Infrastructure Committee

ROSWELL INFRASTRUCTURE COMMITTEE AGENDA Monday, June 20, 2016 at 4:00 p.m. Conference Room at Roswell City Hall 425 N. Richardson, Roswell, NM 88201 Committee Chair: Jeanine Best Committee Vice Chair: Juan Oropesa Committee Members: Caleb Grant, Savino Sanchez, Jr. Staff Coordinator: Louis Najar A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of Minutes 1. May 16, 2016 Meeting Minutes 1 2. May 26, 2016 Meeting Minutes 2 E. Non-Action Items 1. Rio Fuente Business Update 3-4 2. Cemetery Roads Status 5-6 3. CDBG Project Update 7 4. City Project Highlight Updates 8-11 5. Vector Control Diligence (Mosquito Watch) 12 6. Waste Water Treatment Plant Project Update 13-14 7. Consider Easement of 3600 block North Main 15-17 F. Regular Items (Action Items) 1. Kerr Station Valve Replacement Valves 18-21 2. Architect selection for Roswell Convention Center Remodel 22-29 3. Award of Economic study on old Municipal Airport 30-37 4. Recommend approval of City of Roswell Master plan 38 Recommend approval of Roswell Wayfinding Plan Recommend approval of RR District MRA Plan G. Other Business (Non-Action) 1. Public Comments H. Adjourn (Next Meeting: Monday, July 18, 2016) Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 15-56. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents including the agenda and minutes can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: 6/15/16 Regular Meeting of the Infrastructure Committee Held at the Roswell Convention Center May 16, 2016 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 15-56. ROLL CALL The meeting convened at 4:02 p.m. with Chair Best presiding and Councilors Oropesa, Sanchez and Grant being present. Staff Present: Bill Morris Guests Present: Larry Connolly APPROVAL OF AGENDA AND MINUTES Councilor Grant moved to approve the May 16, 2016 regular Infrastructure Committee Meeting Agenda as presented and the April 18, 2016 minutes for the regular Infrastructure Committee Meeting. Councilor Sanchez was the second. A voice vote was unanimous and the motion passed. NON-ACTION ITEMS May 24, 2016 Bid Update. Mr. Morris gave an update of the May 24, 2016 project bid openings. The following projects were advertised on May 1, 2016 and will open bids May 24, 2016: ITB-16-045 Roswell Museum Bridge Project, ITB-16-046 Sewer Manhole Rehabilitation Project 2016 and ITB-16-47 Kerr Station Valve Replacements. Rio Fuente Business Park. Mr. Morris discussed Rio Fuente Business Park stating it is a potential development located East of Atkinson Avenue, near 5th Street. This potential development is in Chaves County and was approved by the Extraterritorial Zoning Commission (ETZ). Smith Engineering who is representing this development has requested use of city sewer services. The City Engineer has advised that would not be possible unless it would be annexed into the City. At this time, the City is awaiting response from Smith Engineering. City Project Updates. Mr. Morris briefed the committee on current and upcoming projects:  Splash Pad – 80% Complete  RFP Convention Center Upgrade Design Services – April 10 Advertisement, May 24 deadline for proposals  Recreation Center Design Update – Program Statement by 20th  CDBG Project E. Bland – 48% complete, estimated completion date is 6/28/16 REGULAR ITEMS NONE OTHER BUSINESS NONE ADJOURN The meeting adjourned at 4:17 p.m. 1 Special Meeting of the Infrastructure Committee Held in the Conference Room in City Hall May 26, 2016 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10- 15-4, NMSA 1978 and Resolution 15-56. ROLL CALL: The meeting convened at 3:30 p.m. with Chair Best presiding with Councilors Oropesa, Sanchez, and Grant being present. Staff Present: Kevin Dillon, Sharon Coll, Jim Thomas, Bill Morris, and Bernadette Lopez. Guests Present: None APPROVAL OF AGENDA: Councilor Grant moved to approve the