Infrastructure Committee

ROSWELL INFRASTRUCTURE COMMITTEE AGENDA Monday, November 26, 2018 at 4:00 p.m. City Hall Large Conference Room 425 N. Richardson Ave., Roswell, New Mexico 88201 Committee Chair: Juan Oropesa Committee Vice Chair: George Peterson Committee Members: Caleb Grant, Jeanine Corn Best Staff Coordinator: Louis Najar A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of Minutes 1. October 22, 2018 1-3 E. Non-Action Items 2. Project Updates Discussion 4 - 10 3. Large Diameter Water Lines 11 F. Regular Items (Action Items) 4. Award ITB-19-001 – S. Atkinson Rehabilitation Project 12 - 17 5. Award ITB-19-003 – Montana/Stone Street Re-alignment Project 18 - 20 6. Award ITB-19-004 - 2019 Annual Maintenance Contract 21 - 24 7. Award ITB-19-005 - N. Main Alley Sewer Replacement Project 25 - 27 8 Award ITB-19-006 – Mescalero Lift Station Project 28 - 30 9. 2019 Infrastructure Meeting Dates 31 - 32 Other Business (Non-Action) 10. Public Comments G. Adjourn (Next Meeting: January 28, 2019) No need for December meeting? Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 18-55. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents including the agenda and minutes can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: 11/21/18 Regular Meeting of the Infrastructure Committee Held in the Conference Room at City Hall October 22, 2018 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 17-49. ROLL CALL: The meeting convened at 4:00 p.m. with Chairman Oropesa presiding and Councilors Best, Peterson, and Grant being present. Staff Present: Joe Neeb, Louis Najar, Trent Moore, Kevin Dillon, Aaron Holloway, Monica Garcia, Ryan Porter, and Bernadette Lopez. Guest(s) Present: Alison Penn, Elena Mendoza, and Larry Connolly. APPROVAL OF AGENDA: Councilor Grant moved to approve the agenda for the Regular Infrastructure Committee meeting of October 22, 2018 as presented. Councilor Best seconded the motion. A voice vote of 4-0 was unanimous, and the motion passed. APPROVAL OF MINUTES: 1. September 24, 2018: Councilor Grant moved to approve the September 24, 2018 Minutes for the Regular Infrastructure Committee meeting as presented. Councilor Best seconded the motion. A voice vote of 4-0 was unanimous, and the motion passed. NON-ACTION ITEM(S): 2. Project Updates Discussion: ITB-18-007 S. Union & S. Washington: Mr. Najar discussed the update. RPD Boilers: As a safety concern, Mr. Najar informed the committee of the Roswell Police Department boilers in need of repair/replacement that was discovered on Friday, Page 1 of 3 1 October 19, 2018. Facility Maintenance staff is working on getting quotes. This item will be discussed at a later committee meeting and possibly council at a later date. Convention Center: Mr. Dillon discussed the update. Yucca Recreation Center: Mr. Dillon discussed the update. Remote Read Water Meters: Mr. Dillon discussed the update. Roswell Air Center Repairs: Mr. Dillon discussed the update. Land Acquisition: Mr. Najar discussed item. 3. Large Diameter Water Lines: Mr. Najar discussed this item. Councilor Peterson voiced his concern for the street to be cleaned up. 4. WWTP & Sewer Concerns: Mr. Najar discussed this item. Mr. Najar discussed issues with the sewer line in North Pizza Hut’s parking lot, and with no new money in the Wastewater account, money will be requested at mid-year budget. REGULAR ITEM(S) (Action): 5. Water Meter Tampering Ordinance & Resolution: Councilor Grant moved to send to full City Council Ordinance 18-06. Mr. Holloman discussed the update. Mr. Najar stated this was also going before the Legal Committee. Councilor Best seconded the motion. A voice vote of 4-0 was unanimous, and the motion passed. 6. 