Infrastructure Committee

ROSWELL INFRASTRUCTURE COMMITTEE AGENDA Monday, October 22, 2018 at 4:00 p.m. City Hall Large Conference Room 425 N. Richardson Ave., Roswell, New Mexico 88201 Committee Chair: Juan Oropesa Committee Vice Chair: George Peterson Committee Members: Caleb Grant, Jeanine Corn Best Staff Coordinator: Louis Najar A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of Minutes 1. September 24, 2018 1-2 E. Non-Action Items 2. Project Updates Discussion 3-9 3. Large Diameter Water Lines 10 4. WWTP & Sewer Concerns 11 F. Regular Items (Action Items) 5. Water Meter Tampering Ordinance & Resolution 12 - 17 6. 2018 CDBG Project Support Resolution 18 - 20 G. Other Business (Non-Action) 7. Public Comments H. Adjourn (Next Meeting: November 26, 2018) (Possibly discuss No December 2018 meeting) Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 18-55. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents including the agenda and minutes can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: 10/18/18 Regular Meeting of the Infrastructure Committee Held in the Conference Room at City Hall September 24, 2018 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 17-49. ROLL CALL: The meeting convened at 4:00 p.m. with Chairman Oropesa presiding and Councilors Best, Peterson, and Grant being present. Staff Present: Joe Neeb, Mayor Dennis Kintigh, Bill Morris, Louis Najar, Mike Mathews, Trent Moore, Kevin Dillon, Aaron Holloway, Monica Garcia, Steve Miko, Ryan Porter, and Bernadette Lopez. Guest(s) Present: Alison Penn and Larry Connolly. APPROVAL OF AGENDA: Councilor Grant moved to approve the agenda for the Regular Infrastructure Committee meeting of September 24, 2018 with the following changes: move F. Regular Items (Action Items) above E. Non-Action Items. Councilor Best seconded the motion. A voice vote of 4-0 was unanimous, and the motion passed. APPROVAL OF MINUTES: 1. August 27, 2018: Councilor Grant moved to approve the August 27, 2018 Minutes for the Regular Infrastructure Committee meeting as presented. Councilor Best seconded the motion. A voice vote of 4-0 was unanimous, and the motion passed. REGULAR ITEM(S) (Action): 4. Traffic Calming Direction: Councilor Grant moved to send to full City Council Infrastructure policy as provided for Traffic Calming strategies using the digital speed signs as presented. Mr. Najar discussed this item. Councilor Best seconded the motion. A voice vote of 4-0 was unanimous and the motion passed. 5. Ordinance 18-06 Water Meter Tampering: Page 1 of 2 1 Councilor Grant moved to Table to staff as discussed for revision. Discussion was held on this item. Mr. Morris handed out copies of the Draft Ordinance No. 18-06. This item was also recommended to go through the Legal Committee as well. Councilor Best seconded the motion. A voice vote of 4-0 was unanimous and the motion passed. 6. WWTP Purchase of Ford Truck: Councilor Grant moved to approve the purchase based under the Procurement Policy currently in place of the Vehicle Capital Outlay line item with the remaining budget. Mr. Najar discussed this item. Councilor Best seconded the motion. A voice vote of 4-0 was unanimous and the motion passed. Councilor Best left the meeting at 4:37 p.m. NON-ACTION ITEM(S): 2. Project Updates Discussion: Sanitation Container lids: Mr. Miko discussed the update. Immediate Project Bid Listing: Mr. Najar discussed the five projects going to bid on November 13, 2018. Remote Read Water Meters: Mr. Dillon discussed update. 3. Large Diameter Water Line: Mr. Najar discussed this item. OTHER BUSINESS (Non-Action): 7. Public Comments: Mr. Connolly inquired about the batteries, if can be stolen, on traffic calming signs. Mr. Porter gave update on Un-Tana project. ADJOURN: The meeting adjourned at 4:56 p.m. The next scheduled meeting is October 22, 2018. Page 2 of 2 2  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, October 22, 2018 at 4:00 p.m. ACTION REQUESTED: Project Updates – Infrastructure Committee open discussion BACKGROUND: Committee will be given opportunity for Q&A on any project. Project Dashboard report is part of the committee packet. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Open discussion for this Committee. STAFF RECOMMENDATION: Not Applicable. 