Infrastructure Committee

ROSWELL INFRASTRUCTURE COMMITTEE AGENDA Monday, September 24, 2018 at 4:00 p.m. City Hall Large Conference Room 425 N. Richardson Ave., Roswell, New Mexico 88201 Committee Chair: Juan Oropesa Committee Vice Chair: George Peterson Committee Members: Caleb Grant, Jeanine Corn Best Staff Coordinator: Louis Najar A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of Minutes 1. August 27, 2018 1-2 E. Non-Action Items 2. Project Updates Discussion 3 - 10 3. Large Diameter Water Lines 11 - 13 F. Regular Items (Action Items) 4. Traffic Calming Direction 14 - 15 5. Ordinance 18-06 Water Meter Tampering 16 - 21 6. WWTP Purchase of Ford Truck 22 - 26 G. Other Business (Non-Action) 7. Public Comments H. Adjourn (Next Meeting: October 22, 2018) Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 18-55. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents including the agenda and minutes can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: 9/20/18 Regular Meeting of the Infrastructure Committee Held in the Conference Room at City Hall August 27, 2018 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 17-49. ROLL CALL: The meeting convened at 4:00 p.m. with Chairman Oropesa presiding and Councilors Best, Peterson, and Grant being present. Staff Present: Joe Neeb, Mayor Dennis Kintigh, Roger Buckley, Bill Morris, Louis Najar, Lorenzo Sanchez, Trent Moore, Kevin Dillon, and Bernadette Lopez. Guest(s) Present: Alison Penn and Larry Connolly. APPROVAL OF AGENDA: Councilor Grant moved to approve the agenda for the Regular Infrastructure Committee meeting of August 27, 2018 as presented. Councilor Best seconded the motion. A voice vote of 4-0 was unanimous, and the motion passed. APPROVAL OF MINUTES: 1. July 23, 2018: Councilor Grant moved to approve the July 23, 2018 Minutes for the Regular Infrastructure Committee meeting as presented. Councilor Best seconded the motion. A voice vote of 4-0 was unanimous, and the motion passed. NON-ACTION ITEM(S): 2. Project Updates Discussion: Un-tana Project: Mr. Najar discussed the update. Yucca Recreation Center: Mr. Dillon discussed the update. Councilor Grant inquired about doing sponsorships. S. Atkinson project – McGaffey to Second Street: Page 1 of 2 1 Mr. Najar discussed the update. Land Acquisition: Mr. Najar discussed this update. 3. Gayle Street Waterline Repairs: Mr. Najar discussed this item. REGULAR ITEM(S) (Action): 4. Yucca Demo Update: Mr. Morris discussed the update. 5. Del Norte Park Considerations: Councilor Grant moved to send to full City Council Del Norte considerations without a recommendation from the Infrastructure Committee. Discussion was held on this item. Mr. Neeb, City Manager, and Ms. Mcllroy, R.I.S.D. Superintendent, are scheduled to meet on September 5, 2018 at 1:00 p.m. to work on an agreement. Councilor Best seconded the motion. A voice vote of 4-0 was unanimous and the motion passed. OTHER BUSINESS (Non-Action): 6. Public Comments: Mr. Najar notified the Committee of the upcoming CDBG Application hearing on September 5, 2018. Councilor Peterson voiced his concern for the poor condition of the Splash Pad Park grounds and parking area. ADJOURN: The meeting adjourned at 4:54 p.m. The next scheduled meeting is September 24, 2018. Page 2 of 2 2  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, September 24, 2018 at 4:00 p.m. ACTION REQUESTED: Project Updates – Infrastructure Committee open discussion BACKGROUND: Committee will be given opportunity for Q&A on any project. Project Dashboard report is part of the committee packet. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Open discussion for this Committee. STAFF RECOMMENDATION: Not Applicable. 