Infrastructure Committee

ROSWELL INFRASTRUCTURE COMMITTEE AGENDA Monday, March 25, 2019 at 4:00 p.m. City Hall Large Conference Room 425 N. Richardson Ave., Roswell, New Mexico 88201 Committee Chair: Juan Oropesa Committee Vice Chair: George Peterson Committee Members: Caleb Grant, Jeanine Corn Best Staff Coordinator: Louis Najar A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of Minutes 1. February 25, 2019 1-3 E. Non-Action Items 2. Project Updates Discussion 4 - 10 3. Large Diameter Water Lines 11 4. Reminder May 20, 2019 Infrastructure 12 F. Regular Items (Action Items) 5. Award RIAC GA Ramp Repair 13 - 17 6. Award ITB-19-009, Sewer Manhole Rehab Project 2019 18 - 20 7. Award ITB-19-010, Asbestos Water Line Replacement 1 21 - 24 G. Other Business (Non-Action) 8. Public Comments H. Adjourn (Next Meeting: April 22, 2019) Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 18-55. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents including the agenda and minutes can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: 3/21/19 Regular Meeting of the Infrastructure Committee Held in the Conference Room at City Hall February 25, 2019 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 18-55. ROLL CALL: The meeting convened at 4:00 p.m. with Chairman Oropesa presiding and Councilors Best, Peterson, and Grant being present. Staff Present: Louis Najar, Trent Moore, Kevin Dillon, Monica Garcia, Bill Morris, Joe Neeb, Mayor Dennis Kintigh, Mike Mathews, Steve Miko, Councilor Judy Stubbs, Daniel Mendiola, Michael Mayes, and Bernadette Lopez. Guest(s) Present: Alison Penn and Larry Connolly. APPROVAL OF AGENDA: Councilor Grant moved to approve the agenda for the Regular Infrastructure Committee meeting of February 25, 2019 as presented. Councilor Peterson seconded the motion. A voice vote of 4-0 was unanimous, and the motion passed. APPROVAL OF MINUTES: 1. January 28, 2019: Councilor Grant moved to approve the January 28, 2019 Minutes for the Regular Infrastructure Committee meeting as presented. Councilor Peterson seconded the motion. A voice vote of 4-0 was unanimous, and the motion passed. NON-ACTION ITEM(S): 2. Project Updates Discussion: RIAC Reservoirs: Mr. Najar discussed the update, and stated no consultant will do a deviation on FAA tank color required for RIAC tanks. RIAC Terminal Restaurant & Bar: Mr. Dillon discussed the update and showed renditions of the restaurant and bar. 1 Yucca Recreation Center: Mr. Dillon discussed the update. Roswell Air Center Repairs: Mr. Dillon discussed the update. 3. Large Diameter Water Lines: Mr. Najar discussed the update. 4. Solid Waste Department Update: Mr. Miko discussed the update. Councilor Peterson inquired about costs per department for prior year fleet maintenance costs versus current costs. Mr. Najar responded that he would get with Mr. Renshaw, Fleet Manager, regarding that request and give that information to Councilor Peterson. Councilor Grant inquired about the March Out The Trash program and if it has been advertised. Mr. Najar will provide that information to the committee. 5. Sewer service outside City limits: Mr. Najar discussed this item. Most committee members understood and agreed with current policy for only City limit service. 6. Preliminary and Final Plat for Habitat for Humanity: Mr. Morris discussed this item. 7. Yucca Center Future Use: Discussion was held regarding potential future uses for the property. Note: Councilor Grant left the meeting at 5:19 p.m. REGULAR ITEM(S) (Action): 8. Repair of Hail Damaged Buildings: Councilor Best moved to send to full City Council consider the recommendation to proceed with hail damage repairs as shown in the insurance claim report utilizing either CES Contractors and/or RFP 18-010 Annual Roofing Repairs. Mr. Dillon discussed this item. Councilor Peterson seconded the motion. A voice vote of 3-0 was unanimous, and the motion passed. 