3  City of Roswell Projects Status Updated 10/18/2018 Category: Grant and Legislative Projects Yucca Recreation Center 15-L-1115: SCOPE: Plan, design, repair, improve, and construct the Yucca Recreation Center. ESTIMATED COST: $ 250,000 $ 20,434,770.93 FUNDING SOURCE: Capital Outlay City Funds Original Budget BUDGET: Total Budget: $ 20,684,770.93 $ 20,000,000.00 Total Encumbrance: $ (20,595,210.26) Total Change Orders: $ (374,668.00) Current Balance: $ 89,560.67 PROJECT SCHEDULE: September 9, 2014 - (Rec Center Jan 2019) (Aquatics May 2019) EST. COMPLETION: Unknown PROJECT STATUS: Admin Phase I 100% Design 100% Admin Phase II 100% Construction 52% Closeout 0% The Aquatics section is still continuing. We are moving forward with the Aux parking lot. The shot crete is complete on the outdoor pool. The finish coat will be applied once the concrete deck is poured. The casting slab is pour at the indoor pool location that will be used for the tilt-up walls for the Aquatics. Sheet rock is going up in the admin space and the Lobby is getting done. The roofing TPO is complete in the north low roof and the decking is getting installed over the Gym area. Big walls for the Aquatics Side are up. TPO on the Gym is about 50% complete. Translucent panels are all installed. Dec-15 Jun-16 Jan-17 Jul-17 Feb-18 Sep-18 Phase % Complete Design RFP Design RFP 100% Programming Phase Programming Phase 100% Schematic Phase Schematic Phase 100% 100% Design Development Phase Design Development Phase Construction Documents Phase 100% Construction Documents Phase Construction RFP 100% Construction RFP Construction 52% Construction Substantial Completion 0% Substantial Completion Project Closeout 0% Project Closeout Roswell Air Center Repairs SCOPE: Repair Partial Roof of Dean Baldwin ESTIMATED COST: $ 5,600,000.00 FUNDING SOURCE: DFA Grant Funds, City, State & Federal BUDGET Total Budget: $ 5,600,000.00 Total Encumbrance: $ 4,533,000.00 Total Change Orders: $ - Current Balance: $ 1,067,000.00 PROJECT SCHEDULE: Unknown EST. COMPLETION: Unknown PROJECT STATUS: Grant A2402 is complete and closedout ($488,000). We are currently waiting to complete Bays #1 & #2 all other areas have been completed. Recieved Executed Grant Agreement for the additional $1,485,000. Still waiting on Executed Grant Agreement for $900,000 (State Funds). The fire alarm system is currently being installed. Roof Work to start back the week of 7/23/18. We are at about 65% on Bay #2. Bay #2 is complete Bay #1 is scheduled to start 11/15/18 - 1/7/2019. Working with Kazal on Fire Suprression getting Waide to carry under their CES contract. City Hall Annex Roof A2403 SCOPE: Replace the City Hall Annex Roof ESTIMATED COST: $ 105,000.00 FUNDING SOURCE: DFA Grant Capital Outlay BUDGET Total Budget: $ 105,000.00 Total Encumbrance: $ (105,000.00) Total Change Orders: $ - Current Balance: $ - PROJECT SCHEDULE: Unknown EST. COMPLETION: 98% PROJECT STATUS: Executed Grant Agreement Received 8/30/2017. 95% Complete waiting on Invoice and file for Riembursement. Work is complete waiting on final factory inspection for Warranty and Final Invoice. Warranty is received waiting on final invoice. Accountability. Communication. Excellence. Integrity. Teamwork. 4  Roswell Fire Stations Roofs & Infrastructure A2404 SCOPE: Replace Roofing of Station #1 and Additional Repairs ESTIMATED COST: $ 195,000.00 FUNDING SOURCE: DFA Grant Capital Outlay BUDGET Total Budget: $ 195,000.00 Total Encumbrance: $ (175,534.00) Total Change Orders: $ - Current Balance: $ 19,466.00 PROJECT SCHEDULE: Unknown EST. COMPLETION: 98% PROJECT STATUS: Executed Grant Agreement Received 8/31/2017. PO Issued and work in progress. Work stopped to go to Dean Baldwin. Station 1 is complete. Currently awaiting direction from the Fire Chief on remaining direction on Station #2. To complete #2 we will need about $25,000. Submited Change Order to cover Station #2 roof. Currently waiting to schedule the work. Work scheduled for #2 to start week of 6/25. Fire Station #2 is complete just waiting on final invoice to closeout. Roswell Roads Improvements A2551 SCOPE: Continue the Improvements to Washington and Union ESTIMATED COST: $ 300,000.00 FUNDING SOURCE: DFA Grant Capital Outlay BUDGET Total Budget: $ 300,000.00 Total Encumbrance: $ (20,316.00) Total Change Orders: $ - Current Balance: $ 279,684.00 PROJECT SCHEDULE: Under Construction EST. COMPLETION: 4/1/2019 PROJECT STATUS: Agreement executed. Phase I ADA completed. ITB-18-007 was awarded to J&H Services Inc. Milling has commenced on S. Washington. Entryway Signs: SCOPE: Plan, design, and install 5 entryway signs. ESTIMATED COST: $ 600,000 FUNDING SOURCE: Lodger's Tax BUDGET: Total Budget: $ 600,000.00 Total Encumbrance: $ 323,864.00 Total