3 Immediate Project Bid Listing 9-20-18 The following projects will advertise September 30, 2018 and bids will be open on November 13, 2018. Should then go to Infrastructure Committee November 26, 2018 and for official award at City Council December 13, 2018. Work would probably start in January 2019. ITB-19-001 – S. Atkinson Rehabilitation Project Termini is S. Atkinson from McGaffey north to 2nd St. Mill and fill pavement, ADA & sidewalk improvements. ITB-19-003 – Montana/Stone Street Re-alignment Project Reconstruct the intersection of Montana/Stone that has a severe curve, with a safer “S” curve. Work is to reconstruct roadway as per plans. ITB-19-004 - 2019 Annual Maintenance Contract Establish pricing and contractor who would then do various repairs after main breaks, or other construction needed by departments. Items include curbs, sidewalk, ADA ramps, road repair and other. ITB-19-005 - N. Main Alley Sewer Replacement Project Remove and replace existing 8” sewer line in the alley east of Main St. between 9th St. and 10th streets. This has been a problem section for sewer maintenance. Work also requires reconstruction of existing paved alley. ITB-19-006 – Mescalero Lift Station Project The existing lift station is not geometrically sized to allow adequate access for maintenance and only has 1 pump. New lift station will be a round 4’ diameter manhole with dual pumps, rail system to hoist and work on pumps, plus alarm system to communicate back to WWTP. 4  City of Roswell Projects Status Updated 9/20/2018 Category: Grant and Legislative Projects Yucca Recreation Center 15-L-1115: SCOPE: Plan, design, repair, improve, and construct the Yucca Recreation Center. ESTIMATED COST: $ 250,000 $ 20,434,770.93 FUNDING SOURCE: Capital Outlay City Funds Original Budget BUDGET: Total Budget: $ 20,684,770.93 $ 20,000,000.00 Total Encumbrance: $ (20,595,210.26) Total Change Orders: $ (374,668.00) Current Balance: $ 89,560.67 PROJECT SCHEDULE: September 9, 2014 - (Rec Center Jan 2019) (Aquatics May 2019) EST. COMPLETION: Unknown PROJECT STATUS: Admin Phase I 100% Design 100% Admin Phase II 100% Construction 43% Closeout 0% The Aquatics section is still continuing. We are moving forward with the Aux parking lot. The shot crete is complete on the outdoor pool. The finish coat will be applied once the concrete deck is poured. The casting slab is pour at the indoor pool location that will be used for the tilt-up walls for the Aquatics. Sheet rock is going up in the admin space and the Lobby is getting done. The roofing TPO is complete in the north low roof and the decking is getting installed over the Gym area. Dec-15 Jun-16 Jan-17 Jul-17 Feb-18 Sep-18 Phase % Complete Design RFP Design RFP 100% Programming Phase Programming Phase 100% Schematic Phase Schematic Phase 100% 100% Design Development Phase Design Development Phase Construction Documents Phase 100% Construction Documents Phase Construction RFP 100% Construction RFP Construction 43% Construction Substantial Completion 0% Substantial Completion Project Closeout 0% Project Closeout Roswell Air Center Repairs SCOPE: Repair Partial Roof of Dean Baldwin ESTIMATED COST: $ 5,600,000.00 FUNDING SOURCE: DFA Grant Funds, City, State & Federal BUDGET Total Budget: $ 5,600,000.00 Total Encumbrance: $ 4,533,000.00 Total Change Orders: $ - Current Balance: $ 1,067,000.00 PROJECT SCHEDULE: Unknown EST. COMPLETION: Unknown PROJECT STATUS: Grant A2402 is complete and closedout ($488,000). We are currently waiting to complete Bays #1 & #2 all other areas have been completed. Recieved Executed Grant Agreement for the additional $1,485,000. Still waiting on Executed Grant Agreement for $900,000 (State Funds). The fire alarm system is currently being installed. Roof Work to start back the week of 7/23/18. We are at about 65% on Bay #2. City Hall Annex Roof A2403 SCOPE: Replace the City Hall Annex Roof ESTIMATED COST: $ 105,000.00 FUNDING SOURCE: DFA Grant Capital Outlay BUDGET Total Budget: $ 105,000.00 Total Encumbrance: $ (105,000.00) Total Change Orders: $ - Current Balance: $ - PROJECT SCHEDULE: Unknown EST. COMPLETION: 98% PROJECT STATUS: Executed Grant Agreement Received 8/30/2017. 