Infrastructure Committee

ROSWELL INFRASTRUCTURE COMMITTEE AGENDA Monday, January 22, 2018 at 4:00 p.m. City Hall Large Conference Room 425 N. Richardson Ave., Roswell, New Mexico 88201 Committee Chair: Jeanine Best Committee Vice Chair: Juan Oropesa Committee Members: Caleb Grant, Savino Sanchez, Jr. Staff Coordinator: Louis Najar A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of Minutes 1. December 18, 2017 1-3 E. Non-Action Items 2. Project Updates 4 - 10 F. Regular Items (Action Items) 3. Consider expansion of Landfill Services 11 - 20 4. Effluent Use Agreement 21 - 24 5. OMA Land Sale Update 25 6. RFP-18-004 Property Sale, SW Roswell 26 - 29 7. Resolution 18-08 Legislative Capital Outlay Project 30 - 33 8. RFP-18-007 City Property Sale, Yucca Center 34 - 35 G. Other Business (Non-Action) 9. Public Comments H. Adjourn (Next Meeting: February 26, 2018) Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 17-49. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents including the agenda and minutes can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: 1/18/18 Regular Meeting of the Infrastructure Committee Held in the Conference Room at City Hall December 18, 2017 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 17-49. ROLL CALL: The meeting convened at 3:00 p.m. with Vice Chair Oropesa presiding and Councilors Sanchez and Grant being present, and Chair Best being absent. Staff Present: Kevin Dillon, Louis Najar, Bill Morris, Mike Mathews, Monica Garcia, Art Torrez, Annalicia Nieto, Lupita Everett, Joe Neeb, Mayor Dennis Kintigh, and Bernadette Lopez. Guest(s) Present: Larry Connolly, Troy Smothermon, Todd Wagener, Troy Oswald, Jeneva Martinez, and Alison Penn. APPROVAL OF AGENDA: Councilor Sanchez moved to approve the agenda for the Regular Infrastructure Committee meeting of December 18, 2017 as presented. Councilor Grant seconded the motion. A voice vote of 3-0 was unanimous, and the motion passed with Chair Best being absent. APPROVAL OF MINUTES: 1. November 13, 2017: Councilor Grant moved to approve the November 13, 2017 Minutes for the Regular Infrastructure Committee meeting as presented. Councilor Sanchez seconded the motion. A voice vote of 3-0 was unanimous, and the motion passed with Chair Best being absent. NON-ACTION ITEM(S): 2. Project Updates: Mr. Najar discussed this item. Mr. Najar discussed the status of the 48” Waterline project. Mr. Morris discussed the update on the Entryway Signs project. 3. 42” Diameter Sewer Repair: Mr. Najar informed the Committee of this item’s need for urgent repair. Mr. Torrez reiterated the urgency. 1 Page 1 of 3  4. Right of Way Acquisition Mescalero/Atkinson: Mr. Najar discussed this item. REGULAR ITEM(S) (Action): 5. Review Scope of Roofing RFP: Councilor Grant moved to send to consent RFP-18-010 – Roofing Construction Annual Maintenance, Repair-Replacement, for this scope of work. Mr. Mathews discussed this item. Councilor Sanchez seconded the motion. A voice vote of 3 – 0 was unanimous, and the motion passed with Chair Best being absent. 6. OMA Solicited Property Sale on W. College: Councilor Grant moved to continue on getting appraisal for property, and negotiations with final site plan to bring forth to this committee. Mr. Najar and Mr. Morris discussed this item. Councilor Sanchez seconded the motion. A voice vote of 3 – 0 was unanimous, and the motion passed with Chair Best being absent. 7. Consider Oswald Subdivision Water Request: Councilor Grant moved to proceed as presented. Mr. Najar discussed this item. Councilor Sanchez seconded the motion. A voice vote of 3 – 0 was unanimous, and the motion passed with Chair Best being absent. 8. RFP – 18-004 SW Roswell Property Sale: Councilor Oropesa stated this Committee will not take action based on Lupita’s recommendation. Mr. Najar discussed the item. Mr. Smothermon asked the Committee to reconsider Church on the Move’s proposal rather than turn it down. Lupita Everett stated “If there is no decision on this, then we can go to negotiations. If there’s no decision to terminate, then we can continue on with negotiations without a decision.” 9. Consider application of RIAC Land Development Grant: Councilor Grant moved to consider approval for preparation and the submission of the Grant application to the New Mexico Finance Authority for creating a land development plan for new potential business and improvements to transportation systems supporting the RIAC. Mr. Morris discussed this item. Councilor Sanchez seconded the motion. A voice vote of 3 – 0 was unanimous and the motion passed with Chair Best being absent. 10. ITB-18-001 Consider Award – 2018 Annual Maintenance: Councilor Grant moved to send to consent Agenda for award of ITB-18-001, 2018 Annual Maintenance contract to Bullseye Construction of Artesia, New Mexico 2 Page 2 of 3 and Abraham’s Construction of Albuquerque, New Mexico. Mr. Najar discussed this item. Councilor Sanchez seconded the motion. A voice vote of 3 – 0 was unanimous and the motion passed with Chair Best being absent. 11. ITB-18-002 Consider Award – RIAC Water Line: Councilor Grant moved to place on consent Agenda, award of ITB-18-002, RIAC North Water Line 2017 to Total Contracting Services Inc. of Albuquerque, New Mexico in the amount of $297,730.30. Mr. Najar discussed this item. Councilor Sanchez seconded the motion. A voice vote of 3 – 0 was unanimous and the motion passed with Chair Best being absent. 12. Transitional Housing Zoning Amendments: Councilor Grant moved for normal process of P&Z Commission and City Council, the approved amendments to modify I-1 and I-2 Zoning Districts to allow for transitional housing as a Conditional Use. Mr. Morris discussed this item. Mark Green discussed the transition period. Councilor Sanchez seconded the motion. A voice vote of 2 – 1, motion passed with Vice Chair Oropesa opposed and Chair Best being absent. 13. Consider Award of Boom Truck: Councilor Grant moved to send to consent Agenda approval to award Summit Truck Group in the amount of $135,903.00 for purchase of a new boom truck utilizing Statewide Price Agreement 70-000-16-00002. Mr. Najar discussed this item. Councilor Sanchez seconded the motion. A voice vote of 3 – 0 was unanimous and the motion passed with Chair Best being absent. 