Infrastructure Committee
Regular MeetingRoswell, NM · August 27, 2018
Minutes
Regular Meeting of the Infrastructure Committee
Held in the Conference Room at City Hall
August 27, 2018
Notice of this meeting was given to the public in compliance with Sections 10-15-1
through 10-15-4, NMSA 1978 and Resolution 17-49.
ROLL CALL:
The meeting convened at 4:00 p.m. with Chairman Oropesa presiding and Councilors
Best, Peterson, and Grant being present.
Staff Present:
Joe Neeb, Mayor Dennis Kintigh, Roger Buckley, Bill Morris, Louis Najar, Lorenzo
Sanchez, Trent Moore, Kevin Dillon, and Bernadette Lopez.
Guest(s) Present:
Alison Penn and Larry Connolly.
APPROVAL OF AGENDA:
Councilor Grant moved to approve the agenda for the Regular Infrastructure
Committee meeting of August 27, 2018 as presented. Councilor Best seconded
the motion. A voice vote of 4-0 was unanimous, and the motion passed.
APPROVAL OF MINUTES:
1. July 23, 2018:
Councilor Grant moved to approve the July 23, 2018 Minutes for the Regular
Infrastructure Committee meeting as presented. Councilor Best seconded the
motion. A voice vote of 4-0 was unanimous, and the motion passed.
NON-ACTION ITEM(S):
2. Project Updates Discussion:
Un-tana Project:
Mr. Najar discussed the update.
Yucca Recreation Center:
Mr. Dillon discussed the update. Councilor Grant inquired about doing sponsorships.
S. Atkinson project – McGaffey to Second Street:
Page 1 of 2
Mr. Najar discussed the update.
Land Acquisition:
Mr. Najar discussed this update.
3. Gayle Street Waterline Repairs:
Mr. Najar discussed this item.
REGULAR ITEM(S) (Action):
4. Yucca Demo Update:
Mr. Morris discussed the update.
5. Del Norte Park Considerations:
Councilor Grant moved to send to full City Council Del Norte considerations
without a recommendation from the Infrastructure Committee. Discussion was held
on this item. Mr. Neeb, City Manager, and Ms. Mcllroy, R.I.S.D. Superintendent, are
scheduled to meet on September 5, 2018 at 1:00 p.m. to work on an agreement.
Councilor Best seconded the motion. A voice vote of 4-0 was unanimous and the
motion passed.
OTHER BUSINESS (Non-Action):
6. Public Comments:
Mr. Najar notified the Committee of the upcoming CDBG Application hearing on
September 5, 2018. Councilor Peterson voiced his concern for the poor condition of the
Splash Pad Park grounds and parking area.
ADJOURN:
The meeting adjourned at 4:54 p.m. The next scheduled meeting is September 24,
2018.
Page 2 of 2
Agenda
ROSWELL INFRASTRUCTURE COMMITTEE AGENDA
Monday, August 27, 2018 at 4:00 p.m.
City Hall Large Conference Room
425 N. Richardson Ave., Roswell, New Mexico 88201
Committee Chair: Juan Oropesa
Committee Vice Chair: George Peterson
Committee Members: Caleb Grant, Jeanine Corn Best
Staff Coordinator: Louis Najar
A. Call to Order
B. Roll Call
C. Approval of the Agenda
D. Approval of Minutes
1. July 23, 2018 1-2
E. Non-Action Items
2. Project Updates Discussion 3-8
3. Gayle St. Waterline Repairs 9 - 11
4. Yucca Demo Update 12 - 13
F. Regular Items (Action Items)
5. Del Norte Park Considerations 14 – 16
G. Other Business (Non-Action)
6. Public Comments
H. Adjourn (Next Meeting: September 24, 2018)
Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978
and Resolution 17-49.
NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be
debate by the City Council.
If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or
any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human
Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents
including the agenda and minutes can be provided in various accessible formats. Please contact the City Clerk at
575-624-6700 if a summary or other type of accessible format is needed.
Printed and posted: 8/23/18
Regular Meeting of the Infrastructure Committee
Held in the Conference Room at City Hall
July 23, 2018
Notice of this meeting was given to the public in compliance with Sections 10-15-1
through 10-15-4, NMSA 1978 and Resolution 17-49.
