Infrastructure Committee

ROSWELL INFRASTRUCTURE COMMITTEE AGENDA Monday, January 28, 2019 at 4:00 p.m. City Hall Large Conference Room 425 N. Richardson Ave., Roswell, New Mexico 88201 Committee Chair: Juan Oropesa Committee Vice Chair: George Peterson Committee Members: Caleb Grant, Jeanine Corn Best Staff Coordinator: Louis Najar A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of Minutes 1. November 26, 2018 1-3 E. Non-Action Items 2. Project Updates Discussion 4 - 10 3. Large Diameter Water Lines 11 4. Brasher Annexation, Water Line Extension 12 - 14 5. Parking Restrictions – Parades 15 6. SW Properties Zoning Changes 16 - 20 7. “Sword” Annexation 21 - 22 F. Regular Items (Action Items) 8. Award Wells Railroad Crossing Work 23 - 24 9. Award RFP-19-001 Bicycle & Pedestrian Master Plan 25 - 26 10. Resolution of Support for Atkinson Project Application 27 - 31 G. Other Business (Non-Action) 11. Public Comments H. Adjourn (Next Meeting: February 25, 2019) Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 18-55. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents including the agenda and minutes can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: 1/24/19 Regular Meeting of the Infrastructure Committee Held in the Conference Room at City Hall November 26, 2018 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 17-49. ROLL CALL: The meeting convened at 4:00 p.m. with Chairman Oropesa presiding and Councilors Best, Peterson, and Grant being present. Staff Present: Louis Najar, Trent Moore, Kevin Dillon, Monica Garcia, Bill Morris, Frank Montoya, Juan Fuentes, Joe Neeb, Mayor Dennis Kintigh, and Bernadette Lopez. Guest(s) Present: Alison Penn and Larry Connolly. APPROVAL OF AGENDA: Councilor Grant moved to approve the agenda for the Regular Infrastructure Committee meeting of November 26, 2018 as presented. Councilor Best seconded the motion. A voice vote of 4-0 was unanimous, and the motion passed. APPROVAL OF MINUTES: 1. October 22, 2018: Councilor Grant moved to approve the October 22, 2018 Minutes for the Regular Infrastructure Committee meeting as presented. Councilor Best seconded the motion. A voice vote of 4-0 was unanimous, and the motion passed. NON-ACTION ITEM(S): 2. Project Updates Discussion: Note: Last month’s Project Updates status (10-18-18) was accidently submitted in this Infrastructure package. The current Project Updates status (11-20-18) was handed out during the meeting. Hot Recycling Pavement Maintenance: Mr. Najar discussed the update. Pavement Condition Study: Page 1 of 3 1 Mr. Najar discussed the update. Yucca Recreation Center: Mr. Dillon discussed the update. Roswell Air Center Repairs: Mr. Dillon discussed the update. Convention Center: Mr. Dillon discussed the update. RPD Boilers: Mr. Dillon discussed update. Mr. Najar stated Finance is still working on the funding. 3. Large Diameter Water Lines: Mr. Najar discussed this item. REGULAR ITEM(S) (Action): 4. Award ITB19-001 – S. Atkinson Rehabilitation Project: Councilor Grant moved to send to Consent Agenda to award ITB-19-001 S. Atkinson Rehabilitation Project to J&H Services from Albuquerque, NM in the total amount of $1,451,731.68. Mr. Najar discussed this item. Mr. Najar stated the funding is not available in the account as it was before. Mr. Najar will follow up with Finance. Councilor Best seconded the motion. A voice vote of 4-0 was unanimous, and the motion passed. 5. Award ITB19-003 – Montana/Stone Street Realignment Project: Councilor Grant moved to send to Consent Agenda to award ITB-19-003 Montana/Stone Realignment Project to Abraham’s Construction from Albuquerque, NM in the total amount of $399,500.81. Mr. Najar discussed this item. Councilor Best seconded the motion. A voice vote of 4-0 was unanimous, and the motion passed. 6. Award ITB19-004 – 2019 Annual Maintenance Contract: Councilor Grant moved to send to Consent Agenda to award ITB-19-004 2019 Annual Maintenance Contract to Bullseye Construction of Artesia, NM and Abraham’s Construction of Albuquerque, NM. Mr. Najar discussed this item. Councilor Best seconded the motion. A voice vote of 4-0 was unanimous, and the motion passed. Page 2 of 3 2  7. Award ITB19-005 – N. Main Alley Sewer Replacement Project: Councilor Grant moved to send to Consent Agenda to award ITB-19-005 N. Main Alley Sewer Project to Adame Construction from Los Lunas, NM in the total amount of $118,508.80. Mr. Najar discussed this item. Councilor Best seconded the motion. A voice vote of 4-0 was unanimous, and the motion passed. 8. Award ITB19-006 – Mescalero Lift Station Project: Councilor Grant moved to send to Consent Agenda to award ITB-19-006 Mescalero Lift Station to Adame Construction from Los Lunas, NM in the total amount of $99,745.80. Mr. Najar discussed this item. Councilor Best seconded the motion. A voice vote of 4-0 was unanimous, and the motion passed. 9. 2019 Infrastructure Meeting Dates: Councilor Grant moved to accept the 2019 Infrastructure meeting dates as presented. Mr. Najar discussed this item. Councilor Best seconded the motion. A voice vote of 4-0 was unanimous, and the motion passed. OTHER BUSINESS (Non-Action): 10. Public Comments: Mr. Connolly expressed his gratitude for the pothole that was fixed in front of All American Cleaners. ADJOURN: The meeting adjourned at 4:43 p.m. The next scheduled meeting is January 28, 2019. Page 3 of 3 3  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, January 28, 2019 at 4:00 p.m. ACTION REQUESTED: Project Updates – Infrastructure Committee open discussion BACKGROUND: Committee will be given opportunity for Q&A on any project. Project Dashboard report is part of the committee packet. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Open discussion for this Committee. STAFF RECOMMENDATION: Not Applicable. 