Infrastructure Committee

ROSWELL INFRASTRUCTURE COMMITTEE AGENDA Monday, February 25, 2019 at 4:00 p.m. City Hall Large Conference Room 425 N. Richardson Ave., Roswell, New Mexico 88201 Committee Chair: Juan Oropesa Committee Vice Chair: George Peterson Committee Members: Caleb Grant, Jeanine Corn Best Staff Coordinator: Louis Najar A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of Minutes 1. January 28, 2019 1-3 E. Non-Action Items 2. Project Updates Discussion 4 - 10 3. Large Diameter Water Lines 11 4. Solid Waste Department Update 12 - 13 5. Sewer service outside City Limits 14 - 16 6. Preliminary and Final Plat for Habitat For Humanity 17 - 19 7. Yucca Center Future Use 20 F. Regular Items (Action Items) 8. Repair Of Hail Damaged Buildings 21 - 24 9. Rejection of RFP 19-002 Real Estate Services 25 - 26 10. Award ITB-19-008, Edgewood Waterline Replacement Phase 1 27 - 30 11. Resolution 19-xx Annual CDBG Certifications 31 - 33 G. Other Business (Non-Action) 12. Public Comments H. Adjourn (Next Meeting: March 25, 2019) Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 18-55. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents including the agenda and minutes can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: 2/21/19 Regular Meeting of the Infrastructure Committee Held in the Conference Room at City Hall January 28, 2019 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 17-49. ROLL CALL: The meeting convened at 4:00 p.m. with Chairman Oropesa presiding and Councilors Best, Peterson, and Grant being present. Staff Present: Louis Najar, Trent Moore, Kevin Dillon, Bill Morris, Ryan Porter, Scott Stark, Ana Nieto, Mayor Dennis Kintigh, and Bernadette Lopez. Guest(s) Present: Alison Penn, Larry Connolly, Jim Mitchell, Alvin Dominguez, Ivan Hall, Bob Edwards, and Bill Dennis. APPROVAL OF AGENDA: Councilor Peterson moved to approve the agenda for the Regular Infrastructure Committee meeting of January 28, 2019 with Regular (Action) Items moving up to #2 and Non-Action Items moving down to #8 on the agenda. Councilor Best seconded the motion. A voice vote of 4-0 was unanimous, and the motion passed. APPROVAL OF MINUTES: 1. November 26, 2018: Councilor Peterson moved to approve the November 26, 2018 Minutes for the Regular Infrastructure Committee meeting as presented. Councilor Best seconded the motion. A voice vote of 4-0 was unanimous, and the motion passed. REGULAR ITEMS (Action): 8. Award Wells Railroad Crossing Work: Councilor Grant moved to send to Full City Council awarding proposed Wells St. railroad crossing work to Constructors, Inc. of Carlsbad, NM in the amount of $132,549.30 which includes bond and tax; work will utilize existing CES contract issued to Constructors, Inc. with additional information brought to full City Council. Scott Stark discussed this item. Councilor Grant asked about the possibility of closing this portion of Wells St. Discussion proceeded and it was decided to have a Page 1 of 3 1 traffic count for later discussion. Mr. Najar will have traffic counters on Wells Street as soon as possible. Councilor Best seconded the motion. A voice vote of 4-0 was unanimous, and the motion passed. 9. Award RFF-19-001 Bicycle & Pedestrian Master Plan: Councilor Grant moved to send to consent agenda award of RFP-19-001 Bicycle and Pedestrian Master Plan Professional Services to Bohannan Huston, Inc. Mr. Najar discussed this item because the Chief Procurement Officer was not available to do so per Procurement Policy. Ivan Hall and Bob Edwards also discussed concerns to be reviewed with whoever does the master plan. Councilor Best seconded the motion. A voice vote of 4-0 was unanimous, and the motion passed. 10. Resolution of Support for Atkinson Project Application: Councilor Grant moved to send to full City Council Resolution 19-XX supporting the City of Roswell’s application for federal funding for a roadway project which is N. Atkinson Ave. from 2nd Street, North to Cherry St. Ryan Porter discussed this item. Councilor Best seconded the motion. A voice vote of 4-0 was unanimous, and the motion passed. NON-ACTION ITEMS: 2. Project Updates Discussion: Montana Street Realignment: Mr. Najar stated a Pre-Construction Conference on February 4, 2019. Yucca Demolition: Councilor Oropesa brought up the relocation of the playground equipment, and staff advised that this item was not part of the Infrastructure Committee. 3. Large Diameter Water Lines: Mr. Najar discussed this item. 4. Brasher Annexation, Water Line Extension: Mr. Najar and Mr. Morris discussed this item. 5. Parking Restrictions - Parades: Mr. Najar discussed this item. 6. SW Properties Zoning Changes: Mr. Morris discussed this item. Page 2 of 3 2  7. “Sword” Annexation: Mr. Morris discussed this item. OTHER BUSINESS (Non-Action): 11. Public Comments: Mr. Bill Dennis voiced his concern for Wells Street and the need for emergency vehicle access. He also voiced his concern on development of residential area; the City needs to help out with utility installation costs. ADJOURN: The meeting adjourned at 5:10 p.m. The next scheduled meeting is February 25, 2019. Page 3 of 3 3  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, February 25, 2019 at 4:00 p.m. ACTION REQUESTED: Project Updates – Infrastructure Committee open discussion BACKGROUND: Committee will be given opportunity for Q&A on any project. Project Dashboard report is part of the committee packet. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Open discussion for this Committee. STAFF RECOMMENDATION: Not Applicable. 