2018 CDBG Project Support Resolution: Councilor Grant moved to send to full City Council Resolution 18-xx for support of funding awarded to the City, CDBG Project No. 18-C-NR-I-03-G-14 for repairs to the Boys and Girls Club of Roswell. Mr. Najar discussed this item. Councilor Best Page 2 of 3 2 seconded the motion. A voice vote of 4-0 was unanimous, and the motion passed. OTHER BUSINESS (Non-Action): 7. Public Comments: The Infrastructure Committee agreed to not have a meeting in December unless it is necessary, in which December 17, 2018 would be the meeting date. ADJOURN: The meeting adjourned at 4:27 p.m. The next scheduled meeting is November 26, 2018. Page 3 of 3 3  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, November 26, 2018 at 4:00 p.m. ACTION REQUESTED: Project Updates – Infrastructure Committee open discussion BACKGROUND: Committee will be given opportunity for Q&A on any project. Project Dashboard report is part of the committee packet. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Open discussion for this Committee. STAFF RECOMMENDATION: Not Applicable. 4  City of Roswell Projects Status Updated 10/18/2018 Category: Grant and Legislative Projects Yucca Recreation Center 15-L-1115: SCOPE: Plan, design, repair, improve, and construct the Yucca Recreation Center. ESTIMATED COST: $ 250,000 $ 20,434,770.93 FUNDING SOURCE: Capital Outlay City Funds Original Budget BUDGET: Total Budget: $ 20,684,770.93 $ 20,000,000.00 Total Encumbrance: $ (20,595,210.26) Total Change Orders: $ (374,668.00) Current Balance: $ 89,560.67 PROJECT SCHEDULE: September 9, 2014 - (Rec Center Jan 2019) (Aquatics May 2019) EST. COMPLETION: Unknown PROJECT STATUS: Admin Phase I 100% Design 100% Admin Phase II 100% Construction 52% Closeout 0% The Aquatics section is still continuing. We are moving forward with the Aux parking lot. The shot crete is complete on the outdoor pool. The finish coat will be applied once the concrete deck is poured. The casting slab is pour at the indoor pool location that will be used for the tilt-up walls for the Aquatics. Sheet rock is going up in the admin space and the Lobby is getting done. The roofing TPO is complete in the north low roof and the decking is getting installed over the Gym area. Big walls for the Aquatics Side are up. TPO on the Gym is about 50% complete. Translucent panels are all installed. Dec-15 Jun-16 Jan-17 Jul-17 Feb-18 Sep-18 Phase % Complete Design RFP Design RFP 100% Programming Phase Programming Phase 100% Schematic Phase Schematic Phase 100% 100% Design Development Phase Design Development Phase Construction Documents Phase 100% Construction Documents Phase Construction RFP 100% Construction RFP Construction 52% Construction Substantial Completion 0% Substantial Completion Project Closeout 0% Project Closeout Roswell Air Center Repairs SCOPE: Repair Partial Roof of Dean Baldwin ESTIMATED COST: $ 5,600,000.00 FUNDING SOURCE: DFA Grant Funds, City, State & Federal BUDGET Total Budget: $ 5,600,000.00 Total Encumbrance: $ 4,533,000.00 Total Change Orders: $ - Current Balance: $ 1,067,000.00 PROJECT SCHEDULE: Unknown EST. COMPLETION: Unknown PROJECT STATUS: Grant A2402 is complete and closedout ($488,000). We are currently waiting to complete Bays #1 & #2 all other areas have been completed. Recieved Executed Grant Agreement for the additional $1,485,000. Still waiting on Executed Grant Agreement for $900,000 (State Funds). The fire alarm system is currently being installed. Roof Work to start back the week of 7/23/18. We are at about 65% on Bay #2. Bay #2 is complete Bay #1 is scheduled to start 11/15/18 - 1/7/2019. Working with Kazal on Fire Suprression getting Waide to carry under their CES contract. City Hall Annex Roof A2403 SCOPE: Replace the City Hall Annex Roof ESTIMATED COST: $ 105,000.00 FUNDING SOURCE: DFA Grant Capital Outlay BUDGET Total Budget: $ 105,000.00 Total Encumbrance: $ (105,000.00) Total Change Orders: $ - Current Balance: $ - PROJECT SCHEDULE: Unknown EST. COMPLETION: 98% PROJECT STATUS: Executed Grant Agreement Received 8/30/2017. 