9. Rejection of RFP 19-002 Real Estate Services: 2 Councilor Best moved to send to consent agenda for recommendation to reject proposal and termination of RFP 19-002 Real Estate Services. Mr. Morris discussed this item. Councilor Peterson seconded the motion. A voice vote of 3-0 was unanimous, and the motion passed. 10. Award ITB-19-008 Edgewood Waterline Replacement Phase I: Councilor Best moved to send to consent agenda for recommendation to award bid of ITB-19-008 Edgewood Waterline Replacement Phase 1 to White Cloud Pipeline in the monetary amount of $1,018,485.52 which includes GRT. Mr. Najar discussed this item. Councilor Peterson seconded the motion. A voice vote of 3-0 was unanimous, and the motion passed. 11. Resolution 19-xx Annual CDBG Certifications: Councilor Best moved to send to full City Council Resolution 19-18 CDBG Annual Certifications and Commitments. Mr. Najar discussed this item and stated he received the resolution number of 19-18. Councilor Peterson seconded the motion. A voice vote of 3-0 was unanimous, and the motion passed. OTHER BUSINESS (Non-Action): 12. Public Comments: Mr. Connolly inquired about the number of trash pick-ups and charges throughout the City. He voiced his concern about rates not being raised until 2020; utility rates should be increased now, if needed. ADJOURN: The meeting adjourned at 5:48 p.m. The next scheduled meeting is March 25, 2019. 3  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, March 25, 2019 at 4:00 p.m. ACTION REQUESTED: Project Updates – Infrastructure Committee open discussion BACKGROUND: Committee will be given opportunity for Q&A on any project. Project Dashboard report is part of the committee packet. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Open discussion for this Committee. STAFF RECOMMENDATION: Not Applicable. 4  City of Roswell Projects Status Updated 03/21/2019 Category: Grant and Legislative Projects Recreation Center 15-L-1115: SCOPE: Plan, design, repair, improve, and construct the Yucca Recreation Center. ESTIMATED COST: $ 250,000 $ 20,434,770.93 FUNDING SOURCE: Capital Outlay City Funds Original Budget BUDGET: Total Budget: $ 20,684,770.93 $ 20,000,000.00 Total Encumbrance: $ (20,595,210.26) Total Change Orders: $ (374,668.00) Current Balance: $ 89,560.67 PROJECT SCHEDULE: September 9, 2014 - (Rec Center Jan 2019) (Aquatics May 2019) EST. COMPLETION: 5/20/2019 PROJECT STATUS: Admin Phase I 100% Design 100% Admin Phase II 100% Construction 68% Closeout 0% The Aquatics section is still continuing. We are moving forward with the Aux parking lot. The shot crete is complete on the outdoor pool. The finish coat will be applied once the concrete deck is poured. The casting slab is pour at the indoor pool location that will be used for the tilt-up walls for the Aquatics. Sheet rock is going up in the admin space and the Lobby is getting done. The roofing TPO is complete in the north low roof and the decking is getting installed over the Gym area. Big walls for the Aquatics Side are up. TPO on the Gym is about 50% complete. Translucent panels are all installed. Progressing well. The TPO on the Gym is complete. Gym is painted and Floor is going in. Pool contractor here and is digging out the indoor pool. Recreation side is getting finished up. The pool contractor started concreting the indoor pool. Parking lots are continuing. Dec-15 Jun-16 Jan-17 Jul-17 Feb-18 Sep-18 Mar-19 Oct-19 Phase % Complete Design RFP Design RFP 100% Programming Phase Programming Phase 100% Schematic Phase Schematic Phase 100% 100% Design Development Phase Design Development Phase Construction Documents Phase 100% Construction Documents Phase Construction RFP 