Change Orders: $ 7,959.69 Current Balance: $ 268,176.31 EST. COMPLETION: December 2016 PROJECT COMPLETION: 80% PO issued 11/30/15. Final designs being considered at 3/3/16 Finance Committee. Design approval at the April 14th council meeting. City has finalized the Change Order and the process has begun. Currently in Fabrication (Production). Install Planned to start seek of 4/17/17. Install Complete of signs. Site work is in process. Issuing Change Order for remaining 2 signs. Awaiting for budget review for final numbers prior to proceeding. Awaiting on Change order to complete install. Garden Bridge: SCOPE: Replace bridge on Garden Ave. BUDGET: $ - FUNDING SOURCE: City EST. COMPLETION: October 2016 PROJECT STATUS: 10% Preliminary survey and site review completed. Project on Hold Awaiting Funding. Country Club/Main Traffic Signal: SCOPE: Upgrade traffic signals at Country Club and Main. BUDGET: $ - FUNDING SOURCE: City EST. COMPLETION: July 2016 PROJECT STATUS: 10% Preliminary survey and site review completed. Appraiser has been contracted to assist with right of way acquisitions. Engineering has met with utility companies concerning any relocations. Waiting on apprailsal report from McCelland. Page 2 of 6 Accountability. Communication. Excellence. Integrity. Teamwork. 5  Remote Read Water Meters: SCOPE: Upgrade meter reading system. BUDGET: $ 19,853,557 FUNDING SOURCE: Joint Utility Revenue Bond Ordinance 16-22 EST. COMPLETION: Nvember 2018 PROJECT STATUS: 80% 12/8/16 City Council approved 8-1 Resolution 16-80 Vendor Selection. City Council approved 9-0 Ordinance 16-22 Joint Water & Sewer Improvement Revenue Bonds Final Reading 1/12/17. Contract Signed #2017-003 Signed 2/1/2017. Physical Network installation is planned on starting 8/23/2017 As of 10/12/18 18,800 meters have been installed. Currently workig on getting the interface software going. We are also expanding the network coverage to increase accuracy by adding 3 additional collection routers. Feb-17 Jun-17 Sep-17 Dec-17 Mar-18 Jul-18 Phase % Complete 1st Meter Order 1st Meter Order 100% Network Installation Network Installation 90% Pilot Meter Installation Pilot Meter Installation 100% Troubleshooting Troubleshooting 95% 2nd Material Order 100% 2nd Material Order Ramp-up Installation 100% Ramp-up Installation Production Installation 95% Production Installation 3rd Material Order 100% 3rd Material Order Final Material Order 100% Final Material Order Ramp-Down Production Install 10% Cleanup / Punch List 0% Ramp-Down Production Install Close-Out 0% Cleanup / Punch List Close-Out Land Acquisition: Funding pulled / Pending Funding Availability Convention Center SCOPE: Design Remodel Addition Original Budget BUDGET: $ 8,116,506 $ 7,448,160.00 Encumbrance $ (7,835,797) FFE $ (250,000) Change Orders $ (393,503) Remaining Bal $ 30,709 FUNDING SOURCE: Hotel Convention Center Fee & Revenue Bond EST. COMPLETION: October 2018 PROJECT COMPLETION: 75% PO Issued and Sent 8/15/16. Kick-off meeting 9/14. Design team performed site evaluation 10/5. Presented design at 5/11/17 Council Meeting. Rfp was pushed out to be due 8/10/2017 due to lack of General Contractor Participation. RFP recommendation approved 8/24/17 for $6,326,640.63. Pre-Con Meeting 9/26/17. Getting things prepped the existing side of the facility is at 75% complete. The north addition is sitting at about 75%. Completed addressing the existing facility emergency lighting issues due to lack of maintenance. Phase May-16 Sep-16 Dec-16 Mar-17 Jun-17 Oct-17 Jan-18 Apr-18 Aug-18 % Complete Design RFP Design RFP 100% Programming Phase Programming Phase 100% Schematic Phase Schematic Phase 100% Design Development Phase Design Development Phase 100% Construction Documents Phase Construction Documents Phase 100% Construction RFP 100% Construction RFP Construction 75% Construction Substantial Completion 0% Substantial Completion Project Closeout 0% Project Closeout Edgewood Small Diameter Waterline Project SCOPE: Replacement of small diameter waterlines in the Edgewood Neighborhood. BUDGET: $ - FUNDING SOURCE: 2016 City Budget EST. COMPLETION: Summer 2019 PROJECT COMPLETION: 90% Plans Survey complete.Plans 90% complete. This project to incorporate (2) 36" diameter valves at (3rd & Garden) & (Cherry & Garden). Design is currently undergoing review by Engineering Department. Page 3 of 6 Accountability. Communication. Excellence. Integrity. Teamwork. 