95% Complete waiting on Invoice and file for Riembursement. Work is complete waiting on final factory inspection for Warranty and Final Invoice. Warranty is received waiting on final invoice. Accountability. Communication. Excellence. Integrity. Teamwork. 5  Roswell Fire Stations Roofs & Infrastructure A2404 SCOPE: Replace Roofing of Station #1 and Additional Repairs ESTIMATED COST: $ 195,000.00 FUNDING SOURCE: DFA Grant Capital Outlay BUDGET Total Budget: $ 195,000.00 Total Encumbrance: $ (175,534.00) Total Change Orders: $ - Current Balance: $ 19,466.00 PROJECT SCHEDULE: Unknown EST. COMPLETION: 98% PROJECT STATUS: Executed Grant Agreement Received 8/31/2017. PO Issued and work in progress. Work stopped to go to Dean Baldwin. Station 1 is complete. Currently awaiting direction from the Fire Chief on remaining direction on Station #2. To complete #2 we will need about $25,000. Submited Change Order to cover Station #2 roof. Currently waiting to schedule the work. Work scheduled for #2 to start week of 6/25. Fire Station #2 is complete just waiting on final invoice to closeout. Roswell Roads Improvements A2551 SCOPE: Continue the Improvements to Washington and Union ESTIMATED COST: $ 300,000.00 FUNDING SOURCE: DFA Grant Capital Outlay BUDGET Total Budget: $ 300,000.00 Total Encumbrance: $ (20,316.00) Total Change Orders: $ - Current Balance: $ 279,684.00 PROJECT SCHEDULE: Under Construction EST. COMPLETION: 4/1/2019 PROJECT STATUS: Agreement executed. Phase I ADA completed. ITB-18-007 was awarded to J&H Services Inc. Milling has commenced on S. Washington. Entryway Signs: SCOPE: Plan, design, and install 5 entryway signs. ESTIMATED COST: $ 600,000 FUNDING SOURCE: Lodger's Tax BUDGET: Total Budget: $ 600,000.00 Total Encumbrance: $ 323,864.00 Total Change Orders: $ 7,959.69 Current Balance: $ 268,176.31 EST. COMPLETION: December 2016 PROJECT COMPLETION: 80% PO issued 11/30/15. Final designs being considered at 3/3/16 Finance Committee. Design approval at the April 14th council meeting. City has finalized the Change Order and the process has begun. Currently in Fabrication (Production). Install Planned to start seek of 4/17/17. Install Complete of signs. Site work is in process. Issuing Change Order for remaining 2 signs. Awaiting for budget review for final numbers prior to proceeding. Awaiting on Change order to complete install. Garden Bridge: SCOPE: Replace bridge on Garden Ave. BUDGET: $ - FUNDING SOURCE: City EST. COMPLETION: October 2016 PROJECT STATUS: 10% Preliminary survey and site review completed. Project on Hold Awaiting Funding. Country Club/Main Traffic Signal: SCOPE: Upgrade traffic signals at Country Club and Main. BUDGET: $ - FUNDING SOURCE: City EST. COMPLETION: July 2016 PROJECT STATUS: 10% Preliminary survey and site review completed. Appraiser has been contracted to assist with right of way acquisitions. Engineering has met with utility companies concerning any relocations. Waiting on apprailsal report from McCelland. Page 2 of 6 Accountability. Communication. Excellence. Integrity. Teamwork. 6  Remote Read Water Meters: SCOPE: Upgrade meter reading system. BUDGET: $ 19,853,557 FUNDING SOURCE: Joint Utility Revenue Bond Ordinance 16-22 EST. COMPLETION: Nvember 2018 PROJECT STATUS: 80% 12/8/16 City Council approved 8-1 Resolution 16-80 Vendor Selection. City Council approved 9-0 Ordinance 16-22 Joint Water & Sewer Improvement Revenue Bonds Final Reading 1/12/17. Contract Signed #2017-003 Signed 2/1/2017. Physical Network installation is planned on starting 8/23/2017 As of 10/12/18 18,800 meters have been installed. Currently workig on getting the interface software going. We are also expanding the network coverage to increase accuracy by adding 3 additional