100% Construction RFP Construction 68% Construction Substantial Completion 0% Substantial Completion Project Closeout 0% Project Closeout CDBG Grant 18-C-NR-I-03-G-14 Boys & Girls Club SCOPE: Repairs and Upgrades to Boys & Girls Club ESTIMATED COST: $ 824,883.00 FUNDING SOURCE: Federal Grant & FY19 City Budget BUDGET Total Budget: $ 948,848.00 Total Encumbrance: $ - Total Change Orders: $ - Current Balance: $ 948,848.00 PROJECT SCHEDULE: Unknown PROJECT COMPLETION: 5% PROJECT STATUS: Budget was updated to $948,848 to match what was submitted with the application. DFA rejected the project with the reduction to only meet our required match. So to prevent delays we increase the City's portion to match the origianl application. Currently awaiting the executed grant agreement. Additional funding needed for Fire Alarm system replacement. Roswell Air Center Repairs SCOPE: Repair Partial Roof of Dean Baldwin ESTIMATED COST: $ 5,600,000.00 FUNDING SOURCE: DFA Grant Funds, City, State & Federal BUDGET Total Budget: $ 5,600,000.00 Total Encumbrance: $ 4,533,000.00 Total Change Orders: $ - Current Balance: $ 1,067,000.00 PROJECT SCHEDULE: Unknown EST. COMPLETION: 11/20/2019 5  PROJECT STATUS: Roofing on #1083 will be completed 1st week of Feburary. The Fire Alarm system will be complete by the end of January. Kazal is currently on site and their designer is on the ground recording the current design due not having existing plans. Kazal 1st line of attack will be the replacement of the 16" water trunk line which will take about 60 days. This will be planned to start towards the end of February. Plans are being made to allow D/B to keep working as work is commencing. Kazal's current schedule shows completion 11/20/2019. Kazal is generating the system design. City Hall Annex Roof A2403 SCOPE: Replace the City Hall Annex Roof ESTIMATED COST: $ 105,000.00 FUNDING SOURCE: DFA Grant Capital Outlay BUDGET Total Budget: $ 105,000.00 Total Encumbrance: $ (105,000.00) Total Change Orders: $ - Current Balance: $ - PROJECT SCHEDULE: Unknown PROJECT COMPLETION: 99% PROJECT STATUS: Executed Grant Agreement Received 8/30/2017. 95% Complete waiting on Invoice and file for Riembursement. Work is complete waiting on final factory inspection for Warranty and Final Invoice. Warranty is received waiting on final invoice. Filing for project closeout. Same Status. Project is done awaiting project closeout formal document. RIAC Terminal Restaurant & Bar SCOPE: Remodel Previoius Museum Space to a Bar Space and Mild Restaurant Upgrade ESTIMATED COST: $ 164,645.00 FUNDING SOURCE: FY19 RIAC Operations Budget BUDGET Total Budget: $ 164,645.00 Total Encumbrance: $ - Total Change Orders: $ - Current Balance: $ 164,645.00 PROJECT SCHEDULE: 7/20/2019 PROJECT COMPLETION: 10% PROJECT STATUS: Had discussions with Holloway to get them back on board. Received drawings and reviewing and will conduct site visit 1/25/2019. Revised design submitted to contractor and design. Waiting on updated drawings and quote. Estimated Completion 7/2019. Roswell Fire Stations Roofs & Infrastructure A2404 SCOPE: Replace Roofing of Station #1 and Additional Repairs ESTIMATED COST: $ 212,240.00 Grant Amount Additional Funds from Fire Operational Budget. FUNDING SOURCE: DFA Grant Capital Outlay $ 195,000.00 BUDGET Total Budget: $ 212,240.00 Total Encumbrance: $ (212,240.00) Total Change Orders: $ - Current Balance: $ - PROJECT SCHEDULE: Unknown PROJECT COMPLETION: 99% PROJECT STATUS: Executed Grant Agreement Received 8/31/2017. PO Issued and work in progress. Work stopped to go to Dean Baldwin. Station 1 is complete. Currently awaiting direction from the Fire Chief on remaining direction on Station #2. To complete #2 we will need about $25,000. Submited Change Order to cover Station #2 roof. Currently waiting to