95% Complete waiting on Invoice and file for Riembursement. Work is complete waiting on final factory inspection for Warranty and Final Invoice. Accountability. Communication. Excellence. Integrity. Teamwork. 5  Roswell Fire Stations Roofs & Infrastructure A2404 SCOPE: Replace Roofing of Station #1 and Additional Repairs ESTIMATED COST: $ 195,000.00 FUNDING SOURCE: DFA Grant Capital Outlay BUDGET Total Budget: $ 195,000.00 Total Encumbrance: $ (175,534.00) Total Change Orders: $ - Current Balance: $ 19,466.00 PROJECT SCHEDULE: Unknown EST. COMPLETION: 98% PROJECT STATUS: Executed Grant Agreement Received 8/31/2017. PO Issued and work in progress. Work stopped to go to Dean Baldwin. Station 1 is complete. Currently awaiting direction from the Fire Chief on remaining direction on Station #2. To complete #2 we will need about $25,000. Submited Change Order to cover Station #2 roof. Currently waiting to schedule the work. Work scheduled for #2 to start week of 6/25. Fire Station #2 is complete just waiting on final invoice to closeout. Roswell Roads Improvements A2551 SCOPE: Continue the Improvements to Washington and Union ESTIMATED COST: $ 300,000.00 FUNDING SOURCE: DFA Grant Capital Outlay BUDGET Total Budget: $ 300,000.00 Total Encumbrance: $ (20,316.00) Total Change Orders: $ - Current Balance: $ 279,684.00 PROJECT SCHEDULE: Bid Spring 2018 EST. COMPLETION: 4/1/2019 PROJECT STATUS: Agreement executed. Phase I ADA completed. ITB-18-007 was awarded to J&H Services Inc.jjj work scheduled to commence on Union Ave. Oct 2, 2018 Entryway Signs: SCOPE: Plan, design, and install 5 entryway signs. ESTIMATED COST: $ 600,000 FUNDING SOURCE: Lodger's Tax BUDGET: Total Budget: $ 600,000.00 Total Encumbrance: $ 323,864.00 Total Change Orders: $ 7,959.69 Current Balance: $ 268,176.31 EST. COMPLETION: December 2016 PROJECT COMPLETION: 80% PO issued 11/30/15. Final designs being considered at 3/3/16 Finance Committee. Design approval at the April 14th council meeting. City has finalized the Change Order and the process has begun. Currently in Fabrication (Production). Install Planned to start seek of 4/17/17. Install Complete of signs. Site work is in process. Issuing Change Order for remaining 2 signs. Awaiting for budget review for final numbers prior to proceeding. Awaiting on Change order to complete install. Garden Bridge: SCOPE: Replace bridge on Garden Ave. BUDGET: $ - FUNDING SOURCE: City EST. COMPLETION: October 2016 PROJECT STATUS: 10% Preliminary survey and site review completed. Project on Hold Awaiting Funding. Country Club/Main Traffic Signal: SCOPE: Upgrade traffic signals at Country Club and Main. BUDGET: $ - FUNDING SOURCE: City EST. COMPLETION: July 2016 PROJECT STATUS: 10% Preliminary survey and site review completed. Appraiser has been contracted to assist with right of way acquisitions. Engineering has met with utility companies concerning any relocations. Page 2 of 6 Accountability. Communication. Excellence. Integrity. Teamwork. 6  Remote Read Water Meters: SCOPE: Upgrade meter reading system. BUDGET: $ 19,853,557 FUNDING SOURCE: Joint Utility Revenue Bond Ordinance 16-22 EST. COMPLETION: Nvember 2018 PROJECT STATUS: 80% 12/8/16 City Council approved 8-1 Resolution 16-80 Vendor Selection. City Council approved 9-0 Ordinance 16-22 Joint Water & Sewer Improvement Revenue Bonds Final Reading 1/12/17. Contract Signed #2017-003 Signed 2/1/2017. Physical Network installation is planned on starting 8/23/2017 As of 8/23/18 18,130 meters have been installed. Currently workig on getting the interface software going. We are also expanding the network coverage to increase accuracy by adding 3 additional collection routers. Feb-17 Jun-17 Sep-17 Dec-17 Mar-18 Jul-18 Phase % Complete 1st Meter Order 1st Meter Order 100% Network Installation Network Installation 90% Pilot Meter Installation Pilot Meter Installation 100% Troubleshooting Troubleshooting 95% 2nd Material Order 100% 2nd Material Order Ramp-up Installation 100% Ramp-up Installation Production Installation 85% Production Installation 