collection routers. Feb-17 Jun-17 Sep-17 Dec-17 Mar-18 Jul-18 Phase % Complete 1st Meter Order 1st Meter Order 100% Network Installation Network Installation 90% Pilot Meter Installation Pilot Meter Installation 100% Troubleshooting Troubleshooting 95% 2nd Material Order 100% 2nd Material Order Ramp-up Installation 100% Ramp-up Installation Production Installation 95% Production Installation 3rd Material Order 100% 3rd Material Order Final Material Order 100% Final Material Order Ramp-Down Production Install 10% Cleanup / Punch List 0% Ramp-Down Production Install Close-Out 0% Cleanup / Punch List Close-Out Land Acquisition: Funding pulled / Pending Funding Availability Convention Center SCOPE: Design Remodel Addition Original Budget BUDGET: $ 8,116,506 $ 7,448,160.00 Encumbrance $ (7,835,797) FFE $ (250,000) Change Orders $ (393,503) Remaining Bal $ 30,709 FUNDING SOURCE: Hotel Convention Center Fee & Revenue Bond EST. COMPLETION: October 2018 PROJECT COMPLETION: 75% PO Issued and Sent 8/15/16. Kick-off meeting 9/14. Design team performed site evaluation 10/5. Presented design at 5/11/17 Council Meeting. Rfp was pushed out to be due 8/10/2017 due to lack of General Contractor Participation. RFP recommendation approved 8/24/17 for $6,326,640.63. Pre-Con Meeting 9/26/17. Getting things prepped the existing side of the facility is at 75% complete. The north addition is sitting at about 75%. Completed addressing the existing facility emergency lighting issues due to lack of maintenance. Phase May-16 Sep-16 Dec-16 Mar-17 Jun-17 Oct-17 Jan-18 Apr-18 Aug-18 % Complete Design RFP Design RFP 100% Programming Phase Programming Phase 100% Schematic Phase Schematic Phase 100% Design Development Phase Design Development Phase 100% Construction Documents Phase Construction Documents Phase 100% Construction RFP 100% Construction RFP Construction 75% Construction Substantial Completion 0% Substantial Completion Project Closeout 0% Project Closeout Edgewood Small Diameter Waterline Project SCOPE: Replacement of small diameter waterlines in the Edgewood Neighborhood. BUDGET: $ - FUNDING SOURCE: 2016 City Budget EST. COMPLETION: Summer 2019 PROJECT COMPLETION: 90% Plans Survey complete.Plans 90% complete. This project to incorporate (2) 36" diameter valves at (3rd & Garden) & (Cherry & Garden). Design is currently undergoing review by Engineering Department. Page 3 of 6 Accountability. Communication. Excellence. Integrity. Teamwork. 7  48" Waterline Project SCOPE: Replace 4,500' of 48" Waterline on Country club Rd. BUDGET: $ 2,926,227 FUNDING SOURCE: EPA Water Loan (75% forgiveness) 2016 City Budget EST. COMPLETION: May 2018 PROJECT COMPLETION: 100% PROJECT COMPLETE. Performing internal audit & awaiting NMED final audit. Union Avenue - 19th to Country Club SCOPE: Pavement Rehab BUDGET: $ 2,700,000 FUNDING SOURCE: 2017 Capital Projects EST. COMPLETION: 7/1/2018 PROJECT COMPLETION: 98% ITB 17-014 Advertise June 25th open bids August 8th. Council awarded project on 9/14/17. Contractor performing punchlist and needs to finish street lighting & pavement markings. RIAC North Water Line - ITB-18-002 SCOPE: New 14" water in NW portion of RIAC BUDGET: $ 325,000 FUNDING SOURCE: FY 2018 Water Capital Fund EST. COMPLETION: 7/1/2018 PROJECT COMPLETION: 100% Bids were open 12/12/17, will be awarded at City Council, 1/2018. Awarded to Total Contractors on 1/11/18 at $297,730.30. PROJECT COMPLETE. Internal audit in progress. RIAC Reservoirs SCOPE: (2) New Water Towers at RIAC BUDGET: $ 5,300,000 FUNDING SOURCE: EPA Loan & Water Capital Fund EST. COMPLETION: 12/31/2019 PROJECT COMPLETION: 15% Tank Industry Consultants is the design professional services. Design is complete and plans submitted to NMED. Upon approval of plans, the loan will be executed and project to be advertise for bids. DFA advised on 