Infrastructure Committee

Regular Meeting of the Infrastructure Committee Held in the Conference Room at City Hall August 21, 2017 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 16-69. ROLL CALL: The meeting convened at 4:00 p.m. with Chair Best presiding and Councilors Oropesa, Grant, and Sanchez being present. Staff Present: Bill Morris, Scott Stark, Arthur Torrez, Joe Neeb, Councilor Steve Henderson, Mayor Dennis Kintigh, Louis Najar, Kevin Dillon, Monica Garcia, and Bernadette Lopez. Guest(s) Present: Larry Connolly, Bill Williams, Maryann Rogers, and Barry Mathison. APPROVAL OF AGENDA: Councilor Grant moved to approve the agenda for the Regular Infrastructure Committee meeting of August 21, 2017 as presented. Councilor Oropesa seconded the motion. A voice vote was unanimous and the motion passed. APPROVAL OF MINUTES: 1. July 24, 2017: Councilor Grant moved to approve the July 24, 2017 Minutes for the Regular Infrastructure Committee meeting as presented. Councilor Oropesa seconded the motion. A voice vote was unanimous and the motion passed. NON-ACTION ITEM(S): 2. Project Updates: Cemetery Roads 15-0740: Mr. Najar discussed the correction of the cash flow, phase I, remaining balance of $19,620.22 from the $50,000 budget. Mr. Najar also discussed his request for Asphalt Millings from the N.M.D.O.T in which he is waiting for their response. Roswell Roads Improvements A2551: Page 1 of 4 Mr. Najar stated the City has not received the grant agreement for this project. Cemetery Roads Improvements A2405: Mr. Najar stated the City has not received the grant agreement for this project. City Hall Annex Roof A2403: Mr. Najar stated the City has not received the grant agreement for this project. Roswell Fire Station Roofs & Infrastructure A204: Mr. Dillon stated the City has not received the grant agreement for this project. Roswell Air Center Repairs A2402: Mr. Dillon stated the City has not received the grant agreement for this project. Wayfinding Plan: Mr. Morris discussed the 2016 Wayfinding Plan. Poe Corn Recreation Center 15-L-114: Councilor Sanchez inquired about this project. Mr. Dillon explained the reasoning for the project not being funded. Remote Read Water Meters: Mr. Dillon discussed the status of this project. Roswell Adult Center- Interior Roof: Mr. Dillon stated the exterior of the roof has been completed per roofing contract and the interior is under Facilities Maintenance which have been previously informed of the issue. 3. N. Montana Realignment: Mr. Najar discussed the project. 4. Award of Refurbishing Landfill Cat Compactor: Mr. Najar informed the Committee of this award. 5. Award of Refurbishing Landfill Cat Scraper: Page 2 of 4 Mr. Najar informed the Committee of this award. Councilor Sanchez inquired about the Landfill’s pile of old trees. Mr. Najar responded that the trees are chipped and are free to the public. Committee would like the public informed of the free resources offered by the City and advertise on Facebook and the City website once a month. By copy of these minutes, Public Affairs is asked to follow up with City Engineer to discuss an information campaign. REGULAR ITEM(S) (Action): 6. Proposed waiver for tipping fees for S. Main Cleanup: Councilor Grant moved to table this item. Mr. Morris discussed the pilot program. Mr. Williams stated the County is glad to help the City with this program. Staff will start working on a MOU and bring back for the Committee to review. Councilor Oropesa seconded the motion. A voice vote of 4-0 was unanimous and the motion passed. 7. Proposed RFP-18-004 for City Property Sale, SW Roswell: Councilor Grant moved to proceed with RFP-18-004, City property sale, S.W. Roswell of 112.4 acres, with all or a portion of, language added, as well as labeling the tracks. Mr. Najar discussed the RFP and the following changes to the RFP: (1) add wording: all or a portion of, and (2) label the tracks for identification. Mr. Najar advised this as a fishing exercise. Additionally, extra steps will be made to try to get the word out and more than one proposal to consider. Councilor Oropesa seconded the motion. A voice vote of 4-0 was unanimous and the motion passed. 8. Award ITB-17-014 – Union Ave. Reconstruction: Councilor Grant moved to award ITB-17-014- Union Ave. Construction project to low bidder, Constructor’s Inc. of Carlsbad, NM in the amount of $2,566,641.57. Mr. Najar discussed the project. Councilor Oropesa seconded the motion. A voice vote of 4-0 was unanimous and the motion passed. 9. Award of roofing repair for RIAC Building 1770: Councilor Grant moved to award roofing repair for RIAC Building 1770 to C.E.S. in the amount of $176,398.18 which includes tax. Mr. Stark discussed the project. Councilor Sanchez seconded the motion. A voice vote of 4-0 was unanimous and the motion passed. 10. Resolution 17-43 Water Loan Application RIAC Reservoirs: Councilor Grant moved to approve Resolution 17-43 Water Loan Application through New Mexico Finance Authority. Mr. Najar discussed the project and the need to support the Resolution. Councilor Sanchez seconded the motion. A voice vote of 4-0 was unanimous and the motion passed. Page 3 of 4 FOR THE RECORD: Councilor Oropesa left the meeting at 4:59 p.m. 11. Award Paving Maintenance Work: Councilor Grant moved to award fall 2017 Slurry Seal and Micro pavement maintenance in the amount of $544,000 to IPR Ltd. of Albuquerque, N.M. to be funded from two departments. Mr. Najar discussed the project and amended the abstract to include the fall 2017 Slurry Seal Project list in the amount of $108,000.00. The pavement maintenance will be funded by Streets & Water Maintenance Department. Water Maintenance Department will fund streets that have been impacted by water line repairs and construction in the roadway. Councilor Sanchez seconded the motion. A voice vote of 3-0 was unanimous and the motion passed with Councilor Oropesa being absent. 12. Award ITB-17-004 Convention Center Construction: Councilor Grant moved to award ITB-17-004 Convention Center Remodel Addition to qualified proposal from HB Construction of Albuquerque, N.M. in the amount of $6,326,640.63 which includes tax. Mr. Dillon discussed the project. Councilor Sanchez seconded the motion. A voice vote of 3-0 was unanimous and the motion passed with Councilor Oropesa being absent. OTHER BUSINESS (Non-Action): None. ADJOURN: The meeting adjourned at 5:18 p.m. The next scheduled meeting is September 18, 2017. Page 4 of 4