14. Consider Award of WWTP Lab Roof: Councilor Grant moved to put on consent Agenda approval to award Speir Construction, LLC roof repairs for the WWTP Lab in the amount of $86,534.87, utilizing C.E.S. contract number 2013-028 RFP. Mr. Najar discussed this item. Councilor Sanchez seconded the motion. A voice vote of 3 – 0 was unanimous and the motion passed with Chair Best being absent. OTHER BUSINESS (Non-Action): 15. Public Comments: Mr. Connolly asked about scope of roofing previously passed being used in the future for the lab roof repair. Mr. Najar responded, yes. ADJOURN: The meeting adjourned at 4:48 p.m. The next scheduled meeting is January 22, 2018. 3 Page 3 of 3  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, January 22, 2018 at 4:00 p.m. ACTION REQUESTED: Project Updates – Infrastructure Committee open discussion BACKGROUND: Committee will be given opportunity for Q&A on any project. Project Dashboard report is part of the committee packet. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not Applicable BOARD AND COMMITTEE ACTION: Open discussion for this Committee STAFF RECOMMENDATION: Not Applicable 4  City of Roswell Projects Status Updated 1/16/18 Category: Grant and Legislative Projects Poe Corn Recreation Center (Boys & Girls Club) 15-L-1114: SCOPE: Plan, design, purchase, install, construct, furnish, and equip improvements to the Poe Corn Rec Center. ESTIMATED COST: $ 150,000 FUNDING SOURCE: Legislative Grant BUDGET: Total Budget: $ 150,000.00 Total Encumbrance: $ - Total Change Orders: $ - Current Balance: $ 150,000.00 PROJECT SCHEDULE: September 9, 2014 to June 30, 2018 EST. COMPLETION: Unknown PHOTOS PROJECT STATUS: Admin Phase I 100% Design N/A Admin Phase II 0% Construction 0% Closeout 0% DFA Questionnaire was completed. Updated Lease complete and sent to DFA. Appraisal complete and submitted to DFA. All city requirements have been completed and submitted to DFA. DFA is trying to include this with the December Bond distribution. Currently awaiting executed grant agreement. City has signed the Executed Grant Agreement and was sent back for final signature 1/12/18. This will all be used to address roofing issues. Yucca Recreation Center 15-L-1115: SCOPE: Plan, design, repair, improve, and construct the Yucca Recreation Center. ESTIMATED COST: $ 250,000 $ 20,245,822 FUNDING SOURCE: Capital Outlay City Funds BUDGET: Total Budget: $ 20,495,821.93 Total Encumbrance: $ 20,110,416.51 Total Change Orders: $ (166,749.05) Current Balance: $ 552,154.47 PROJECT SCHEDULE: September 9, 2014 to June 30, 2018 EST. COMPLETION: Unknown PROJECT STATUS: Admin Phase I 100% Design 100% Admin Phase II 100% Construction 10% Closeout 0% Initial Meeting was held design is progressing. Site Selection Presentation at the 6/27 Workshop. Design Meeting on 8/18/16. Finalizing Schematic design phase. We are moving into the DD phase and will present 3-D renderings of the design. Waiting on final direction regarding the Aquatic portion and final financing of the project. 2/9/2017 Council Approval to Proceed with 8 Lane Indoor & Outdoor Pools expanding budget to $20M. 3-D Design Presentation to Council on 5/11/17. The RFP will be ready 8/10/17. Contractor has the 95% drawings to look at costing take offs. The 100% complete drawings will with the contractor 8/15/17 to finalize the costing take offs. Contractor's estimate received 9/12/17 going to Council for approval on 9/14/17. Notice to Proceed issued 9/19/17 at 370 calendar days substantial completion 10/4/18. Concrete is being poured for footings and slabs. Dec‐15 Jun‐16 Jan‐17 Jul‐17 Feb‐18 Sep‐18 Phase % Complete Design RFP Design RFP 100% Programming Phase Programming Phase 100% Schematic Phase Schematic Phase 100% Design Development Phase 100% Design Development Phase Construction Documents Phase 100% Construction Documents Phase Construction RFP 100% Construction RFP Construction 20% Construction Substantial Completion 0% Substantial Completion Project Closeout 0% Project Closeout Cemetery Roads 15-0740: Project is COMPLETE SCOPE: Plan, design, and construct improvements to the roads within the cemetery. ESTIMATED COST: $ 50,000 FUNDING SOURCE: Capital Outlay BUDGET: Total Budget: $ 50,000.00 Accountability. Communication. Excellence. Integrity. Teamwork. 5  Total Encumbrance: $ 50,000.00 Total Change Orders: $ - Current Balance: $ - PROJECT SCHEDULE: November 17, 2015 to June 30, 2019 EST. COMPLETION: Unknown PROJECT STATUS: Admin Phase I 100% Design 100% Admin Phase II 100% Construction 100% Closeout 100% This project is formally closed out. Roswell Air Center Repairs A2402 SCOPE: Repair Partial Roof of Dean Baldwin ESTIMATED COST: $ 488,822.00 FUNDING SOURCE: DFA Grant Capital Outlay BUDGET Total Budget: $ 488,822.00 Total Encumbrance: $ - Total Change Orders: $ - Current Balance: $ 488,822.00 PROJECT SCHEDULE: Unknown EST. COMPLETION: Unknown PROJECT STATUS: Executed Grant Agreement received and work is underway. City Hall Annex Roof A2403 SCOPE: Replace the City Hall Annex Roof ESTIMATED COST: $ 105,000.00 FUNDING SOURCE: DFA Grant Capital Outlay BUDGET Total Budget: $ 105,000.00 Total Encumbrance: $ - Total Change Orders: $ - Current Balance: $ 105,000.00 PROJECT SCHEDULE: Unknown EST. COMPLETION: Unknown PROJECT STATUS: Executed Grant Agreement Received 8/30/2017. Currently awaiting estimate. PO Issued waiting to schedule work. Roswell Fire Stations Roofs & Infrastructure A2404 SCOPE: Replace Roofing of Station #1 and Additional Repairs ESTIMATED COST: $ 195,000.00 FUNDING SOURCE: DFA Grant Capital Outlay BUDGET Total Budget: $ 195,000.00 Total Encumbrance: $ - Total Change Orders: $ - Current Balance: $ 195,000.00 PROJECT SCHEDULE: Unknown EST. COMPLETION: Unknown PROJECT STATUS: Executed Grant Agreement Received 8/31/2017. PO Issued and work in progress. Work stopped to go to Dean Baldwin. Work continued 1/16/18. Cemetery Roads Improvements A2405 SCOPE: Additional Road Repairs ESTIMATED COST: $ 150,000.00 FUNDING SOURCE: DFA Grant Capital Outlay BUDGET Total Budget: $ 150,000.00 Total Encumbrance: $ (118,000.00) Total Change Orders: $ - Current Balance: $ 32,000.00 PROJECT SCHEDULE: EST. COMPLETION: Spring 2018 PROJECT STATUS: Work is Complete, Internal Audit in process. Awaiting reimbursement of work completed. Roswell Roads Improvements A2551 SCOPE: Continue the Improvements to Washington and Union ESTIMATED COST: $ 300,000.00 FUNDING SOURCE: DFA Grant Capital Outlay Accountability. Communication. Excellence. Integrity. Teamwork. 