4  City of Roswell Projects Status Updated 02/20/2019 Category: Grant and Legislative Projects Recreation Center 15-L-1115: SCOPE: Plan, design, repair, improve, and construct the Yucca Recreation Center. ESTIMATED COST: $ 250,000 $ 20,434,770.93 FUNDING SOURCE: Capital Outlay City Funds Original Budget BUDGET: Total Budget: $ 20,684,770.93 $ 20,000,000.00 Total Encumbrance: $ (20,595,210.26) Total Change Orders: $ (374,668.00) Current Balance: $ 89,560.67 PROJECT SCHEDULE: September 9, 2014 - (Rec Center Jan 2019) (Aquatics May 2019) EST. COMPLETION: 5/20/2019 PROJECT STATUS: Admin Phase I 100% Design 100% Admin Phase II 100% Construction 68% Closeout 0% The Aquatics section is still continuing. We are moving forward with the Aux parking lot. The shot crete is complete on the outdoor pool. The finish coat will be applied once the concrete deck is poured. The casting slab is pour at the indoor pool location that will be used for the tilt-up walls for the Aquatics. Sheet rock is going up in the admin space and the Lobby is getting done. The roofing TPO is complete in the north low roof and the decking is getting installed over the Gym area. Big walls for the Aquatics Side are up. TPO on the Gym is about 50% complete. Translucent panels are all installed. Progressing well. The TPO on the Gym is complete. Gym is painted and Floor is going in. Pool contractor here and is digging out the indoor pool. Recreation side is getting finished up. The pool contractor started concreting the indoor pool. Parking lots are continuing. Dec-15 Jun-16 Jan-17 Jul-17 Feb-18 Sep-18 Mar-19 Oct-19 Phase % Complete Design RFP Design RFP 100% Programming Phase Programming Phase 100% Schematic Phase Schematic Phase 100% Design Development Phase 100% Design Development Phase Construction Documents Phase 100% Construction Documents Phase Construction RFP 100% Construction RFP Construction 68% Construction Substantial Completion 0% Substantial Completion Project Closeout 0% Project Closeout CDBG Grant 18-C-NR-I-03-G-14 Boys & Girls Club SCOPE: Repairs and Upgrades to Boys & Girls Club ESTIMATED COST: $ 824,883.00 FUNDING SOURCE: Federal Grant & FY19 City Budget BUDGET Total Budget: $ 948,848.00 Total Encumbrance: $ - Total Change Orders: $ - Current Balance: $ 948,848.00 PROJECT SCHEDULE: Unknown PROJECT COMPLETION: 5% PROJECT STATUS: Budget was updated to $948,848 to match what was submitted with the application. DFA rejected the project with the reduction to only meet our required match. So to prevent delays we increase the City's portion to match the origianl application. Currently awaiting the executed grant agreement. Additional funding needed for Fire Alarm system replacement. Roswell Air Center Repairs SCOPE: Repair Partial Roof of Dean Baldwin ESTIMATED COST: $ 5,600,000.00 FUNDING SOURCE: DFA Grant Funds, City, State & Federal BUDGET Total Budget: $ 5,600,000.00 Total Encumbrance: $ 4,533,000.00 Total Change Orders: $ - Current Balance: $ 1,067,000.00 PROJECT SCHEDULE: Unknown EST. COMPLETION: 11/20/2019 Accountability. Communication. Excellence. Integrity. Teamwork. 5  PROJECT STATUS: Roofing on #1083 will be completed 1st week of Feburary. The Fire Alarm system will be complete by the end of January. Kazal is currently on site and their designer is on the ground recording the current design due not having existing plans. Kazal 1st line of attack will be the replacement of the 16" water trunk line which will take about 60 days. This will be planned to start towards the end of February. Plans are being made to allow D/B to keep working as work is commencing. Kazal's current schedule shows completion 11/20/2019. Kazal is generating the system design. City Hall Annex Roof A2403 SCOPE: Replace the City Hall Annex Roof ESTIMATED COST: $ 105,000.00 FUNDING SOURCE: DFA Grant Capital Outlay BUDGET Total Budget: $ 105,000.00 Total Encumbrance: $ (105,000.00) Total Change Orders: $ - Current Balance: $ - PROJECT SCHEDULE: Unknown PROJECT COMPLETION: 99% PROJECT STATUS: Executed Grant Agreement Received 8/30/2017. 95% Complete waiting on Invoice and file for Riembursement. Work is complete waiting on final factory inspection for Warranty and Final Invoice. Warranty is received waiting on final invoice. Filing for project closeout. Same Status. Project is done awaiting project closeout formal document. RIAC Terminal Restaurant & Bar SCOPE: Remodel Previoius Museum Space to a Bar Space and Mild Restaurant Upgrade ESTIMATED COST: $ 164,645.00 FUNDING SOURCE: FY19 RIAC Operations Budget BUDGET Total Budget: $ 164,645.00 Total Encumbrance: $ - Total Change Orders: $ - Current Balance: $ 164,645.00 PROJECT SCHEDULE: 7/20/2019 PROJECT COMPLETION: 10% PROJECT STATUS: Had discussions with Holloway to get them back on board. Received drawings and reviewing and will conduct site visit 1/25/2019. Revised design submitted to contractor and design. Waiting on updated drawings and quote. Estimated Completion 7/2019. Roswell Fire Stations Roofs & Infrastructure A2404 SCOPE: Replace Roofing of Station #1 and Additional Repairs ESTIMATED COST: $ 212,240.00 Grant Amount Additional Funds from Fire Operational Budget. FUNDING SOURCE: DFA Grant Capital Outlay $ 195,000.00 BUDGET Total Budget: $ 212,240.00 Total Encumbrance: $ (212,240.00) Total Change Orders: $ - Current Balance: $ - PROJECT SCHEDULE: Unknown PROJECT COMPLETION: 99% PROJECT STATUS: Executed Grant Agreement Received 8/31/2017. PO Issued and work in progress. Work stopped to go to Dean Baldwin. Station 1 is complete. Currently awaiting direction from the Fire Chief on remaining direction on Station #2. To complete #2 we will need about $25,000. Submited Change Order to cover Station #2 roof. Currently waiting to schedule the work. Work scheduled for #2 to start week of 6/25. Fire Station #2 is complete just waiting on final invoice to closeout. Filing for