Infrastructure Committee

Regular Meeting of the Infrastructure Committee Held in the Conference Room at City Hall July 24, 2017 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 16-69. ROLL CALL: The meeting convened at 2:00 p.m. with Chair Best presiding and Councilors Oropesa, and Grant being present, and Councilor Sanchez being absent. FOR THE RECORD: Councilor Sanchez joined the meeting at 2:08 p.m. Staff Present: Bill Morris, Scott Stark, James Thomas, Sharon Coll, Arthur Torrez, Bill Morris, Councilor Barry Foster, Mayor Dennis Kintigh, and Glenda Allen. Guest(s) Present: Larry Connolly, Kathy Loy, and Molly Boyles. APPROVAL OF AGENDA: Councilor Grant moved to approve the agenda for the Regular Infrastructure Committee meeting of July 24, 2017 as presented. Councilor Oropesa seconded the motion. A voice vote was unanimous and the motion passed. APPROVAL OF MINUTES: 1. June 19, 2017: Councilor Grant moved to approve the June 19, 2017 Minutes for the Regular Infrastructure Committee meeting as presented. Councilor Oropesa seconded the motion. A voice vote was unanimous and the motion passed. NON-ACTION ITEM(S): 2. Project Updates: Way Finding Project: Mr. Morris stated he would have a memo for next month meeting on the way finding information. Page 1 of 4 Public Restroom: Councilors inquired about the completion date being longer than anticipated. Mr. Morris stated Mr. Dillon would be the one to provide that information. Adult Center Roof: Councilor Grant received a complaint regarding the roof, and spoke with Mr. Dillon and found that it is the ceiling tiles that have not been replaced since the roof has been. Mr. Morris said Mr. Buress is working on getting those tiles replaced. 48” Waterline Project: Mr. Torrez stated the project should be completed in approximately two to three months. Mr. Torrez stated the residential driveways that were affected by the construction of this project will be fixed. Splash Pad: Mr. Morris stated it was shut down for cleaning, not mechanical. REGULAR ITEMS (Action): 3. Infrastructure Capital Improvement Plan (ICIP): Councilor Grant moved for approval of the 2019–023 ICIP Projects (Top 5), #1 Air Center Roof Replacement, $750,000; #2 Road Reconstruction/ADA Upgrades, $1,000,000; #3 Cemetery Street Paving, $150,000; #4 Bridge Replacement, $1,000,000; and #5 Replace Large Diameter Water Valves, $750,000. Mr. Morris discussed the top five ICIP Projects. Councilor Grant stated the Recreation Center and Remote Water Meters amounts should be updated. Councilor Grant stated the Cahoon Pool Demo should be moved up. Councilor Oropesa seconded the motion. A voice vote was unanimous and the motion passed. 4. Award ITB-17-018 – RIAC Taxiway Kilo Project: FOR THE RECORD: There was a typographical error on the abstract under Staff Recommendation, to award ABC Inc. as qualified low bidder when, in fact, it is Constructor’s Inc. Councilor Grant moved to send to consent Agenda, Award ITB-17-018-RIAC Taxiway Kilo Project to low bidder, Constructor’s Inc. of Carlsbad, New Mexico in the amount of $639,422.53. Mr. Stark discussed the project. Councilor Sanchez seconded the motion. A voice vote was unanimous and the motion passed. Page 2 of 4 Mayor Kintigh inquired about the unused money received for this grant, if can be used for other airport projects. Mr. Stark responded that money received was for this project only, but will get more clarification. Mayor Kintigh would like an update in two months. 5. Award ITB-17-015-Convention Center Bricks: Councilor Grant moved to send to consent Agenda, Award ITB-17-015 Convention Center Bricks to low bidder, Abraham’s Construction of Albuquerque, NM in the amount of $123,681.25 which includes the new tax rate. Mr. Morris discussed this project. Councilor Oropesa seconded the motion. A voice vote was unanimous and the motion passed. 6. Award ITB-17-016 –McGaffey Mill & Fill: Councilor Grant moved to send to consent Agenda, Award ITB-17-016, McGaffey Mill & Fill to low bidder, Constructor’s Inc. of Carlsbad, NM in the amount of $424,827.19 which includes new tax rate. Mr. Morris discussed this project. Mrs. Allen further discussed the process for the project and timeline. Councilor Sanchez seconded the motion. A voice vote was unanimous and the motion passed. 7. Award ITB-17-017- 5th Street Alley Sewer: Councilor Grant moved to send to consent Agenda, Award ITB-17-017-5th Street Alley Sewer to qualified low bidder, Total Contracting Services, Inc. in the amount of $86,776.74 which includes gross receipts tax. Mr. Morris discussed the project. Councilor Sanchez seconded the motion. A voice vote was unanimous and the motion passed. 8. Chaves County Detention Pond-County Excavation: Councilor Grant moved to send to full City Council for approval of MOU between the City of Roswell and Chaves County for the detention pond located at the NW corner of Old Dexter Highway and Hobson Road. Mr. Morris discussed the MOU. Councilor Sanchez seconded the motion. A voice vote was unanimous and the motion passed. 9. MOU with MainStreet New Mexico: Councilor Grant moved to approve MOU between the City of Roswell, MainStreet Roswell and MainStreet New Mexico as presented. Ms. Boyles discussed the MOU. Councilor Sanchez seconded the motion. A voice vote was unanimous and the motion passed. OTHER BUSINESS (Non-Action): None. ADJOURN: Page 3 of 4 The meeting adjourned at 2:41 p.m. The next scheduled meeting is August 21, 2017. Page 4 of 4