6  BUDGET Total Budget: $ 300,000.00 Total Encumbrance: $ - Total Change Orders: $ - Current Balance: $ 300,000.00 PROJECT SCHEDULE: Bid Spring 2018 EST. COMPLETION: Summer 2018 PROJECT STATUS: Agreement executed & awaiting approval of the notice of obligation from NMDOT. Category: City Funded Projects Entryway Signs: SCOPE: Plan, design, and install 5 entryway signs. ESTIMATED COST: $ 600,000 FUNDING SOURCE: Lodger's Tax BUDGET: Total Budget: $ 600,000.00 Total Encumbrance: $ 323,864.00 Total Change Orders: $ 7,959.69 Current Balance: $ 268,176.31 EST. COMPLETION: December 2016 PROJECT COMPLETION: 80% PO issued 11/30/15. Final designs being considered at 3/3/16 Finance Committee. Design approval at the April 14th council meeting. City has finalized the Change Order and the process has begun. Currently in Fabrication (Production). Install Planned to start seek of 4/17/17. Install Complete of signs. Site work is in process. Issuing Change Order for remaining 2 signs. Awaiting for budget review for final numbers prior to proceeding. Garden Bridge: SCOPE: Replace bridge on Garden Ave. BUDGET: $ 1,500,000 FUNDING SOURCE: City EST. COMPLETION: October 2016 PROJECT STATUS: 10% Preliminary survey and site review completed. Project on Hold Awaiting Funding. Country Club/Main Traffic Signal: SCOPE: Upgrade traffic signals at Country Club and Main. BUDGET: $ 675,000 FUNDING SOURCE: City EST. COMPLETION: July 2016 PROJECT STATUS: 10% Preliminary survey and site review completed. ON HOLD Funding was Pulled. Taken off HOLD design complete currently obtaining right of way easement. Property owner has stalled right of way acquisition. Remote Read Water Meters: SCOPE: Upgrade meter reading system. BUDGET: $ 19,853,557 FUNDING SOURCE: Joint Utility Revenue Bond Ordinance 16-22 EST. COMPLETION: March 2018 PROJECT STATUS: 20% 12/8/16 City Council approved 8-1 Resolution 16-80 Vendor Selection. City Council approved 9-0 Ordinance 16-22 Joint Water & Sewer Improvement Revenue Bonds Final Reading 1/12/17. Contract Signed #2017-003 Signed 2/1/2017. Physical Network installation is planned on starting 8/8/2017. Billing and data transition training for City Staff will begin 7/24/2017. Install of total system is underway. Large Meter Install is sitting at 100%. We are currently working to smooth out the internal corrections once caught up meter install to go to 150 per day on 3/4" meters. Feb‐17 Apr‐17 Jun‐17 Jul‐17 Sep‐17 Nov‐17 Dec‐17 Feb‐18 Mar‐18 7 Accountability. Communication. Excellence. Integrity. Teamwork.  p p Phase % Complete 1st Meter Order Network Installation 1st Meter Order 100% Network Installation 70% Pilot Meter Installation Pilot Meter Installation 100% Troubleshooting Troubleshooting 95% 2nd Material Order 2nd Material Order 100% Ramp‐up Installation Ramp-up Installation 50% Production Installation Production Installation 10% 3rd Material Order 3rd Material Order 100% Final Material Order Final Material Order 90% Ramp‐Down Production Install Ramp-Down Production Install 0% 0% Cleanup / Punch List Cleanup / Punch List Close-Out 0% Close‐Out Land Acquisition: Funding pulled / Pending Funding Availability Convention Center SCOPE: Design Remodel Addition BUDGET: $ 7,448,160 Encumbrance $ (6,965,476) Change Orders $ - Remaining Bal $ 482,684 FUNDING SOURCE: Hotel Convention Center Fee & Revenue Bond EST. COMPLETION: February 2017 PROJECT COMPLETION: 55% PO Issued and Sent 8/15/16. Kick-off meeting 9/14. Design team performed site evaluation 10/5. Presented design at 5/11/17 Council Meeting. Rfp was pushed out to be due 8/10/2017 due to lack of General Contractor Participation. RFP recommendation approved 8/24/17 for $6,326,640.63. Pre-Con Meeting 9/26/17. Site Prep is currently in process. Currently waiting on NM ED for abatement of oil storage tank uncovered. Oil tank removed 1/12/18 awaiting soil test results expected 1/17/18 work to commence on remaining pad 1/22/18. NO EVENTS FROM JANUARY 2018 - JUNE 2018 Phase % Complete May‐16 Sep‐16 Dec‐16 Mar‐17 Jun‐17 Oct‐17 Jan‐18 Apr‐18 Aug‐18 Design RFP Design RFP 100% Programming Phase Programming Phase 100% Schematic Phase Schematic Phase 100% Design Development Phase Design Development Phase 100% Construction Documents Phase 100% Construction Documents Phase Construction RFP 100% Construction RFP Construction 25% Construction Substantial Completion 0% Substantial Completion Project Closeout 0% Project Closeout N. Main Project (Berrendo to Pine Lodge) Project is COMPLETE SCOPE: Mil-Inlay & ADA ` BUDGET: $ 1,900,000 FUNDING SOURCE: $1,615,000 DOT $285,000 City EST. COMPLETION: 7/1/2017 PROJECT COMPLETION: 100% Open Bids 10/25/16 Awarded at 12/8 City Council. Construction Complete. Project closed. Edgewood Small Diameter Waterline Project SCOPE: Replacement of small diameter waterlines in the Edgewood Neighborhood. BUDGET: $ 1,000,000 FUNDING SOURCE: 2016 City Budget EST. COMPLETION: On Hold PROJECT COMPLETION: 90% Design with HDR at 60% (review 3/17/17). Survey complete. On-hold until contractor completes 48" water line. Will review at budget. 48" Waterline Project SCOPE: Replace 4,500' of 48" Waterline on Country club Rd. BUDGET: $ 3,000,000 FUNDING SOURCE: EPA Water Loan (75% forgiveness) 2016 City Budget EST. COMPLETION: May 2018 PROJECT COMPLETION: 45% Open Bids 11/22/2016 construction to start 1/2017. Contractor Selected. Pre-Con 3/9/17. Workman ship issues resolved, commence digging again on 12/12/17. Project has resumed and workmanship is satisfactory. Accountability. Communication. Excellence. Integrity. Teamwork. 