project closeout. Same Status. Final reimbursement filed waiting on formal closeout letter. Entryway Signs: SCOPE: Plan, design, and install 5 entryway signs. ESTIMATED COST: $ 600,000 FUNDING SOURCE: Lodger's Tax BUDGET: Total Budget: $ 600,000.00 Total Encumbrance: $ 323,864.00 Total Change Orders: $ 7,959.69 Current Balance: $ 268,176.31 EST. COMPLETION: December 2016 PROJECT COMPLETION: 80% PO issued 11/30/15. Final designs being considered at 3/3/16 Finance Committee. Design approval at the April 14th council meeting. City has finalized the Change Order and the process has begun. Currently in Fabrication (Production). Install Planned to start seek of 4/17/17. Install Complete of signs. Site work is in process. Issuing Change Order for remaining 2 signs. Awaiting for budget review for final numbers prior to proceeding. EFG is in the process of manufactoring the signs. Page 2 of 6 Accountability. Communication. Excellence. Integrity. Teamwork. 6  Remote Read Water Meters: SCOPE: Upgrade meter reading system. BUDGET: $ 19,853,557 FUNDING SOURCE: Joint Utility Revenue Bond Ordinance 16-22 EST. COMPLETION: 3/2019 PROJECT COMPLETION: 95% 12/8/16 City Council approved 8-1 Resolution 16-80 Vendor Selection. City Council approved 9-0 Ordinance 16-22 Joint Water & Sewer Improvement Revenue Bonds Final Reading 1/12/17. Contract Signed #2017-003 Signed 2/1/2017. Physical Network installation is planned on starting 8/23/2017 Currently 19,326 of 19,385 meters have been installed. Currently workig on getting the interface software going. We are also expanding the network coverage to increase accuracy by adding 3 additional collection routers. Network coverage has been expanded. Transition to Centeral Control from Water Billing has been complete. There were some delays with the dash board due to the Itron FCS System we are hoping to have it up and running by the end of January. The remaining 59 meters are meters that were sent back to SETValve as they will not take the program. We anticipate to have them and installed by 2/15/2019. We are currently experiencing a few SETValve program issues and once the vavle is reprogramed the issues are corrected. We will be able to do this through the network around mid-February as an automated process. Extended to mid-March we are having issues with HTE. Phase Feb-17 Jun-17 Sep-17 Dec-17 Mar-18 Jul-18 Oct-18 Jan-19 May-19 % Complete 1st Meter Order 1st Meter Order 100% Network Installation 98% Network Installation Pilot Meter Installation 100% Pilot Meter Installation Troubleshooting 98% Troubleshooting 2nd Material Order 100% 2nd Material Order Ramp-up Installation 100% Ramp-up Installation Production Installation 100% 3rd Material Order 100% Production Installation Final Material Order 100% 3rd Material Order Ramp-Down Production Install 96% Final Material Order Cleanup / Punch List 0% Ramp-Down Production Install Close-Out 0% Cleanup / Punch List Close-Out Convention Center SCOPE: Design Remodel Addition Original Budget BUDGET: $ 8,116,506 $ 7,448,160.00 Encumbrance $ (7,835,797) FFE $ (250,000) Change Orders $ (393,503) Remaining Bal $ 30,709 FUNDING SOURCE: Hotel Convention Center Fee & Revenue Bond EST. COMPLETION: Feb-19 PROJECT COMPLETION: 90% PO Issued and Sent 8/15/16. Kick-off meeting 9/14. Design team performed site evaluation 10/5. Presented design at 5/11/17 Council Meeting. Rfp was pushed out to be due 8/10/2017 due to lack of General Contractor Participation. RFP recommendation approved 8/24/17 for $6,326,640.63. Pre-Con Meeting 9/26/17. Getting things prepped the existing side of the facility is at 75% complete. The north addition is sitting at about 75%. Completed addressing the existing facility emergency lighting issues due to lack of maintenance. Currently anticipating a 11/28/2018 Substaintial Completion for the entire facility. Due to several issue with CID the Substaintial Completion and CID Final Inspection is scheduled for 1/30/2019. FINAL CERTIFICATE OF OCCUPANCY recieved 2/7/2019. Punchlist created 2/15/2019. Substaintial Completion 2/7/2019. Phase % Complete May-16 Dec-16 Jun-17 Jan-18 Aug-18 Feb-19 Sep-19 Design RFP Design RFP 100% Programming Phase Programming Phase 100% Schematic Phase Schematic Phase 100% Design Development Phase Design Development Phase 100% Construction Documents Phase 100% Construction Documents Phase Construction RFP 100% Construction RFP Construction 100% Construction Substantial Completion 98% Substantial Completion Project Closeout 0% Project Closeout Roswell Roads Improvements A2551 SCOPE: Continue the Improvements to Washington and Union ESTIMATED COST: $ 300,000.00 FUNDING SOURCE: DFA Grant Capital Outlay BUDGET Total Budget: $ 300,000.00 Total Encumbrance: $ (20,316.00) Total Change Orders: $ - Current Balance: $ 279,684.00 PROJECT COMPLETION: 75% EST. COMPLETION: 4/1/2019 PROJECT STATUS: 75% complete all major paving is complete. Contractor working on Concrete items. Page 3 of 6 Accountability. Communication. Excellence. Integrity. Teamwork. 