3rd Material Order 100% 3rd Material Order Final Material Order 100% Ramp-Down Production Install 0% Final Material Order Cleanup / Punch List 0% Ramp-Down Production Install Close-Out 0% Cleanup / Punch List Close-Out Land Acquisition: Funding pulled / Pending Funding Availability Convention Center SCOPE: Design Remodel Addition Original Budget BUDGET: $ 8,116,506 $ 7,448,160.00 Encumbrance $ (7,835,797) FFE $ (250,000) Change Orders $ (393,503) Remaining Bal $ 30,709 FUNDING SOURCE: Hotel Convention Center Fee & Revenue Bond EST. COMPLETION: October 2018 PROJECT COMPLETION: 65% PO Issued and Sent 8/15/16. Kick-off meeting 9/14. Design team performed site evaluation 10/5. Presented design at 5/11/17 Council Meeting. Rfp was pushed out to be due 8/10/2017 due to lack of General Contractor Participation. RFP recommendation approved 8/24/17 for $6,326,640.63. Pre-Con Meeting 9/26/17. Getting things prepped the existing side of the facility is at 75% complete. The north addition is sitting at about 65%. Getting things at an operable level for the NMML event. Phase May-16 Sep-16 Dec-16 Mar-17 Jun-17 Oct-17 Jan-18 Apr-18 Aug-18 % Complete Design RFP Design RFP 100% Programming Phase Programming Phase 100% Schematic Phase Schematic Phase 100% Design Development Phase Design Development Phase 100% Construction Documents Phase Construction Documents Phase 100% Construction RFP 100% Construction RFP Construction 70% Construction Substantial Completion 0% Substantial Completion Project Closeout 0% Project Closeout Edgewood Small Diameter Waterline Project SCOPE: Replacement of small diameter waterlines in the Edgewood Neighborhood. BUDGET: $ - FUNDING SOURCE: 2016 City Budget EST. COMPLETION: Summer 2019 PROJECT COMPLETION: 90% Plans Survey complete.Plans 90% complete. This project to incorporate (2) 36" diameter valves at (3rd & Garden) & (Cherry & Garden) Page 3 of 6 Accountability. Communication. Excellence. Integrity. Teamwork. 7  48" Waterline Project SCOPE: Replace 4,500' of 48" Waterline on Country club Rd. BUDGET: $ 2,926,227 FUNDING SOURCE: EPA Water Loan (75% forgiveness) 2016 City Budget EST. COMPLETION: May 2018 PROJECT COMPLETION: 100% PROJECT COMPLETE. Performing internal audit & awaiting NMED final audit. Union Avenue - 19th to Country Club SCOPE: Pavement Rehab BUDGET: $ 2,700,000 FUNDING SOURCE: 2017 Capital Projects EST. COMPLETION: 7/1/2018 PROJECT COMPLETION: 65% ITB 17-014 Advertise June 25th open bids August 8th. Council awarded project on 9/14/17. Contractor is on final phase to be completed in October 2018. RIAC North Water Line - ITB-18-002 SCOPE: New 14" water in NW portion of RIAC BUDGET: $ 325,000 FUNDING SOURCE: FY 2018 Water Capital Fund EST. COMPLETION: 7/1/2018 PROJECT COMPLETION: 99% Bids were open 12/12/17, will be awarded at City Council, 1/2018. Awarded to Total Contractors on 1/11/18 at $297,730.30. PROJECT COMPLETE. Internal audit in progress. RIAC Reservoirs SCOPE: (2) New Water Towers at RIAC BUDGET: $ 5,300,000 FUNDING SOURCE: EPA Loan & Water Capital Fund EST. COMPLETION: 12/31/2019 PROJECT COMPLETION: 15% Tank Industry Consultants is the design professional services. Design is complete and plans submitted to NMED. Upon approval of plans, the loan will be executed and project to be advertise for bids. DFA advised on 9/17/2018 that loan proceedings should occur in the next 60 days. Country Club Reservoirs SCOPE: Rehabilitate the existing twin 7.5 Million Gallon concrete reservoirs on W. Country Club Rd. BUDGET: $ 3,000,000 Pending finance review FUNDING SOURCE: Recycle EPA Loan (Forgiveness Funds) & Water Capital Fund EST. COMPLETION: On-Hold PROJECT COMPLETION: 0% Project funds suspended by council recommendation. Montana Street Realignment SCOPE: Takeout 90 Degree "S" curve and soften the curve to make street safe prior to opening of Roswell Recreation Center. BUDGET: $ - FUNDING SOURCE: Unknown EST. COMPLETION: 3/31/2019 PROJECT COMPLETION: 10% Engineering department has started