Infrastructure Committee

Regular Meeting of the Infrastructure Committee Held in the Bondurant Room at the Roswell Public Library July 18, 2016 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 15-56. ROLL CALL The meeting convened at 4:00 p.m. with Chair Best presiding and Councilors Oropesa, Sanchez and Grant being present. Staff Present: Kevin Dillon, Jonathan Phillips, Monica Garcia, Bill Morris, Jim Burress, Louis Najar, Glenda Allen, Steve Polasek and Sharon Coll. Guests Present: Gary Hartwick, Eric Willhelm, Cheryl Hughes, Kerry Moore, Judith White, Heather Palmer, Greg Neal, Amanda Sanchez, Mike Sanchez, Sergio Jimenez, Jeff Curtis, Barbara Gomez, Elaine Howe, Maegan Sanchez, Nancy Hartwick, Ivan Hall, Richard Garcia, Amanda Horton, Adrien Arias, Amanda Key, Charleen Hernandez, Juan Salas, Scott Smith, Natalia, Gerardo, John Mulcahy, Larry Connolly, Will Cavin and Mona Kirk. APPROVAL OF AGENDA and MINUTES Councilor Grant moved to approve the July 18, 2016 Infrastructure Committee Meeting Agenda as presented, the minutes from the June 16, 2016 Special Infrastructure Committee meeting and the minutes from the June 20, 2016 Regular Infrastructure meeting. Councilor Sanchez was the second. A voice vote was unanimous and the motion passed. NON ACTION ITEMS City Project Dashboard Update: Mr. Najar was available for any questions the Infrastructure Committee might have on the City Project Dashboard Report. This report is available on a monthly basis as an informational update. REGULAR ITEMS (ACTION ITEMS) Aquatic Option Recommendation: Mr. Dillon presented examples of outdoor aquatic centers in other cities. Mr. Phillips discussed finance options and the process moving forward. The following individuals spoke in reference to aquatic option recommendation: Natalia, John Mulcahy, Richard Garcia, Barbara Gomez, Mona Kirk, Gary Hartwick, Eric Willhelm, Cheryl Hughes, Kerry Moore, Judith White, Heather Palmer, Greg Neil, Nancy Hartwick, Ivan Hall, Amanda Horton, Charleen Hernandez, Juan Salas and Will Cavin. Councilor Grant moved to approve and send to the July 25, 2016 Special City Council meeting Resolution 16-52 – directing staff to initiate a bond program adding an aquatic facility in conjunction with the new recreation center which would include conceptual designs, public meetings and program studies. Councilor Sanchez was the second. A voice vote was unanimous and the motion passed. Downtown Public Restroom Option Recommendation: Mr. Dillon discussed the downtown public restroom options. Staff has explored three options which include:  Expansion of the restrooms at the bus terminal  Additional restrooms at the Conoco building  Addition of a pre-fabricated restroom structure Councilor Grant moved to approve and send to full City Council Resolution 16-47 – directing staff to proceed with the design and construction of additional restrooms at the Conoco building. Councilor Sanchez was the second. A voice vote was unanimous and the motion passed. 2016 CDBG Project Recommendation: Mr. Najar presented the 2016 CDBG project recommendations. Engineering staff reviewed four project requests as follows:  Sidewalk and ADA improvements in downtown railroad district  Repairs of Infrastructure, heating, cooling, electrical and other to the Roswell Boys and Girls Club  Sidewalk and ADA for 6th, 7th, and 8th Streets  Sidewalk and ADA for N. Garden Ave. from 19th St. north to Country Club Rd. Greg Neal discussed his idea for the 2016 CDBG Project. Councilor Grant moved to approve the N. Garden Ave. sidewalk and ADA from 19th St. north to Country Club Road project. Councilor Sanchez was the second. A voice vote was 3-1 and the motion passed with Councilor Oropesa voting no. ICIP Recommendation: Mr. Morris discussed the ICIP list stating that the top five items on the list are the following:  Air Center roof replacement  Road reconstruction/ADA upgrades  Senior Center roof replacement  105 foot aerial ladder fire truck  Cemetery street paving Councilor Grant moved to approve the 2018-22 Infrastructure Capital Improvements Plan as presented. Councilor Sanchez was the second. A voice vote was unanimous and the motion passed. Street Sweeper Purchase Recommendation: Mr. Najar presented the Street Sweeper Purchase Recommendation stating the purchase is in the amount of $267,352. Maintenance and cleaning of city streets is an ongoing and needed process which requires street sweepers that have high purchase cost. These sweepers also have lots of moving and integral parts which require lots of maintenance. Councilor Grant moved to approve and to send to full City Council on the consent agenda the Street Sweeper Purchase. Councilor Sanchez was the second. A voice vote was unanimous and the motion passed. Park Road Project Schedule Recommendation: Mr. Najar stated that the upcoming Park Road Pavement Rehabilitation Project is a NMDOT Cooperative Agreement project. The deadline for requesting fund reimbursement is December 31, 2016. The current schedule for the project is to advertise for bids on July 31, 2016, open bids on August 23, 2016 and send to the September 8, 2016 regular City Council meeting for approval. Staff recommends one of the following options:  have a Special Infrastructure Committee Meeting after August 23, 2016  allow the Finance Committee to recommend award at their September 1, 2016 meeting The Infrastructure Committee gave staff direction to place the Park Road Pavement Rehabilitation Project on the September 1, 2016 Finance Committee meeting agenda for approval. PUBLIC PARTICIPATION Kerry Moore discussed the 2016 CDBG Project. ADJOURN The meeting adjourned at 6:34 p.m.