May 26, 2016 Special Infrastructure Committee Meeting Agenda as presented. Councilor Sanchez seconded the motion. A voice vote was unanimous and the motion passed. REGULAR ITEMS (ACTION ITEMS): 1. ITB-16-045 – Roswell Museum Bridge Project – Consider Award of Bid: Mr. Thomas handed out the bid tab for this project. Out of the eleven plans that were handed out, only five of them were returned. The low bidder was Vantage Engineering & Construction. Mr. Dillon stated the Engineering Department will maintain the budget until completion of project. Councilor Grant moved to approve Vantage Engineering & Construction for the Roswell Museum Bridge and recommend to full City Council. Councilor Oropesa seconded the motion. A voice vote was unanimous and the motion passed. 2. ITB-16-046-Sewer Manhole Rehabilitation Project 2016 – Consider Award of Bid: Mr. Thomas handed out the bid tab for this project. There was only one bid at opening. Councilor Grant would like to get additional manholes. Councilor Grant moved to send to full City Council, Award of Bid, ITB-16-046 for Sewer Manhole Rehabilitation project to Corrosion Resistant Coatings from Elephant Butte, New Mexico in the amount of $239,985.15. Councilor Sanchez seconded the motion. A voice vote was unanimous and motion passed. 3. ITB-16-047 – Kerr Station Valve Replacements – Consider Award of Bid: Mr. Dillon stated this item has been postponed for two weeks (June 9, 2016) because of issues with the specs. ADJOURN: The meeting adjourned at 3:44 p.m. and the next regular scheduled meeting is scheduled for Monday, June 20, 2016. 2  ROSWELL, NEW MEXICO Infrastructure Committee Conference Room at Roswell City Hall 425 N. Richardson Avenue, Roswell, NM 88201 Monday, June 20, 2016 at 4:00 p.m. ACTION REQUESTED: Update of potential development named the Rio Fuente Business Park located East of Atkinson Avenue, near 5th Street. BACKGROUND: This potential development is in Chaves County. The development was approved Extraterritorial Zoning Commission (ETZ). Smith Engineering who is representing this development has requested use of city sewer services. City Engineer has advised that would not be possible unless it would be annexed into the City. City Staff has met with Smith Engineering to discuss all issues and requirements. A review of development plans was performed. Per Smith Engineering, the development is to continue with anticipated joint annexation/zoning change to be requested in the near future. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: None at this time. BOARD OR COMMITTEE ACTION: Update and discussion only at this time. STAFF RECOMMENDATION: City staff to continue to work with Smith Engineering in hopes of future annexation and development of this location. ATTACHMENTS: Rio Fuente Preliminary Layout 3 4  ROSWELL, NEW MEXICO Infrastructure Committee Conference Room at Roswell City Hall 425 N. Richardson Avenue, Roswell, NM 88201 Monday, June 20, 2016 at 4:00 p.m. ACTION REQUESTED: Cemetery Roads Status 2015 & 2016 appropriations BACKGROUND: Legislature approved a $50,000 appropriation for 2015, appropriation number 15-0740 reversion date June 30, 2019. In 2016, $150,000, appropriation number A-2405, was granted by legislature, to date no agreement has been received. As presented to Council at several meetings the idea is to construct a concrete header curb on the outside of a cemetery road, and then build a subgrade and gravel driving surface. This would permit a durable but maintainable roadway surface, which would allow lower cost maintenance. Engineering is scheduled to design, advertise and bid this project by 12-31-16. FINANCIAL CONSIDERATION: $50,000 is monetary amount of 2015 capital outlay. LEGAL REVIEW: None at this time. BOARD OR Update and discussion item. COMMITTEE ACTION: STAFF Engineering recommends proceeding with current project