in-house design of project. Preliminary estimate is $434,000. Design is 100% complete. Scheduled to advortise Sept 30, 2018 and open bids Nov 13, 2018. Pavement Assesment / Management RFP, Phase I SCOPE: Prepare a pavement assesment and priority listing of roadway projects for entire city. BUDGET: $ 150,000 FUNDING SOURCE: FY 2018 Budget EST. COMPLETION: 6/30/2018 PROJECT COMPLETION: 5% Engineering workload dependent. Contract with IMS has been executed, Surbey to begin October 2018. S. Atkinson Project - McGaffey to 2nd Street SCOPE: ADA / Sidewalk & Mill & Fill of pavement BUDGET: $1,158,708 ($990,000 NMDOT Share) FUNDING SOURCE: FY 2018 Budget EST. COMPLETION: 6/30/2019 PROJECT COMPLETION: 15% Plans to ve completed by 7/1/18 for NMDOT review. Plans are comlete. NMDOT approval has been received. Scheduled to advertise Sept 30, 2018 to open bids Nov 13, 2018. Page 4 of 6 Accountability. Communication. Excellence. Integrity. Teamwork. 8  WWTP Safety Upgrades SCOPE: Various safety improvements at the WWTP BUDGET: $ 850,000 FUNDING SOURCE: FY 2018 Budget EST. COMPLETION: 4/1/2019 PROJECT COMPLETION: 10% Design by HDR. Contractor Bids open 3/13. Bid came in too high, all bids rejected. Rebid awarded to Roads Construction on 6/14/18. Contracts have been executed. Rhoads awaiting delivery of materials. Pre-Construction conference held on August 22, 20189. E. 2nd Street - Waterline Replacement Phase I SCOPE: Replace 4.2 miles of existing 10" AC waterline from Atkinson to the east. BUDGET: $ 3,000,000 per council approval FUNDING SOURCE: Water Maintenance & Transmission EST. COMPLETION: 2/28/2019 PROJECT COMPLETION: 0% Design RFP is advertising. Council awarded RFP to Bohanan-Houston. Survey crews began work August 20, 2018. Design Team meeting held 9/11/2018. Hobbs St - Main to Union SCOPE: Pavement Rehab BUDGET: $ 650,000 Pending Finance Review FUNDING SOURCE: Current FY2018 Capital Projects EST. COMPLETION: - PROJECT COMPLETION: 0% Project is in the cue by engineering department and is next in-line after S. Union & Washington project. ITB-18-007 S. Union & S. Washington SCOPE: Mill & Fill / Sidewak BUDGET: $1.5M FUNDING SOURCE: Bond Funds Leveraged with Legislative Funds EST. COMPLETION: 12/31/2018 PROJECT COMPLETION: 0% Bond Funds with Legilative Appropriation A2551. Remaining bond money $1.138M required to be spent by 12/31/18. J&H Services scheduled to begin on Union Ave. October 2, 2018. Cemetery Roads 18-C2474 SCOPE: Phase 3 and Final Phase BUDGET: $ 150,000 FUNDING SOURCE: DFA Grant Capital Outlay EST. COMPLETION: Spring 2019 PROJECT COMPLETION: 2% City Signed grant agreement. Recieved executed grant agreement. Plans are complete. Work to be done in spring 2019, to allowcemetery crews time to trim trees in winter to allow access of paving equipment. Gayle Street 36" Waterline Repair SCOPE: Repair 36" pressure ups. BUDGET: $ 800,000 FUNDING SOURCE: Current FY Water Enterprise Fund EST. COMPLETION: 12/1/2018 PROJECT COMPLETION: 20% J&H Services awaiting delivery of large diameter valves. Expected to commence October 2018 Hot Recycling Pavement Maintenance SCOPE: Hot recycle existing pavement 2" depth. BUDGET: $ 600,000 FUNDING SOURCE: Current FY Road Fund EST. COMPLETION: 10/31/2018 PROJECT COMPLETION: 10% Scheduled streets; 1) Airport perimeter Road 2) Jaffa St. - Lea to Sunset 3) Sunset - NBL's (North Bound Lanes) only Brasher to Relief Route 4) N. Washington - 19th to Country Club. Dustrol Construction commenced on perimeter road on 9/14/2018 Slurry Seal & Micro Surfacing SCOPE: Pavement maintenance overlay BUDGET: $ 950,000 FUNDING SOURCE: Curent FY Road Fund EST. COMPLETION: 12//2018 PROJECT COMPLETION: 10% Page 5 of 6 Accountability. Communication. Excellence. Integrity. Teamwork. 9  IPR Construction started on eastside of RIAC residential on 9/10/2018, 1) East 1/2 RIAC Residential 2) NE section of Roswell, North of Berrendo 3) All hot recycled streets. Page 6 of 6 Accountability. Communication. Excellence. Integrity. Teamwork. 