7  Land Acquisition: On-HOLD Funding pulled / Pending Funding Availability Garden Bridge: On-HOLD SCOPE: Replace bridge on Garden Ave. BUDGET: $ - FUNDING SOURCE: City EST. COMPLETION: October 2016 PROJECT STATUS: 10% Preliminary survey and site review completed. Project On-Hold Awaiting Funding. Country Club/Main Traffic Signal: On-HOLD SCOPE: Upgrade traffic signals at Country Club and Main. BUDGET: $ - FUNDING SOURCE: FY 2019 Special Electronics Budget EST. COMPLETION: July 2019 PROJECT STATUS: 10% Preliminary survey and site review completed. Appraisals complete. Right of Way will cost approxitmatley $27,000. Project will also require surevying professional service for plat. Finance moved funding to gernal fund awaiting funding. PROJECT ON- HOLD for funding. Edgewood Small Diameter Waterline Project SCOPE: Replacement of small diameter waterlines in the Edgewood Neighborhood. BUDGET: $ 1,018,486 FUNDING SOURCE: FY 2019 WMT Budget EST. COMPLETION: Summer 2019 PROJECT STATUS: 15% Recommended award to White Cloud Pipeline. This is an 8" line on N. Garden & large diameter valves at 3rd & Garden. RIAC Reservoirs SCOPE: (2) New Water Towers at RIAC BUDGET: $ 5,300,000 FUNDING SOURCE: EPA Loan & Water Capital Fund EST. COMPLETION: 5/1/2020 PROJECT STATUS: 15% Plans Complete Loan has closed, Awaiting approval from NMED to advertise project. Country Club Reservoirs SCOPE: Rehabilitate the existing twin 7.5 Million Gallon concrete reservoirs on W. Country Club Rd. BUDGET: $ 3,000,000 Pending finance review FUNDING SOURCE: Recycle EPA Loan (Forgiveness Funds) & Water Capital Fund EST. COMPLETION: On-Hold PROJECT STATUS: 0% Project funds suspended by council recommendation. Montana Street Realignment SCOPE: Takeout 90 Degree "S" curve and soften the curve to make street safe prior to opening of Roswell Recreation Center. BUDGET: $ 399,500 FUNDING SOURCE: Unknown EST. COMPLETION: 5/24/2019 PROJECT STATUS: 10% Awared to Abraham's Construction. Work commenced 2/11/2019 Pavement Assesment / Management RFP, Phase I SCOPE: Prepare a pavement assesment and priority listing of roadway projects for entire city. BUDGET: $ 250,000 FUNDING SOURCE: FY 2019 EST. COMPLETION: 5/30/2019 PROJECT STATUS: 55% Engineering workload dependent. Contract with IMS has been executed. All data and testing is complete. Consultant is performing analysis of data. S. Atkinson Project - McGaffey to 2nd Street SCOPE: ADA / Sidewalk & Mill & Fill of pavement BUDGET: $1,451,732 ($990,000 NMDOT Share) FUNDING SOURCE: FY 2019 Budget EST. COMPLETION: 8/1/2019 PROJECT STATUS: 15% Project awarded to J&H Services. Estimated to start March 2019 Page 4 of 6 Accountability. Communication. Excellence. Integrity. Teamwork. 8  WWTP Safety Upgrades SCOPE: Various safety improvements at the WWTP BUDGET: $ 850,000 FUNDING SOURCE: FY 2018 Budget EST. COMPLETION: 4/1/2019 PROJECT STATUS: 59% Design by HDR. Contractor Bids open 3/13. Bid came in too high, all bids rejected. Rebid awarded to Roads Construction on 6/14/18. Rhoads commenced on 10/22/2018. Project is proceeding smoothly. E. 2nd Street - Waterline Replacement Phase I SCOPE: Replace 4.2 miles of existing 10" AC waterline from Atkinson to the east. BUDGET: $ 3,000,000 per council approval FUNDING SOURCE: Water Maintenance & Transmission EST. COMPLETION: 8/1/2019 PROJECT STATUS: 5% Plans completed. Project is advertised. Bid opening is 3/12/19. Hobbs St - Main to Union SCOPE: Pavement Rehab BUDGET: $ 650,000 Pending Finance Review FUNDING SOURCE: Current FY2018 Capital Projects EST. COMPLETION: - PROJECT STATUS: 0% Project is in the cue by engineering department and is next in-line after S. Union & Washington project. Project is currently under- funded. ITB-18-007 S. Union & S. Washington SCOPE: Mill & Fill / Sidewak BUDGET: $1.5M FUNDING SOURCE: Bond Funds Leveraged with Legislative Funds EST. COMPLETION: 4/1/2019 PROJECT STATUS: 75% Bond Funds with Legilative Appropriation A2551. J&H Services has completed paving. Currently working on sidewalks & ADA improvements. Cemetery Roads 18-C2474 SCOPE: Phase 3 and Final Phase BUDGET: $ 150,000 FUNDING SOURCE: DFA Grant Capital Outlay EST. COMPLETION: Spring 2019 PROJECT STATUS: 25% City Signed grant agreement. Recieved executed grant agreement. Plans are complete. City crews working on cemetary roads. Gayle Street & McGaffey 36" Waterline Repair SCOPE: Repair 36" pressure ups. BUDGET: $ 800,000 FUNDING SOURCE: Current FY Water Enterprise Fund EST. COMPLETION: 2/31/2019 PROJECT STATUS: 95% J&H Services awaiting delivery of large diameter valves. Work completed. Final audit review underway. Hot Recycling Pavement Maintenance SCOPE: Hot recycle existing pavement 2" depth. BUDGET: $ 600,000 FUNDING SOURCE: Current FY Road Fund EST. COMPLETION: 10/31/2018 PROJECT STATUS: 100% Scheduled streets; 1) Airport perimeter Road 2) Jaffa St. - Lea to Sunset 3) Sunset - NBL's (North Bound Lanes) only Brasher to Relief Route 4) N. Washington - 19th to Country Club. Work is completed. Slurry Seal & Micro Surfacing SCOPE: Pavement maintenance overlay BUDGET: $ 950,000 FUNDING SOURCE: Curent FY Road Fund EST. COMPLETION: 4/1/2019 PROJECT STATUS: 80% Micro Surfacing completed on "Hot Recycle" Streets. Also, slurry seal in progress in NE Roswell. Contractor to do warrany work in March 2019 and complete portians in NE Roswell. Page 5 of 6 Accountability. Communication. Excellence. Integrity. Teamwork. 9  N. Main Alley Sewer Replacement Project SCOPE: Replace sewer line in alley east of Main St. from 4th to 10th St. BUDGET: $ 118,510 FUNDING SOURCE: FY 2019 Sewer Budget EST. COMPLETION: 5/20109 PROJECT STATUS: 0% Awarded to Adame Construction. Work to start March 2019. Mescalero Lift Station Project SCOPE: Replace lift station on E. Mescalero Rd. BUDGET: $ 19,000 FUNDING SOURCE: FY 2019 Sewer Budget EST. COMPLETION: 5/2019 PROJECT STATUS: 0% Awarded to Adame Construction. Work to start March 2019. N. Main Sewer Repair SCOPE: Pipe burst existing sewer line feeding N. Pizza Hut, Classics, Taco Bell North and Shell Gas Station BUDGET: $ 120,000 FUNDING SOURCE: Unknown EST. COMPLETION: 1/2019 PROJECT STATUS: 0% Watching progress of ongoing projects. Possibly pool and capture any savings from projects. Manhole Rehab Project 2019 SCOPE: Rehabilitate approximately 50 sewer manholes. BUDGET: $ 250,000 FUNDING SOURCE: FY19 Sewer Budget EST. COMPLETION: 12/19/2019 PROJECT STATUS: 10% Survey location complete. Plans complete project is being advertised. Open bid 3/12/2019. Page 6 of 6 Accountability. Communication. Excellence. Integrity. Teamwork. 