8 North Union - 2nd to 8th Project is COMPLETE SCOPE: Pavement Rehab & ADA BUDGET: $ 1,500,000 FUNDING SOURCE: $325,000 M.A.P. Funding & 2016 City Budget EST. COMPLETION: 10/15/2017 PROJECT COMPLETION: 100% Project is complete and Closedout. McGaffey Avenue - ADA Improvements Project is COMPLETE SCOPE: ADA Improvements BUDGET: $ 143,700 FUNDING SOURCE: 2017 Capital Projects EST. COMPLETION: 11/22/2017 PROJECT COMPLETION: 100% ITB 17-013 Construction currently underway. Construction complete and Closedout Union Avenue - 19th to Country Club SCOPE: Pavement Rehab BUDGET: $ 2,700,000 FUNDING SOURCE: 2017 Capital Projects EST. COMPLETION: Spring 2018 PROJECT COMPLETION: 10% ITB 17-014 Advertise June 25th open bids August 8th. Council awarded project on 9/14/17. Contract has been executed. Contractor commenced work on 11/6/17 Convention Center Bricks ITB 17-015 SCOPE: Reconstruct the Spring River Paver Memorial BUDGET: $ 123,681 FUNDING SOURCE: 2017 Capital Projects EST. COMPLETION: 2/28/2018 PROJECT COMPLETION: 75% ITB 17-015 Awarded to Abraham's Construction. Preconstruction conference 9/27/17. Project currently underway. Concrete is 95% complete, awaiting brick delivery from Florida. Bricks have received and the project will resume in April for warmer weather for brick install. McGaffey Mill & Fill ITB 17-016 SCOPE: Mill & Fill McGaffey BUDGET: $ 424,827 FUNDING SOURCE: 2017 Capital Projects EST. COMPLETION: 12/31/2017 PROJECT COMPLETION: 95% ITB 17-016 Awarded to Constructor's Inc. Milling complete, paving is complete. Awaiting 2nd coat of stripes and pavment turn arrows. 5th Street Alley Sewer ITB 17-017 SCOPE: Remove & Replace a section of sewer in the alley of 5th street BUDGET: $ 86,777 FUNDING SOURCE: 2017 Capital Projects EST. COMPLETION: 11/30/2107 PROJECT COMPLETION: 100% ITB 17-017 Awarded to Total Contracting Services, Inc. Construction complete, internal audit in process. RIAC North Water Line - ITB-18-002 SCOPE: New 14" water in NW portion of RIAC BUDGET: $ 325,000 FUNDING SOURCE: FY 2018 Water Capital Fund EST. COMPLETION: 4/1/2018 PROJECT COMPLETION: 0% Bids were open 12/12/17, will be awarded at City Council, 1/2018. Awarded to Total Contractors on 1/11/18 at $297,730.30 RIAC Reservoirs SCOPE: (2) New Water Towers at RIAC BUDGET: $ 4,000,000 FUNDING SOURCE: EPA Loan & Water Capital Fund EST. COMPLETION: 6/30/2019 PROJECT COMPLETION: 5% Accountability. Communication. Excellence. Integrity. Teamwork. 9  Tank Industry Consultants is the design professional services. New locations have been selected, geo-technical soil testing in progress and preliminary structural details in progress. Country Club Reservoirs SCOPE: Rehabilitate the existing twin 7.5 Million Gallon concrete reservoirs on W. Country Club Rd. BUDGET: $ 3,000,000 FUNDING SOURCE: Recycle EPA Loan (Forgiveness Funds) & Water Capital Fund EST. COMPLETION: 6/30/2019 PROJECT COMPLETION: 0% Currently performing preliminary design & budget review. Montana Street Realignment SCOPE: Takeout 90 Degree "S" curve and soften the curve to make street safe prior to opening of Roswell Recreation Center. BUDGET: $ - FUNDING SOURCE: Unknown EST. COMPLETION: 7/31/2018 PROJECT COMPLETION: 2% Engineering department has started in-house design of project. Pavement Assesment / Management RFP SCOPE: Prepare a pavement assesment and priority listing of roadway projects for entire city. BUDGET: $ 150,000 FUNDING SOURCE: FY 2018 Budget EST. COMPLETION: 12/31/2018 PROJECT COMPLETION: 0% Engineering workload dependent S. Atkinson Project - McGaffey to 2nd Street SCOPE: ADA / Sidewalk & Mill & Fill of pavement BUDGET: $1,158,708 ($990,000 NMDOT Share) FUNDING SOURCE: FY 2018 Budget EST. COMPLETION: 12/31/2018 PROJECT COMPLETION: 0% Engineering workload dependent WWTP Safety Upgrades SCOPE: Various safety improvements at the WWTP BUDGET: $ 850,000 FUNDING SOURCE: FY 2018 Budget EST. COMPLETION: 2/28/2018 PROJECT COMPLETION: 5% Design by HDR. Contractor Bids open 3/18. Accountability. Communication. Excellence. Integrity. Teamwork. 10  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, January 22, 2018 at 4:00 p.m. ACTION REQUESTED: Consider direction and authorization for Roswell’s Municipal Landfill to start a fact finding project to determine the procedures and requirements for obtaining a Special Waste permit from the State of New Mexico; so that Asbestos, Offal, and Contaminated soils can be disposed at the landfill. This would be an expansion of services for the Roswell Landfill BACKGROUND: There are twenty-one landfills in the state with special waste permits. Roswell is not one of them. Landfill staff recommends obtaining special waste permits. See attached chart of Landfills and available permitted services. The municipal landfill disposes household waste and recycles plastics, paper, cardboard, and metal. Under the current permit, the landfill also is a place for residents and businesses to dispose of clean construction debris, household hazardous wastes, and organic yard waste. Currently, special wastes such as Asbestos, Offal and Contaminated Soils can’t be disposed of at Roswell Landfill. City and County, local residents and businesses, and developers have to haul these special wastes at considerable expense to other landfills. Demolition and construction projects in the future, involving asbestos and/or contaminated soils, would benefit from disposing such wastes locally and could generate additional revenue for the Roswell Landfill. The recent start-up of a meat packing company in Roswell, demolition of old structures in the City, and the prospect of rapid economic growth at the Air Center warrants the landfill exploring special waste disposal services. A fact finding project will help define the feasibility and return of obtaining special waste permits. FINANCIAL The fact finding project is at no cost to the budget. The purpose CONSIDERATION: of the project is to document the procedures, timelines, and estimated costs of applying for a Special Waste permits. 11 LEGAL REVIEW: Not Applicable At This Time BOARD AND COMMITTEE ACTION: Open discussion for this Committee, also Request Infrastructure Committee endorse the landfill’s initiative and recommend that the landfill present further details at the committee’s February 26, 2018 meeting. STAFF RECOMMENDATION: Continue with exploration and fact finding for City of Roswell to expand services and obtain Special Waste Permits. 