10  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, September 24, 2018 at 4:00 p.m. ACTION REQUESTED: Large Diameter Water Lines – Infrastructure Committee open discussion BACKGROUND: As requested at Finance Committee of September 6, 2018, Council was to stay informed on repairs and situations on Large Diameter Water Lines through the Infrastructure Committee. As such, an update executive summary is also attached and will be updated periodically. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Open discussion for this Committee. STAFF RECOMMENDATION: Continue as presented 11 Large Diameter Water Main Issues – Executive Summary 9-19-18 Current large diameter issues identified: Gayle St. – S Main to Sunset Ave. 36” concrete cylinder water line is shut off. Repair requires line stop of 36” at S. Main and line stop of 42” at Sunset. Replace existing 36” valves and all pressure ups within the 1 mile termini of Gayle St. Cost approximately $800K. Contractor has ordered parts, expected to start October 2, 2018. Mescalero Road east of N. Kentucky 24” concrete cylinder water line may be leaking. Repair will require excavation to verify if the 24” is leaking or a pressure relief valve or other is leaking. Water Maintenance Department has ordered transitional couplings to repair with a 24” PVC section if it is the 24” concrete cylinder. Can not repair until Gayle St. 36” is operational again. Garden St. – 2 valves are broke “open” – at 3rd St. and Cherry St. This section of work was already part of plans for Edgewood Water Line project. Plans are 90% complete. Plans will be completed and this project put out to bid. Work could be performed in early 2019. Project budget is $1 million. S Main & Poe – 42” valve is broke open This repair will require line stop. To be coordinated once Gayle & Mescalero are dealt with. To be combined with Hobbs/Main S Main & Hobbs – 42” valve is broke open This repair will require line stop. To be coordinated once Gayle & Mescalero are dealt with. To be combined with Poe/Main. McGaffey/Washington – 36” line leaking This repair is on hold pending outcome of other stated leaks. 13  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, September 24, 2018 at 4:00 p.m. ACTION REQUESTED: Consider direction of City for Traffic Calming Policy and/or initiatives. BACKGROUND: A common complaint to the City is speeding and traffic detrimental to a neighborhood or area. A Traffic Calming Policy addresses how citizens may request considerations, and how City will respond. From previous Committee meetings, public forums, neighborhood group meetings it appears that the citizens would not be willing to participate in costs of any magnitude. Additionally, further review into action of other communities, costs, maintenance of speed humps indicate use of speed humps is not recommended. Recommended approach is to purchase “speed signs”. Use signs to assist and raise awareness of drivers in neighborhoods. The basic questions to ponder: 1. Do we need an elaborate policy? 2. How much buy in from neighborhoods? Would a petition or handful of calls be required to initiate use of “speed signs”? FINANCIAL CONSIDERATION: The “speed signs” being considered would be approximately $6K for a pair. Street Department would mount on posts and relocate as needed. Does Police Department have any funds or grants to use for this? It appears in Carlsbad, Las Cruces and Rio Rancho, law enforcement is funding devices. A joint venture between PD & Engineering? LEGAL REVIEW: None at this time. BOARD AND COMMITTEE ACTION: Infrastructure is asked to discuss and provide direction of this or other Traffic Calming strategies. STAFF RECOMMENDATION: Proceed as per Infrastructure direction. 