schedule the work. Work scheduled for #2 to start week of 6/25. Fire Station #2 is complete just waiting on final invoice to closeout. Filing for project closeout. Same Status. Final reimbursement filed waiting on formal closeout letter. Entryway Signs: SCOPE: Plan, design, and install 5 entryway signs. ESTIMATED COST: $ 600,000 FUNDING SOURCE: Lodger's Tax BUDGET: Total Budget: $ 600,000.00 Total Encumbrance: $ 323,864.00 Total Change Orders: $ 7,959.69 Current Balance: $ 268,176.31 EST. COMPLETION: December 2016 PROJECT COMPLETION: 80% PO issued 11/30/15. Final designs being considered at 3/3/16 Finance Committee. Design approval at the April 14th council meeting. City has finalized the Change Order and the process has begun. Currently in Fabrication (Production). Install Planned to start seek of 4/17/17. Install Complete of signs. Site work is in process. Issuing Change Order for remaining 2 signs. Awaiting for budget review for final numbers prior to proceeding. EFG is in the process of manufactoring the signs. 6 Remote Read Water Meters: SCOPE: Upgrade meter reading system. BUDGET: $ 19,853,557 FUNDING SOURCE: Joint Utility Revenue Bond Ordinance 16-22 EST. COMPLETION: 3/2019 PROJECT COMPLETION: 95% 12/8/16 City Council approved 8-1 Resolution 16-80 Vendor Selection. City Council approved 9-0 Ordinance 16-22 Joint Water & Sewer Improvement Revenue Bonds Final Reading 1/12/17. Contract Signed #2017-003 Signed 2/1/2017. Physical Network installation is planned on starting 8/23/2017 Currently 19,326 of 19,385 meters have been installed. Currently workig on getting the interface software going. We are also expanding the network coverage to increase accuracy by adding 3 additional collection routers. Network coverage has been expanded. Transition to Centeral Control from Water Billing has been complete. There were some delays with the dash board due to the Itron FCS System we are hoping to have it up and running by the end of January. The remaining 59 meters are meters that were sent back to SETValve as they will not take the program. We anticipate to have them and installed by 2/15/2019. We are currently experiencing a few SETValve program issues and once the vavle is reprogramed the issues are corrected. We will be able to do this through the network around mid-February as an automated process. Extended to mid-March we are having issues with HTE. Feb-17 Jun-17 Sep-17 Dec-17 Mar-18 Jul-18 Oct-18 Jan-19 May-19 Phase % Complete 1st Meter Order 1st Meter Order 100% Network Installation 98% Network Installation Pilot Meter Installation 100% Pilot Meter Installation Troubleshooting 98% Troubleshooting 2nd Material Order 100% 2nd Material Order Ramp-up Installation 100% Ramp-up Installation Production Installation 100% 3rd Material Order 100% Production Installation Final Material Order 100% 3rd Material Order Ramp-Down Production Install 96% Final Material Order Cleanup / Punch List 0% Ramp-Down Production Install Close-Out 0% Cleanup / Punch List Close-Out Convention Center SCOPE: Design Remodel Addition Original Budget BUDGET: $ 8,116,506 $ 7,448,160.00 Encumbrance $ (7,835,797) FFE $ (250,000) Change Orders $ (393,503) Remaining Bal $ 30,709 FUNDING SOURCE: Hotel Convention Center Fee & Revenue Bond EST. COMPLETION: Feb-19 PROJECT COMPLETION: 90% PO Issued and Sent 8/15/16. Kick-off meeting 9/14. Design team performed site evaluation 10/5. Presented design at 5/11/17 Council Meeting. Rfp was pushed out to be due 8/10/2017 due to lack of General Contractor Participation. RFP recommendation approved 8/24/17 for $6,326,640.63. Pre-Con Meeting 9/26/17. Getting things prepped the existing side of the facility is at 75% complete. The north addition is sitting at about 75%. Completed addressing the existing facility emergency lighting issues due