12  NEW MEXICO LANDFILLS PERMITTED TO ACCEPT SPECIAL WASTE (12-1-2017 ) Spill of Asbestos Chemical or Industrial OCD Permitted Special Waste Landfills Contact Phone # Ash Offal PCS Sludge TFCH SWNOS Waste Product Solid Waste Waste Butterfield Trail Reg. LF (Deming) Jim Massengill (575) 546-8848 X X X X Caja Del Rio LF (Santa Fe) Randall Kippenbrock (505) 424-1850 X X X X X x Camino Real LF (Sunland Park) Juan Carlos Thomás (575) 589-9440 X X X Cerro Colorado LF (City of Alb) Art Silva (505) 761-8300 X X X X X X Clovis Regional Solid Waste Facility Oscar Macias (575) 769-7852 X X X X X X X X Corralitos LF (Las Cruces) Patrick Peck (575) 528-3800 X X X X X X X Estancia Valley Regional LF Andrew Miller (505) 384-4270 X X X X X (Moriarty) Keers Asbestos LF (Mountainair) Brian Kilcup (505) 847-2917 X Lea County Regional LF Lorenzo Velasquez (575) 394-9109 X X X X X X X Lea Land Inc. Industrial Solid Waste LF Shelly Peterman (575) 887-4048 X X X X X Northeastern New Mexico Regional Inez May (575) 668-2000 X X X X X LF Otero/Greentree Regional LF (Otero Tim White (575) 439-4355 X X X County) Red Rocks Regional Landfill (Thoreau) Billy Moore (575) 905-8402 X X X X Rio Rancho Landfill Steve Miceli (505) 892-2055 X X X X X X X San Juan County Regional LF Lonnie Duncan (575) 334-1121 X X X X X X X X X (Aztec) Sandoval County LF Robert Sanchez (505) 867-0816 X X Socorro (City of) Landfill Michael Lucero (575) 835-4279 X X X Tab A Southwest New Mexico Regional LF (Silver City) Danny Legarreta (575) 388-8051 X X Taos Regional LF Joe Ortega (575) 751-3577 X 13  Tucumcari Landfill Alex Madrid (575) 403-5973 X* X* Valencia Regional Landfill and Recycling Facility Steve Miceli (505) 892-2055 X X X X X X Vaughn Landfill Andy Miller (505) 384-4270 X* X = Authorized To Accept *=Not accepting at this time SWNOS = Special Waste Not Otherwise Specified Note: The landfills are permitted to receive the above indicated waste, but may choose not to accept it. Please contact each landfill to verify that special waste will be accepted. SPECIAL WASTE BRIEF DEFINITION Asbestos………………………….a solid waste that contains more than 1% asbestos. Ash………………………………..results from incineration of solid waste; including both fly ash and bottom ash, but doesn’t include residue from structure fires, fireplaces, animal crematories, or ash generated by the combustion of solid waste Chemical Spills…………………..a spill of a chemical substance or commercial product that unless specifically handled or disposed of, may harm the environment or endanger public health or safety. Industrial Solid Waste…………. waste generated by a manufacturing or industrial process that is not hazardous waste regulated under RCRA. OCD……………………………... Oil Conservation Division (OCD) Wastes; for disposal of oil and gas waste fluids Offal…………………………….. packing house and killing plant waste PCS…………………………….. petroleum contaminated soils Sludge………………..………… any solid, semi-solid, or liquid waste generated by a municipal, commercial, industrial waste water treatment plant but doesn’t include treated effluent from a waste water treatment plant. 14  TFCH…………………………….treated formerly characteristic hazardous waste SWNOS…………………………special waste not otherwise specified Note: The above landfills are permitted to receive the indicated wastes, but may choose not to accept it. 15  DEPARTMENT OF SANITATION DECISION PAPER 3 January 2018 1. Purpose. To obtain a decision to start or not start a lengthy process that would obtain a special waste permit for the landfill; thereby authorizing the City to bury sludge, offal, contaminated soil, and asbestos in the municipal landfill. 2. Background. Last year, a local start-up meat packing plant requested the disposal of offal and several haulers of asbestos, doing work under the City’s Clean and Safe program, requested disposal of asbestos in the municipal landfill. However, the landfill is not permitted for those special wastes and their loads of special waste had to be rejected. Making special waste loads go out of Roswell to other landfills increases hauling costs for local demo projects and is lost revenue for the landfill. A listing of New Mexico landfills is at TAB A. The landfill was tasked by Mr. Najar in late November to determine what it would take to obtain a special waste permit. 3. Recommendation. Mr. Michael Mayes and the undersigned visited two in-state landfills in December that have their special waste permits. During our discussions with the other landfills, it was clear that the project starts with a landfill contracting for the development of a Special Waste Management Plan that includes a public comment period before NMED finally approves the plan. Notes taken of the visits are at Tab B. The estimated cost of the management plan and additional resource requirements are summarized below: Task Estimated Cost a. An approved Management Plan $100,000 b. Fence-off 4 acres for asbestos 4,000 c. Procure water wagon 290,000 d. Procure alternative cover equipment 45,000 e. Erect shed at asbestos site 4,000 f. Hire new landfill attendant 37,800 g. Asbestos Cert Training 1,000 $481,800 The initial investment to obtain a special waste permit is estimated to cost $482,000. 16  Landfill staff recommends going forward because the Special Waste Project supports our mission and goals. The Landfill’s Strategic Plan (FY2018-2020) envisioned expanding the purpose of the landfill for our customers in FY19. 4. Assumptions. The long lead times (12 -18 months) experienced by the other landfills to have their management plans approved by the state would not change for Roswell. Considering current state budget woes, it may take NMED longer. Ideally, it was assumed that the landfill should have the necessary special waste permits in place by June 2019; in order to start receiving asbestos loads from that year’s Clean and Safe program. Estimate timelines for the tasks involved are in the project planner at TAB C. 5. Estimated Impacts. Positive:  Increases the level of solid waste disposal service for our customers.  The potential for additional revenues for Roswell must be explored further, however, both landfills we visited appreciated their additional revenues and felt that the long lead times and start-up expenses were worth it.  Upgraded and more diligent safety program.  Sludge from Sewer plant doesn’t have to wait to dry out before coming to the landfill.  Contaminated soils permit may help the air center in the future. Negative:  Increased paperwork, manifests, location documentation, and inspections by the state.  