RECOMMENDATION: schedule. ATTACHMENTS: Aerial of cemetery roads 5 6  ROSWELL, NEW MEXICO Infrastructure Committee Conference Room at Roswell City Hall 425 N. Richardson Avenue, Roswell, NM 88201 Monday, June 20, 2016 at 4:00 p.m. ACTION REQUESTED: CDBG Project Update BACKGROUND: Current CDBG Sidewalk & ADA project on E. Bland is complete. Project was awarded in the amount of $599,746.80. Current project cost is $607,804.11, a $34,347.63, or 1.34% overrun. Cost overrun was primarily due to patching of existing old pavement, which kept raveling and making patches bigger. Engineering is performing an internal audit of quantities, and documentation. Also close out CDBG documents are being prepared. Also with close out of other Engineering projects, projects with underruns will be utilized to transfer the required $34,347.63. Planning Manager Bill Morris is in process of scheduling public hearings to start the process for another CDBG application. FINANCIAL CONSIDERATION: No action required at this time LEGAL REVIEW: None at this time. BOARD OR Update and discussion item. COMMITTEE ACTION: STAFF Engineering recommends proceeding with current project RECOMMENDATION: schedule. ATTACHMENTS: None 7  ROSWELL, NEW MEXICO Infrastructure Committee Conference Room at Roswell City Hall 425 N. Richardson Avenue, Roswell, NM 88201 Monday, June 20, 2016 at 4:00 p.m. ACTION REQUESTED: Project Highlight Updates for committee. BACKGROUND: Project development, design, and construction is an ongoing process. This is a highlight of forefront projects going through the assembly line. This is typically done through Engineering Department Staff and use of architecture and engineering consultants, with construction by contractors. See attached assignment highlight list. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: None at this time. BOARD OR Update and discussion for Infrastructure Committee to COMMITTEE ACTION: address. STAFF Continue as expeditiously and efficiently as possible. RECOMMENDATION: ATTACHMENTS: Engineering Project Assignment List 8 Engineering & Public Works Assignment Distribution Highlights 1. Kevin Dillon – *Museum Roof 20% complete *Recreation Center – pending Council Workshop for possible expanded direction *Facility Assessments – ongoing *Water Well Houses Chlorination Project – contractor mobilizing *City Wide Meter Upgrades – replace all water meters with electronic meters – Investment Grade audit is underway, this audit will document expected “return of investment by City” Final direction will require a Council Workshop with additional confirmation from Infrastructure and Finance Committees and assumed approval requirement by full Council *RIAC Building 1000 Putback (remodel) *Cemetery storage roof - $28,000 budget – various alternatives being considered *Convention Center Upgrades *Vactor Vehicle Storage & Water Yard Improvement – 60% complete *ICIP – team member 2. Ryan Porter – *N. Main under construction (Country Club to Berrendo) *N. Main design (Berrendo to Huskey Road) – Design complete, pending NMDOT authorization and approval to bid *W. Country Club 48” Water Main Replacement Project – design 70% complete *Un-tana – preparing NMDOT required environmental and other clearances. 3. Jim Thomas – *Museum Bridge – awaiting return of contracts, bonds etc. to schedule preconstruction conference *2016 Manhole Rehab – awaiting return of contracts, bonds etc. to schedule preconstruction conference *Un-Tana – in conjunction with Souder Miller, working on 4-lane design *Spring River Bridge – plans 50% complete *Country Club/N. Main signals – plans 30% complete, project funding to be pulled due to budget crunch. *Various water main repair inspection on large diameter mains. *Handles miscellaneous survey and Engineering calls. 