10  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, February 25, 2019 at 4:00 p.m. ACTION REQUESTED: Open Discussion - Large Diameter Water Lines BACKGROUND: Committee has requested updates on issues and work on large diameter water lines. 1. Gayle St. repairs of 36” are complete. 2. McGaffey St. – repairs of 36” are complete 3. The large diameter valves at 3rd/Garden will be addressed by ITB-19-008 Edgewood Waterline Replacement Phase 1. This project to be awarded at March Council Meeting 4. Water Maintenance has fixed leaking valve on 42” Sunset/Hondo River. Parts to be ordered for replacing pressure release appurtenances. 5. Water Maintenance to install smaller diameter valves that will connect to new construction in Line Item 3 above, Edgewood Project. This to be done prior to contractor beginning Edgewood Project. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Open discussion for this Committee. STAFF RECOMMENDATION: Continue with repairs and projects diligently. 11  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, February 25, 2019 at 4:00 p.m. ACTION REQUESTED: Solid Waste Department Projects (Capital and Operational Improvements) Update – Infrastructure Committee open discussion BACKGROUND: Committee will be given opportunity for Q&A on any project. Project Dashboard report is part of the committee packet. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Open discussion for this Committee. STAFF RECOMMENDATION: Not Applicable. 12  Roswell Municipal Landfill Scheduling FY 2019 ID Task Name Start Finish February 2019 March 2019 April 2019 May 2019 June 2019 July 2019 August 2019 September 2019 1 6 11 16 21 26 3 8 13 18 23 28 2 7 12 17 22 27 2 7 12 17 22 27 1 6 11 16 21 26 1 6 11 16 21 26 31 5 10 15 20 25 30 4 9 14 19 1 Unit 3 Closure Design Thu 2/7/19 Fri 7/5/19 2 Geotech borings Thu 2/7/19 Fri 2/22/19 3 Final review P+S Mon 2/25/19 Fri 3/8/19 4 Contract documents Mon 3/11/19 Thu 3/21/19 5 Documents to RML for review Fri 3/22/19 Fri 3/22/19 3/22 6 RML review/comment Mon 3/25/19 Fri 4/5/19 7 Design revisions Mon 4/8/19 Thu 4/18/19 8 Documents to NMED Fri 4/19/19 Fri 4/19/19 4/19 9 NMED review Mon 4/22/19 Sat 6/22/19 10 Finalize design (2wks) Mon 6/24/19 Fri 7/5/19 11 Leachate Collection System Design Thu 2/7/19 Wed 7/10/19 12 Design drafting Thu 2/7/19 Wed 2/27/19 13 Draft to RML for review Thu 2/28/19 Thu 2/28/19 2/28 14 RML review/comment Fri 3/1/19 Fri 3/15/19 15 Design revisions Mon 3/18/19 Thu 4/4/19 16 Documents to NMED Fri 4/5/19 Fri 4/5/19 4/5 17 NMED review Mon 4/8/19 Sat 6/8/19 18 Finalize design 30 days Mon 6/10/19 Wed 7/10/19 19 Unit 5A Design Thu 2/7/19 Thu 9/19/19 20 Preliminary design and review Thu 2/7/19 Wed 4/3/19 21 Construction drawings Wed 4/3/19 Fri 4/19/19 22 Project specs Mon 4/22/19 Wed 5/8/19 23 Contract documents Wed 5/8/19 Thu 5/16/19 24 To RML for review Fri 5/17/19 Fri 5/17/19 5/17 25 RML review/comment Mon 5/20/19 Fri 5/31/19 26 Design revisions Mon 6/3/19 Thu 6/13/19 27 Documents to NMED Fri 6/14/19 Fri 6/14/19 6/14 28 NMED review 60 days Mon 6/17/19 Sat 8/17/19 29 Finalize design 30 days Mon 8/19/19 Thu 9/19/19 30 Permit Modification/Renewal Thu 2/7/19 Fri 9/13/19 31 Determine asbestos disposal area Thu 2/7/19 Fri 3/15/19 32 Determine PCS treatment area Thu 2/7/19 Fri 3/15/19 33 Finalize DMPs Fri 3/1/19 Fri 3/29/19 34 Response to regulations Mon 4/1/19 Thu 4/11/19 35 To RML for review Fri 4/12/19 Fri 4/12/19 4/12 36 RML review/comment Mon 4/15/19 Fri 4/26/19 37 Design revisions Mon 4/29/19 Thu 5/9/19 38 Documents to NMED Fri 5/10/19 Fri 5/10/19 5/10 39 NMED review 120 days Mon 5/13/19 Fri 9/13/19 Project: Roswell Municipal Landfill Summary Manual Task Manual Milestone Date: Fri 2/8/19 Souder, Miller & Associates Page 1 13  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, February 25, 2019 at 4:00 p.m. ACTION REQUESTED: Discussion of providing sewer services outside of City Limits. BACKGROUND: Current practice for City of Roswell is to not to provide sewer service outside City Limits. Staff is interested in the views of Infrastructure Committee. Current request is 1711 N. Atkinson. Property is just outside the City Limits. Property does have a ¾” City water meter and paying double rate. Property has requested to become a sewer customer. Sewer line is in Atkinson Ave. Customer would be required to hire plumber per standard procedure. Would the City also charge frontage extension fees? City Manager suggested Infrastructure discuss this and future requests. Another example is El Arco Iris subdivision. It is understood that two properties are having septic problems and connection to City sewer is an alternative. This would require sewer line extension and there are costs to do this. El Arco Iris subdivision is not in the City Limits. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Open discussion for this Committee. STAFF RECOMMENDATION: Not Applicable. 