ROLL CALL:
The meeting convened at 4:00 p.m. with Chairman Oropesa presiding and Councilors
Best, Peterson, and Grant being present.
Staff Present:
Steve Miko, Phillip Sanchez, Michael Mayes, Lorenzo Sanchez, Kevin Dillon, Bill Morris,
Louis Najar, Mayor Dennis Kintigh, Joe Neeb, and Bernadette Lopez.
Guest(s) Present:
Ann Lynn Mcllroy, Chad Cole, Mac Rogers, Alison Penn, and Larry Connolly.
APPROVAL OF AGENDA:
Councilor Grant moved to approve the agenda for the Regular Infrastructure
Committee meeting of July 23, 2018 as presented. Councilor Best seconded the
motion. A voice vote of 4-0 was unanimous, and the motion passed.
APPROVAL OF MINUTES:
1. June 25, 2018:
Councilor Grant moved to approve the June 25, 2018 Minutes for the Regular
Infrastructure Committee meeting as presented. Councilor Best seconded the
motion. A voice vote of 4-0 was unanimous, and the motion passed.
NON-ACTION ITEM(S):
2. Project Updates Discussion:
Un-tana Project:
Mr. Najar discussed the update.
3. Water Maintenance & Transmission Operations Discussion:
Mr. Najar and Mr. Sanchez discussed this item. Mr. Neeb, Mr. Najar, and Mr. Sanchez
will work on a salary plan and staffing levels for this department.
REGULAR ITEM(S) (Action):
Page 1 of 2 1
4. Sanitation- Alleys & Operational Safety Discussion/Direction:
Mr. Miko discussed this item and handed out documents of the Sanitation Department
Review of Safety Incidents, August 2017 – July 2018 and City Alleys Clean and Safe,
Sanitation Department Initiatives. No action was taken.
5. Del Norte Park Considerations:
Councilor Grant moved to send to full City Council Del Norte consideration
without a recommendation from the Infrastructure Committee. Discussion was held
on this item. Mr. Neeb, City Manager and Ms. Mcllroy, R.I.S.D. Superintendent will work
on an agreement. Councilor Best seconded the motion. A voice vote of 4-0 was
unanimous and the motion passed.
6. Award ITB-18-007 S. Union & S. Washington Project:
Councilor Grant moved to send to consent agenda Award of Bid ITB-18-007, S.
Union & S. Washington Road Improvement project to J&H Services, Inc. of
Albuquerque, New Mexico in the amount of $996,940.69. Mr. Najar discussed this
item. Councilor Best seconded the motion. A voice vote of 4-0 was unanimous
and the motion passed.
7. Traffic Calming Alternatives – Roswell, Albuquerque, Farmington:
Mr. Najar discussed this item, and will be discussed further at next meeting.
8. Recommendation RFP-18-007 (Reissuance) Yucca Sale:
Councilor Grant moved to send to consent agenda to proceed with termination of
RFP-18-007 with the old Yucca Center and move forward as previously voted on
to demo the building. Mr. Najar discussed this item. Councilor Best seconded the
motion. A voice vote of 4-0 was unanimous and the motion passed.
9. Recommendation RFP-18-017, Professional Services:
Councilor Grant moved to send to consent agenda consider Award of RFP-18-017
Professional Services to Bohannan Huston, Inc. as presented. Mr. Najar discussed
this item. Councilor Best seconded the motion. A voice vote of 4-0 was
unanimous and the motion passed.
OTHER BUSINESS (Non-Action):
10. Public Comments:
None.
ADJOURN:
The meeting adjourned at 5:51 p.m. The next scheduled meeting is August 27, 2018.
Page 2 of 2 2
CITY OF ROSWELL
Infrastructure Committee
Large Conference Room, City Hall
425 N. Richardson, Roswell, NM 88201
Monday, August 27, 2018 at 4:00 p.m.
ACTION REQUESTED: Project Updates – Infrastructure Committee open discussion
BACKGROUND: Committee will be given opportunity for Q&A on any project.
Project Dashboard report is part of the committee packet.
FINANCIAL
CONSIDERATION: None at this time.