Start a respirator program, something employees aren’t use to wearing.  May need a new job description and higher pay for the landfill operators.  Acceptance by our landfill neighbors and residents at large is not assured; before starting the project.  Starting the project earlier than planned, may increase the competition for capital funds and negatively impact the landfill’s three year fleet replacement program and delay the closure of cell#3. 6. Conclusion. The special waste project is doable. To meet the goal of June 2019, an executive decision is required by 26 February 2018. Both Mr. Mayes and I are available to brief the executive staff if necessary. X Steve Miko Steve Miko Sanitation Director 17  CITY OF ROSWELL – Solid waste DEPARTMENT 3006 West Brasher Road Roswell NM 88203 575-624-6746 575-624-6954 14 December 2017 Clovis, Las Cruces Landfill Visit On 7 December 2017 Mr. Steve Miko and Michael H. Mayes visited the Clovis Landfill to ask question on their Special Waste Program, dealing with Asbestos, Offal and Sludge. On 11 December 2017 we visited the Solid Waste Authority in Las Cruces. As a result of our fact find mission to find the pros and cons of Special Waste is list outlined. 1. Permit process with our current permit will take anywhere from 12 months to 18 months for approval. Having a Consultant to work on the project. 2. Documentation there will be more paper work to keep track of. Each load of Special waste would require a manifest. 3. More staff will be needed. (1 more landfill assistant). 4. All Special Waste can be placed on a lined celled except for asbestos. For the asbestos we need to build an unlined cell with a secure fenced and locked gates. We will need to place signs every 100 feet on the fence as well as having well placed signs to the asbestos cell. More dirt will be required in covering up asbestos, than what is needed for just having daily cover. We will need to have a remote camera for this area. Will need to purchase a Water Wagon with at least 8,000 gallon capacity. 5. Was recommended by Las Cruces to get all Special Waste permit. Not just the three. 6. A diligent safety program would have to be initiated, Las Cruces recommends HazWopper. HazWopper is a 24 hour online class that is taken every year. Cost of this class is $200.00 first time taken and then $60.00 each year after that per employee. Recommend all operators and landfill employees take this. 7. Both Landfills have Wi-Fi to record GPS location of each asbestos load that comes into the landfill. As well as a getting a tablet or two along with the app that will also be needed. 8. I would recommend a small building to be built next to the asbestos site as to store all safety and personnel protection equipment (PPE). 9. I would also recommend that since asbestos takes two feet of cover dirt per load the RMLF invest in alterative daily cover. Therefore dirt would last at least 35 to 50 years, instead of what maybe 20 to 35 year of dirt left at the Landfill. 18  I would recommend that a minimum charge for the first 2000 pounds then tonnage rate after that on each Special Waste. With the rules on asbestos coming into the landfill, there will be at least two major changes in the landfill operations that RMLF has to do under Special Waste. Under the current permit anyone coming into the landfill with asbestos RMLF personal inspects the load and documented, then inform the NMED (New Mexico Environment Department) that asbestos came in and notified the customer about what to do with asbestos before they leave with asbestos still loaded on their vehicle or trailer. Under Special Waste Permit, RMLF would not be able to allow that individual to leave the landfill. In other words RMLF would need to have the cooperation of the Roswell Police Dept. in assisting the individual in leaving vehicle or trailer here at landfill until a license hauler can take over the asbestos, in having it properly contained. 2) Is that there will be more inspections of the RMLF, documentation to keep up with, training among personal would be increased. My guess is that $400,000 to $1,000,000 will be needed to implement this program. Final thoughts, in getting the Special Waste modification to RMLF permit doesn’t lie with the City but with its neighbors. RMLF has many neighbors within its one mile radius. These individual will have a final say of Yes or No during Public hearings. If all goes well from start to finish the RMLF should have modification done to its Permit and upon completion of Asbestos site should be accepting Special Waste within two years. X Michael H. Mayes Roswell Landfill Supervisor 19  A B C D E F G H I J K L M N O P Q R S T U V W X Y Z AA AB AC AD 1 Special Waste Project Planner 2 February 2018 starts period 1. Activity Duration PLAN ACTUAL ACTUAL PERCENT 3 ACTIVITY Start PERIODS 4 DURATION START DURATION COMPLETE 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 5 FebMarAprMayJun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr MayJun Jul Aug Sep Oct Nov Dec 6 Decision Paper Approved 1 1 0 0 0% 7 Infra Committee Approval 2 2 0 0 0% 8 City Council Approval 3 3 0 0 0% G O 9 Award Contract Mgnt Plan 3 4 0 0 0% A 0% L 10 Dev Special Waste Mgnt Plan 5 16 0 0 11 Public Comment Period 10 11 0 0 0% J 12 NMED Approval of Plan 12 15 0 0 0% u n 13 Procure Water Wagon 10 15 0 0 0% e 14 Build Fence around site 11 13 0 0 0% 2 0% 0 15 Erect Shed and signs 12 13 0 0 1 16 Hire Add'l FTE 6 9 0 0 0% 9 0% Pending when offered 17 Asbestos Cert Trng 9 15 0 0 18 Employee Asbestos Training 16 16 9 7 50% 19 Open for Special Waste 17 17 20 Tab C 21 22 20  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, January 22, 2018 at 4:00 p.m. ACTION REQUESTED: Consider draft Effluent Use Agreement format for future use. BACKGROUND: Utility Director requested formalizing an Effluent Use Agreement. Request was due to change of ownerships, deaths and other issues of farmers utilizing the Waste Water Treatment Plant (WWTP) effluent. The current rate was increased by 25% from $5.00 to $6.25/ acre-ft. of effluent used. City has not raised this price in a while. Proposed draft agreement is attached. Please note it recommends annual increases based on the Utility Maintenance Consumer Price Indexes. The City currently utilizes local adjacent farms to sell the effluent to. The selling of effluent is a benefit to the City of Roswell. By selling effluent and not discharging into the Hondo River, it requires less environmental sampling, testing, reporting, and other which is a cost savings to the City. FINANCIAL CONSIDERATION: Attached is list of effluent users and rate comparisons. LEGAL REVIEW: Draft Was Submitted to City Attorney for review. BOARD AND COMMITTEE ACTION: Open discussion for this Committee, and consider approval and/or modifications to draft agreement. It is understood that it is up to Committee to send to Council or approve at Committee level. STAFF RECOMMENDATION: Approval/modification of Effluent Use Agreement in order to keep up to date contractual arrangements. 