Infrastructure Committee

ROSWELL INFRASTRUCTURE COMMITTEE AGENDA Monday, December 14, 2015 at 4:00 p.m. Conference Room at Roswell City Hall 425 N. Richardson Avenue Committee Chair: Jeanine Best Committee Vice Chair: Elena Velasquez Committee Members: Caleb Grant, Juan Oropesa Staff Coordinator: Louis Najar A. Call to Order B. Approval of the Agenda C. Minutes 1. November 12, 2015 Meeting Minutes 1 2. November 16, 2015 Meeting Minutes 2-3 D. Non-Action Items 1. CES Process Overview 4 2. Upcoming Bids 5 E. Regular Items (Action Items) 1. Roswell Test Facility Lease Extension Agreement #LE002 6-9 2. Project Award Recommendations 10 3. Street Permit Parking 11-16 F. Other Business (Non-Action) 1. Public Comments G. Adjourn (Next Meeting: TUESDAY, January 19, 2015) Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 15-56. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents including the agenda and minutes can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: 12/10/2015 Special Meeting of the Infrastructure Committee Held in the Bassett Auditorium at Roswell Museum and Art Center November 12, 2015 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10- 15-4 NMSA 1978 and Resolution 15-56. ROLL CALL The meeting convened at 5:38 p.m. with Chair Best presiding, Councilors Oropesa and Grant being present with Councilor Velasquez being absent. Staff present: Louis Najar, Kevin Dillon, Bill Morris and Elizabeth Stark-Rankins APPROVAL OF AGENDA Councilor Grant moved to approve the November 12, 2015 Special Infrastructure Committee Meeting Agenda. Councilor Oropesa was the second. A voice vote was unanimous and the motion passed with Councilor Velasquez being absent. REGULAR ITEMS Project Award Recommendations – Splash Pad Mr. Dillon discussed the Poe Corn Park Splash Pad. Award project agreement to Vortex Aquatic Structures International, Pointe-Claire, QC with Waide Construction in the amount of $454,789.50. Councilor Grant moved to approve Project Award Recommendations – Splash Pad. Councilor Oropesa was the second. A voice vote was unanimous and the motion passed with Councilor Velasquez being absent. ADJOURN The meeting adjourned at 5:41 p.m. 1 Regular Meeting of the Infrastructure Committee Held in the Conference Room at City Hall November 16, 2015 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10- 15-4 NMSA 1978 and Resolution 15-56. ROLL CALL The meeting convened at 4:06 p.m. with Chair Best presiding, Councilors Oropesa and Grant being present with Councilor Velasquez being absent. Staff present: Louis Najar, Kevin Dillon and Elizabeth Stark-Rankins Guests present: Steve Oldfield and Kent Taylor APPROVAL OF AGENDA Councilor Grant moved to approve the November 16, 2015 regular Infrastructure Committee Meeting Agenda. Councilor Oropesa was the second. A voice vote was unanimous and the motion passed with Councilor Velasquez being absent. APPROVAL OF MINUTES Councilor Grant moved to approve the October 27, 2015 minutes for the regular Infrastructure Committee Meeting. Councilor Oropesa was the second. A voice vote was unanimous and the motion passed with Councilor Velasquez being absent. NON-ACTION ITEMS None FOR THE RECORD: Councilor Velasquez joined the meeting at 4:11 p.m. REGULAR ITEMS Kerr Ranch Lease Agreement #L002 Renewal. Councilor Grant moved to recommend to full City Council the Kerr Ranch lease renewal. Councilor Oropesa was the second. Ms. Stark-Rankins discussed the Kerr Ranch lease. It is currently leased to Steve Oldfield based on a bid for the property conducted in 2011. The current lease allows for a 5-year extension pending a request from Mr. Oldfield which he has provided. A voice vote was unanimous and the motion passed. Roe Property Donation. Councilor Grant moved to recommend to full City Council the Roe Property donation. Councilor Oropesa was the second. Ms. Elizabeth Stark-Rankins discussed the Roe Property donation. Roe