9 4. Glenda Allen – *CDBG Project – final audit, and coordination with DFA to close out project *Kerr Station Valves – awaiting award of project *Cemetery Roads – assigned survey, design and construction. * Concrete inspection, and survey duties as required 5. Jim Sexe *Sunset Ave. Project – is project manager and all construction documentation *Splash Pad Parking Design – survey, design and cost estimate for review and budget. * Entry Signs – Civil plans of locations *Parks – assisting with any miscellaneous request. Most current is new signage for Disc Golf Course tee boxes. *Responds to request for various maps and drawings from other departments. 6. Lendon York * Engineering Lab – please note there are only two certified NMDOT testing labs in Roswell. The one at the New Mexico Department of Transportation office on W. Second St. and the City of Roswell. None of the engineering consultants in Roswell have state certified testing labs. *All lab testing for all City projects. * Layout and inspection of all miscellaneous City repairs around town. *Sidewalk & ADA improvements – performing design of miscellaneous improvements on N. Union, 19th and 5th St. To be bid this fall. * Assist in survey, inspection and response to Engineering calls. *Sets out and prepares reports of traffic counts as assigned. 7. Mack Thomas – *N. Main – construction inspection *Water main repairs – assists in construction *Assist as needed on inspection, surveying and Engineering calls. 8. Butch Hefner *Sunset – construction inspection *Sewer Cut inspections – citizen permits * Assist as needed on inspection, surveying and Engineering calls. 9. Bernadette Lopez *Office Manager – support of all Engineering staff daily. 10 10. Art Torrez – Public Works – Water & Sewer Manager *WWTP Project - Coordination with HDR Engineering *Water Meter Upgrades with Kevin Dillon * Coordination with all water main break major repairs, documentation and solicitation for repairs. * Un-tana 12” water line replacement being performed by City Crew. *Coordination with Engineering & Planning for all projects and future developments. 11. Louis Najar – *Supervision, coordination and support of all the above. *Respond to all inquiries from any source as required. 11  ROSWELL, NEW MEXICO Infrastructure Committee Conference Room at Roswell City Hall 425 N. Richardson Avenue, Roswell, NM 88201 Monday, June 20, 2016 at 4:00 p.m. ACTION REQUESTED: Vector Control Diligence (Mosquito Watch) BACKGROUND: Vector Control is a function of the Chaves County Road Department. The County Roads Department is involved in the control and management of mosquitoes throughout Chaves County. During the active season (April - October) they actively spray areas where mosquitoes are most active. They inspect and make recommendations to citizens to reduce or eliminate breeding areas. They also supply minnows, which eat larva, for area fountains and ponds. For the City of Roswell, Quin Miller and Frank Rincon of the Roswell Streets Department diligently patrol Roswell and report all concerns to Chaves County Road Department. Any citizens concerns received through Engineering or Public Works are forwarded to Quin or Frank for review and submittal to Vector Control. This procedure has been very successful for many years. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: None at this time. BOARD OR Discussion & update item for committee. COMMITTEE ACTION: STAFF Continue the diligent watch for mosquito under current RECOMMENDATION: procedure. Possible share this information on City media sites. ATTACHMENTS: None 12  ROSWELL, NEW MEXICO Infrastructure Committee Conference Room at Roswell City Hall 425 N. Richardson Avenue, Roswell, NM 88201 Monday, June 20, 2016 at 4:00 p.m. ACTION REQUESTED: Waste Water Treatment Plant Project Update BACKGROUND: Waste Water Treatment Plant had primary screw pumps which were in dire need of replacement. These 4 pumps were the pumps that gathered, screened and pumped ALL City sewer into the sewer plant. Two of the 4 were beyond repair. The City hired HDR Engineering to design, bid and perform construction management for this project. Project also addressed additional repairs at the plant. City project coordination is by Art Torrez, Water & Sewer Utility Manager. Bill Zimmerman is the Project Engineer from HDR Engineering. See attachment for detailed breakdown. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: None at this time. BOARD OR Discussion & update item for committee. COMMITTEE ACTION: STAFF Continue project. It is anticipated that upon completion of RECOMMENDATION: project, the final overruns and underruns will balance monetarily. ATTACHMENTS: Project information sheet 13 Prepared by Art Torrez 6-14-16 WWTP Influent Pump Station Rehabilitation Update Original Contract Sum is $2,595,000.00 Net Change Orders $ 14,294.31 Contract Sum to Date $2,609,294.31 Total Completed and Stored $2,232,722.85 86% completed so far for total project. Influent pumping and headworks is completed Fine screen is installed and operational Covers are installed in the final clarifiers SCADA system is almost completed Emergency Generator has been moved and is operational Storm pond liner is being repaired 14  ROSWELL, NEW MEXICO Infrastructure Committee Conference Room at Roswell City Hall 425 N. Richardson, Roswell, NM 88201 Thursday, June 20, 2016 at 4:00 p.m. ACTION REQUESTED: Consider modifying a portion of an easement located on property in the 3600 block of North Main. BACKGROUND: This vacant property is located on the east side of North Main, directly on the north side of Berrendo Creek. In 2005, the property owner of this parcel was required to provide a maintenance/access easement to the Chaves County Flood Commissioner who later turned it over to the City. The property owner has requested that the easement be removed, and staff would concur but only to the top of bank. The legal description shows this area. FINANCIAL CONSIDERATION: There are no additional costs associated with this request. LEGAL REVIEW: N/A. BOARD OR COMMITTEE ACTION: Consider approval of award and recommendation to July 14, 2016, full City Council’s consent Agenda. STAFF RECOMMENDATION: Consideration of request to reduce easement. ATTACHMENTS: Proposed easement revision. Infrastructure Committee Page 1 of 1 RFP-009 Old Municipal Airport 15 16 17  ROSWELL, NEW MEXICO Infrastructure Committee Conference Room at Roswell City Hall 425 N. Richardson Avenue, Roswell, NM 88201 Monday, June 20, 2016 at 4:00 p.m. ACTION REQUESTED: Consider project Award Recommendation for ITB-16-047, Kerr Station Valve Replacements to White Cloud Pipeline White Cloud Pipeline in the amount of $182,212.50. BACKGROUND: Project was advertised on May 1, 2016 and bids were opened on June 7, 2016. Five bids were received. Qualified low bidder is White Cloud Pipeline of Roswell, NM. FINANCIAL CONSIDERATION: This is budgeted out of the FY 2016 Central Control budget. LEGAL REVIEW: N/A BOARD OR COMMITTEE ACTION: Consider approval of award and recommendation to July 14, 2016 City Council. STAFF RECOMMENDATION: Award ITB-16-047, Kerr Station Valve Replacements per Engineering Department review, to White Cloud Pipeline. ATTACHMENTS: Award Recommendation Letter Bid Tabulations 18 19 20 21  ROSWELL, NEW MEXICO Infrastructure Committee Meeting Conference Room at Roswell City Hall 425 N. Richardson Avenue, Roswell, NM 88201 Monday, June 20, 2016 at 4:00 p.m. ACTION REQUESTED: Consider project Award Recommendations for contract of Design Services for Roswell Convention Center. BACKGROUND: A market and feasibility study was performed by Market & Feasibility Advisors, LLC (MFA) in conjunction with Dekker / Perich / Sabatini. This study was given to council and presented at the February 11, 2016 City Council Meeting. Upon the