to lack of maintenance. Currently anticipating a 11/28/2018 Substaintial Completion for the entire facility. Due to several issue with CID the Substaintial Completion and CID Final Inspection is scheduled for 1/30/2019. FINAL CERTIFICATE OF OCCUPANCY recieved 2/7/2019. Punchlist created 2/15/2019. Substaintial Completion 2/7/2019. Phase May-16 Dec-16 Jun-17 Jan-18 Aug-18 Feb-19 Sep-19 % Complete Design RFP Design RFP 100% Programming Phase Programming Phase 100% Schematic Phase Schematic Phase 100% Design Development Phase Design Development Phase 100% Construction Documents Phase Construction Documents Phase 100% Construction RFP 100% Construction RFP Construction 100% Construction Substantial Completion 98% Substantial Completion Project Closeout 0% Project Closeout Roswell Roads Improvements A2551 SCOPE: Continue the Improvements to Washington and Union ESTIMATED COST: $ 300,000.00 FUNDING SOURCE: DFA Grant Capital Outlay BUDGET Total Budget: $ 300,000.00 Total Encumbrance: $ (20,316.00) Total Change Orders: $ - Current Balance: $ 279,684.00 PROJECT COMPLETION: 85% EST. COMPLETION: 5/1/2019 PROJECT STATUS: 85% complete all major paving is complete. Concrete complete on S. Union. Contractor working on S. Washington concrete items. 7 Land Acquisition: On-HOLD Funding pulled / Pending Funding Availability Garden Bridge: SCOPE: Replace bridge on Garden Ave. BUDGET: $ - FUNDING SOURCE: City EST. COMPLETION: October 2016 PROJECT STATUS: 10% Preliminary survey and site review completed. Design has resumed. Requested $1,000,000 FY2020. Souder Miller is completing plans to be able to bid July 1, 2019. Country Club/Main Traffic Signal: SCOPE: Upgrade traffic signals at Country Club and Main. BUDGET: $ - FUNDING SOURCE: FY 2019 Special Electronics Budget EST. COMPLETION: July 2019 PROJECT STATUS: 10% Preliminary survey and site review completed. Appraisals complete. Right of Way will cost approxitmatley $27,000. Project will also require surevying professional service for plat. Finance moved funding to gernal fund awaiting funding. Requested $600,000 FY2020. Design has resumed, BHI completing plans to bid July 1, 2019. Edgewood Small Diameter Waterline Project SCOPE: Replacement of small diameter waterlines in the Edgewood Neighborhood. BUDGET: $ 1,018,486 FUNDING SOURCE: FY 2019 WMT Budget EST. COMPLETION: Summer 2019 PROJECT STATUS: 15% This is an 8" line on N. Garden & large diameter valves at 3rd & Garden. Awarded to White Cloud 3.14.19. Contractor plans to start May 28th, after school is out. RIAC Reservoirs SCOPE: (2) New Water Towers at RIAC BUDGET: $ 5,300,000 FUNDING SOURCE: EPA Loan & Water Capital Fund EST. COMPLETION: 5/1/2020 PROJECT STATUS: 15% Plans Complete Loan has closed. Received approval from NMED now awaiting approval from NMENV which is expected April 19,2019. Country Club Reservoirs SCOPE: Rehabilitate the existing twin 7.5 Million Gallon concrete reservoirs on W. Country Club Rd. BUDGET: $ 3,000,000 Pending finance review FUNDING SOURCE: Recycle EPA Loan (Forgiveness Funds) & Water Capital Fund EST. COMPLETION: On-Hold PROJECT STATUS: 0% Project funds suspended by council recommendation. Montana Street Realignment SCOPE: Takeout 90 Degree "S" curve and soften the curve to make street safe prior to opening of Roswell Recreation Center. BUDGET: $ 399,500 FUNDING SOURCE: Unknown EST. COMPLETION: 5/24/2019 PROJECT STATUS: 20% Awared to Abraham's Construction. Work commenced 2/11/2019. Contractor working on concrete curbing and roadway grade. Pavement Assesment / Management RFP, Phase I SCOPE: Prepare a pavement assesment and priority listing of roadway projects for entire city. BUDGET: $ 250,000 FUNDING SOURCE: FY 2019 EST. COMPLETION: 5/30/2019 PROJECT STATUS: 60% Engineering workload dependent. Contract with IMS has been executed. All data and testing is complete. Consultant is performing analysis of data. S. Atkinson Project - McGaffey to 2nd Street SCOPE: ADA / Sidewalk & Mill & Fill of pavement BUDGET: $1,451,732 ($990,000 NMDOT Share) FUNDING SOURCE: FY 2019 Budget EST. COMPLETION: 8/1/2019 PROJECT STATUS: 15% Project awarded to J&H Services. Preconstruction conference scheduled for April 2, 2019. 