Limited Partnership owns a property at the Air Center known as 29 and 31 I Street. The property is currently vacant and is used for drainage in the area with a concrete drainage ditch running through the property. The property is also directly adjacent to property already owned by the City of Roswell at the Air Center. The property would be 2 donated to the City, so no direct expense would be required to obtain this property. A voice vote was unanimous and the motion passed. Resolution 15-74 – NMDOT MAP 21 Project Application. Councilor Grant moved to recommend to full City Council Resolution 15-74. Councilor Oropesa was the second. Mr. Najar discussed Resolution 15-74. Each year, NMDOT calls for applications for its various road project funds which includes a resolution of support from City Council. This project will mill 3” of new pavement, redo intersections with concrete fillets, and upgrade ADA ramps to meet current standards on S. Atkinson Ave. from McGaffey Ave. to 2nd St. The project is estimated to cost $1,600,000 with 14.56%, or $232,960, to come from the City. The remainder would be supported by NMDOT. A voice vote was unanimous and the motion passed. ADJOURN The meeting adjourned at 4:47 p.m. 3  ROSWELL, NEW MEXICO Infrastructure Committee Conference Room at Roswell City Hall 425 N. Richardson Avenue, Roswell, NM 88202 Monday, December 14, 2015 at 4:00 p.m. ACTION REQUESTED: CES Process Overview BACKGROUND: Representatives from CES will review their processes and be available for questions. FINANCIAL CONSIDERATION: N/A LEGAL REVIEW: N/A BOARD OR COMMITTEE ACTION: Non‐action STAFF RECOMMENDATION: N/A 4  ROSWELL, NEW MEXICO Infrastructure Committee Conference Room at Roswell City Hall 425 N. Richardson Avenue, Roswell, NM 88202 Monday, December 14, 2015 at 4:00 p.m. ACTION REQUESTED: Upcoming Bids BACKGROUND: This item is to give Infrastructure Committee and other interested parties an update of projects that are upcoming for bid. All the projects below were advertised on December 9 and will be opened on December 30. 1. CDBG Project, ITB‐16‐020, $500,000 CDBG grant for sidewalk and ADA improvements. 2. N. Garden Sewer Repair, ITB‐16‐043, $65,000 Sewer Dept. maintenance budget for existing sewer line repair. This will construct 150’ of 12” sewer line and repair 4 manholes on N. Garden, adjacent to the bridge by the Livestock Auction entrance. 3. Annual Ready Mix Concrete Contract, ITB‐16‐044, Sets unit prices for flow fill and concrete to be used by various City Departments. City crews do the labor and work, but purchase material through this contract at a reasonable and established price. FINANCIAL CONSIDERATION: Each project has an individual budget and bids will be reviewed upon opening. LEGAL REVIEW: N/A BOARD OR COMMITTEE ACTION: Non‐action. Once bids are opened, recommendation for award will go directly to the Council consent agenda. STAFF RECOMMENDATION: N/A 5  ROSWELL, NEW MEXICO Infrastructure Committee Conference Room at Roswell City Hall 425 N. Richardson Avenue, Roswell, NM 88202 Monday, December 14, 2015 at 4:00 p.m. ACTION REQUESTED: Roswell Test Facility Lease Extension Agreement #LE002 BACKGROUND: Portions of the Roswell Test Facility are currently leased to A.O. Smith Corporation for purposes of water testing. The current Lease allows for two (2) 5‐year extensions of which this is the first. FINANCIAL CONSIDERATION: The Lease payment has been adjusted for the CPI. The new lease allows for one (1) CPI adjustment after the first three years of the lease period. LEGAL REVIEW: The City Attorney has reviewed the agreement. Mr. Field, who represents A.O. Smith, has also reviewed the agreement and has not presented any objection to the terms. BOARD OR COMMITTEE ACTION: Infrastructure Committee to consider recommendation to City Council for the Lease Extension Agreement #LE002. STAFF RECOMMENDATION: Approve Lease Extension Agreement #LE002 as presented. 