9/17/2018 that loan proceedings should occur in the next 60 days. Awaiting DFA to proceed with loan closing. Country Club Reservoirs SCOPE: Rehabilitate the existing twin 7.5 Million Gallon concrete reservoirs on W. Country Club Rd. BUDGET: $ 3,000,000 Pending finance review FUNDING SOURCE: Recycle EPA Loan (Forgiveness Funds) & Water Capital Fund EST. COMPLETION: On-Hold PROJECT COMPLETION: 0% Project funds suspended by council recommendation. Montana Street Realignment SCOPE: Takeout 90 Degree "S" curve and soften the curve to make street safe prior to opening of Roswell Recreation Center. BUDGET: $ - FUNDING SOURCE: Unknown EST. COMPLETION: 3/31/2019 PROJECT COMPLETION: 10% Engineering department has started in-house design of project. Preliminary estimate is $434,000. Design is 100% complete. Scheduled to advortise Sept 30, 2018 and open bids Nov 13, 2018. Pavement Assesment / Management RFP, Phase I SCOPE: Prepare a pavement assesment and priority listing of roadway projects for entire city. BUDGET: $ 150,000 FUNDING SOURCE: FY 2018 Budget EST. COMPLETION: 6/30/2018 PROJECT COMPLETION: 5% Engineering workload dependent. Contract with IMS has been executed, Surbey to begin October 2018. IMS is performing preliinary GIS coordination. S. Atkinson Project - McGaffey to 2nd Street SCOPE: ADA / Sidewalk & Mill & Fill of pavement BUDGET: $1,158,708 ($990,000 NMDOT Share) FUNDING SOURCE: FY 2018 Budget EST. COMPLETION: 6/30/2019 PROJECT COMPLETION: 15% Plans to ve completed by 7/1/18 for NMDOT review. Plans are comlete. NMDOT approval has been received. Scheduled to advertise Sept 30, 2018 to open bids Nov 13, 2018. Page 4 of 6 Accountability. Communication. Excellence. Integrity. Teamwork. 8  WWTP Safety Upgrades SCOPE: Various safety improvements at the WWTP BUDGET: $ 850,000 FUNDING SOURCE: FY 2018 Budget EST. COMPLETION: 4/1/2019 PROJECT COMPLETION: 10% Design by HDR. Contractor Bids open 3/13. Bid came in too high, all bids rejected. Rebid awarded to Roads Construction on 6/14/18. Contracts have been executed. Rhoads awaiting delivery of materials. Pre-Construction conference held on August 22, 20189. Rhoads waiting on materials to commence project. E. 2nd Street - Waterline Replacement Phase I SCOPE: Replace 4.2 miles of existing 10" AC waterline from Atkinson to the east. BUDGET: $ 3,000,000 per council approval FUNDING SOURCE: Water Maintenance & Transmission EST. COMPLETION: 2/28/2019 PROJECT COMPLETION: 5% Design RFP is advertising. Council awarded RFP to Bohanan-Houston. Survey crews began work August 20, 2018. Design Team meeting held 9/11/2018. 30% plans to be complete in October 5th. Hobbs St - Main to Union SCOPE: Pavement Rehab BUDGET: $ 650,000 Pending Finance Review FUNDING SOURCE: Current FY2018 Capital Projects EST. COMPLETION: - PROJECT COMPLETION: 0% Project is in the cue by engineering department and is next in-line after S. Union & Washington project. ITB-18-007 S. Union & S. Washington SCOPE: Mill & Fill / Sidewak BUDGET: $1.5M FUNDING SOURCE: Bond Funds Leveraged with Legislative Funds EST. COMPLETION: 12/31/2018 PROJECT COMPLETION: 5% Bond Funds with Legilative Appropriation A2551. Remaining bond money $1.138M required to be spent by 12/31/18. J&H Services began milling & roadway on S. Washington. Cemetery Roads 18-C2474 SCOPE: Phase 3 and Final Phase BUDGET: $ 150,000 FUNDING SOURCE: DFA Grant Capital Outlay EST. COMPLETION: Spring 2019 PROJECT COMPLETION: 2% City Signed grant agreement. Recieved executed grant agreement. Plans are complete. Work to be done in spring 2019, to allowcemetery crews time to trim trees in winter to allow access of paving equipment. Gayle Street 36" Waterline Repair SCOPE: Repair 36" pressure ups. BUDGET: $ 800,000 FUNDING SOURCE: Current FY Water Enterprise Fund EST. COMPLETION: 12/1/2018 PROJECT COMPLETION: 20% J&H Services