14 15  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, September 24, 2018 at 4:00 p.m. ACTION REQUESTED: Consider Potential Ordinance 18-06 which creates a new section in the City Code (26-125) to deal with meter tampering. BACKGROUND: The City is completing smart meter transition. For the protection of the meter assets and to provide policy direction, this Ordinance is hereby submitted. Copy of language for Sec. 26-119. - Termination of service. is also attached for reference. FINANCIAL CONSIDERATION: No direct monies expenditures, but would require staff time and effort for enforcement. LEGAL REVIEW: Ordinance has been reviewed and approved by City Attorney. BOARD AND COMMITTEE ACTION: Consider Potential Ordinance 18-06 which creates a new section in the City Code (26-125) to deal with meter tampering. STAFF RECOMMENDATION: Proceed with ordinance with any direction per Infrastructure Committee. 16 Draft 9-20-18 ORDINANCE NO. 18-06 AN ORDINANCE OF THE CITY OF ROSWELL ESTABLISHING A NEW CITY CODE SECTION ADDRESSING THE MALICIOUS OR UNINTENTIONAL TAMPERING OF DIGITAL WATER METERS, AND PROVIDING FOR SEVERABILITY AND AN EFFECTIVE DATE. WHEREAS, the City of Roswell is in the process of converting to digital water meters which are replacing the previously used mechanical water meters; and WHEREAS, the cost of these water meters is expensive to the City of Roswell; and, WHEREAS, there are City residents which have damaged or destroyed these new meters for various reasons, which has resulted in significant replacement costs. NOW THEREFORE, be it ordained by the governing body of the City of Roswell, State of New Mexico: Section 1. ADDITION OF NEW SECTION: ARTICLE V. - UTILITY BILLING AND COLLECTION PROCEDURES Sec. 26-122-124 Reserved Sec. 26-125. – Malicious or Intentional Meter Tampering. (a). Definitions “Tampered meter” shall mean any meter which has been altered, damaged or removed by the property owner or others with the consent of the owner. (b). Water meters which have been tampered with, will result in the property owner being responsible for the following: 1. First instance: The property owner shall pay both the replacement cost for materials as shown in Table 26-125(A) and the personnel costs shown in Table 26-125(B) within thirty (30) days of the situation being detected. This will also include the installation of a locking lid. Failure to pay the total bill will result in the termination of service to that property as stated in Sec. 26-119. (Termination of service). 17  2. Second instance: The property owner shall pay both the replacement cost for materials as shown in Table 26-125(A) and the personnel costs shown in Table 26-125(B) within thirty (30) days of the situation being detected. In addition, the property owner shall pay a penalty of an additional fifty percent (50%) of the replacement cost. This will also include the installation of a locking lid. Failure to pay the total bill will result in the termination of service to that property as stated in Sec. 26-119 (Termination of service). 3. Third and subsequent Instances: The property owner shall immediately be cited into Municipal Court, subject to the provision that the property owner, if convicted of violating any of the rules, regulations, and/or provisions of this ordinance shall be punished by a fine not exceeding $500.00 and/or imprisonment in the county jail not exceeding 90 days. Each day that a violation continues shall constitute a separate offense. In addition, the City will request a payment be made in the amount of the replacement cost for materials as shown in Table 26-125(A) and the personnel costs shown in Table 26-125(B) within thirty (30) days of the resolution of the judicial process being finalized. This will also include the installation of a locking lid. Failure to pay the total bill will result in the termination of service to that property as stated in Sec. 26-119 (Termination of service). Consider killing the service at the street for a third offense and the full cost of a new service will be passed to the new account requestor for that location. (c). Tables: The following tables shall be used to determine replacement costs for meters which have been