4  City of Roswell Projects Status Updated 01/22/2019 Category: Grant and Legislative Projects Recreation Center 15-L-1115: SCOPE: Plan, design, repair, improve, and construct the Yucca Recreation Center. ESTIMATED COST: $ 250,000 $ 20,434,770.93 FUNDING SOURCE: Capital Outlay City Funds Original Budget BUDGET: Total Budget: $ 20,684,770.93 $ 20,000,000.00 Total Encumbrance: $ (20,595,210.26) Total Change Orders: $ (374,668.00) Current Balance: $ 89,560.67 PROJECT SCHEDULE: September 9, 2014 - (Rec Center Jan 2019) (Aquatics May 2019) EST. COMPLETION: 5/20/2019 PROJECT STATUS: Admin Phase I 100% Design 100% Admin Phase II 100% Construction 65% Closeout 0% The Aquatics section is still continuing. We are moving forward with the Aux parking lot. The shot crete is complete on the outdoor pool. The finish coat will be applied once the concrete deck is poured. The casting slab is pour at the indoor pool location that will be used for the tilt-up walls for the Aquatics. Sheet rock is going up in the admin space and the Lobby is getting done. The roofing TPO is complete in the north low roof and the decking is getting installed over the Gym area. Big walls for the Aquatics Side are up. TPO on the Gym is about 50% complete. Translucent panels are all installed. Progressing well. The TPO on the Gym is complete. Gym is painted and Floor is going in. Pool contractor here and is digging out the indoor pool. Dec-15 Jun-16 Jan-17 Jul-17 Feb-18 Sep-18 Mar-19 Oct-19 Phase % Complete Design RFP Design RFP 100% Programming Phase Programming Phase 100% Schematic Phase Schematic Phase 100% 100% Design Development Phase Design Development Phase Construction Documents Phase 100% Construction Documents Phase Construction RFP 100% Construction RFP Construction 65% Construction Substantial Completion 0% Substantial Completion Project Closeout 0% Project Closeout CDBG Grant 18-C-NR-I-03-G-14 Boys & Girls Club SCOPE: Repairs and Upgrades to Boys & Girls Club ESTIMATED COST: $ 824,883.00 FUNDING SOURCE: Federal Grant & FY19 City Budget BUDGET Total Budget: $ 824,883.00 Total Encumbrance: $ - Total Change Orders: $ - Current Balance: $ 824,883.00 PROJECT SCHEDULE: Unknown PROJECT COMPLETION: 5% PROJECT STATUS: Roofing on #1083 will be completed 1st week of Feburary. The Fire Alarm system will be complete by the end of January. Kazal is currently on site and their designer is on the ground recording the current design due not having existing plans. Kazal 1st line of attack will be the replacement of the 16" water trunk line which will take about 60 days. This will be planned to start towards the end of February. Plans are being made to allow D/B to keep working as work is commencing. Kazal's current schedule shows completion 11/20/2019. Roswell Air Center Repairs SCOPE: Repair Partial Roof of Dean Baldwin ESTIMATED COST: $ 5,600,000.00 FUNDING SOURCE: DFA Grant Funds, City, State & Federal BUDGET Total Budget: $ 5,600,000.00 Total Encumbrance: $ 4,533,000.00 Total Change Orders: $ - Current Balance: $ 1,067,000.00 PROJECT SCHEDULE: Unknown EST. COMPLETION: 11/20/2019 Accountability. Communication. Excellence. Integrity. Teamwork. 5  PROJECT STATUS: Roofing on #1083 will be completed 1st week of Feburary. The Fire Alarm system will be complete by the end of January. Kazal is currently on site and their designer is on the ground recording the current design due not having existing plans. Kazal 1st line of attack will be the replacement of the 16" water trunk line which will take about 60 days. This will be planned to start towards the end of February. Plans are being made to allow D/B to keep working as work is commencing. Kazal's current schedule shows completion 11/20/2019. City Hall Annex Roof A2403 SCOPE: Replace the City Hall Annex Roof ESTIMATED COST: $ 105,000.00 FUNDING SOURCE: DFA Grant Capital Outlay BUDGET Total Budget: $ 105,000.00 Total Encumbrance: $ (105,000.00) Total Change Orders: $ - Current Balance: $ - PROJECT SCHEDULE: Unknown PROJECT COMPLETION: 98% PROJECT STATUS: Executed Grant Agreement Received 8/30/2017. 95% Complete waiting on Invoice and file for Riembursement. Work is complete waiting on final factory inspection for Warranty and Final Invoice. Warranty is received waiting on final invoice. Filing for project closeout. Same Status RIAC Terminal Restaurant & Bar SCOPE: Remodel Previoius Museum Space to a Bar Space and Mild Restaurant Upgrade ESTIMATED COST: $ 164,645.00 FUNDING SOURCE: FY19 RIAC Operations Budget BUDGET Total Budget: $ 164,645.00 Total Encumbrance: $ - Total Change Orders: $ - Current Balance: $ 164,645.00 PROJECT SCHEDULE: 5/1/2019 PROJECT COMPLETION: 1% PROJECT STATUS: Had discussions with Holloway to get them back on board. Received drawings and reviewing and will conduct site visit 1/25/2019. Roswell Fire Stations Roofs & Infrastructure A2404 SCOPE: Replace Roofing of Station #1 and Additional Repairs ESTIMATED COST: $ 195,000.00 FUNDING SOURCE: DFA Grant Capital Outlay BUDGET Total Budget: $ 195,000.00 Total Encumbrance: $ (175,534.00) Total Change Orders: $ - Current Balance: $ 19,466.00 PROJECT SCHEDULE: Unknown PROJECT COMPLETION: 98% PROJECT STATUS: Executed Grant Agreement Received 8/31/2017. PO Issued and work in progress. Work stopped to go to Dean Baldwin. Station 1 is complete. Currently awaiting direction from the Fire Chief on remaining direction on Station #2. To complete #2 we will need about $25,000. Submited Change Order to cover Station #2 roof. Currently waiting to schedule the work. Work scheduled for #2 to start week of 6/25. Fire Station #2 is complete just waiting on final invoice to closeout. Filing for project closeout. Same Status Entryway Signs: SCOPE: Plan, design, and install 5 entryway signs. ESTIMATED COST: $ 600,000 FUNDING SOURCE: Lodger's Tax BUDGET: Total Budget: $ 600,000.00 Total Encumbrance: $ 323,864.00 Total Change Orders: $ 7,959.69 Current Balance: $ 268,176.31 EST. COMPLETION: December 2016 PROJECT COMPLETION: 80% PO issued 11/30/15. Final designs being considered at 3/3/16 Finance Committee. Design approval at the April 14th council meeting. City has finalized the Change Order and the process has begun. Currently in Fabrication (Production). Install Planned to start seek of 4/17/17. Install Complete of signs. Site work is in process. Issuing Change Order for remaining 2 signs. Awaiting for budget review for final numbers prior to proceeding. EFG is in the process of manufactoring the signs. Page 2 of 6 Accountability. Communication. Excellence. Integrity. Teamwork. 