LEGAL REVIEW: Not Applicable.
BOARD AND
COMMITTEE ACTION: Open discussion for this Committee.
STAFF
RECOMMENDATION: Not Applicable.
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City of Roswell Projects Status
Updated 8/23/2018
Category: Grant and Legislative Projects
Yucca Recreation Center 15-L-1115:
SCOPE: Plan, design, repair, improve, and construct the Yucca Recreation Center.
ESTIMATED COST: $ 250,000 $ 20,434,770.93
FUNDING SOURCE: Capital Outlay City Funds Original Budget
BUDGET: Total Budget: $ 20,684,770.93 $ 20,000,000.00
Total Encumbrance: $ (20,595,210.26)
Total Change Orders: $ (374,668.00)
Current Balance: $ 89,560.67
PROJECT SCHEDULE: September 9, 2014 to June 30, 2018
EST. COMPLETION: Unknown
PROJECT STATUS: Admin Phase I 100%
Design 100%
Admin Phase II 100%
Construction 43%
Closeout 0%
The Aquatics section is still continuing. We are moving forward with the Aux parking lot. The shot crete is complete on the outdoor pool.
The finish coat will be applied once the concrete deck is poured. The casting slab is pour at the indoor pool location that will be used for the
tilt-up walls for the Aquatics. Sheet rock is going up in the admin space and the Lobby is getting done. The roofing TPO is complete in the
north low roof and the decking is getting installed over the Gym area.
Dec-15 Jun-16 Jan-17 Jul-17 Feb-18 Sep-18
Phase % Complete
Design RFP
Design RFP 100% Programming Phase
Programming Phase 100%
Schematic Phase
Schematic Phase 100%
100% Design Development Phase
Design Development Phase
Construction Documents Phase 100% Construction Documents Phase
Construction RFP 100% Construction RFP
Construction 43% Construction
Substantial Completion 0% Substantial Completion
Project Closeout 0%
Project Closeout
Roswell Air Center Repairs
SCOPE: Repair Partial Roof of Dean Baldwin
ESTIMATED COST: $ 5,600,000.00
FUNDING SOURCE: DFA Grant Funds, City, State & Federal
BUDGET Total Budget: $ 5,600,000.00
Total Encumbrance: $ 4,533,000.00
Total Change Orders: $ -
Current Balance: $ 1,067,000.00
PROJECT SCHEDULE: Unknown
EST. COMPLETION: Unknown
PROJECT STATUS: Grant A2402 is complete and closedout ($488,000). We are currently waiting to complete Bays #1 & #2 all other areas
have been completed. Recieved Executed Grant Agreement for the additional $1,485,000. Still waiting on Executed
Grant Agreement for $900,000 (State Funds). The fire alarm system is currently in Deisgn. Roof Work to start back the
week of 7/23/18. We are at about 65% on Bay #2.
City Hall Annex Roof A2403
SCOPE: Replace the City Hall Annex Roof
ESTIMATED COST: $ 105,000.00
FUNDING SOURCE: DFA Grant Capital Outlay
BUDGET Total Budget: $ 105,000.00
Total Encumbrance: $ (105,000.00)
Total Change Orders: $ -
Current Balance: $ -
PROJECT SCHEDULE: Unknown
EST. COMPLETION: Unknown
PROJECT STATUS: Executed Grant Agreement Received 8/30/2017. 95% Complete waiting on Invoice and file for Riembursement. Work is
complete waiting on final factory inspection for Warranty and Final Invoice.
Accountability. Communication. Excellence. Integrity. Teamwork.
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Roswell Fire Stations Roofs & Infrastructure A2404
SCOPE: Replace Roofing of Station #1 and Additional Repairs
ESTIMATED COST: $ 195,000.00
FUNDING SOURCE: DFA Grant Capital Outlay
BUDGET Total Budget: $ 195,000.00
Total Encumbrance: $ (175,534.00)
Total Change Orders: $ -
Current Balance: $ 19,466.00
PROJECT SCHEDULE: Unknown
EST. COMPLETION: Unknown
PROJECT STATUS: Executed Grant Agreement Received 8/31/2017. PO Issued and work in progress. Work stopped to go to Dean Baldwin.