6  48" Waterline Project SCOPE: Replace 4,500' of 48" Waterline on Country club Rd. BUDGET: $ 2,926,227 FUNDING SOURCE: EPA Water Loan (75% forgiveness) 2016 City Budget EST. COMPLETION: May 2018 PROJECT COMPLETION: 100% PROJECT COMPLETE. Performing internal audit & awaiting NMED final audit. Union Avenue - 19th to Country Club SCOPE: Pavement Rehab BUDGET: $ 2,700,000 FUNDING SOURCE: 2017 Capital Projects EST. COMPLETION: 7/1/2018 PROJECT COMPLETION: 98% ITB 17-014 Advertise June 25th open bids August 8th. Council awarded project on 9/14/17. Contractor performing punchlist and needs to finish street lighting & pavement markings. RIAC North Water Line - ITB-18-002 SCOPE: New 14" water in NW portion of RIAC BUDGET: $ 325,000 FUNDING SOURCE: FY 2018 Water Capital Fund EST. COMPLETION: 7/1/2018 PROJECT COMPLETION: 100% Bids were open 12/12/17, will be awarded at City Council, 1/2018. Awarded to Total Contractors on 1/11/18 at $297,730.30. PROJECT COMPLETE. Internal audit in progress. RIAC Reservoirs SCOPE: (2) New Water Towers at RIAC BUDGET: $ 5,300,000 FUNDING SOURCE: EPA Loan & Water Capital Fund EST. COMPLETION: 12/31/2019 PROJECT COMPLETION: 15% Tank Industry Consultants is the design professional services. Design is complete and plans submitted to NMED. Upon approval of plans, the loan will be executed and project to be advertise for bids. DFA advised on 9/17/2018 that loan proceedings should occur in the next 60 days. Awaiting DFA to proceed with loan closing. Country Club Reservoirs SCOPE: Rehabilitate the existing twin 7.5 Million Gallon concrete reservoirs on W. Country Club Rd. BUDGET: $ 3,000,000 Pending finance review FUNDING SOURCE: Recycle EPA Loan (Forgiveness Funds) & Water Capital Fund EST. COMPLETION: On-Hold PROJECT COMPLETION: 0% Project funds suspended by council recommendation. Montana Street Realignment SCOPE: Takeout 90 Degree "S" curve and soften the curve to make street safe prior to opening of Roswell Recreation Center. BUDGET: $ - FUNDING SOURCE: Unknown EST. COMPLETION: 3/31/2019 PROJECT COMPLETION: 10% Engineering department has started in-house design of project. Preliminary estimate is $434,000. Design is 100% complete. Scheduled to advortise Sept 30, 2018 and open bids Nov 13, 2018. Pavement Assesment / Management RFP, Phase I SCOPE: Prepare a pavement assesment and priority listing of roadway projects for entire city. BUDGET: $ 150,000 FUNDING SOURCE: FY 2018 Budget EST. COMPLETION: 6/30/2018 PROJECT COMPLETION: 5% Engineering workload dependent. Contract with IMS has been executed, Surbey to begin October 2018. IMS is performing preliinary GIS coordination. S. Atkinson Project - McGaffey to 2nd Street SCOPE: ADA / Sidewalk & Mill & Fill of pavement BUDGET: $1,158,708 ($990,000 NMDOT Share) FUNDING SOURCE: FY 2018 Budget EST. COMPLETION: 6/30/2019 PROJECT COMPLETION: 15% Plans to ve completed by 7/1/18 for NMDOT review. Plans are comlete. NMDOT approval has been received. Scheduled to advertise Sept 30, 2018 to open bids Nov 13, 2018. Page 4 of 6 Accountability. Communication. Excellence. Integrity. Teamwork. 7  WWTP Safety Upgrades SCOPE: Various safety improvements at the WWTP BUDGET: $ 850,000 FUNDING SOURCE: FY 2018 Budget EST. COMPLETION: 4/1/2019 PROJECT COMPLETION: 10% Design by HDR. Contractor Bids open 3/13. Bid came in too high, all bids rejected. Rebid awarded to Roads Construction on 6/14/18. Contracts have been executed. Rhoads awaiting delivery of materials. Pre-Construction conference held on August 22, 20189. Rhoads waiting on materials to commence project. E. 2nd Street - Waterline Replacement Phase I SCOPE: Replace 4.2 miles of existing 10" AC waterline from Atkinson to the east. BUDGET: $ 3,000,000 per council approval FUNDING SOURCE: Water Maintenance & Transmission EST. COMPLETION: 2/28/2019 PROJECT COMPLETION: 5% Design RFP is advertising. Council awarded RFP to Bohanan-Houston. Survey crews began work August 20, 2018. Design Team meeting held 9/11/2018. 