14 15 16  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, February 25, 2019 at 4:00 p.m. ACTION REQUESTED: Discussion of the Preliminary and Final Plat for Habitat For Humanity. BACKGROUND: The 2016 Affordable Housing Study indicated that there was a great need for affordable housing within the City of Roswell. Subsequent to the Affordable Housing Study being adopted by the State of New Mexico through the New Mexico Finance Authority (NMFA), the City adopted its Affordable Housing Ordinance that outlines what the City is permitted to do to develop more affordable housing. One of those options is to be able to donate City-owned property to land developers for affordable units. One such area is located at the NW corner of Reed Street and Cahoon Avenue. Staff is proposing to re-subdivide these two parcels into 16 single family residential parcels that would be used for affordable housing development. Habitat For Humanity is one entity that consistently builds between 1-2 units per year. The intent is to create parcels that Habitat (and other affordable housing builders) can request from the City to be donated for future affordable housing development. FINANCIAL CONSIDERATION: There are no financial considerations at this time. LEGAL REVIEW: The City Attorney has reviewed this packet. BOARD AND COMMITTEE ACTION: Following presentation to Infrastructure Committee on February 25, 2019, the plats will be presented to the Planning & Zoning Commission for their review and recommendation on February 26, 2019. The plats will then be presented to the City Council STAFF RECOMMENDATION: Continue to Planning & Zoning Commission with the Preliminary and Final Plat for Habitat For Humanity. 17 Summit Street Reed Street 18 19  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, February 25, 2019 at 4:00 p.m. ACTION REQUESTED: Discuss potential future use of the old Yucca Recreation Center. BACKGROUND: With the demolition of the building, staff is requesting to discuss the future use of the site. Early 2018, staff held a public forum at the Fire Station to discuss potential uses of the site. Members of the public listed the following: 1. Community Garden 2. Neighborhood-Scale Park, including splash pad, meting area, dog park, alien theme, soccer field, basketball court, baseball practice fields 3. Trees, vegetation 4. Affordable Housing site 5. Aquarium – Regional fish species, interpretive historical trail 6. Skateboard Park FINANCIAL CONSIDERATION: There are no financial considerations at this time. LEGAL REVIEW: Not applicable at this time. BOARD AND COMMITTEE ACTION: Discuss potential future use of the old Yucca Recreation Center. STAFF RECOMMENDATION: Discuss potential future use of the old Yucca Recreation Center. 20  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, February 25, 2019 at 4:00 p.m. ACTION REQUESTED: Consider recommendation to proceed with hail damage repairs as shown in the insurance claim report utilizing either CES Contractors and/or RFP 18-010 Annual Roofing Repairs. BACKGROUND: An insurance claim re-evaluation was done and completed in 2018 for the hail damage received in 2017. Additional loss was reported and corrected a majority of the RIAC claim reports. Additional funds were received. These repairs will be performed through either a CES contractor or utilizing RFP 18-010 Annual Roofing Repairs. Staff will not exceed the overall amounts received for the repairs and will also arrange adjustments when necessary. Once the repairs are completed the City will file to receive remaining “Depreciation” funds from the insurance company. FINANCIAL CONSIDERATION: $3,069,781 received from the Self-Insurer’s Fund. LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Consider recommendation to proceed with insurance hail damage repairs as shown in the insurance claim report within packet. STAFF RECOMMENDATION: Proceed with repairs as shown in the insurance claim report utilizing either CES Contractors and/or RFP 18-010 Annual Roofing Repairs. 21  LOSS RECAP 3/28/2018 City of Roswell David Bellino DOL : 05‐09‐2017 1‐480‐771‐0108 Ph Claim # 9254147887US 1‐480‐229‐9423 Cell Fund # 2017022957 1‐602‐333‐7651 Fax McLarens # 014.000460.00 Coverage: Estimated Loss Ins Zip Pol # Dept Name Description Address Code Building Contents RCV Loss Depreciation Code ACV Loss 4182 Fin Admin Miscellaneous UnScheduled Property 600,000 Cemetery Carport 3101 S Main $ 1,689.82 $ 297.39 $ 1,392.43 Cemetery Modular Building 3101 S Main $ 2,532.40 $ 872.06 $ 1,660.34 Willis Park N Field Visitor Bleacher 2100 S Sunset $ 1,175.68 $ 470.70 $ 704.98 willis Park N Field Visitor Dugout 2100 S Sunset $ 544.10 $ 238.51 $ 305.59 Willis Park N Field Scoring Tower 2100 S Sunset $ 3,322.53 $ 846.42 $ 2,476.11 Willis Park N Field Home bleacher 2100 S Sunset $ 993.40 $ 415.48 $ 577.92 Willis Park N Field Home Dugout 2100 S Sunset $ 488.44 $ 221.66 $ 266.78 Willis Park S Field Visitor Bleacher 2100 S Sunset $ 1,414.52 $ 472.24 $ 942.28 Willis Park middle field 1st B Dugout 2100 S Sunset $ 955.87 $ 111.66 $ 844.21 Willis Park middle field Storage Flding 2100 S Sunset $ 1,559.59 $ 242.64 $ 1,316.95 Willis Park West Scoring Tower 2100 S Sunset $ 1,057.07 $ 144.73 $ 912.34 Meledez Park Awning 1 1100 S Garden $ 734.17 $ 232.64 $ 501.53 Meledez Park Awning 2 1100 S Garden $ 1,167.69 $ 295.91 $ 871.78 Meledez Park 1st base dugout 1100 S Garden $ 584.43 $ 218.45 $ 365.98 Meledez Park 3rd base dugout 1100 S Garden $ 582.53 $ 218.01 $ 364.52 4182 ‐106 Landfill Compressor Bldg 3006 W Brasher Rd. $ 1,130.25 $ 683.75 $ 446.50 4182 ‐111 Public works Gargae 300 E Walnut $ 11,332.72 $ 1,422.81 $ 9,909.91 4182 ‐113 Public Works Storage #2 320 E Alameda #2 $ 27,331.63 $ 6,257.02 $ 21,074.61 4182 ‐127 Cahoon Pool Large Pump House $ 2,796.28 $ 1,925.68 $ 870.60 4182 ‐130 Cahoon Park Tennis Court Concesion 1101 W 4th $ 1,558.83 $ 235.87 $ 1,322.96 4182 ‐132 Cahoon Park Tennis Court Storage #2 1101 W 4th $ 878.05 $ 84.30 $ 793.75 4182 ‐137 Parks Dept, Carport 210 E 12th $ 10,836.66 $ 3,226.73 $ 7,609.93 1022 Fin Admin Teen Court 403‐405 N Richardson 88201 75,000 $ 187.52 $ 187.52 1152 Fin Admin Misc Unscheduled Property Various Locations 88201 25,000 3271 Fin Admin N. Lincoln Storage 100 N Lincoln 88201 93,000 0 $ 18,206.61 $ 11,522.03 $ 6,684.58 1082 Facility Maint Facility Maint Bldg 4203 W Second 88201 250,000 40,000 $ 57,108.60 $ 