Station 1 is complete. Currently awaiting direction from the Fire Chief on remaining direction on Station #2. To
complete #2 we will need about $25,000. Submited Change Order to cover Station #2 roof. Currently waiting to
schedule the work. Work scheduled for #2 to start week of 6/25. Work is finishing up on #2.
Roswell Roads Improvements A2551
SCOPE: Continue the Improvements to Washington and Union
ESTIMATED COST: $ 300,000.00
FUNDING SOURCE: DFA Grant Capital Outlay
BUDGET Total Budget: $ 300,000.00
Total Encumbrance: $ (20,316.00)
Total Change Orders: $ -
Current Balance: $ 279,684.00
PROJECT SCHEDULE: Bid Spring 2018
EST. COMPLETION: Summer 2018
PROJECT STATUS: Agreement executed. Phase I ADA completed. ITB-18-007 was awarded to J&H Services Inc.jjj work scheduled to
commence Sept 2018.
Entryway Signs:
SCOPE: Plan, design, and install 5 entryway signs.
ESTIMATED COST: $ 600,000
FUNDING SOURCE: Lodger's Tax
BUDGET: Total Budget: $ 600,000.00
Total Encumbrance: $ 323,864.00
Total Change Orders: $ 7,959.69
Current Balance: $ 268,176.31
EST. COMPLETION: December 2016
PROJECT COMPLETION: 80%
PO issued 11/30/15. Final designs being considered at 3/3/16 Finance Committee. Design approval at the April 14th council meeting. City
has finalized the Change Order and the process has begun. Currently in Fabrication (Production). Install Planned to start seek of 4/17/17.
Install Complete of signs. Site work is in process. Issuing Change Order for remaining 2 signs. Awaiting for budget review for final numbers
prior to proceeding. Awaiting on Change order to complete install.
Garden Bridge:
SCOPE: Replace bridge on Garden Ave.
BUDGET: $ -
FUNDING SOURCE: City
EST. COMPLETION: October 2016
PROJECT STATUS: 10%
Preliminary survey and site review completed. Project on Hold Awaiting Funding.
Country Club/Main Traffic Signal:
SCOPE: Upgrade traffic signals at Country Club and Main.
BUDGET: $ -
FUNDING SOURCE: City
EST. COMPLETION: July 2016
PROJECT STATUS: 10%
Preliminary survey and site review completed. Appraiser has been contracted to assist with right of way acquisitions. Engineering has met
with utility companies concerning any relocations.
Accountability. Communication. Excellence. Integrity. Teamwork. 5
Remote Read Water Meters:
SCOPE: Upgrade meter reading system.
BUDGET: $ 19,853,557
FUNDING SOURCE: Joint Utility Revenue Bond Ordinance 16-22
EST. COMPLETION: March 2018
PROJECT STATUS: 80%
12/8/16 City Council approved 8-1 Resolution 16-80 Vendor Selection. City Council approved 9-0 Ordinance 16-22 Joint Water & Sewer
Improvement Revenue Bonds Final Reading 1/12/17. Contract Signed #2017-003 Signed 2/1/2017. Physical Network installation is
planned on starting 8/23/2017 As of 8/23/18 18,130 meters have been installed. Currently workig on getting the interface software
going. We are also expanding the network coverage to increase accuracy by adding 3 additional collection routers.
Feb-17 Jun-17 Sep-17 Dec-17 Mar-18 Jul-18
Phase % Complete
1st Meter Order
1st Meter Order 100% Network Installation
Network Installation 90%
Pilot Meter Installation
Pilot Meter Installation 100%
Troubleshooting
Troubleshooting 95%
2nd Material Order 100% 2nd Material Order
Ramp-up Installation 100% Ramp-up Installation
Production Installation 85% Production Installation
3rd Material Order 100%
3rd Material Order
Final Material Order 100%
Ramp-Down Production Install 0% Final Material Order
Cleanup / Punch List 0% Ramp-Down Production Install
Close-Out 0% Cleanup / Punch List
Close-Out
Land Acquisition:
Funding pulled / Pending Funding Availability
Convention Center
SCOPE: Design Remodel Addition Original Budget
BUDGET: $ 8,116,506 $ 7,448,160.00
Encumbrance $ (7,835,797)
FFE $ (250,000)
Change Orders $ (393,503)
Remaining Bal $ 30,709
FUNDING SOURCE: Hotel Convention Center Fee & Revenue Bond
EST. COMPLETION: August 2018
PROJECT COMPLETION: 65%
PO Issued and Sent 8/15/16. Kick-off meeting 9/14. Design team performed site evaluation 10/5. Presented design at 5/11/17 Council
Meeting. Rfp was pushed out to be due 8/10/2017 due to lack of General Contractor Participation. RFP recommendation approved 8/24/17
for $6,326,640.63. Pre-Con Meeting 9/26/17. Getting things prepped the existing side of the facility is at 75% complete. The north
addition is sitting at about 65%. Getting things at an operable level for the NMML event.