6  Remote Read Water Meters: SCOPE: Upgrade meter reading system. BUDGET: $ 19,853,557 FUNDING SOURCE: Joint Utility Revenue Bond Ordinance 16-22 EST. COMPLETION: 3/2019 PROJECT COMPLETION: 95% 12/8/16 City Council approved 8-1 Resolution 16-80 Vendor Selection. City Council approved 9-0 Ordinance 16-22 Joint Water & Sewer Improvement Revenue Bonds Final Reading 1/12/17. Contract Signed #2017-003 Signed 2/1/2017. Physical Network installation is planned on starting 8/23/2017 Currently 19,326 of 19,385 meters have been installed. Currently workig on getting the interface software going. We are also expanding the network coverage to increase accuracy by adding 3 additional collection routers. Network coverage has been expanded. Transition to Centeral Control from Water Billing has been complete. There were some delays with the dash board due to the Itron FCS System we are hoping to have it up and running by the end of January. The remaining 59 meters are meters that were sent back to SETValve as they will not take the program. We anticipate to have them and installed by 2/15/2019. We are currently experiencing a few SETValve program issues and once the vavle is reprogramed the issues are corrected. We will be able to do this through the network around mid-February as an automated process. Feb-17 Jun-17 Sep-17 Dec-17 Mar-18 Jul-18 Oct-18 Jan-19 May-19 Phase % Complete 1st Meter Order 1st Meter Order 100% Network Installation Network Installation 90% Pilot Meter Installation Pilot Meter Installation 100% Troubleshooting 95% Troubleshooting 2nd Material Order 100% 2nd Material Order Ramp-up Installation 100% Ramp-up Installation Production Installation 100% Production Installation 3rd Material Order 100% 3rd Material Order Final Material Order 100% Ramp-Down Production Install 95% Final Material Order Cleanup / Punch List 0% Ramp-Down Production Install Close-Out 0% Cleanup / Punch List Close-Out Convention Center SCOPE: Design Remodel Addition Original Budget BUDGET: $ 8,116,506 $ 7,448,160.00 Encumbrance $ (7,835,797) FFE $ (250,000) Change Orders $ (393,503) Remaining Bal $ 30,709 FUNDING SOURCE: Hotel Convention Center Fee & Revenue Bond EST. COMPLETION: Feb-19 PROJECT COMPLETION: 90% PO Issued and Sent 8/15/16. Kick-off meeting 9/14. Design team performed site evaluation 10/5. Presented design at 5/11/17 Council Meeting. Rfp was pushed out to be due 8/10/2017 due to lack of General Contractor Participation. RFP recommendation approved 8/24/17 for $6,326,640.63. Pre-Con Meeting 9/26/17. Getting things prepped the existing side of the facility is at 75% complete. The north addition is sitting at about 75%. Completed addressing the existing facility emergency lighting issues due to lack of maintenance. Currently anticipating a 11/28/2018 Substaintial Completion for the entire facility. Due to several issue with CID the Substaintial Completion and CID Final Inspection is scheduled for 1/30/2019. Phase May-16 Dec-16 Jun-17 Jan-18 Aug-18 Feb-19 Sep-19 % Complete Design RFP Design RFP 100% Programming Phase Programming Phase 100% Schematic Phase Schematic Phase 100% Design Development Phase Design Development Phase 100% Construction Documents Phase Construction Documents Phase 100% Construction RFP 100% Construction RFP Construction 90% Construction Substantial Completion 0% Substantial Completion Project Closeout 0% Project Closeout Roswell Roads Improvements A2551 SCOPE: Continue the Improvements to Washington and Union ESTIMATED COST: $ 300,000.00 FUNDING SOURCE: DFA Grant Capital Outlay BUDGET Total Budget: $ 300,000.00 Total Encumbrance: $ (20,316.00) Total Change Orders: $ - Current Balance: $ 279,684.00 PROJECT COMPLETION: 65% EST. COMPLETION: 4/1/2019 PROJECT STATUS: 63% complete all major paving is complete. Page 3 of 6 Accountability. Communication. Excellence. Integrity. Teamwork. 7  Land Acquisition: Funding pulled / Pending Funding Availability Garden Bridge: SCOPE: Replace bridge on Garden Ave. BUDGET: $ - FUNDING SOURCE: City EST. COMPLETION: October 2016 PROJECT STATUS: 10% Preliminary survey and site review completed. Project on Hold Awaiting Funding. Country Club/Main Traffic Signal: SCOPE: Upgrade traffic signals at Country Club and Main. BUDGET: $ - FUNDING SOURCE: FY 2019 Special Electronics Budget EST. COMPLETION: July 2019 PROJECT STATUS: 10% Preliminary survey and site review completed. Appraiser has been contracted to assist with right of way acquisitions. Engineering has met with utility companies concerning any relocations. Waiting on apprailsal report from McCelland. Ed has been contacted the 3rd time for status of appraisals. Edgewood Small Diameter Waterline Project SCOPE: Replacement of small diameter waterlines in the Edgewood Neighborhood. BUDGET: $ - FUNDING SOURCE: FY 2019 WMT Budget EST. COMPLETION: Summer 2019 PROJECT STATUS: 15% Phase I advertised 1-20-19, Bids to open 2-12-19. This is an 8" line on N. Garden & large diameter valves at 3rd & Garden. 48" Waterline Project COMPLETE SCOPE: Replace 4,500' of 48" Waterline on Country club Rd. BUDGET: $ 2,926,227 FINAL $ 2,929,676.00 FUNDING SOURCE: EPA Water Loan (75% forgiveness) 2016 City Budget EST. COMPLETION: PROJECT COMPLETION: 100% PROJECT COMPLETE. Performing internal audit & awaiting NMED final audit. Union Avenue - 19th to Country Club COMPLETE SCOPE: Pavement Rehab BUDGET: $ 2,700,000 FUNDING SOURCE: 2017 Capital Projects EST. COMPLETION: PROJECT COMPLETION: 100% Project complete, performing internal audit and closure process. RIAC North Water Line - ITB-18-002 - PROJECT COMPLETE SCOPE: New 14" water in NW portion of RIAC BUDGET: $ 325,000 FINAL $ 314,091.00 FUNDING SOURCE: FY 2018 Water Capital Fund EST. COMPLETION: 7/1/2018 PROJECT COMPLETION: 100% Bids were open 12/12/17, will be awarded at City Council, 1/2018. Awarded to Total Contractors on 1/11/18 at $297,730.30. PROJECT COMPLETE. RIAC Reservoirs SCOPE: (2) New Water Towers at RIAC BUDGET: $ 5,300,000 FUNDING SOURCE: EPA Loan & Water Capital Fund EST. COMPLETION: 5/1/2020 PROJECT STATUS: 15% Plans Complete Loan has closed, Awaiting approval from NMED to advertise project. Country Club Reservoirs SCOPE: Rehabilitate the existing twin 7.5 Million Gallon concrete reservoirs on W. Country Club Rd. BUDGET: $ 3,000,000 Pending finance review FUNDING SOURCE: Recycle EPA Loan (Forgiveness Funds) & Water Capital Fund EST. COMPLETION: On-Hold PROJECT STATUS: 0% Project funds suspended by council recommendation. Page 4 of 6 Accountability. Communication. Excellence. Integrity. Teamwork. 