8 WWTP Safety Upgrades SCOPE: Various safety improvements at the WWTP BUDGET: $ 850,000 FUNDING SOURCE: FY 2018 Budget EST. COMPLETION: 5/1/2019 PROJECT STATUS: 85% Design by HDR. Contractor Bids open 3/13. Bid came in too high, all bids rejected. Rebid awarded to Roads Construction on 6/14/18. Rhoads commenced on 10/22/2018. Project is proceeding smoothly. E. 2nd Street - Waterline Replacement Phase I SCOPE: Replace 4.2 miles of existing 10" AC waterline from Atkinson to the east. BUDGET: $ 3,000,000 per council approval FUNDING SOURCE: Water Maintenance & Transmission EST. COMPLETION: 8/1/2019 PROJECT STATUS: 5% Bids opened 3.12.19, recommended bidder is General Hydraunics of Alamogordo. Total bid = $1,603,382.76. Hobbs St - Main to Union SCOPE: Pavement Rehab BUDGET: FUNDING SOURCE: FY2020 EST. COMPLETION: - PROJECT STATUS: 0% Project is in the cue by engineering department and is next in-line after S. Union & Washington project. Requested FY2020' ITB-18-007 S. Union & S. Washington SCOPE: Mill & Fill / Sidewak BUDGET: $1.5M FUNDING SOURCE: Bond Funds Leveraged with Legislative Funds EST. COMPLETION: 5/1/2019 PROJECT STATUS: 85% Bond Funds with Legilative Appropriation A2551. J&H Services has completed paving. Currently working on sidewalks & ADA improvements on S. Wahsington. Union Ave is complete. Cemetery Roads 18-C2474 SCOPE: Phase 3 and Final Phase BUDGET: $ 150,000 FUNDING SOURCE: DFA Grant Capital Outlay EST. COMPLETION: Spring 2019 PROJECT STATUS: 25% City Signed grant agreement. Recieved executed grant agreement. Plans are complete. City crews working on cemetary roads. Gayle Street & McGaffey 36" Waterline Repair SCOPE: Repair 36" pressure ups. BUDGET: $ 1,125,774 FUNDING SOURCE: Current FY Water Enterprise Fund EST. COMPLETION: 2/31/2019 PROJECT STATUS: 100% J&H Services awaiting delivery of large diameter valves. Work completed. Final audit review underway. Hot Recycling Pavement Maintenance - FY2018 SCOPE: Hot recycle existing pavement 2" depth. BUDGET: $ 600,000 FUNDING SOURCE: Current FY Road Fund EST. COMPLETION: 10/31/2018 PROJECT STATUS: 100% Scheduled streets; 1) Airport perimeter Road 2) Jaffa St. - Lea to Sunset 3) Sunset - NBL's (North Bound Lanes) only Brasher to Relief Route 4) N. Washington - 19th to Country Club. Work is completed. Slurry Seal & Micro Surfacing FY2018 SCOPE: Pavement maintenance overlay BUDGET: $ 950,000 FUNDING SOURCE: Curent FY Road Fund EST. COMPLETION: 4/1/2019 PROJECT STATUS: 80% Micro Surfacing completed on "Hot Recycle" Streets. Also, slurry seal in progress in NE Roswell. Contractor to do warrany work in March 2019 and complete portians in NE Roswell. 9 N. Main Alley Sewer Replacement Project SCOPE: Replace sewer line in alley east of Main St. from 4th to 10th St. BUDGET: $ 118,510 FUNDING SOURCE: FY 2019 Sewer Budget EST. COMPLETION: 5/20109 PROJECT STATUS: 0% Awarded to Adame Construction. Work to start April 2019. Mescalero Lift Station Project SCOPE: Replace lift station on E. Mescalero Rd. BUDGET: $ 19,000 FUNDING SOURCE: FY 2019 Sewer Budget EST. COMPLETION: 5/2019 PROJECT STATUS: 0% Awarded to Adame Construction. Work to start April 2019. N. Main Sewer Repair - ON HOLD SCOPE: Pipe burst existing sewer line feeding N. Pizza Hut, Classics, Taco Bell North and Shell Gas Station BUDGET: $ 120,000 FUNDING SOURCE: Unknown EST. COMPLETION: 1/2019 PROJECT STATUS: 0% Watching progress of ongoing projects. Possibly pool and capture any savings from projects. Manhole Rehab Project 2019 SCOPE: Rehabilitate approximately 50 sewer manholes. BUDGET: $ 250,000 FUNDING SOURCE: FY19 Sewer Budget EST. COMPLETION: 12/19/2019 PROJECT STATUS: 10% Bids opened 3.12.19. Recommended low bidder is Corrosion Resistant Coatings $247,908.76. Hobbs / Main 42" & 24" Repair SCOPE: Double line stop & New 42". 