12,285.00 $ 44,823.60 1063 Fire Fire Station #4 Bldg # 1001 RIAC 88201 917,910 30,000 $ 79,153.11 $ 2,798.58 $ 76,354.53 2172 Fire Fire Station #5 701 W Gayle 88201 800,000 30,000 $ 35,722.23 $ 1,135.94 $ 34,586.29 3418 Animal Control Roswell Animal Control 705 E Mc Gaffey 88201 1,300,000 150,000 $ 27,748.55 $ 2,475.59 $ 25,273.06 1070 Museum Museum & Planetarium 100 W 11th 88201 4,962,000 1,768,600 $ 900.10 $ ‐ $ 900.10 1036 Parks Concession & Restroom Gayle & s Sunset/Randy Willis P 88201 30,000 0 $ 2,312.60 $ 559.70 $ 1,752.90 1040 Parks West Conces & RR‐Men Wool Bowl‐Softball Complex 88201 30,000 0 $ 212.18 $ 212.18 1046 Parks Concession & Restroom Poe Corn Park 88201 40,000 0 $ 4,593.70 $ 2,433.15 $ 2,160.55 1050 Parks Parks & Rec Office 1101 W Fourth, Cahoon Park 88201 234,000 60,000 $ 157.64 $ ‐ $ 157.64 2006 Parks Loveless Park pavilion 1200 Block N Atkinson 88201 20,000 0 $ 3,996.60 $ 2,857.67 $ 1,138.93 2012 Parks Valley View Park Boy Scout Bldg 800 Block W Chisum 88201 8,000 0 $ 6,193.53 $ 981.53 $ 5,211.78 3259 Parks Storage Bldg‐CGRA 1612 W College 88201 34,527 0 $ 852.16 $ 476.59 $ 375.57 200‐ CGRA Skate Park 1612 W College $ 3,520.76 $ 2,685.84 $ 834.92 3923 Parks 13 Missouri Park pavilion 700 South Missouri 47,500 0 $ 3,592.32 $ 1,016.79 $ 2,575.53 3967 Parks 04 Melendez Park pavilion 100 Blk South Garden 49,999 0 $ 5,228.65 $ 1,362.49 $ 3,866.16 1043 Zoo Reptile Bldg Spring River Park 88201 25,000 5,000 $ 2,214.44 $ 1,212.54 22 $ 1,001.90 1151 Zoo Hay Barn Spring River Park‐Zoo 88201 22,000 5,000 $ 2,625.73 $ 790.52 $ 1,835.21  LOSS RECAP 3/28/2018 City of Roswell David Bellino DOL : 05‐09‐2017 1‐480‐771‐0108 Ph Claim # 9254147887US 1‐480‐229‐9423 Cell Fund # 2017022957 1‐602‐333‐7651 Fax McLarens # 014.000460.00 Coverage: Estimated Loss Ins Zip Pol # Dept Name Description Address Code Building Contents RCV Loss Depreciation Code ACV Loss 207‐ Bear /Lion Bldg $ 267.80 $ 95.66 $ 172.14 218‐Gray Fox bldg $ 1,924.40 $ 1,151.28 $ 773.12 219‐Porcupine Bldg $ 1,924.40 $ 1,151.28 $ 773.12 220‐Red Fox Bldg $ 1,924.40 $ 1,151.28 $ 773.12 221‐Raccoon bldg $ 1,924.40 $ 1,151.28 $ 773.12 1957 Zoo Zoo Greenhouse Spring River Park 88201 15,000 10,000 $ 7,056.95 $ 3,214.90 $ 3,842.05 200 Golf shop Gazebo $ 2,386.37 $ 631.74 $ 2,386.34 3258 Neigh Watch Conoco Bldg 426 N Main 88201 180,000 20,000 $ 7,714.20 $ 4,506.40 $ 3,207.80 1079 Cemetery Cemetery Maint Building ‐ Shop 3101 S Main 88203 86,032 0 $ 955.10 $ 269.78 $ 685.32 1081 Cemetery Cemetery Office 3101 S Main 88203 65,000 10,000 $ 11,450.94 $ 4,047.04 $ 7,403.90 1083 Mass Transit Bus Station 515 N Main 88201 750,000 150,000 $ 375.05 $ ‐ $ 375.05 1034 Rec ‐ Admin Roswell Boys Club 201 S Garden 88201 2,145,000 350,000 $ 720.08 $ 720.08 1032 Rec‐RASC Roswell Adult Center 807 N Missouri 88201 1,800,000 67,450 $ 11,068.91 $ 2,389.67 $ 8,679.67 1052 Road Fund Public Works Sign Shop 400 E Walnut 88201 60,000 50,000 $ 7,808.25 $ 942.28 $ 6,865.97 1077 Road Fund Street Dept Storage 320 E Alameda #2 88201 120,000 25,000 $ 34,372.02 $ 16,161.31 $ 18,210.71 1076 Special Elect Old City Garage 320 E Alameda #1 88201 60,000 5,000 $ 17,850.40 $ 5,034.54 $ 12,815.86 1071 Airport ‐ Oper #1 Air Terminal 1 Jerry Smith Circle 88203 5,300,000 250,000 $ 400,826.60 $ 37,534.75 $ 363,291.85 1522 Airport ‐ Oper #42 Warehouse/NMHighwayDept 501 E Challenger 88203 295,969 0 $ 62,994.41 $ 28,552.41 $ 34,442.00 1983 Airport ‐ Oper #84 Hangar/Stewart Ind 605 E Challenger 88203 682,248 0 $ 471,247.13 $ 32,184.46 $ 439,062.67 1088 Airport ‐ Oper #85 Hangar/Aersale 703 E Challenger 88203 1,764,317 0 $ 942,631.04 $ 77,804.38 $ 864,826.66 1523 Airport ‐ Oper #92 Office Storage/Aersale 39 Jennifer Lane 88203 560,625 0 $ 177,301.91 $ 6,376.86 $ 170,925.05 1157 Airport ‐ Oper #93 Office Mfg/Aersale 1 Earl Cummings Loop East 88203 713,900 0 $ 18,639.44 $ 7,333.56 $ 11,305.88 1156 Airport ‐ Oper #115 Manufacturing/TSAY&Aersale 46 E Martin 88203 1,782,438 0 $ 31,469.82 $ 12,536.79 $ 18,933.03 1532 Airport ‐ Oper #118 Manufacturing/Aersale 48 E Martin 88203 314,600 0 $ 145,927.21 $ 6,546.92 $ 139,380.29 1075 Airport ‐ Oper #239 Maint Bldg/RIAC 60 Earl Cummings Loop East 88203 278,257 170,000 $ 63,972.25 $ 5,607.36 $ 58,364.89 1536 Airport ‐ Oper #247 Storage/Stericycle 101 Southeast Wells 88203 37,920 0 $ 510.55 N/D $ 510.55 2256 Airport ‐ Oper #250 Manuf Bldg/AssocRecords 100 SE Wells 88203 393,400 0 $ 318.21 $ ‐ $ 318.21 3575 Airport ‐ Oper #500 ILEA Bldg 47 Gail Harris St 88203 5,750,000 100,000 $ 187,157.24 $ 10,364.94 $ 176,792.30 1414 Airport ‐ Oper #524 Ofc/ Sidney Gutierrez 69 Gail Harris 88203 1,218,998 0 $ 83,324.69 $ 35,989.11 $ 47,335.58 1416 Airport ‐ Oper #607 Dorm/ National Guard/Youth Challeng75 Gail Harris 88203 1,278,696 0 $ 65,003.69 $ 26,592.53 $ 38,411.16 1417 Airport ‐ Oper #608 Dorm/Natl Guard 73 Gail Harris 88203 1,278,696 0 $ 64,130.62 $ 29,130.55 $ 35,000.67 1418 Airport ‐ Oper #610 Ofc/ National Guard was Open 136 Earl Cummings Loop East 88203 489,197 0 $ 40,916.02 $ 15,701.42 $ 25,214.60 2065 Airport ‐ Oper #611 Ofc /PublicHealthDept 9 E. Challenger 88203 1,291,588 0 $ 78,916.89 $ 32,583.70 $ 46,333.19 2066 Airport ‐ Oper #732 Ofc/ Staff Unk was ENMU‐R 3 W. Challenger 88203 25,340 0 $ 4,744.49 $ 547.94 $ 4,196.55 2067 Airport ‐ Oper #733 Ofc /Birdman Air 5 W. Challenger 88203 26,243 0 $ 4,776.25 $ 551.99 $ 4,222.26 1090 Airport ‐ Oper #1050 FAA‐Flight Ser Ctr 30 W Challenger 88203 355,699 0 $ 54,351.47 $ 6,810.00 $ 47,541.47 1952 Airport ‐ Oper #1081 ATS/Aersale was NM Mfg & E72 Earl Cummings Loop West 88203 2,028,753 0 $ 88,916.18 $ 36,123.64 $ 52,792.54 3769 Airport ‐ Oper #1534 Hangar/AvFlight 100 Southwest Way 606,579 0 $ 1,280.69 $ 401.79 $ 878.90 3637 Airport ‐ Oper #1630W West (fireworks) #1 Skunkhouse Road 100,000 10,000 $ 9,701.43 $ 509.76 $ 9,191.67 4108 Airport ‐ Oper 3/16#240 Building 40 Earl Cummings Loop East 375,000 0 $ 92,223.28 $ 10,919.44 $ 81,303.84 1634 SW‐Landfill Landfill 'Wash Bay 3006 W Brasher 88201 72,000 0 $ 409.45 $ 26.90 $ 382.55 1638 SW‐Landfill Landfill Scale House 3006 W Brasher 88201 28,500 81,500 $ 157.64 23 157.64 1640 SW‐Landfill Landfill Office & Maint. 