8  Montana Street Realignment SCOPE: Takeout 90 Degree "S" curve and soften the curve to make street safe prior to opening of Roswell Recreation Center. BUDGET: $ 399,500 FUNDING SOURCE: Unknown EST. COMPLETION: 7/1/2019 PROJECT STATUS: 10% Awared to Abraham's Construction. Pre-Construction conference 2-4-2019. Pavement Assesment / Management RFP, Phase I SCOPE: Prepare a pavement assesment and priority listing of roadway projects for entire city. BUDGET: $ 250,000 FUNDING SOURCE: FY 2019 EST. COMPLETION: 5/30/2019 PROJECT STATUS: 25% Engineering workload dependent. Contract with IMS has been executed. IMS to begen phse II profiling Feb - 2019. S. Atkinson Project - McGaffey to 2nd Street SCOPE: ADA / Sidewalk & Mill & Fill of pavement BUDGET: $1,451,732 ($990,000 NMDOT Share) FUNDING SOURCE: FY 2019 Budget EST. COMPLETION: 8/1/2019 PROJECT STATUS: 15% Project awarded to J&H Services. Estimated to start March 2019 WWTP Safety Upgrades SCOPE: Various safety improvements at the WWTP BUDGET: $ 850,000 FUNDING SOURCE: FY 2018 Budget EST. COMPLETION: 4/1/2019 PROJECT STATUS: 35% Design by HDR. Contractor Bids open 3/13. Bid came in too high, all bids rejected. Rebid awarded to Roads Construction on 6/14/18. Rhoads commenced on 10/22/2018 E. 2nd Street - Waterline Replacement Phase I SCOPE: Replace 4.2 miles of existing 10" AC waterline from Atkinson to the east. BUDGET: $ 3,000,000 per council approval FUNDING SOURCE: Water Maintenance & Transmission EST. COMPLETION: 8/1/2019 PROJECT STATUS: 5% Design RFP is advertising. Council awarded RFP to Bohanan-Houston. Survey crews began work August 20, 2018. 90% plan design meeting scheduled for 1/28/2019. Shooting to advertise project in 3/2019. Hobbs St - Main to Union SCOPE: Pavement Rehab BUDGET: $ 650,000 Pending Finance Review FUNDING SOURCE: Current FY2018 Capital Projects EST. COMPLETION: - PROJECT STATUS: 0% Project is in the cue by engineering department and is next in-line after S. Union & Washington project. Project is currently under- funded. ITB-18-007 S. Union & S. Washington SCOPE: Mill & Fill / Sidewak BUDGET: $1.5M FUNDING SOURCE: Bond Funds Leveraged with Legislative Funds EST. COMPLETION: 4/1/2019 PROJECT STATUS: 63% Bond Funds with Legilative Appropriation A2551. J&H Services has completed paving. Currently working on sidewalks & ADA improvements. Cemetery Roads 18-C2474 SCOPE: Phase 3 and Final Phase BUDGET: $ 150,000 FUNDING SOURCE: DFA Grant Capital Outlay EST. COMPLETION: Spring 2019 PROJECT STATUS: 25% City Signed grant agreement. Recieved executed grant agreement. Plans are complete. City crews working on cemetary roads. Page 5 of 6 Accountability. Communication. Excellence. Integrity. Teamwork. 9  Gayle Street 36" Waterline Repair SCOPE: Repair 36" pressure ups. BUDGET: $ 800,000 FUNDING SOURCE: Current FY Water Enterprise Fund EST. COMPLETION: 2/31/2019 PROJECT STATUS: 95% J&H Services awaiting delivery of large diameter valves. Work completed. Final audit review underway. Hot Recycling Pavement Maintenance SCOPE: Hot recycle existing pavement 2" depth. BUDGET: $ 600,000 FUNDING SOURCE: Current FY Road Fund EST. COMPLETION: 10/31/2018 PROJECT STATUS: 100% Scheduled streets; 1) Airport perimeter Road 2) Jaffa St. - Lea to Sunset 3) Sunset - NBL's (North Bound Lanes) only Brasher to Relief Route 4) N. Washington - 19th to Country Club. Work is completed. Slurry Seal & Micro Surfacing SCOPE: Pavement maintenance overlay BUDGET: $ 950,000 FUNDING SOURCE: Curent FY Road Fund EST. COMPLETION: 4/1/2019 PROJECT STATUS: 80% Micro Surfacing completed on "Hot Recycle" Streets. Also, slurry seal in progress in NE Roswell. Contractor to do warrany work in March 2019 and complete portians in NE Roswell. N. Main Alley Sewer Replacement Project SCOPE: Replace sewer line in alley east of Main St. from 4th to 10th St. BUDGET: $ 118,510 FUNDING SOURCE: FY 2019 Sewer Budget EST. COMPLETION: 5/20109 PROJECT STATUS: 0% Awarded to Adame Construction. Work to start March 2019. Mescalero Lift Station Project SCOPE: Replace lift station on E. Mescalero Rd. BUDGET: $ 19,000 FUNDING SOURCE: FY 2019 Sewer Budget EST. COMPLETION: 5/2019 PROJECT STATUS: 0% Awarded to Adame Construction. Work to start March 2019. N. Main Sewer Repair SCOPE: Pipe burst existing sewer line feeding N. Pizza Hut, Classics, Taco Bell North and Shell Gas Station BUDGET: $ 120,000 FUNDING SOURCE: Unknown EST. COMPLETION: 1/2019 PROJECT STATUS: 0% Watching progress of ongoing projects. Possibly pool and capture any savings from projects. Manhole Rehab Project 2019 SCOPE: Rehabilitate approximately 50 sewer manholes. BUDGET: $ 250,000 FUNDING SOURCE: FY19 Sewer Budget EST. COMPLETION: 12/19/2019 PROJECT STATUS: 10% Survey location complete. Plans in design phase, Advertise Feb 2019 and Open Bids March 2019. Page 6 of 6 Accountability. Communication. Excellence. Integrity. Teamwork. 10  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, January 28, 2019 at 4:00 p.m. ACTION REQUESTED: Open Discussion - Large Diameter Water Lines BACKGROUND: Committee has requested updates on issues and work on large diameter water lines. 1. Gayle St. repairs approximately 98% complete. Doing clean up and flushing of lines to remove any air pockets. 2. McGaffey St. – 3 line stops installed – One 36” butterfly valve installed. Two of the line stops have encountered problems when stop is removed and the 36” line to be bolted close. This is requiring welding of pipe. For what ever reason the wall thickness of the 36” concrete cylinder water main is “thinner” and deforming under stress. This 36” line was built in 1978 from Washington to Sunset. 3. The large diameter valves at 3rd/Garden will be addressed by ITB-19-008 Edgewood Waterline Replacement Phase 1. Advertised January 20, 2019. Open bids February 12, 2019. 