to the policy was needed. Ms. Costley stated staff has performed a review of the processes and existing policy to develop the draft policy included with this packet. This will improve the process that we undertake to collect these outstanding amounts as well as provide parameters for the City Council to write off debt that is deemed uncollectable as needed. Councilor Roebuck moved to send policy LB0002 to full City Council to recommend the Library Fines and Fees. Councilor Moore was second. A voice vote was 4-0 and the motion passed. For the Record: Councilor Sanchez left the meeting at 5:48 pm. 4. Discuss and consider approval of Resolution 18-36: Recreation Division Fee Schedule- Ms. Gilbert discussed the Recreation Division of the Parks and Recreation Department has been reviewing its current fee schedule to ensure it includes the current fees and activities of the division. The memberships would work for both the Roswell Adult and Recreation Center as well as the Roswell Recreation and Aquatic Center planned for opening within the next year. Ms. Gilbert stated these fees would be authorized as soon as the City Council adopts the fee schedule, but there will need to be some operational adjustments to ensure proper processing for some of fees. Councilor Roebuck moved to amend Resolution 18-36, #79 - damage to remove the number 500 and be placed with the word cost. Councilor Moore was second. A voice vote was 3-0 and the motion passed with Councilor Sanchez being absent. Councilor Roebuck moved to amend Resolution 18-36, #85 - per hour to be changed to per day. Councilor Moore was the second. A voice vote was 3-0 and the motion passed with Councilor Sanchez being absent. Councilor Roebuck moved to amend Resolution 18-36, #103 - $400 to be changed to $200. Councilor Moore was the second. A voice vote was 3-0 and the motion passed with Councilor Sanchez being absent. Councilor Moore moved to amend Resolution 18-36, #116 - $10 to replace with $5. Councilor Roebuck was the second. A voice vote was 3-0 and the motion passed with Councilor Sanchez being absent. Councilor Moore moved to approve Resolution 18-36 as amended and to send to full City Council. Councilor Oropesa was second. A voice vote was 3-0 and the motion passed with Councilor Sanchez being absent. G. PUBLIC PARTICIPATION Rita Kane-Doerhoefer shared her concerns on the Recreation fee schedule and scholarship programs. H. ADJOURNED The meeting adjourned at 6:19 p.m.