conclusion of the presentation council agreed to proceed with the Design Services RFP. FINANCIAL CONSIDERATION: The project design services will not exceed $400,000 including reimbursables and GRT. The design services will be funded through City Ordinance Chapter 7 Article XII Section 7-164 “Convention Center Fee”. LEGAL REVIEW: N/A BOARD OR COMMITTEE ACTION: Infrastructure Committee to consider recommendation to Council for approval of Design Services for the Roswell Convention Center. STAFF RECOMMENDATION: Award Contract of Design Services of the Roswell Convention Center to Dekker/ Parich / Sabatini. ATTACHMENTS: RFP Score Sheet and letter of recommendation are attached for reference. 22  RFP EVALUATION SCORESHEET City of Roswell PROJECT Convention Center PROJECT # RFP # 16-008 DATE: 5/24/2016 Weighting: Technical - 100 Price - 0 Interview - 50 Total (w/o Int) - 100 6 Select 67% 0% 33% Total (w/ Int) - 150 # Offerors: 5 D/P/S Greer SMPC Durham/Mack PA Arch. Firm F Firm G Firm H Resident Preference Type (Hover to View 1 1 1 1 1 1 1 1 Key) Percentage of Joint Venture Performed by Resident 0% 0% 0% 0% 0% 0% 0% 0% Percentage of Joint Venture Performed by Resident Veteran <$1M 0% 0% 0% 0% 0% 0% 0% 0% Joint Venture Percentage of Joint Venture Performed by Resident Veteran <$5M 0% 0% 0% 0% 0% 0% 0% 0% Percentage of Joint Venture Performed by Resident Veteran >$5M 0% 0% 0% 0% 0% 0% 0% 0% Percentage of Joint Venture Performed by Non-Resident 0% 0% 0% 0% 0% 0% 0% 0% Preference Factor For Technical + Price 5.00 5.00 5.00 5.00 5.00 5.00 5.00 5.00 Preference Factor For Interview 2.50 2.50 2.50 2.50 2.50 2.50 2.50 2.50 Rater #1 TRUE Technical Proposal 97.00 90.00 90.00 91.00 96.00 0.00 0.00 0.00 Price (if applicable) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Subtotal: 97.00 90.00 90.00 91.00 96.00 0.00 0.00 0.00 Preference Adjustment 102.00 95.00 95.00 96.00 101.00 5.00 5.00 5.00 Rank #1 1.00 4.50 4.50 3.00 2.00 Rater #2 TRUE Technical Proposal 94.00 81.00 82.00 76.00 84.00 0.00 0.00 0.00 Price (if applicable) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Subtotal: 94.00 81.00 82.00 76.00 84.00 0.00 0.00 0.00 Preference Adjustment 99.00 86.00 87.00 81.00 89.00 5.00 5.00 5.00 Rank #2 1.00 4.00 3.00 5.00 2.00 Rater #3 TRUE Technical Proposal 92.00 81.00 80.00 75.00 90.00 0.00 0.00 0.00 6/10/2016 RFP 16-008 Overall RFP Score Sheet Pag 1 of 7 23 e  RFP EVALUATION SCORESHEET City of Roswell PROJECT Convention Center PROJECT # RFP # 16-008 DATE: 5/24/2016 Weighting: Technical - 100 Price - 0 Interview - 50 Total (w/o Int) - 100 6 Select 67% 0% 33% Total (w/ Int) - 150 # Offerors: 5 D/P/S Greer SMPC Durham/Mack PA Arch. Firm F Firm G Firm H Price (if applicable) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Subtotal: 92.00 81.00 80.00 75.00 90.00 0.00 0.00 0.00 Preference Adjustment 97.00 86.00 85.00 80.00 95.00 5.00 5.00 5.00 Rank #3 1.00 3.00 4.00 5.00 2.00 Rater #4 TRUE Technical Proposal 89.00 75.00 65.00 80.00 74.00 0.00 0.00 0.00 Price (if applicable) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Subtotal: 89.00 75.00 65.00 80.00 74.00 0.00 0.00 0.00 Preference Adjustment 94.00 80.00 70.00 85.00 79.00 5.00 5.00 5.00 Rank #4 1.00 3.00 5.00 2.00 4.00 6/10/2016 RFP 16-008 Overall RFP Score Sheet 24 e Pag 2 of 7  RFP EVALUATION SCORESHEET City of Roswell PROJECT Convention Center PROJECT # RFP # 16-008 DATE: 5/24/2016 Weighting: Technical - 100 Price - 0 Interview - 50 Total (w/o Int) - 100 6 Select 67% 0% 33% Total (w/ Int) - 150 # Offerors: 5 D/P/S Greer SMPC Durham/Mack PA Arch. Firm F Firm G Firm H Rater #5 TRUE Technical Proposal 90.00 67.00 66.00 67.00 78.00 0.00 0.00 0.00 Price (if applicable) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Subtotal: 90.00 67.00 66.00 67.00 78.00 0.00 0.00 0.00 Preference Adjustment 95.00 72.00 71.00 72.00 83.00 5.00 5.00 5.00 Rank #5 1.00 3.50 5.00 3.50 2.00 