4. Water Maintenance will address a broken pressure relief valve on the 42” line at Sunset/Hondo River. This 42” water main constructed in 1968. 5. \ FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Open discussion for this Committee. STAFF RECOMMENDATION: Continue with repairs and projects diligently. 11  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, January 28, 2019 at 4:00 p.m. ACTION REQUESTED: Update of upcoming annexation & zoning request and waterline on Brasher Road. BACKGROUND: Two parcels (56.5 acres) just north of the Roswell Municipal Landfill on the north side of Brasher Road are owned by JHTC and under contract to Jim Mitchell for use as a concrete plant. This site was previously a crusher site. A request for annexation and proposed zoning I-2 Industrial Heavy will be processed through Planning & Zoning Commission. City will also request additional right of way on Brasher Road for future use. There is also a request for City water. Currently the closest City water is at Sunset/Brasher about 8500 feet away. The City and developer are working on an agreement where developer would construct 8500 feet of 8” water line, which would likely require boring under Sunset Ave. and Brasher Road. The City would participate in providing approximately 3000 feet of 8” water line pipe, ten 8” valves and five fire hydrants. All work would have to meet City specifications and testing requirements. City would then own and maintain the water line and have the right to sell water. City would install water meter and bill developer as any other commercial water customer inside City limits. This would also allow the City to retire the water well at the Landfill and provide City water to the Landfill facilities. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Any agreement would require review by Legal. BOARD AND COMMITTEE ACTION: Open discussion for this Committee. STAFF RECOMMENDATION: Proceed with water line extension agreement and developer to submit to Planning & Zoning for Annexation. 12 I-2 Industrial Heavy Brasher Road Landfill 13 14  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, January 28, 2019 at 4:00 p.m. ACTION REQUESTED: Discussion of restricting “on street“parking on parade route streets for parades. BACKGROUND: City Manager is considering restricting “on street” parking on parade route streets for parades. Parking on street route during the parade does impair the view for others. During recent parade a vehicle parked on the street for a parade decided to leave after all the streets were closed and crowds had gathered. Other communities have similar restrictions. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Open discussion for this Committee. STAFF RECOMMENDATION: Not Applicable. 15  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, January 28, 2019 at 4:00 p.m. ACTION REQUESTED: Update of upcoming rezoning request for City-owned property located at the southeast corner of the intersection of Brasher Road and Sunset Avenue. BACKGROUND: This is a collection of 3 parcels totaling 103.8 acres. These properties are owned by the City, are vacant and currently zoned as Residential R-1. Given the uses located in the general area, staff has determined that this site would be better suited to industrial purposes. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: This has been reviewed by Legal. BOARD AND COMMITTEE ACTION: Open discussion for this Committee. STAFF RECOMMENDATION: Proceed to Planning & Zoning Commission for Rezoning. 16  Proposed Zoning Sunset Ave. I-1 Industrial Light I-2 Industrial Heavy 17  EXHIBIT B: STAFF SUMMARY FOR CASE 19-XXX (ZOC) SW Properties (Page 1 of 3) Roswell Planning & Zoning Commission February 26, 2019 Bassett Auditorium, Roswell Museum and Art Center 1011 North Richardson Avenue I. Property Location: SE of the Intersection of Brasher Road and Sunset Avenue Legal Description: Subd: SUNRISE - MC CARSON SUMMARY PLAT Tract: C Quarter: NW S: 20 T: 11S R: 24E BK: 16 PG: 417 Subd: MC CARSON SUMMARY REPLAT AMENDED Block: 0 Lot: TRACT F BK: 16 PG: 417 Subd: MC CARSON SUMMARY REPLAT AMENDED Block: 0 Lot: TRACT E BK: 16 PG: 417 Owner: City of Roswell Request: Zone Change From R-1 to I-1 and I-2 II. Site Data: Site Area: 103.8 Acres UPC: 4135065090154000000 4135065221148000000 4135065117251000000 Existing Land Use: Vacant Proposed Land Use: Industrial Light and Industrial Heavy Existing Zoning: R-1 Table 1: Adjacent Existing Land Use and Zoning Direction: Land Use: Zoning: North Residential, Commercial (Church, Solar Farm, Fire R-1, R-3, C-2 Training Facility) South Crops Agricultural East Residential, (Mobile Home Park) RMP West Crops Agricultural 18 EXHIBIT B: STAFF SUMMARY FOR CASE 19-XXX (ZOC) SW Properties (Page 2 of 3) Zoning Map 19  EXHIBIT B: STAFF SUMMARY FOR CASE 19-XXX (ZOC) SW Properties (Page 3 of 3) III. Intent of Petition: The City is requesting a Zone Change from R-1 to I-2 for vacant City-owned property located SE of the intersection of Brasher Road and Sunset Avenue. IV. Land Use and Zoning Considerations: 1. The property under consideration is owned by the City. 2. The City is wanting to create a “Certified Site” for economic development opportunities. 3. Uses located to the north, south, east and west, are used for either industrial or agricultural uses, with the exception of the Church on the Move. 4. Overall, the anticipated uses in the quadrant will convert to industrial. 5. The site can be accessed directly from both Brasher Road and Sunset Avenue, both minor arterials. V. Findings of Fact (Conclusions of Law): 1. A notice of the time and place of the public hearing for this case was published in the Roswell Daily Record at least fifteen (15) days prior to the date of this hearing. 2. Notification of the public hearing was mailed via certified mail with return receipt requested to property owners of record, as shown by the Chaves County Assessor, with lots or land within one-hundred (100) feet of the area under consideration, excluding public rights-of-way. 3. This agenda which includes this case has been posted at City Hall and on the City of Roswell’s website for over seventy-two (72) hours as required by State of New Mexico law for a public hearing. 