24" & 20" Valves BUDGET: $ 680,000 FUNDING SOURCE: FY19 Water Enterprise Fund EST. COMPLETION: 5/1/2019 PROJECT STATUS: 0% Repair awarded to J&H Services. Parts have been ordered. 10  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, March 25, 2019 at 4:00 p.m. ACTION REQUESTED: Open Discussion - Large Diameter Water Lines BACKGROUND: Committee has requested updates on issues and work on large diameter water lines. 1. Gayle/McGaffey repairs final cost = $1,125,774.37 for water repairs only. 2. The large diameter valves at 3rd/Garden will be addressed by ITB-19-008 Edgewood Waterline Replacement Phase 1. Work to commence May 28, 2019 to minimize impact on N. Garden. 3. Water Maintenance to install smaller diameter valves that will connect to new construction in Line Item 3 above, Edgewood Project. This to be performed, prior to contractor beginning Edgewood Project. 4. An 8” pressure up off a 24” concrete cylinder line is leaking at Hobbs/Main. This 24” is connected to a 42” within 50 feet of this leak. Repair will require double 24” & 42” line stops, 42”, 24” and 20” valves and associated work. Current estimate is $680,000. Parts have been ordered. The 24” line constructed in 1968 and the 42” line constructed in 1978. FINANCIAL CONSIDERATION: Work being funded by current FY 2019 Water Enterprise Funds. LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Open discussion for this Committee. STAFF RECOMMENDATION: Continue with repairs and projects diligently. 11  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, March 25, 2019 at 4:00 p.m. ACTION REQUESTED: Meeting reminder. The May 2019 meeting will be May 20, 2019. BACKGROUND: Committee voted on meeting dates at the November 2018 Infrastructure meeting. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Open discussion for this Committee. STAFF RECOMMENDATION: Not Applicable. 12  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, March 25, 2019 at 4:00 p.m. ACTION REQUESTED: Consider award of proposed RIAC general aviation ramp rehabilitation work to Constructors Inc. of Carlsbad, NM in the amount of $129,982.00 which includes Bond and Tax. Bond cost @1.5% and NMGRT tax rate of 7.8333%. Work will utilize existing CES contract issued to Constructors Inc. BACKGROUND: Portions of the RIAC general aviation ramp have alligator cracking and are releasing aggregate caused by oxidation due to age. This poor condition is causing foreign object debris risks with potential for damage to aircraft propellers and jet engines. Attached is estimated cost from Constructors Inc. Funding will be through current FY 2019 Air Center budget and NM FINANCIAL Aviation Grant 17-02, 50% matching. CONSIDERATION: Not Applicable LEGAL REVIEW: BOARD AND Consider award of proposed RIAC general aviation ramp work to COMMITTEE ACTION: Constructors Inc. of Carlsbad, NM in the amount of $129,982.00. STAFF Proceed with needed improvements to RIAC general aviation ramp. RECOMMENDATION: 13 14  CONSTRUCTORS, INC Dirt, Asphalt, Concrete, and Utilities Construction Aggregate and Asphalt Products NM Contractors License #1585 - Work Force Solutions # 10146200900710 Proposal Submitted To: City of Roswell Job Name: Asphalt Paving Triangle Shaped and Additional Areas Attn: Scott Stark, Director Place of Job West of AV Flight Architect or Billing Address: 1 Jerry Smith Circle NA Engineer: City, State, Zip: Roswell, NM 88203 Date of