awaiting delivery of large diameter valves. Work has commenced & repairs underway. Hot Recycling Pavement Maintenance SCOPE: Hot recycle existing pavement 2" depth. BUDGET: $ 600,000 FUNDING SOURCE: Current FY Road Fund EST. COMPLETION: 10/31/2018 PROJECT COMPLETION: 100% Scheduled streets; 1) Airport perimeter Road 2) Jaffa St. - Lea to Sunset 3) Sunset - NBL's (North Bound Lanes) only Brasher to Relief Route 4) N. Washington - 19th to Country Club. Work is completed. Slurry Seal & Micro Surfacing SCOPE: Pavement maintenance overlay BUDGET: $ 950,000 FUNDING SOURCE: Curent FY Road Fund EST. COMPLETION: 12//2018 PROJECT COMPLETION: 10% Page 5 of 6 Accountability. Communication. Excellence. Integrity. Teamwork. 9  IPR Construction completed slurry seal on eastside of RIAC residential. IPR commenced micro surfacing of airport perimeter road "hot recycled areas". Page 6 of 6 Accountability. Communication. Excellence. Integrity. Teamwork. 10  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, November 26, 2018 at 4:00 p.m. ACTION REQUESTED: Open Discussion - Large Diameter Water Lines BACKGROUND: Committee has requested updates on issues and work on large diameter water lines. 1. Gayle St. repairs approximately 50% complete. 2. McGaffey St. – 2 line stops and 1- 36” butterfly valve will be required. Pulling an already “on hand” 36” butterfly valve from Gayle St. to expedite. This will get McGaffey open sooner than waiting for new 36” butterfly valve. This work to be done by J&H Services already working on Gayle. 3. A new problem encountered. The pressure relief valves from the 42” concrete cylinder line at Sunset/Hondo River did not shut off the week of November 13, 2018. This will require reconstruction of two pressure relief valves in the concrete valve. Very same issue encountered at the golf course in 2017. City crews did reduce flow by working valves by hand. Condition being monitored by City Crews. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Open discussion for this Committee. STAFF RECOMMENDATION: Continue with repairs diligently. 11  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, November 26, 2018 at 4:00 p.m. ACTION REQUESTED: Consider recommendation to award ITB-19-001 S. Atkinson Rehabilitation Project to J&H Services from Albuquerque, NM in the total amount of $1,451,731.68. BACKGROUND: Two bids were received for this project: from Constructors Inc. and J&H Services. Bid Tabulations and recommendation to award are attached. This project is partially funded by NMDOT in the maximum amount of $990,000. Concurrence to award project to J&H Services was granted by NMDOT, copy attached. FINANCIAL CONSIDERATION: Currently FY 2019 only has $1,170,412 for this project. Review of funding shortfall will be required. In May 2018, Engineering anticipated an increase in construction costs, and requested additional funding with savings of completed projects. This request did not carry over into FY 2019. Copy of transfer request attached. LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Consider recommendation to award ITB-19-001 S. Atkinson Rehabilitation Project to J&H Services in the total amount of $1,451,731.68. STAFF RECOMMENDATION: Proceed with award of project. City has agreement with NMDOT to fund this project. 12 13 14 15 16 17  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, November 26, 2018 at 4:00 p.m. ACTION REQUESTED: Consider recommendation to award ITB-19-003 Montana/Stone Re-Alignment Project to Abraham’s Construction from Albuquerque, NM in the total amount of $399,500.81. BACKGROUND: Three bids were received for this project: from Constructors Inc., J&H Services and Abraham’s Construction. Bid Tabulations and recommendation to award are attached. FINANCIAL CONSIDERATION: Project is fully funded in current FY 2019 Capital Improvements budget. LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Consider recommendation to award ITB-19-003 Montana/Stone Re-Alignment Project to Abraham’s Construction from Albuquerque, NM in the total amount of $399,500.81. STAFF RECOMMENDATION: Proceed with award of project. 