Phase May-16 Sep-16 Dec-16 Mar-17 Jun-17 Oct-17 Jan-18 Apr-18 Aug-18
% Complete
Design RFP
Design RFP 100%
Programming Phase
Programming Phase 100%
Schematic Phase
Schematic Phase 100%
Design Development Phase
Design Development Phase 100%
Construction Documents Phase
Construction Documents Phase 100%
Construction RFP 100% Construction RFP
Construction 70% Construction
Substantial Completion 0% Substantial Completion
Project Closeout 0% Project Closeout
Edgewood Small Diameter Waterline Project
SCOPE: Replacement of small diameter waterlines in the Edgewood Neighborhood.
BUDGET: $ -
FUNDING SOURCE: 2016 City Budget
EST. COMPLETION: On Hold
PROJECT COMPLETION: 90% Plans
Survey complete. On-hold until contractor completes 48" water line. Will review at FY2019 budget.
Accountability. Communication. Excellence. Integrity. Teamwork.
6
48" Waterline Project
SCOPE: Replace 4,500' of 48" Waterline on Country club Rd.
BUDGET: $ 2,926,227
FUNDING SOURCE: EPA Water Loan (75% forgiveness) 2016 City Budget
EST. COMPLETION: May 2018
PROJECT COMPLETION: 100%
PROJECT COMPLETE. Performing internal audit & awaiting NMED final audit.
Union Avenue - 19th to Country Club
SCOPE: Pavement Rehab
BUDGET: $ 2,700,000
FUNDING SOURCE: 2017 Capital Projects
EST. COMPLETION: 7/1/2018
PROJECT COMPLETION: 65%
ITB 17-014 Advertise June 25th open bids August 8th. Council awarded project on 9/14/17. Contractor is on phase IV.
RIAC North Water Line - ITB-18-002
SCOPE: New 14" water in NW portion of RIAC
BUDGET: $ 325,000
FUNDING SOURCE: FY 2018 Water Capital Fund
EST. COMPLETION: 7/1/2018
PROJECT COMPLETION: 99%
Bids were open 12/12/17, will be awarded at City Council, 1/2018. Awarded to Total Contractors on 1/11/18 at $297,730.30. PROJECT
COMPLETE. Internal audit in progress.
RIAC Reservoirs
SCOPE: (2) New Water Towers at RIAC
BUDGET: $ 5,300,000
FUNDING SOURCE: EPA Loan & Water Capital Fund
EST. COMPLETION: 12/31/2019
PROJECT COMPLETION: 15%
Tank Industry Consultants is the design professional services. Design is complete and plans submitted to NMED. Upon approval of plans,
the loan will be executed and project to be advertise for bids.
Country Club Reservoirs
SCOPE: Rehabilitate the existing twin 7.5 Million Gallon concrete reservoirs on W. Country Club Rd.
BUDGET: $ 3,000,000 Pending finance review
FUNDING SOURCE: Recycle EPA Loan (Forgiveness Funds) & Water Capital Fund
EST. COMPLETION: On-Hold
PROJECT COMPLETION: 0%
Currently performing preliminary design & budget review. Design mtg held 5-15-18. Plans to be complete fall 2018 & Bid afterward.
Pending no claw back of funds by city management.
Montana Street Realignment
SCOPE: Takeout 90 Degree "S" curve and soften the curve to make street safe prior to opening of Roswell Recreation Center.