30% plans to be complete in October 5th. Hobbs St - Main to Union SCOPE: Pavement Rehab BUDGET: $ 650,000 Pending Finance Review FUNDING SOURCE: Current FY2018 Capital Projects EST. COMPLETION: - PROJECT COMPLETION: 0% Project is in the cue by engineering department and is next in-line after S. Union & Washington project. ITB-18-007 S. Union & S. Washington SCOPE: Mill & Fill / Sidewak BUDGET: $1.5M FUNDING SOURCE: Bond Funds Leveraged with Legislative Funds EST. COMPLETION: 12/31/2018 PROJECT COMPLETION: 5% Bond Funds with Legilative Appropriation A2551. Remaining bond money $1.138M required to be spent by 12/31/18. J&H Services began milling & roadway on S. Washington. Cemetery Roads 18-C2474 SCOPE: Phase 3 and Final Phase BUDGET: $ 150,000 FUNDING SOURCE: DFA Grant Capital Outlay EST. COMPLETION: Spring 2019 PROJECT COMPLETION: 2% City Signed grant agreement. Recieved executed grant agreement. Plans are complete. Work to be done in spring 2019, to allowcemetery crews time to trim trees in winter to allow access of paving equipment. Gayle Street 36" Waterline Repair SCOPE: Repair 36" pressure ups. BUDGET: $ 800,000 FUNDING SOURCE: Current FY Water Enterprise Fund EST. COMPLETION: 12/1/2018 PROJECT COMPLETION: 20% J&H Services awaiting delivery of large diameter valves. Work has commenced & repairs underway. Hot Recycling Pavement Maintenance SCOPE: Hot recycle existing pavement 2" depth. BUDGET: $ 600,000 FUNDING SOURCE: Current FY Road Fund EST. COMPLETION: 10/31/2018 PROJECT COMPLETION: 100% Scheduled streets; 1) Airport perimeter Road 2) Jaffa St. - Lea to Sunset 3) Sunset - NBL's (North Bound Lanes) only Brasher to Relief Route 4) N. Washington - 19th to Country Club. Work is completed. Slurry Seal & Micro Surfacing SCOPE: Pavement maintenance overlay BUDGET: $ 950,000 FUNDING SOURCE: Curent FY Road Fund EST. COMPLETION: 12//2018 PROJECT COMPLETION: 10% Page 5 of 6 Accountability. Communication. Excellence. Integrity. Teamwork. 8  IPR Construction completed slurry seal on eastside of RIAC residential. IPR commenced micro surfacing of airport perimeter road "hot recycled areas". Page 6 of 6 Accountability. Communication. Excellence. Integrity. Teamwork. 9  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, October 22, 2018 at 4:00 p.m. ACTION REQUESTED: Open Discussion - Large Diameter Water Lines BACKGROUND: Committee has requested updates on issues and work on large diameter water lines. First week of October, J&H Services started operations for repairs of 36” concrete cylinder water line on Gayle St. A 42” line stop was constructed on Sunset north of Gayle St. A 36” line stop was constructed on Gayle west of S. Main. A 42” butterfly valve was installed on Sunset north of Gayle. Two 36” butterfly valves have been installed on Gayle St. City forces have also replaced smaller 6” & 8” gate valves in proximity to assist in isolation and flushing off the 36” concrete cylinder line. Work is progressing satisfactorily. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Open discussion for this Committee. STAFF RECOMMENDATION: Continue with 36” concrete cylinder water line repairs on Gayle St. 10  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, October 22, 2018 at 4:00 p.m. ACTION REQUESTED: Open Discussion – WWTP (Waste Water Treatment Plant) and Sewer Concerns. BACKGROUND: This item to make Committee aware and heads up of WWTP and Sewer Concerns. • WWTP is need of relining Drying Bed #1. The asphalt lining has holes, and previous patches are no longer holding. Cost is approximately $200k. Expect a mid-year adjustment request or other request. Drying bed #2 was relined in 2018 at a cost of $182K. • A portion of the sewer line on N. Main is need of repair that serves the old Buds, Pizza Hut north, Classics, Taco Bell and Shell. This could be up to 600 feet, across 3 manholes. Strategies are being explored with cost estimates. Expect a mid-year adjustment request or other request. • It should be noted that WWTP was not given any new Capital Improvements money (75-04) for current FY 2019. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Open discussion for this Committee. STAFF RECOMMENDATION: Continue with evaluation of strategies and costs. 11  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, October 22, 2018 at 4:00 p.m. ACTION REQUESTED: Consider Potential Ordinance 18-xx and companion Resolution 18- xx which creates a new section in the City Code (26-125) to deal with meter tampering, and to adjust costs to meet current and future monetary costs. BACKGROUND: The City is completing smart meter transition. For the protection of the meter assets and to provide policy direction, this ordinance and companion resolution is hereby submitted. This was discussed at Infrastructure Committee of 9/24/18 for additional verbage. This will also be reviewed by Legal Committee on October 25, 2018. Ordinance and Resolution number will be assigned by City Clerk for City Council agenda. FINANCIAL CONSIDERATION: No direct monies expenditures, but would require staff time and effort for enforcement. LEGAL REVIEW: This has been reviewed and approved by City Attorney. BOARD AND COMMITTEE ACTION: Consider Potential Ordinance 18-xx and companion Resolution 18- xx which creates a new section in the City Code (26-125) to deal with meter tampering, and to adjust costs to meet current and future economic costs. STAFF RECOMMENDATION: Proceed with ordinance with any direction per Infrastructure Committee, and Legal Committee. 