18 19 20  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, November 26, 2018 at 4:00 p.m. ACTION REQUESTED: Consider award of ITB-19-004, 2019 Annual Maintenance Contract to Bullseye Construction of Artesia, NM., and Abraham’s Construction of Albuquerque, NM. BACKGROUND: Engineering Department bids out the yearly “Annual Maintenance Contract”. This contract establishes unit costs for frequently used items for repairs of roadway, sidewalk, curbing after main breaks. Also used for construction of civil work on City properties for sidewalk, drivepads, and such. Bids were received on November 13, 2018. The two bids were Bullseye Construction and Abraham’s Construction. Please note that Abraham’s Construction was the low bidder for 2019 Annual Maintenance Contract and successfully responded and performed for all work orders to date. Bid tabs are attached. Under the bid proposal conditions, this project is awarded to the two lowest bidders. The 2nd lowest bidder may be used if 1st low bidder can not respond as required. FINANCIAL CONSIDERATION: Each City Department has to request a purchase order utilizing established unit costs for any work order. Each City Department utilizing Annual Maintenance Items must have monies available in their respective budgets. LEGAL REVIEW: Not Applicable BOARD AND COMMITTEE ACTION: Consider award of ITB-19-004, 2019 Annual Maintenance Contract to Bullseye Construction of Artesia, NM., and Abraham’s Construction of Albuquerque, NM. STAFF RECOMMENDATION: Recommend awards as presented. 21 22 23 24  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, November 26, 2018 at 4:00 p.m. ACTION REQUESTED: Consider recommendation to award ITB-19-005 N. Main Alley Sewer Project to Adame Construction from Los Lunas, NM in the total amount of $118,508.80. BACKGROUND: Three bids were received for this project: from Rhoads Co., AUI Inc. and Adame Construction. Bid Tabulations and recommendation to award are attached. FINANCIAL CONSIDERATION: Project is funded in current FY 2019 Sewer Budget. LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Consider recommendation to award ITB-19-005 N. Main Alley Sewer Project to Adame Construction from Los Lunas, NM in the total amount of $118,508.80. STAFF RECOMMENDATION: Proceed with award of project. 25 26 27  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, November 26, 2018 at 4:00 p.m. ACTION REQUESTED: Consider recommendation to award ITB-19-006 Mescalero Lift Station Project to Adame Construction from Los Lunas, NM in the total amount of $99,745.80. BACKGROUND: Two bids were received for this project: from White Cloud Pipeline and Adame Construction. Bid Tabulations and recommendation to award are attached. FINANCIAL CONSIDERATION: Project is funded in current FY 2019 Sewer Budget. LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Consider recommendation to award ITB-19-006 Mescalero Lift Station Project to Adame Construction from Los Lunas, NM in the total amount of $99,745.80. STAFF RECOMMENDATION: Proceed with award of project. 28 29 30  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, November 26, 2018 at 4:00 p.m. ACTION REQUESTED: To consider presented dates for 2019 Infrastructure Committee meetings. BACKGROUND: Committee to discuss and review. See attached letter of recommended dates presented to City Clerk. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: To consider presented dates for 2019 Infrastructure Committee meetings. STAFF RECOMMENDATION: Proceed as recommended by Infrastructure Committee. 31 32