21  City of Roswell Effluent Use Agreement This agreement, made and entered into in Roswell, New Mexico, on t h i s day of ___________2018, by and between the City of Roswell, a municipal corporation [hereinafter "City"] and [hereinafter "Lessee/Owner"], the party/parties agree to the following: 1. The City will supply effluent, when available, to for irrigation purposes only, for the land described below, processed outfall sewer effluent in the amount of acre feet per annum, for the irrigation of __________acres of crop land for a period of five years. a. The City makes no warranty regarding the quality of effluent or its suitability .for agriculture use. Reasonable efforts will be made to maintain the quality of the effluent but it shall be the lessee’s responsibility to insure that the effluent is suitable for a particular use. 2. The City will supply the processed outfall sewer effluent, as available, exclusively on the tracts or parcels of land described as: Please provide a legal description of the property you are irrigating 3. The City will install measurement meters at points of delivery as the City determines are needed. These meters will be of the type measuring water in acre feet, with a maximum capacity of one-thousand gallons per minute. The taking of any water in any manner except by means of City-installed measurement meters as well as the tampering with any meter will constitute breaches of this agreement and will be cause for immediate termination of this agreement. 4. The City will be responsible for the maintenance and repair of the measurement meters. 5. The Lessee/Owner understands that the water to be delivered by the City is the normal, processed effluent from the Wastewater Treatment plant outfall line. 6. Prior to each irrigation season, the Irrigator will pay the City an agreed-upon sum based upon the amount of water delivered during the prior irrigation season at a rate of six dollars and twenty five cents ($6.25) per acre foot of irrigation. For any water used over the agreed- upon amount, the Lessee/Owner will the pay the city at a rate of seven dollars and fifty cents (7.50) per acre feet of effluent. 22  7. Effluent rates will be adjusted on an annual basis each January 1 on each year to consumer price indexes associated with utility maintenance. 8. The City will not be liable for damages for failure to deliver effluent whatsoever. 9. The City, in the interest of health, welfare, and safety, may terminate this agreement upon immediate notice. 10. This agreement may not be sold or assigned without written permission from the City. The City's permission may be contingent on a renegotiation of any terms within the agreement. 11. In the event that the Lessee/Owner breaches this agreement, the City may immediately terminate the agreement and take such legal action as it finds necessary. 12. Upon the expiration of this agreement, the Lessee/Owner is entitled to re-negotiate the agreement, subject to the stipulation as to the price per acre foot to be paid and to the City’s assent to the terms of the agreement. By signing this agreement, the parties show their assent to its terms. CITY SEAL THE CITY OF ROSWELL, NEW MEXICO ATTEST: Joe Neeb, City Manager ________________________________________ Date ATTEST: _______________________________ Sharon Coll, City Clerk ________________________________________ (name), Owner Date (name), Owner Date 23  EFFLUENT USERS 2017 Proposed Rate Current Rate Consumption Increase of 25% Difference Acre Feet $5.00/Ac Ft. Owner Lessee $6.25/AC Ft. Fenn Farms Larry Waggoner 1,551.80 $ 7,759.00 $ 9,698.75 $ 1,939.75 Waggoner No Lessee 628.88 $ 3,144.40 $ 3,930.50 $ 786.10 Eldridge No Lessee 472.17 $ 2,360.85 $ 2,951.06 $ 590.21 Reyes Larry Waggoner 225.37 $ 1,126.85 $ 1,408.57 $ 281.71 Browning Larry Waggoner No Irrigation $ - $ - $ - Country Club No Lessee 29.44 $ 147.20 $ 184.00 $ 36.80 Totals 2907.66 $ 14,538.30 $ 18,172.88 $ 3,634.58 WWTP Total Effluent 3,588.00 Note: The effluent charge hasn't been increased in over 30 years. 24  ROSWELL NEW MEXICO Infrastructure Committee Conference Room at Roswell City Hall 425 N. Richardson Ave., Roswell, NM 88201 Monday, January 22, 2018 at 4:00 p.m. ACTION REQUESTED: Update Infrastructure Committee of consideration of a request to sell property located along College Boulevard, directly adjacent to the “Cielo Grande Veterinary Center” owned by Dr. Wenner, Veterinarian. Offer from Sundance Dental & Orthodontics is at a cost of $50,000/acre. BACKGROUND: This item was discussed at Infrastructure Committee of October 16, 2017, and again at December 18, 2017 meetings. At the December 18, 2017 meeting Infrastructure recommended getting an appraisal of the property and continue negotiations with developer pertaining to site specific Planning & Zoning concerns. An appraisal has been ordered and it will be 30 days or more due to work load of appraiser. Bill Morris has reached out by email and phone with Mr. Coleman, developer. Discussion with developer continues. FINANCIAL CONSIDERATION: There are no finite financial issues at this time. LEGAL REVIEW: Not at this time. BOARD OR Infrastructure Committee to consider updates, discussion COMMITTEE ACTION: and further direction. STAFF RECOMMENDATION: Continue with appraisal, which is needed info for any future sales discussion at OMA. Continue with discussion and review of developer’s site development. 