Rater #6 FALSE Technical Proposal 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Price (if applicable) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Subtotal: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Preference Adjustment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Rank #6 Rater #7 FALSE Technical Proposal 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Price (if applicable) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Subtotal: 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Preference Adjustment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Rank #7 # Raters: 5 Overall Rank: 1.00 3.00 5.00 4.00 2.00 (this ranking is used to determine the slate of firms to be interviewed.) SELECTED FOR INTERVIEW (Yes if Checked) TRUE YES FALSE YES FALSE YES FALSE YES TRUE YES FALSE YES FALSE YES FALSE YES Chance of being selected: Excellent Fair Poor Fair Good Poor Poor Poor NOT USED FOR FINAL SELECTION - For Comparison Purposes Only Total Score 487.00 419.00 408.00 414.00 447.00 25.00 25.00 25.00 Rank based on Score 1.00 3.00 5.00 4.00 2.00 6.00 6.00 6.00 Avg Score 97.40 83.80 81.60 82.80 89.40 5.00 5.00 5.00 Rank based on Avg Score 1.00 3.00 5.00 4.00 2.00 6.00 6.00 6.00 6/10/2016 RFP 16-008 Overall RFP Score Sheet 25 e Pag 3 of 7  RFP EVALUATION SCORESHEET City of Roswell PROJECT Convention Center PROJECT # RFP # 16-008 DATE: 5/24/2016 Weighting: Technical - 100 Price - 0 Interview - 50 Total (w/o Int) - 100 6 Select 67% 0% 33% Total (w/ Int) - 150 # Offerors: 5 D/P/S Greer SMPC Durham/Mack PA Arch. Firm F Firm G Firm H INTERVIEWS: D/P/S N/A N/A N/A PA Arch. N/A N/A N/A Rater #1 TRUE Score 50.00 0.00 0.00 0.00 49.00 0.00 0.00 0.00 Preference Adjustment 52.50 0.00 0.00 0.00 51.50 0.00 0.00 0.00 Rank 1.00 2.00 Rater #2 TRUE Score 50.00 0.00 0.00 0.00 48.00 0.00 0.00 0.00 Preference Adjustment 52.50 0.00 0.00 0.00 50.50 0.00 0.00 0.00 Rank 1.00 2.00 Rater #3 TRUE Score 48.00 0.00 0.00 0.00 47.00 0.00 0.00 0.00 Preference Adjustment 50.50 0.00 0.00 0.00 49.50 0.00 0.00 0.00 Rank 1.00 2.00 Rater #4 TRUE Score 50.00 0.00 0.00 0.00 49.00 0.00 0.00 0.00 Preference Adjustment 52.50 0.00 0.00 0.00 51.50 0.00 0.00 0.00 Rank 1.00 2.00 Rater #5 TRUE Score 49.00 0.00 0.00 0.00 48.00 0.00 0.00 0.00 Preference Adjustment 51.50 0.00 0.00 0.00 50.50 0.00 0.00 0.00 Rank 1.00 2.00 Rater #6 FALSE Score 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Preference Adjustment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Rank Rater #7 FALSE 6/10/2016 RFP 16-008 Overall RFP Score Sheet Pag 4 of 7 26 e  RFP EVALUATION SCORESHEET City of Roswell PROJECT Convention Center PROJECT # RFP # 16-008 DATE: 5/24/2016 Weighting: Technical - 100 Price - 0 Interview - 50 Total (w/o Int) - 100 6 Select 67% 0% 33% Total (w/ Int) - 150 # Offerors: 5 D/P/S Greer SMPC Durham/Mack PA Arch. Firm F Firm G Firm H Score 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Preference Adjustment 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Rank # Raters: 5 Summary of Interviews: Rater #1 1.00 2.00 Rater #2 1.00 2.00 Rater #3 1.00 2.00 Rater #4 1.00 2.00 Rater #5 1.00 2.00 Rater #6 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Rater #7 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Total: 5.00 10.00 Overall Interview Rank: 1.00 2.00 NOT USED FOR FINAL SELECTION - For Interview Comparison Purposes Only Total Score 259.50 0.00 0.00 0.00 253.50 0.00 0.00 0.00 Rank based on Score 1.00 3.00 3.00 3.00 2.00 3.00 3.00 3.00 Avg Score 51.90 0.00 0.00 0.00 50.70 0.00 0.00 0.00 Rank based on Avg Score 1.00 3.00 3.00 3.00 2.00 3.00 3.00 3.00 NOT USED FOR FINAL SELECTION - For Final Award Comparison Purposes Only Total Score 746.50 419.00 408.00 414.00 700.50 25.00 25.00 25.00 Rank based on Score 1.00 3.00 5.00 4.00 2.00 6.00 6.00 6.00 Avg Score 149.30 83.80 81.60 82.80 140.10 5.00 5.00 5.00 Rank based