6  LEASE EXTENSION AGREEMENT #LE002 THIS LEASE EXTENSION AGREEMENT made and entered into this ____ day of January 2016 by and between the CITY OF ROSWELL, NEW MEXICO, a municipal corporation, hereinafter referred to as "Lessor," and A.O. Smith Corporation, a Delaware corporation, hereinafter referred to as "Lessee." Reference is made herein to that certain Lease Agreement dated November 1, 2010, hereinafter referred to as “the Lease” or “the Lease Agreement,” between Lessor and Lessee for the real property known as the “Roswell Test Facility” and as outlined in Exhibit A of the original Lease which is incorporated herein for all purposes on the real property and improvements described therein: WHEREAS, the Lessee wishes to extend the original Lease Agreement pursuant to Paragraph 2 of the Lease, utilizing the first of two available 5-year extensions, to include certain amendments as outlined below and the Landlord approves of this first extension; NOW THEREFORE, the several paragraphs of the Lease Agreement which follow are hereby amended by amending the terms and conditions in said paragraphs and any subparagraph not set forth is intentionally omitted, so that said paragraphs are to read as follows: 2. Term: The Lessor does lease the premises to the Lessee for a term of five (5) years, beginning on November 1, 2015 and ending October 31, 2020, unless sooner terminated by provision hereof. Tenant shall have one additional five (5) year option to extend this Lease pursuant to the terms of this agreement, upon approval of the Lessor. 3. Rent: Lessee agrees to pay Lessor an annual rental in the amount of $8,699.24 per year, for a total rental payment over the five year lease term of $43,496.20. The Lessee must pay the full annual rental amount by November 10th of the current lease year. Failure to pay an installment by the applicable deadline shall be a default under paragraph 14 of this Lease. Interest on any late payment shall accrue at a rate of twelve percent (12%) per annum. At the end of the first three (3) years of the five year term, the lease rate shall be adjusted to reflect increases determined by using changes in the Consumer Price Index (CPI-U). The Lessor agrees that no interest will be assessed on this portion of the rental amount against Lessee as a result of the delayed payment set forth above. 10. Insurance: a. Landlord shall provide fire and extended coverage to the Premises during the term of the Lease in such amounts and coverages as Landlord deems prudent. Tenant understands that fire and extended coverage does not cover the property of Tenant or any property on the Premises that does not belong to Landlord. Tenant agrees to insure Tenant’s own property. b. During the term thereof, Lessee shall, at its sole cost and expense, maintain in full force and effect a policy or policies of general public liability insurance, in which Lessor and Lessee are named as insured, covering against claims for injury, death, or damage to person(s) or property occurring upon, in, or about the leased premises in such limits as may be reasonably required by Lessor from time to time, but not less than $1,000,000 for Page 1 of 2 7  all claims arising out of a single occurrence. Lessee shall provide a copy of a certificate of insurance evidencing such coverages within ten (10) days of execution of this Lease and annually thereafter which shall name Lessor as an additional insured. Said policy of insurance shall provide for notice of twenty (20) days to the Lessor in the event of cancellation for non-payment or any other reason. The failure to maintain policies of insurance as provided above shall be a default under paragraph 14 of this Lease. 