4. As of the time of this writing, there have been zero (0) written protests and zero (0) verbal protests and zero (0) written letters of support received by the Planning & Zoning Office. VI. Staff Recommendation: Based on the findings of fact, the nature of the proposed land use consideration, the lot size and lot configuration, the surrounding land uses, and the regulations established in the Zoning Ordinance, Staff recommends approval of Zoning Case 19- XXX ZOC. VII. Action by the Planning & Zoning Commission: The Planning and Zoning Commission may make a motion to approve or deny this application based on Findings of Fact, Land Use and Zoning Considerations, and testimony and material introduced at the hearing. 20  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, January 28, 2019 at 4:00 p.m. ACTION REQUESTED: Update of upcoming Annexation request for City property which runs along the BNSF line between Country Club and Mescalero. BACKGROUND: This 1.5 acre parcel is owned by the City to provide for drainage in this area. The intent is to eliminate this long enclave and to practice annexations since it has been over ten years since the City has completed an annexation. Proposed zoning would be Open Space. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Any agreement would require review by Legal. BOARD AND COMMITTEE ACTION: Open discussion for this Committee. STAFF RECOMMENDATION: Proceed to Planning & Zoning Commission for Annexation. 21  E. Mescalero N. Atkinson 22  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, January 28, 2019 at 4:00 p.m. ACTION REQUESTED: Consider award of proposed Wells St. railroad crossing work to Constructors Inc. of Carlsbad, NM in the amount of $132,549.30 which includes Bond and Tax. Bond cost @1.5% and NMGRT tax rate of 7.8333%. Work will utilize existing CES contract issued to Constructors Inc. BACKGROUND: The RIAC Rail spur crossing at Wells St. is aging and in need of replacement. The crossing is sinking due to decay and will soon be unsafe to cross. The rail spur services Ergon. Wells St. would require a road closure at the crossing of approximately 5 – 8 weeks during this work. City Engineering Department concurs with the need and proposed work. Attached is an estimate from Constructors Inc. FINANCIAL CONSIDERATION: Funding will be through current FY 2019 Air Center budget. LEGAL REVIEW: Not Applicable BOARD AND COMMITTEE ACTION: Consider award of proposed Wells St. railroad crossing work to Constructors Inc. of Carlsbad, NM in the amount of $132,549.30. STAFF Proceed with needed improvements at Wells St. railroad crossing. RECOMMENDATION: 23  CONSTRUCTORS, INC Dirt, Asphalt, Concrete, and Utilities Construction Aggregate and Asphalt Products NM Contractors License #1585 - Work Force Solutions # 10146200900710 Proposal Submitted To: RIAC Job Name: Railroad Crossing Attn: Scott Starks Place of Job: RIAC Ergon Billing Address: CES Region 6 Contract City, State, Zip: Roswell, NM Date of Plans: NA Date of Phone: December 10, 2018 Proposal: Email: Note: State A Wages 2018 We hereby propose to furnish labor, equipment and or materials to perform the following scope of work: Item Description Rate Total Install barricades and signs to block off the roadway. Remove and dispose offsite the old railroad tracks, ties , asphalt paving. Excavate to subgrade and compact the existing soils, place 8" thick layer of asphalt paving. Rusty Spike will then install the ballast rock, railroad LS $121,104.00 ties, track, concrete field pads, raise the track and tamp to new grades. Grade the remaining area, compact the existing base course, prime and pave with 4" thick hot mix using NMDOT approved SP-IV mix. Bond Cost @ 1.5% 1.50% $1,816.56 Subtotal with Bond $122,920.56 NMGRT Roswell 7.8333% $9,628.74 Grand Total with Bond & Tax $132,549.30 Conditions: No RR Flaggers required, no underground sleeves or drainage needed. Design drawings are not included. Bonds, Taxes, Testing, Permits, Fees, Asphalt or Concrete Mix Designs, Design Engineering, Geotechnical Exclusions: testing or reports, Warranty past one year of completion, Over excavation or repair of unsuitable or overly saturated materials or anything not specifically included above. We Hereby Propose to furnish labor, materials and equipment to complete the project in accordance with above specifications, for the sum listed above plus New Mexico Gross Receipt Tax, with payment due upon receipt of invoice unless prior agreement has been made. Any alterations or deviations from the above specifications involving extra cost will be executed only upon written order, and will become an extra charge over and above the proposed amount above. If payment is not received within 30 days from date of invoice, interest will be charged at 1 1/2% per month or fraction of a month on the unpaid balance plus incidental collection costs, including attorney fees. (As allowed by New Mexico Statute N.M.S.A. 1978,Section 57-28-5). This proposal also serves as acknowledgment of Constructors' request for the location of underground facilities. The property owner and/or the General contractor is responsible for the location of such facilities on private property. Constructors, Inc. is not responsible for damages to underground facilities which are not located and/or mislocated. Facilities are defined as computer lines, telephone, gas, water, sewer, electric, sprinkler, or any other facility installed by man. Facilities shall be marked prior to the beginning of Constructors, Inc.'s work on the project site. If either party commences legal action to enforce its rights pursuant to this agreement, the prevailing party in the legal action shall be entitled to recover its reasonable attorney's fees and costs of litigation relating to the legal action, as determined by a court of competent jurisdiction. All material is guaranteed to be as specified. All work is to be completed in a workman-like manner B Tackett according to standard practices. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All Authorized Signature: agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance. Our workers are fully covered by worker's compensation insurance. Note: This proposal may be withdrawn by us if not accepted within 15 days. Acceptance of Proposal--The above prices, specifications and Signature: conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Date Accepted: 3003 S. BOYD DR. - CARLSBAD, NM 88220 - PHONE (575) 885-8838 - FAX (575) 887-0896 401 W. GLEN RD, ROSWELL, NM 88201 (575) 622-1080 - FAX (575) 624-1795 Website - www.ciconstructors.com 24  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, January 28, 2019 at 4:00 p.m. ACTION REQUESTED: Consider award of RFP-19-001 Bicycle and Pedestrian Master Plan Professional Services to Bohannan Huston, Inc. BACKGROUND: RFPs received on December 11, 2018 have been reviewed and a recommendation has been determined by the review committee. Four proposals were received: Toole Design Group, LLC, Silver Spring, MD Sites Southwest LLC, Albuquerque, NM Halff Associates, Inc., Austin, TX Bohannan Huston, Inc. Albuquerque, NM Halff Associates and Bohannan Huston, Inc. were the two firms short listed and interviewed. Upon review of proposals submitted, answers to interview questions, presentation; and in accordance with RFP Policy, the recommended awardee is Bohannan Huston Inc. City Councilors may contact the City’s Chief Procurement Officer for more information on this RFP in accordance with City of Roswell Policy: RFP Procedures Guide Policy Number: PC0001. This will also require Councilors to sign a Confidentiality Agreement. FINANCIAL CONSIDERATION: Capital Improvements has $110,000 in current FY 19 Budget. Federal funding participation through NMDOT is $93,984. LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Consider award of RFP-19-001 Bicycle and Pedestrian Master Plan Professional Services to Bohannan Huston, Inc. STAFF RECOMMENDATION: Proceed with award of RFP-19-001 Bicycle and Pedestrian Master Plan Professional Services to Bohannan Huston, Inc. The Evaluation Committee recommendation was made in the best interest of Roswell. 25 26  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, January 28, 2019 at 4:00 p.m. ACTION REQUESTED: To recommend approval of Resolution 19-xx supporting the City of Roswell’s application for federal funding for a roadway project which is N. Atkinson Ave. from 2nd St. north to Cherry St. BACKGROUND: The NMDOT is soliciting roadway applications to be considered for federal funding. This process requires a Resolution of support with the application. If the application is successful, another Resolution would be required in support of the project which would also detail the monetary amounts of funding. Application goes through a competitive process for project selection through SERTPO. The current application is for reconstruction of pavement on N. Atkinson Ave. from 2nd St. north to Cherry St. Project request is for $1,544,552.43 with a Federal participation of 64.74%, $1,000,000 and City participation of 35.26%, $544,552.43. If successful, this would be requested on FY 2020 City Budget for Capital Improvements. Please note that the $1,000,000 is the typical maximum funding from District 2 NMDOT. Attached is draft Resolution 19-xx and NMDOT Project Feasibility Form for subject project. FINANCIAL CONSIDERATION: Not Applicable At This Time LEGAL REVIEW: Not Applicable At This Time BOARD AND COMMITTEE ACTION: To review, comment and recommend approval of Resolution 19-xx supporting the City of Roswell’s application for federal funding for a roadway project which is N. Atkinson Ave. from 2nd St. north to Cherry St. Recommendation to go to Council of February 14, 2019. STAFF RECOMMENDATION: Proceed with roadway application process through SERTPO & NMDOT. 27  RESOLUTION 19-xx A CONCEPT RESOLUTION TO THE NEW MEXICO DEPARTMENT OF TRANSPORTATION FOR A ROADWAY PROJECT WHEREAS, the roadway project named in this resolution is an eligible activity under the Moving Ahead for Progress in the 21st Century (MAP 21); and WHEREAS, the “N. Atkinson Pavement Reconstruction & ADA Improvements Project” is an approved capital improvement project as noted in the Infrastructure Capital Improvement Plan FY 2020-24 for the City of Roswell; and WHEREAS, the City of Roswell has agreed to provide matching funds at a percentage rate of 35.26% of the cost of land acquisition and construction; and WHEREAS, the City of Roswell has agreed to fund all project development, environmental analysis, and design costs separate from the cost of land acquisition and construction; and WHEREAS, the City of Roswell has agreed to fund all ongoing maintenance costs for this roadway project after construction; and WHEREAS, the City of Roswell supports this project and desires to receive funding; and WHEREAS, the City of Roswell understands that another resolution must be submitted at the time the project is formally under contract with the New Mexico Department of Transportation; and WHEREAS, this resolution is at the time of application for Roadway project funding: NOW THEREFORE, be it resolved by the governing body, the City Council of Roswell, New Mexico: that the Mayor be and hereby is authorized to submit an application for project funding to the New Mexico Department of Transportation for “N. Atkinson Pavement Reconstruction & ADA Improvements Project” and hereby commits to the concept of such project as specified in the project application. APPROVED, ADOPTED AND SIGNED this 14th day of February, 2019. CITY SEAL Dennis Kintigh, Mayor ATTEST: Sharon Coll, City Clerk 28  SERTPO PROJECT FEASIBILITY FORM (PFF) For assistance, contact Mary Ann Burr, RPO Planner, at (575) 624-6131 or mbsnmedd@plateautel.net GENERAL INFORMATION Preparation Date January 14, 2019 Project Title: __ N. Atkinson Ave (FL-4710-P) Rehabilitation between E. 2nd St. and E. Cherry St. Requesting Entity: _ City of Roswell Governing Body Approval: YES X NO __PENDING__ Responsible Charge: __ Ryan Porter Phone: __(575) 637-6285________ PROJECT DESCRIPTION Project Type (Circle/boldface/underline all that apply): ROADWAY TRANSPORTATION ALTERNATIVE BRIDGE SAFETY OTHER Route Number and/or Street Name: __ N. Atkinson Ave (FL-4710-P)__________________ Project Termini: _ FL-4710-P Beginning Mile point _0.0 _ Ending Mile point 0.5 Total length of proposed project: ___0.5 miles____________________________________ Project Phases to be included in request (Circle/boldface/underline all that apply): PRELIMINARY ENGINEERING CONSTRUCTION CONSTRUCTION MANAGEMENT& TESTING NATIONAL PERFORMANCE GOALS Goals to be addressed (circle/boldface/underline all that apply): System Reliability | Freight Movement & Economic Vitality | System Connectivity | Infrastructure Condition Safety | Congestion Reduction | Environmental Sustainability | Reduced Project Delivery Delays Justification of how this project meets or addresses the goals circled above (use additional pages if necessary): This section of N. Atkinson Avenue is in need of pavement reconstruction, ADA & pedestrian improvements. Just over 6,000 vehicles per day, plus pedestrians use this route, which the NMDOT has classified as a minor arterial. This project intersects with US-380 (E. 2nd St.), which is a principal arterial. The proposed project would remove existing pavement, base and subgrade to a depth of 20” beneath the surface and replace with a layer of geogrid reinforcement, 8” of pit run, a second layer of geogrid (if needed), 6” of base course and 6” of Superpave pavement. Gaps in areas lacking sidewalk would be constructed on both sides of the street for the majority of the project and all intersections not meeting ADA standards would be upgraded. This section of roadway is also a NMDOT Truck Route and bicycle route, so striping and signage would be re-evaluated and replaced to improve user safety. Atkinson Ave. is also a vital connector link to N. Main St. US 285/70, FL 4685, would also enhance the overall System Preservation, Connectivity, Safety, Economic Vitality and Security for the users. This is one of Roswell’s vital routes for economic, security, medical access, and quality of life for Roswell’s citizens, visitors and travelling public. No roadway work or ADA improvements have been performed on this section of Atkinson Avenue since 1999. This project is a high priority for this “minor arterial” corridor. This project is on the City’s ICIP master plan. All work would be in existing right of way. This project request is for construction funds only. All design and construction management would be performed by the City of Roswell Engineering Department. NMDOT RTPO PFF, revised 4/3/18 Page 1 of 3 29  PROJECT COSTS: Column A Column B If project is not phased, complete column A only. Total Phases No. (1, 2, 3, I, II, III, etc.): If project is phased, list the amount of funding being The amount below represents the cost of the entire currently requested in Column A and complete Column B. project and will be greater than Column A. Project Cost: $1,544,552.43 Total Project Cost: $ Percentage Estimates: Phased projects are usually large and divided into Total Local Match 35.26% $544,552.43 parts or phases. If you wish to supply any additional information, list comments here: Total Federal Share 64.74% $1,000,000.00 100% DISTRICT REVIEW: By: Date: Recommended: Yes No T/LPA REVIEW: By: Date: Recommended: Yes No Type district comments here. Box will expand as needed. Topics to discuss during PFF meetings: • Is the Tribal/Local Public Agency (T/LPA) familiar with the NMDOT T/LPA Handbook? Has the person in responsible charge attended one of the T/LPA Handbook trainings? • The Americans with Disabilities Act of 1990 requires public agencies with more than 50 employees to create a transition plan to achieve program accessibility requirements. o Does the T/LPA have an approved plan on file with the NMDOT? o If the T/LPA has fewer than 50 employees, has NMDOT received an official letter listing employee names and positions (to include part time employees but not elected officials)? o T/LPAs with fewer than 50 employees still need an ADA policy. Does the T/LPA have an ADA policy? • Does the T/LPA have an approved Title VI plan on file with the NMDOT? (Tribal entities are not required to have a Title VI plan). • Is this project included in any other planning documents? (Comprehensive Plan, ICIP, etc.) • Is the project within NMDOT ROW? If so, does the district support the project? NMDOT RTPO PFF, revised 4/3/18 Page 2 of 3 30  o Are agreements necessary for maintenance and operations? (Lighting agreements, landscaping, etc.) • Is there a need for proprietary items or brans specific items on this project? If so, PIF/certification is required. • Does the T/LPA have the minimum match required for the project? Is the T/LPA using in kind/soft match: entity furnished items/labor/materials/equipment? This needs to be approved up front and written into the agreement. • The T/LPA needs to understand the reimbursement process and be prepared to pay all costs up front. The T/LPA must follow district instructions for submitting invoices for reimbursement. o Does the T/LPA have the capability to pay all costs up front? o Does the T/LPA have the capability to adhere to 90 day project closeout process? • Certified testing is required during construction and is eligible for reimbursement. o Has the T/LPA included funding for testing in the consultant management estimate above or does the T/LPA have certified employees that can provide materials testing? • Does the T/LPA know the Buy America requirements for steel and iron? o NOT the same as Buy American, this is not reimbursable or allowed on federal projects • The T/LPA must follow the NMDOT specs unless the appropriate NMDOT Design Center grants permission prior to design for the T/LPA to use other specs. • Does the T/LPA have maintenance and operations costs accounted for? • Does the T/LPA have a good track record for responsible use/tracking of federal funds? Have they met closeout deadlines? Have they successfully completed other federally funded projects in a timely manner? • Has the T/LPA had any issues with design/construction in the past? • Does the T/LPA have major audit findings that would prevent them from being a responsible fiscal agent? NMDOT RTPO PFF, revised 4/3/18 Page 3 of 3 31