3006 W Brasher 88201 910,000 150,000 $ 2,605.62 $ 803.57 $ 1,802.05  LOSS RECAP 3/28/2018 City of Roswell David Bellino DOL : 05‐09‐2017 1‐480‐771‐0108 Ph Claim # 9254147887US 1‐480‐229‐9423 Cell Fund # 2017022957 1‐602‐333‐7651 Fax McLarens # 014.000460.00 Coverage: Estimated Loss Ins Zip Pol # Dept Name Description Address Code Building Contents RCV Loss Depreciation Code ACV Loss 1021 Water ‐ Admin Water/Engineering 415 N Richardson 88201 500,000 350,000 $ 3,099.43 $ 441.85 $ 2,657.58 1123 Water ‐ S of Sup Central Control Workshop Sunset & Hobson Road 88201 40,000 20,000 $ 1,598.90 $ 401.79 $ 1,197.11 1128 Water ‐ S of Sup Country Club Res Control Country Club & Brown Rd 88201 15,000 10,000 $ 655.09 $ 242.57 $ 412.52 1029 Water ‐ S of Sup Kerr Central Control Sunset & Hobson Road 88201 100,000 250,000 $ 8,703.45 $ 3,571.33 $ 5,132.12 1030 Water ‐ S of Sup Kerr Booster Pump Sunset & Hobson Road 88201 100,000 150,000 $ 5,121.13 $ 2,464.01 $ 2,657.12 1122 Water ‐ S of Sup Kerr Chlorinator Bldg Sunset & Hobson Road 88201 25,000 25,000 $ 2,857.82 $ 643.28 $ 2,214.54 200‐Elec Utility bldg $ 408.10 $ 38.56 $ 369.54 1132 Water ‐ S of Sup South Roswell Well #12 2520 SE Main 88201 10,000 15,000 $ 527.57 $ 157.39 $ 370.18 1051 Water ‐ M & T Public Works Bldg/Warehouse 300 E Walnut 88201 310,000 750,000 $ 37,783.97 $ 8,579.72 $ 29,204.25 1024 Water ‐ WWTP Office & Main 2306 E College 88201 320,000 100,000 $ 12,365.24 $ 2,602.10 $ 9,763.14 JSH Roof Coring and Temp Repairs $ 7,073.86 $ ‐ $ 7,073.86 3777 Womens Softball Concession $ 830.34 $ 221.79 $ 608.55 3872 Nature Center Aeration Bldg 401 N Sycamore $ 590.24 $ 183.33 $ 406.91 4065 Carpenter Park Pavillion 300 E Buena Vista $ 1,062.81 $ 347.23 $ 715.58 4235 Storage Building 3101 S Main $ 157.64 $ ‐ $ 157.64 Total Total 105,800,482 $ 3,616,049.53 $ 547,056.78 $ 3,069,781.01 Less 1st Payment: $ (560,282.91) Less 2nd Payment: $ (183,376.51) Less Retention: $ (50,000.00) Total Payment Due: $ 2,276,121.59 24  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, February 25, 2019 at 4:00 p.m. ACTION REQUESTED: Consider recommendation to reject proposal and termination of RFP 19-002 Real Estate Services. BACKGROUND: This RFP was published twice, with no proposals being received on the first and one on the second posting. The Review Committee recommended rejection of the one proposal received. Review Committee also recommended termination of RFP 19-002. See attached letter of recommendations. Termination of this RFP does not offer the opportunity to negotiate due to a reassessment of how to address the needs for real estate services in the future. FINANCIAL CONSIDERATION: There are no financial considerations at this time. LEGAL REVIEW: Not applicable at this time. BOARD AND COMMITTEE ACTION: Consider recommendation to reject proposal and termination of RFP 19-002 Real Estate Services for March 14, 2019 Council. STAFF RECOMMENDATION: Proceed with rejection of proposal received and termination of RFP 19-002 Real Estate Services. 25 26  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, February 25, 2019 at 4:00 p.m. ACTION REQUESTED: Consider recommendation to award bid of ITB-19-008 Edgewood Waterline Replacement Phase 1 to White Cloud Pipeline in the monetary amount of $1,018,485.52 which include GRT. BACKGROUND: Six bids received for subject project. Based on review of bid packages submitted and with the calculation of the Veterans Preference allowance per State Statute, White Cloud Pipeline was deemed the qualified low bidder. Bid tabs are included in packet. This project includes replacements of large diameter valves at 3rd St. and N. Garden intersection. ( 2-36” & 2-24” butterfly valves) Work also includes a new 8” water line from 5th St. to Cherry St. At the Cherry/Garden intersection, this project includes a 36” butterfly water valve replacement and extension of new 12” water line into the Edgewood Subdivision. FINANCIAL CONSIDERATION: This project funded in current FY 2019 Water Maintenance and Transmission Budget. LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Consider recommendation to award bid of ITB-19-008 Edgewood Waterline Replacement Phase 1 to White Cloud Pipeline in the monetary amount of $1,018,485.52. STAFF RECOMMENDATION: Award to White Cloud Pipeline and proceed with project. 27 28 29 30  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, February 25, 2019 at 4:00 p.m. ACTION REQUESTED: Consider Resolution 19-xx CDBG Annual Certifications and Commitments. BACKGROUND: The City was awarded CDBG Project Number 18-C-NR-I-03-G-14 for repairs and improvements to the Boys & Girls Club. As part of the ongoing CDBG process, the awarded entity must adopt the subject resolution. This Resolution certifies that the City allows Citizen Participation, Fair Housing, follows State procurement laws and other. With regard to Section 3, this Resolution states that the City is hiring zero new employees with this CDBG funded project. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Proposed resolution submitted to City Legal Department for review. BOARD AND COMMITTEE ACTION: Consider and recommend Resolution 19-xx CDBG Annual Certifications and Commitments to March 14, 2019 City Council. STAFF RECOMMENDATION: Proceed with subject CDBG Resolution. 31 Draft 32 33