26. Notices: Notices shall be served as follows: a. All notices, requests, or other communications to Lessor shall be given by regular or certified mail or by overnight delivery service addressed as follows: City of Roswell Attn: Planning Department P.O. Box 1838 Roswell, NM 88202-1838 (575) 637-6250 b. All notices, requests, or other communications to Lessee shall be given by regular or certified mail or by overnight delivery service addressed as follows: A.O. Smith Corporation Attn: Kevin Field Corporate Technology Center 12100 West Park Place Milwaukee, Wisconsin 53224-3006 With a copy to: A.O. Smith Corporation Attn: General Counsel Corporate Technology Center 11270 West Park Place Milwaukee, Wisconsin 53224 IN WITNESS WHEREOF, this Lease Extension Agreement is executed on the day and year first above written. CITY OF ROSWELL, NEW MEXICO ATTEST: _______________________________ ___________________________ Dennis Kintigh, Mayor Sharon Coll, City Clerk A.O. SMITH CORPORATION APPROVED AS TO FORM: _______________________________ ______________________________ By: William W. Zarr, City Attorney Title: j Page 2 of 2 8 Bureau of Labor Statistics Data http://data.bls.gov/pdq/SurveyOutputServlet A to Z Index | FAQs | About BLS | Contact Us Subscribe to E-mail Updates Follow Us | What's New | Release Calendar | Site Map Search BLS.gov Home Subjects Data Tools Publications Economic Releases Students Beta FONT SIZE: Change Output Options: From: To: include graphs include annual averages Data extracted on: October 26, 2015 (5:39:24 PM) Consumer Price Index - All Urban Consumers Series Id: CUUR0000SA0 Not Seasonally Adjusted Area: U.S. city average Item: All items Base Period: 1982-84=100 Download: Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec HALF1 HALF2 2010 216.687 216.741 217.631 218.009 218.178 217.965 218.011 218.312 218.439 218.711 218.803 219.179 217.535 218.576 2011 220.223 221.309 223.467 224.906 225.964 225.722 225.922 226.545 226.889 226.421 226.230 225.672 223.598 226.280 2012 226.665 227.663 229.392 230.085 229.815 229.478 229.104 230.379 231.407 231.317 230.221 229.601 228.850 230.338 2013 230.280 232.166 232.773 232.531 232.945 233.504 233.596 233.877 234.149 233.546 233.069 233.049 232.366 233.548 2014 233.916 234.781 236.293 237.072 237.900 238.343 238.250 237.852 238.031 237.433 236.151 234.812 236.384 237.088 2015 233.707 234.722 236.119 236.599 237.805 238.638 238.654 238.316 237.945 236.265 TOOLS CALCULATORS HELP INFO RESOURCES Areas at a Glance Inflation Help & Tutorials What's New Inspector General (OIG) Industries at a Glance Location Quotient FAQs Careers @ BLS Budget and Performance Economic Releases Injury And Illness Glossary Find It! DOL No Fear Act Databases & Tables About BLS Join our Mailing Lists USA.gov Maps Contact Us Linking & Copyright Info Benefits.gov Disability.gov Freedom of Information Act | Privacy & Security Statement | Disclaimers | Customer Survey | Important Web Site Notices U.S. Bureau of Labor Statistics | Postal Square Building, 2 Massachusetts Avenue, NE Washington, DC 20212-0001 www.bls.gov | Telephone: 1-202-691-5200 | TDD: 1-800-877-8339 | Contact Us ((226.230-218.803)/218.803)*100=3.39% $8,000*1.0339=$8,271.20 ((230.221-226.230)/226.230)*100=1.76% $8,271.20*1.0176=$8,416.77 ((233.069-230.221)/230.221)*100=1.24% $8,416.77*1.0124=$8,521.14 ((236.151-233.069)/233.069)*100=1.32% $8,521.14*1.0132=$8,633.62 ((237.945-236.151)/236.151)*100=0.76% $8,633.62*1.0076=$8,699.24 9 1 of 1 10/26/2015 3:39 PM  ROSWELL, NEW MEXICO Infrastructure Committee Conference Room at Roswell City Hall 425 N. Richardson Avenue, Roswell, NM 88202 Monday, December 14, 2015 at 4:00 p.m. CAPITAL PROJECT – CHLORINATION ROOM BUDGET: $250,000 COMMODITY: Addition of chlorination rooms to five of the eight existing well houses for purposes of chlorinating water directly from the well. QUOTES: Holloway Construction: $248,348.57 Waide Construction: $209,535.00 Vantage Engineering: $224,104.00 DEPARTMENT: Water Department STAFF MEMBER: Art Torrez FUNDING SOURCE: FY 2016 Final Budget STAFF RECOMMENDATION: Award project to lowest quote, Waide Construction. 