12  ORDINANCE NO. 18-06 AN ORDINANCE OF THE CITY OF ROSWELL ESTABLISHING A NEW CITY CODE SECTION ADDRESSING THE MALICIOUS OR UNINTENTIONAL TAMPERING OF DIGITAL WATER METERS, AND PROVIDING FOR SEVERABILITY AND AN EFFECTIVE DATE. WHEREAS, the City of Roswell is in the process of converting to digital water meters which are replacing the previously used mechanical water meters; and WHEREAS, the cost of these water meters is expensive to the City of Roswell; and, WHEREAS, there are City residents which have damaged or destroyed these new meters for various reasons, which has resulted in significant replacement costs. NOW THEREFORE, be it ordained by the governing body of the City of Roswell, State of New Mexico: Section 1. ADDITION OF NEW SECTION. The Roswell City Code shall be amended to add the following as a new Section 26-125 under Chapter 25, Article V. – Utility Billing and Collection Procedures: Sec. 26-122–26-124. – Reserved. Sec. 26-125. – Water Meter Tampering. (a) It shall be the duty of the account holder of such service or property owner Commented [KD1]: You cannot tie the property owner as to reasonably keep and maintain the meter free from damage or any other the billing is not set up that way it has to be the account holder only. There is no way to charge a property owner if interference that might cause or contribute to an interruption of the service the account is under a renter of the property. of the meter. Commented [AH2R1]: Because this is the criminal portion we wanted to leave in the property owner. The next (b) It shall be unlawful for any account holder or property owner to cause or section is only limited to account holder which would be our consent to water meter tampering which shall consist of any damage, administrative remedy. alteration, or removal of a meter located on the owner’s property. Violation Deleted: occupant of the premises or consumer of this Section shall constitute a misdemeanor. Commented [KD3]: Same as above (c) Repair or Replacement of Meter. (1) Upon the first instance of a meter being damaged, altered, or removed such that it must be repaired or replaced, the account holder shall be notified in writing and shall be required Deleted: property owner to pay both the replacement cost for materials as shown in the table as referenced in paragraph (d) of this Section, and the personnel costs shown in the table as referenced in 13  paragraph (d) of this Section, within thirty (30) days of written Commented [KD4]: There is no paragraph (f) to notice. This will also include the installation of a locking lid. reference. The fees described in this section may be added to the Commented [AH5R4]: changed account holder’s water utility bill and failure to pay the total bill Deleted: the situation being detected within the required time will result in the termination of service Deleted: F to that property as stated in Sec. 26-119. (Termination of service). (2) Upon the second instance of a meter being damaged, altered, or removed such that it must be repaired or replaced, the account holder shall be notified in writing and shall be liable Deleted: property owner for the provisions of paragraph (c)(1) above and, in addition, the account holder shall pay a an additional administrative fee Deleted: property owner of $50.. This will also include the installation of a locking lid. Deleted: penalty of The fees described in this section may be added to the Commented [AH6]: Changed from 50% of cost to flat account holder’s water utility bill and failure to pay the total bill administrative fee. May look at making fee larger, but 50% within 30 days of written notice will result in the termination of replacement cost could move into land of “penalty” which service to that property as stated in Sec. 26-119 (Termination requires criminal due process, court hearing, etc. of service). After any subsequent offenses, service at the Deleted: fifty percent (50%) of the address may be cancelled and only reinstated upon the replacement cost payment of the full cost of a new service will be passed to the Deleted: F new account requestor for that location. (3) An account holder