on Avg Score 1.00 3.00 5.00 4.00 2.00 6.00 6.00 6.00 Final Selection Based on Combined Scores from Technical Proposal, Price and Interview 6/10/2016 RFP 16-008 Overall RFP Score Sheet 27 e Pag 5 of 7  RFP EVALUATION SCORESHEET City of Roswell PROJECT Convention Center PROJECT # RFP # 16-008 DATE: 5/24/2016 Weighting: Technical - 100 Price - 0 Interview - 50 Total (w/o Int) - 100 6 Select 67% 0% 33% Total (w/ Int) - 150 # Offerors: 5 D/P/S Greer SMPC Durham/Mack PA Arch. Firm F Firm G Firm H D/P/S N/A N/A N/A PA Arch. N/A N/A N/A Rater #1 Score 154.50 152.50 Rank 1.00 2.00 Rater #2 Score 151.50 139.50 Rank 1.00 2.00 Rater #3 Score 147.50 144.50 Rank 1.00 2.00 Rater #4 Score 146.50 130.50 Rank 1.00 2.00 Rater #5 Score 146.50 133.50 Rank 1.00 2.00 Rater #6 Score 0.00 0.00 Rank 0.00 0.00 Rater #7 Score 0.00 0.00 Rank 0.00 0.00 6/10/2016 RFP 16-008 Overall RFP Score Sheet 28 e Pag 6 of 7  RFP EVALUATION SCORESHEET City of Roswell PROJECT Convention Center PROJECT # RFP # 16-008 DATE: 5/24/2016 Weighting: Technical - 100 Price - 0 Interview - 50 Total (w/o Int) - 100 6 Select 67% 0% 33% Total (w/ Int) - 150 # Offerors: 5 D/P/S Greer SMPC Durham/Mack PA Arch. Firm F Firm G Firm H Rater #1 1.00 2.00 Rater #2 1.00 2.00 Rater #3 1.00 2.00 Rater #4 1.00 2.00 Rater #5 1.00 2.00 Rater #6 0.00 0.00 Rater #7 0.00 0.00 Total: 5.00 10.00 Overall Final Rank: 1.00 2.00 6/10/2016 RFP 16-008 Overall RFP Score Sheet Pag 7 of 7 29 e  ROSWELL, NEW MEXICO Infrastructure Committee Conference Room at Roswell City Hall 425 N. Richardson, Roswell, NM 88201 Thursday, June 20, 2016 at 4:00 p.m. ACTION REQUESTED: Consider project Award Recommendations for RFP-009, Old Municipal Airport Economic Development Plan. BACKGROUND: Project was advertised on May 24, 2016 and proposals were opened on June 10, 2016. The proposals were reviewed by the Planning & Engineering Department and the qualified responder was determined for recommendation of award. FINANCIAL CONSIDERATION: This study is being funded thru a no-match grant in the amount of $50,000 from the NM Mortgage Finance Authority (MFA). LEGAL REVIEW: N/A. BOARD OR COMMITTEE ACTION: Consider approval of award and recommendation to July 14, 2016, full City Council’s consent Agenda. STAFF RECOMMENDATION: Award RFP-009 to Willdan Financial and Economic Consulting Services. ATTACHMENTS: Scoring sheeting and award recommendation letter. Infrastructure Committee Page 1 of 1 RFP-009 Old Municipal Airport 30 31 32 33 34 35 36 37  ROSWELL, NEW MEXICO Infrastructure Committee Conference Room at Roswell City Hall 425 N. Richardson, Roswell, NM 88201 Thursday, June 20, 2016 at 4:00 p.m. ACTION REQUESTED: Consider recommending adoption of Proposed Ordinance 16-17 which would adopt the City of Roswell Master Plan, Wayfinding Plan, and the MRA Plan. BACKGROUND: This ordinance incorporates 3 separate but related plans. The Master Plan provides guidance for the entire City. The Wayfinding Plan provides policies and direction concerning creating better signage and wayfinding thru-out the downtown area, and the MRA Plan is a redevelopment plan for the Railroad district which is located between Virginia Avenue and Railroad Street, from 2nd Avenue to 8th Avenue. FINANCIAL CONSIDERATION: There are no additional costs associated with this document at this time. LEGAL REVIEW: The City Attorney has reviewed Ordinance 16- 17. BOARD AND/or COMMITTEE ACTION: These items have been reviewed by the Infrastructure, Wayfinding, and MRA Plan Steering Committees which have finalized their reviews and provided comments which have been incorporated into these Plans. STAFF RECOMMENDATION: Consider recommending adoption of Proposed Ordinance 16-17 which would adopt the City of Roswell Master Plan, Wayfinding Plan, and the MRA Plan. ATTACMENTS: Previously provided. Infrastructure Committee Page 1 of 1 Ordinance 16-17, Master Plan 38