BUDGET: $ -
FUNDING SOURCE: Unknown
EST. COMPLETION: 10/31/2018
PROJECT COMPLETION: 10%
Engineering department has started in-house design of project. Preliminary estimate is $434,000. Design is 100% complete. Scheduled to
advortise Sept 30, 2018 and open bids Nov 13, 2018.
Pavement Assesment / Management RFP, Phase I
SCOPE: Prepare a pavement assesment and priority listing of roadway projects for entire city.
BUDGET: $ 150,000
FUNDING SOURCE: FY 2018 Budget
EST. COMPLETION: 6/30/2018
PROJECT COMPLETION: 5%
Engineering workload dependent. Contract with IMS has been executed, Surbey to begin September 018.
S. Atkinson Project - McGaffey to 2nd Street
SCOPE: ADA / Sidewalk & Mill & Fill of pavement
BUDGET: $1,158,708 ($990,000 NMDOT Share)
FUNDING SOURCE: FY 2018 Budget
EST. COMPLETION: 6/30/2019
PROJECT COMPLETION: 15%
Plans to ve completed by 7/1/18 for NMDOT review. Plans are comlete. NMDOT approval has been received. Scheduled to advertise Sept
30, 2018 to open bids Nov 13, 2018.
Accountability. Communication. Excellence. Integrity. Teamwork. 7
WWTP Safety Upgrades
SCOPE: Various safety improvements at the WWTP
BUDGET: $ 850,000
FUNDING SOURCE: FY 2018 Budget
EST. COMPLETION: 5/1/2018
PROJECT COMPLETION: 10%
Design by HDR. Contractor Bids open 3/13. Bid came in too high, all bids rejected. Rebid awarded to Roads Construction on 6/14/18.
Contracts have been executed. Rhoads awaiting delivery of materials. Pre-Construction conference held on August 22, 20189.
E. 2nd Street - Waterline Replacement Phase I
SCOPE: Replace 4.2 miles of existing 10" AC waterline from Atkinson to the east.
BUDGET: $ 3,000,000 per council approval
FUNDING SOURCE: Water Maintenance & Transmission
EST. COMPLETION: 2/28/2019
PROJECT COMPLETION: 0%
Design RFP is advertising. Council awarded RFP to Bohanan-Houston. Survey crews began work August 20, 2018.
Hobbs St - Main to Union
SCOPE: Pavement Rehab
BUDGET: $ 650,000 Pending Finance Review
FUNDING SOURCE: Current FY2018 Capital Projects
EST. COMPLETION: -
PROJECT COMPLETION: 0%
Project is in the cue by engineering department and is next in-line after S. Union & Washington project.
ITB-18-007 S. Union & S. Washington
SCOPE: Mill & Fill / Sidewak
BUDGET: $1.5M
FUNDING SOURCE: Bond Funds Leveraged with Legislative Funds
EST. COMPLETION: 11/30/2018
PROJECT COMPLETION: 0%
Bond Funds with Legilative Appropriation A2551. Remaining bond money $1.138M required to be spent by 12/31/18. Plans
Complete. Project advertisment for bids June 10, 2018 open bids July 10, 2018. Council willaward at August 2018 City Council.
Cemetery Roads 18-C2474
SCOPE: Phase 3 and Final Phase
BUDGET: $ 150,000
FUNDING SOURCE: DFA Grant Capital Outlay
EST. COMPLETION: Spring 2019
PROJECT COMPLETION: 2%
City Signed grant agreement. Recieved executed grant agreement. Plans are complete. Work to be done in spring 2019, to allowcemetery
crews time to trim trees in winter to allow access of paving equipment.
Accountability. Communication. Excellence. Integrity. Teamwork. 8
CITY OF ROSWELL
Infrastructure Committee
Large Conference Room, City Hall
425 N. Richardson, Roswell, NM 88201
Monday, August 27, 2018 at 4:00 p.m.
ACTION REQUESTED: Update Gayle St. Waterline Repairs
BACKGROUND: The City is experiencing numerous breaks on the 36” water line
running east west on Gayle St. between Sunset and S. Main. Some
of the breaks have been on the pressure ups off the 36” line. One
break took over 24 hours to reduce the water flow enough to allow
repair of leak.