aggrieved by an action under this sub- section may appeal to the City Manager or his designee, in Deleted: only writing delivered no later than 15 days after date of written Deleted: the occurrence of the action notice under Paragraph (c)(1) or (2) above. complained of (d) Replacement and Repair Cost Tables: Replacement and repair cost tables as referenced in Resolution 18-XX, and Commented [KD7]: Is this going to be a Resolution or a all subsequent modifying resolutions, shall apply to the provisions of this Policy? ordinance. Commented [AH8R7]: I’m Ok either way. I think the idea of the Resolution is because there is a move to put all Section 2. SEVERABILITY. possible fees into a master resolution, and we were just getting in front of that. If any section, paragraph, clause or provision of this Ordinance shall for any reason be held to be invalid or unenforceable, the invalidity or unenforceability of that section, paragraph, clause or provision shall not affect any of the remaining provisions of this Ordinance. Section 3. EFFECTIVE DATE. This ordinance shall be effective after five (5) days following its publication as required by State law. PASSED, ADOPTED, SIGNED and APPROVED the 8th day of November 9, 2018. 14 CITY SEAL ____________________________ Dennis Kintigh, Mayor ATTEST: _____________________________ Sharon Coll, City Clerk 15 Draft 10-12-18 RESOLUTION NO. 18-XX A RESOLUTION OF THE CITY OF ROSWELL ESTABLISHING REPLACEMENT AND REPAIRS COSTS FOR RESIDENTS WHO DAMAGE DIGITAL WATER METERS, AND PROVIDING FOR SEVERABILITY AND AN EFFECTIVE DATE. WHEREAS, the City of Roswell is in the process of converting to digital water meters which are replacing the previously used mechanical water meters; and, WHEREAS, the cost of these water meters is expensive to the City of Roswell; and, WHEREAS, there are City residents which have damaged or destroyed these new meters for various reasons, which has resulted in significant replacement costs. NOW THEREFORE, be it ordained by the governing body of the City of Roswell, State of New Mexico: Section 1. Establishing Replacement and Repair Cost Tables: The following tables shall be used to determine replacement costs for meters which have been tampered with. The prices listed are effective as of the date of the ordinance, but in no event shall the City charge less than current market price for any replacement parts, as reasonably obtainable at the time of replacement. Replacement and Repair Cost Table 1 Meter Components: Cost: 5/8" x 3/4" Kamstrup Ultrasonic Meter with Itron Inline Connector 420.75 w/SETflow Shut-off valve and Itron Riva module 1" Kamstrup Ultrasonic Meter with Itron Inline Connector w/Itron Riva 331.75 Module 1-1/2" Kamstrup Ultrasonic Water Meter with Itron Inline Connector 481.75 w/Itron Riva Module 2" Kamstrup Ultrasonic Water Meter with Itron Inline Connector 663.75 w/Itron Riva Module 3" Elster Q4 - Replaceable Battery Version w/Itron Riva module 2,289.75 4" Elster Q4 - Replaceable Battery Version w/Itron Riva Module 2,573.75 6" Elster Q4 - Replaceable Battery Version w/Itron Riva Module 4,223.75 8" Elster Q4 - Replaceable Battery Version w/Itron Riva Module 6,538.75 Replacement Battery - Q4 Meter 565.00 Itron 100W+ ERT Modules 88.75 Itron CISCO 1000 Grid Router40 WAN (GSM/CDMA) WPAN, 2X4AH 8,700.00 Battery, PoleMount Kit, Power Cable and Remote Mount Antenna Smart Earth Technologies Shut off Valve. Valve to be packaged to 210.00 meter and ready for installation Antenna CFG-0900-003 47.00 Lid mounting lid CFG-1601-001 5.50 16  Locking Lids Cost: DFW18AMR-1BT 100TTL-LID 33.50 DFW18AMR-1KT 100TTL-LID 20.12 DFW800A.1KT 100TTL.LID 15.96 DFW1730F-1BT 100TTL-LID 102.10 DFW1730F-1BT 100TTL-LID 92.00 DFW1730F-18-BODY 188.00 DFW1818FR 79.50 Replacement and Repair Cost Table 2: Materials Costs Personnel Positions: Per/Hour Cost: Average (median) salary of a Water Production Operator $25.00 Section 2. SEVERABILITY. If any section, paragraph, clause or provision of this Resolution shall for any reason be held to be invalid or unenforceable, the invalidity or unenforceability of that section, paragraph, clause or provision shall not affect any of the remaining provisions of this Resolution. Section 3. EFFECTIVE DATE. This Resolution shall be effective after five (5) days following its publication as required by State law. PASSED, ADOPTED, SIGNED and APPROVED the 9th day of November, 2018. CITY SEAL ____________________________ Dennis Kintigh, Mayor ATTEST: _____________________________ Sharon Coll, City Clerk 17  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, October 22, 2018 at 4:00 p.m. ACTION REQUESTED: Consider Resolution 18-xx for support of CDBG funding awarded to the City, CDBG Project No. 18-C-NR-I-03-G-14 for repairs to the Boys and Girls Club of Roswell. BACKGROUND: The City’s CDBG application for repairs to the Boys and Girls Club of Roswell was successful. The City was awarded $749,894. This resolution is required by CDBG implementation requirements to document the City’s processing and policies to meet CDBG program requirements. Resolution number will be assigned by City Clerk for City Council agenda. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: This resolution has been submitted to the City Attorney for review. BOARD AND COMMITTEE ACTION: Consider Resolution 18-xx for support of CDBG funding awarded to the City, CDBG Project No. 18-C-NR-I-03-G-14 for repairs to the Boys and Girls Club of Roswell. STAFF RECOMMENDATION: Send to November Council for full acceptance. 18  City of Roswell Grantee Name:_____________________________ 18-C-NR-I-03-G-14 CDBG Project Number:___________________________ 18-xx RESOLUTION # ________________ ADOPTION OF REQUIRED Draft 10-17-18 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) ANNUAL CERTIFICATIONS AND COMMITMENTS WHEREAS, municipalities, counties or other entities that accept Community Development Block Grant (CDBG) funds must adopt certain required federal regulations; and City of Roswell WHEREAS, the ___________________________________ (hereinafter referred to as the Grantee) wishes to ensure compliance with federal regulations by adopting the following required certifications and commitments: Citizen Participation certifies its commitment to citizen participation by preparing and adopting a Citizen Participation Plan that includes ways to encourage public input using various methods to reach the public and assures that citizens are provided reasonable notice and timely access to local meetings, per the Open Meetings Act (NMSA 1978, Chapter 10, Article 15) Fair Housing certifies its commitment to the Fair Housing Act of 1968 to affirmatively further fair housing, which prohibits discrimination in the sale, rental, leasing and financing of housing or land to be used for the construction of housing on the basis of race, color, religion, sex, disability, familial status, or national origin Residential Anti-Displacement certifies its compliance with the Uniform Relocation Assistance and Real & Relocation Assistance Property Acquisition Policies Act of 1970, whose purpose is to provide uniform, fair, and equitable treatment for persons whose real property is acquired or for persons displaced as a result of a CDBG-funded project or activity Section 3 certifies its commitment to Section 3, a provision of the Housing and Urban Development (HUD) Act of 1968, which requires recipients of certain HUD financial assistance, to the greatest extent feasible, provide job training, employment, and contracting opportunities for low and very low income residents in connection with projects and activities in their community. Attached is the Grantee Section 3 hiring information. Procurement certifies its compliance with federal procurement code (24 CFR Part 85.36) and New Mexico Procurement Code (§13-1-120 NMSA 1978) by adopting a procurement policy annually for CDBG projects 19 Rev 9-18  GRANTEE SECTION 3 PLAN CHART • Chart for Section 3 Plan MUST be filled out for job classifications that result from this CDBG funding. If this project will not create jobs, this chart will not be applicable. Attach additional job classifications as necessary. City of Roswell _________________________ ANTICIPATED/ACTUAL HIRES 18-xx HIRING YEAR PLANNED ACTUAL Job # of # of Positions to # of Positions Filled by Classification Positions be Filled by Lower Positions Lower Income to be Filled Income Filled City of Roswell _________________ City of Roswell _________________ Residents Residents City of Roswell 0 0 0 0 NOW, THEREFORE, BE IT RESOLVED, that the Grantee adopts the above CDBG certifications and commitments that must be adopted annually. PASSED, APPROVED, SIGNED, AND ADOPTED at a duly called and convened regular meeting of the governing body of the _____________________________________________ this ______ day of ________________, 20____. SIGNED: ______________________________________________ , Chief Elected Official ATTEST: _____________________________________ (Name and Title) 20 Rev 9-18