25  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, December 18, 2017 at 4:00 p.m. ACTION REQUESTED: Consider RFP-18-004 reissuance and/or direction for City Property Sale SW Roswell. BACKGROUND: RFP-18-004, City Property Sale, SW Roswell was closed for proposers on November 14, 2017. Review and interview of proposers was performed by a committee. This review committee recommended termination and a reissuance of RFP for City Property Sale SW Roswell. See attached letter of termination recommendation. At Infrastructure Committee meeting of December 18, 2017, it was recommended to negotiate with proposers of RFP. This was based on input from Finance Department staff attending meeting. Follow up review of State Statutes, particularly 13-1-131 Rejection or cancellation of bids or requests for proposals, negotiations, indicates recommendation of December 18, 2017 should not be proper course of action. Per Statute 13-1-131, an RFP must be bid and rebid before negotiations can be made for the best obtainable price. State Statute 13-1-131 is attached. It should also be noted that such RFP protocol was used by the City in 2015 for the Youth Challenge Barracks Remodel. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not Applicable BOARD AND COMMITTEE ACTION: Consider RFP-18-004 reissuance and/or direction for City Property Sale SW Roswell. STAFF RECOMMENDATION: Perform modifications to RFP including setting a reserve price per acreages and more clarification in body of RFP for proposers. Per current RFP policy, this would return to Infrastructure for RFP scope review and forward to Council as consent agenda item. 26 27 28 13-1-131. Rejection or cancellation of bids or requests for proposals; negotiations. (1987) Page 1 of 1 13-1-131. Rejection or cancellation of bids or requests for proposals; negotiations. An invitation for bids, a request for proposals or any other solicitation may be canceled or any or all bids or proposals may be rejected in whole or in part when it is in the best interest of the state agency or a local public body. A determination containing the reasons for cancellation shall be made part of the procurement file. If no bids are received or if all bids received are rejected and if the invitation for bid was for any tangible personal property, construction or service, then new invitations for bids shall be requested. If upon rebidding the tangible personal property, construction or services, the bids received are unacceptable, or if no bids are secured, the central purchasing office may purchase the tangible personal property, construction or services in the open market at the best obtainable price. History: Laws 1984, ch. 65, § 104; 1987, ch. 348, § 12. 29 http://public.nmcompcomm.us/nmpublic/gateway.dll/nmpublic/stat/ch13/7380/7518?f=te... 12/28/2017  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, January 22, 2018 at 4:00 p.m. ACTION REQUESTED: Consider approval of Resolution 18-08 for $300,000 Capital Outlay Program being administered by the NMDOT. BACKGROUND: Legislature of 2016 granted the City of Roswell $300,000 for the use in improvements of sidewalks and streets. City Council approved improvements of portions of S. Union Ave. and S. Washington Ave. utilizing this $300,000 along with a portion of bond money earmarked for this project, approximately $1.1 million current balance. The City received the agreement in December of 2017. This Resolution is necessary to complete agreement process to utilize this money by the City. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Resolution was sent to City Attorney for review. Format is per NMDOT boiler plate requirements. BOARD AND COMMITTEE ACTION: Consider approval of Resolution 18-08 for $300,000 Capital Outlay Program being administered by the NMDOT. STAFF RECOMMENDATION: Approve Resolution and proceed with project work on S. Union Ave. and S. Washington Ave. 30  RESOLUTION 18-08 City of Roswell PARTICIPATION IN CAPITAL OUTLAY PROGRAM ADMINISTERED BY NEW MEXICO DEPARTMENT OF TRANSPORTATION WHEREAS, the City of Roswell and the New Mexico Department of Transportation enter into a Cooperative Agreement. WHEREAS, the total cost of the project will be $300, 000. 00 to be funded by the parties hereto as follows: a. New Mexico Department of Transportation’s share shall be 100% or $300, 000. 00 and b. City of Roswell’ ’s proportional matching share shall be 0% or $0. 00 TOTAL PROJECT COST IS $300, 000. 00 City of Roswell shall pay all costs, which exceed the total amount of $300, 000. 00. Now therefore, be it resolved in official session that City of Roswell determines, resolves, and orders as follows: That the project for this Cooperative agreement is adopted and has a priority standing. The agreement terminates on June 30, 2020 for Laws of 2016 and the City of Roswell incorporates all the agreements, covenants, and understandings between the parties hereto concerning the subject matter hereof, and all such covenants, agreements and understandings have been merged into the written agreement. NOW therefore, be it resolved by the City of Roswell to enter into Cooperative Agreement Control Number C21 72551 with the New Mexico Department of Transportation for Capital Outlay Laws of 2016 to plan, design and construct improvements to the roads and sidewalks within the control of the City of Roswell in Chaves County , New Mexico. (Appropriate Signatures below (Council, Commission, School Board, Tribe, Pueblo, Nation, etc.) Dennis Kintigh, Mayor DATE Attest, Sharon Coll, City Clerk DATE 31 32 33  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, January 22, 2018 at 4:00 p.m. ACTION REQUESTED: Consider RFP-18-007 reissuance and direction for City Property Sale Yucca Center. BACKGROUND: RFP-18-007, City Property Sale, Yucca Center was closed for proposers on January 9, 2018. Review of the single proposal submitted was performed by the evaluation committee. This review committee recommended termination and a reissuance of RFP for City Property Sale Yucca Center. See attached letter of termination recommendation. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not Applicable BOARD AND COMMITTEE ACTION: Consider RFP-18-007 reissuance and direction for City Property Sale Yucca Center. STAFF RECOMMENDATION: Consider RFP-18-007 reissuance and direction for City Property Sale Yucca Center. 34 35