10  ROSWELL, NEW MEXICO Infrastructure Committee Conference Room at Roswell City Hall 425 N. Richardson Avenue, Roswell, NM 88202 Monday, December 14, 2015 at 4:00 p.m. ACTION REQUESTED: Street Permit Parking BACKGROUND: Council passed Ordinance 15‐05 for Permit Parking on City Streets at the August 6, 2015 Council Meeting. In accordance with the Ordinance, the City Engineer shall propose the streets on which to initiate permitted parking for Council approval. The attached list includes the streets that currently have parking signage or restrictions for schools. The proposed application to be used for the permit process is attached. This will be reviewed by the City Engineering Department. If approved, the Engineering Department will issue permit “stickers” to the applicant. FINANCIAL CONSIDERATION: The ordinance did not provide for any permit fees to citizens. At this time, Engineering will be responsible for costs associated with permit review and “parking stickers.” The citizens will not be charged for this process. LEGAL REVIEW: No additional review required. The original Ordinance 15‐ 05 went through legal review prior to adoption. BOARD OR COMMITTEE ACTION: Infrastructure Committee to consider approval of the streets list for permitted parking. STAFF RECOMMENDATION: Approve the streets list for permitted parking in accordance with City Ordinance 15‐05. 11 12 El Capitan Elementary School Streets: Block(s): 1. W. Bland 2800, 2900 2. S. Chamisal 400, 500 Del Norte Elementary School Streets: Block(s): 1. N. Garden 2700 2. La Paloma 700 3. St. Andrews 700 Goddard High School Streets: Block(s): 1. N. Garden 2300, 2400, 2500, 2600 2. Country Club Rd. 600, 700, 800, 900 3. 23rd & Prairie 150 ft. N. to Country Club Rd. Mesa Middle School Streets: Block(s): 1. Hinkle adjacent to Mesa Middle School Military Heights Elementary School Streets: Block(s): 1. 19th 600 to 1000 2. N. Michigan 100 ft. S. of 19th Street 3. N. Cambridge 100 ft. S. of 19th Street 4. N. Kansas 100 ft. S. of 19th Street Missouri Avenue Elementary School Streets: Block(s): 1. W. Mathews 700 Monterrey Elementary School Streets: Block(s): 1. S. Union 2300, 2700, 2800 2. Gayle 800, 900 13 Nancy Lopez Elementary School Streets: Block(s): 1. E. Bland 1200 New Mexico Military Institute (NMMI) Streets: Block(s): 1. 19th 400 2. N. Kentucky 1500 to 1700 3. W. College Main St. to 400 Parkview Elementary School Streets: Block(s): 1. W. Alameda 1600, 1700 2. W. Hendricks 1600, 1700 3. S. Utah 300, 400 4. W. Tilden 1600 5. Parkview 400 Pecos Elementary School Streets: Block(s): 1. S. Hobbs 600 Roswell High School Streets: Block(s): 1. McCune 600 2. Missouri 1700, 1800 3. W. Church 600 4. W. Frazier 600 5. Plains Park 600 6. Adams 1900 7. S. Pennsylvania 1700, 1800, 1900 8. S. Lea 1700 to 2000 9. S. Madison 100 ft. S. to Hobbs 10. S. Kentucky 100 ft. S. to Hobbs 14 Sierra Middle School Streets: Block(s): 1. W. Bland 2200, 2600 2. S. Hemlock 600, 700 3. S. Sycamore 600, 700 Valley View Elementary School Streets: Block(s): 1. S. Washington 1300, 1400, 1500 2. W. Chisum 700, 800, 900 100 ft. W. to Washington 3. S. Pecos 100 ft. N. to Chisum Washington Avenue Elementary School Streets: Block(s): 1. Washington 600 to 200 2. 4th 700 3. 5th 600, 700 15  CITY OF ROSWELL Engineering Department APPLICATION FOR ON-STREET PARKING RESIDENT'S NAME: PHONE RESIDENT'S HOME ADDRESS APT. # ZIP 1st PERMIT# 2nd PERMIT # 3rd PERMIT # YEAR YEAR YEAR VEHICLE MAKE VEHICLE MAKE VEHICLE MAKE COLOR COLOR COLOR LIC. PLATE # LIC. PLATE # LIC. PLATE # STATE STATE STATE VEH. OWNER VEH. OWNER VEH. OWNER PERMIT(S) RECEIVED BY NOTE Permits are non-transferable and must be affixed to the lower left-hand corner of the front windshield (DRIVER'S SIDE) of the vehicle for which the permit is issued. For more information, please contact the Engineering Department at 575-637-6281 or 575-637-6272. DO NOT WRITE BELOW THIS LINE ISSUED BY DATE THIS IS A VALID PERMIT 16