The City is soliciting a quote from the only contractor in the state
who can do “line stops” of active lines. In essence, this is inserting
a temporary one time valves while the line is active. The City is
proposing up to 4 line stops on 36” water line and the adjacent 48”
water line. While line is shut down, the contractor would remove
and replace all the pressure ups of the 36” water line and also
install approximately 4 new 36” water valves.
The City will be using sole source procurement for this work. This
is based on previous experience where only 1 contractor is capable
of doing this on water lines this large. The larger diameter water
lines were built in the 60s & 70s and are concrete cylinder water
line material.
FINANCIAL
CONSIDERATION: All costs to be through current FY 2019 Water Maintenance and
Transmission Budget. Preliminary SWAG is over $500K.
LEGAL REVIEW: Not Applicable.
BOARD AND
COMMITTEE ACTION: Open discussion for this Committee.
STAFF
RECOMMENDATION: Proceed as necessary to procure repairs utilizing sole source
purchasing procedures.
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CITY OF ROSWELL
Infrastructure Committee
Large Conference Room, City Hall
425 N. Richardson, Roswell, NM 88201
Monday, August 27, 2018 at 4:00 p.m.
ACTION REQUESTED: Update on Yucca Center demolition.
BACKGROUND: RFP-18-007, City Property Sale, Yucca Center (Re-issuance) was
Terminated by City Council on August 9, 2018. Additionally, Council
voted to proceed with demolition of the Yucca Center.
Thursday, August 16, 2018, a site review was held for all qualified
City of Roswell demolition vendors. Separate quotes were
requested for demolition of Yucca and also for
dismantling/relocation of playground equipment for use at another
City park.
See attachment listing quotes. Staff will procure purchase orders
with Custom Construction & Roofing in the amount of $91,043.66
for demolition and with GWC Construction Inc. in the amount of
$10,567.66 for relocation of playground equipment.
FINANCIAL
CONSIDERATION: Funding for demolition to be funded by 620-4192-413-2421
(Community Enhancement/Demolition), current FY 2019.
LEGAL REVIEW: None at this time.
BOARD AND
COMMITTEE ACTION: Infrastructure Committee is presented this update to stay informed
with progress of demolition.
STAFF
RECOMMENDATION: Proceed on course with demolition of Yucca Center and relocation
of playground equipment.
12
August 23, 2018
Summary of Quotes received for Yucca Demolition
Waide Construction Company, Roswell $348,913.00
GWC Construction Inc., Lovington $323,259.43
J.E.M. Construction, Roswell $161,675.00
Custom Construction & Roofing L.L.C., Roswell $ 91,043.66
Low quote is Custom Construction & Roofing, L.L.C.
Summary of Quotes received for Yucca Playground Relocation
Waide Construction Company, Roswell $36,778.00
GWC Construction Inc., Lovington $10,567.66
J.E.M. Construction, Roswell $18,000.00
Custom Construction & Roofing L.L.C., Roswell $14,826.88
Low quote is GWC Construction Inc., Lovington
13
CITY OF ROSWELL
Infrastructure Committee
Large Conference Room, City Hall
425 N. Richardson, Roswell, NM 88201
Monday, August 27, 2018 at 4:00 p.m.
ACTION REQUESTED: Consider any direction or recommendation related to Del Norte
Park agreement and any update of proposed Del Norte School
Construction.
BACKGROUND: In 2017 RISD/City agreed on Del Norte park donation to RISD to
allow new school to be built at park location. Since then, RISD has
changed proposed construction design and access.
The last action was RISD presenting at City Council of August 9,
2018. It was understood that RISD would present a revised concept
and proposal based on August 9, 2018 discussions.
As of writing of this abstract, no further proposals on agreement
had been received. RISD may have a submittal to be presented at
Infrastructure of August 27, 2018
FINANCIAL
CONSIDERATION: None at this time.
LEGAL REVIEW: None at this time.
BOARD AND
COMMITTEE ACTION: Infrastructure is asked to discuss and give any needed
recommendations or amendments to Del Norte Park agreement
that may deemed in the best interest of the City.
STAFF
RECOMMENDATION: None as of writing of this abstract.
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