tampered with. The prices listed are effective as of the date of the ordinance, but in no event shall the City charge less than current market price for any replacement parts, as reasonably obtainable at the time of replacement. Table 26-125(A) Materials Costs Meter Components: Cost: 5/8" x 3/4" Kamstrup Ultrasonic Meter with Itron Inline 420.75 Connector w/SETflow Shut-off valve and Itron Riva module add for Smart Earth Technologies Shut off Valve. Valve to be 210.00 packaged to meter and ready for installation 1" Kamstrup Ultrasonic Meter with Itron Inline Connector 331.75 w/Itron Riva Module 18  1-1/2" Kamstrup Ultrasonic Water Meter with Itron Inline 481.75 Connector w/Itron Riva Module 2" Kamstrup Ultrasonic Water Meter with Itron Inline 663.75 Connector w/Itron Riva Module 3" Elster Q4 - Replaceable Battery Versionw/Itron Riva 2,289.75 module 4" Elster Q4 - Replaceable Battery Versionw/Itron Riva 2,573.75 Module 6" Elster Q4 - Replaceable Battery Versionw/Itron Riva 4,223.75 Module 8" Elster Q4 - Replaceable Battery Version w/Itron Riva 6,538.75 Module Replacement Battery - Q4 Meter 565.00 Itron 100W+ ERT Modules 88.75 Itron CISCO 1000 Grid Router40 WAN (GSM/CDMA) WPAN, 2X4AH Battery, PoleMount Kit, Power Cable and Remote 8,700.00 Mount Antenna Smart Earth Technologies Shut off Valve. Valve to be 210.00 packaged to meter and ready for installation Locking Lids Cost: DFW18AMR-1BT 100TTL-LID 33.50 DFW18AMR-1KT 100TTL-LID 20.12 DFW800A.1KT 100TTL.LID 15.96 DFW1730F-1BT 100TTL-LID 102.10 DFW1730F-1BT 100TTL-LID 92.00 DFW1730F-18-BODY 188.00 DFW1818FR 79.50 Table 26-125(A) Materials Costs Personnel Positions: Per/Hour Cost: Average (median) salary of a Water Production $25.00 Operator Section 2. SEVERABILITY. If any section, paragraph, clause or provision of this Ordinance shall for any reason be held to be invalid or unenforceable, the invalidity or unenforceability of that section, paragraph, clause or provision shall not affect any of the remaining provisions of this Ordinance. Section 3. EFFECTIVE DATE. This ordinance shall be effective after five (5) days following its publication as required by State law. 19 PASSED, ADOPTED, SIGNED and APPROVED the 8th day of November 9, 2018. CITY SEAL ____________________________ Dennis Kintigh, Mayor ATTEST: _____________________________ Sharon Coll, City Clerk 20 21  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, September 24, 2018 at 4:00 p.m. ACTION REQUESTED: Consider purchase of ¾ Ton Ford pickup for WWTP and Sewer Maintenance utilizing Statewide Contract in the amount of $34,750. BACKGROUND: The City has adopted a Fleet Maintenance Plan. WWTP has completed procurement process for approved FY 2019 vehicles. There remains a budget balance of $40,873. Existing Unit 381, a 2008 F250 diesel has reached its critical maintenance point, with a current vehicle expenditure history of $33,998.75. Unit 381 is used by the Sewer Maintenance crews daily. WWTP has requested purchase of a gasoline powered Ford ¾ ton pickup with standard amenities to replace Unit 381. Danny Renshaw, Fleet Maintenance, agrees with request. The existing Unit 381 would transfer to Street Department for periodic use of hauling materials and equipment. While current procurement policy does not require Council approval, (copy attached), the current Fleet Maintenance Policy process does request Council endorsement. Consideration for Infrastructure Committee is to approve consideration of this truck purchase as presented to Infrastructure or to send to full Council for approval at October 11, 2018 meeting. FINANCIAL CONSIDERATION: Funding available current WWTP budget. LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Consideration for Infrastructure Committee is to approve consideration of this truck purchase as presented to Infrastructure or to send to full Council for approval at October 11, 2018 meeting. STAFF RECOMMENDATION: Proceed as per Infrastructure Committee direction. 22 23 24 25 26