Proposal: March 18, 2019 Phone: (575) 317-9533 FEIN # 85-0135619 Fax: s.stark@roswell-nm.gov Note: CES # 18-010B-R2013-567 We hereby propose to furnish labor, equipment and or materials to perform the following scope of work: CES Gordian Pricing breakdown attached Includes Milling and Removing the existing asphalt paving to a depth of 2.5", apply tack coat of Emulsions, then paving with 2.5" thick layer of new Hot Mixed Paving using SP-IV mix design. We will haul off the millings to our hot mix plant for recycling. Painted striping, pavement markings, Over excavation or repair of unsuitable or overly saturated materials or anything Exclusions: not specifically included above. We Hereby Propose to furnish labor, materials and equipment to complete the project in accordance with above specifications, for the sum listed above plus New Mexico Gross Receipt Tax, with payment due upon receipt of invoice unless prior agreement has been made. Any alterations or deviations from the above specifications involving extra cost will be executed only upon written order, and will become an extra charge over and above the proposed amount above. If payment is not received within 30 days from date of invoice, interest will be charged at 1 1/2% per month or fraction of a month on the unpaid balance plus incidental collection costs, including attorney fees. (As allowed by New Mexico Statute N.M.S.A. 1978,Section 57-28-5). This proposal also serves as acknowledgment of Constructors' request for the location of underground facilities. The property owner and/or the General contractor is responsible for the location of such facilities on private property. Constructors, Inc. is not responsible for damages to underground facilities which are not located and/or mislocated. Facilities are defined as computer lines, telephone, gas, water, sewer, electric, sprinkler, or any other facility installed by man. Facilities shall be marked prior to the beginning of Constructors, Inc.'s work on the project site. If either party commences legal action to enforce its rights pursuant to this agreement, the prevailing party in the legal action shall be entitled to recover its reasonable attorney's fees and costs of litigation relating to the legal action, as determined by a court of competent jurisdiction. All material is guaranteed to be as specified. All work is to be completed in a workman-like manner according to standard practices. Any alteration or deviation from above specifications involving extra costs will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance. Our Authorized Signature: Bob Tackett workers are fully covered by worker's compensation insurance. Bob Tackett 575-622-1080 at Roswell Office Note: This proposal may be withdrawn by us if not accepted within 15 days. Acceptance of Proposal--The above prices, specifications and conditions Signature: are satisfactory and are hereby accepted. You are authorized to do the work as specified. Payment will be made as outlined above. Date Accepted: 3003 S. BOYD DR. - CARLSBAD, NM 88220 - PHONE (575) 885-8838 - FAX (575) 887-0896 SERVING CHAVES, EDDY AND LEA COUNTIES Website - www.ciconstructors.com 15  Job Order Contracting Core Price Proposal - CES Region 6 This proposal was prepared exclusively for Constructors Incorporated Job Number: 46 Job Name: RIAC Plane Parkng Apron 2019 Contractor: Constructors Inc Date Created: 03/18/2019 Last Update: 03/18/2019 Proposal Value: $129,982.00 Construction Procurement Catalog: Year 2019 - ROSWELL, NM Summary By Division Division Line Total 01 General Requirements $11,886.09 32 Exterior Improvements $118,095.91 Non-Prepriced Items Item Name Division QTY Unit Price Factor Line Total NMGRT 01 General Requirements 1.00 $9,442.24 1.0000 $9,442.24 BOND 01 General Requirements 1.00 $1,781.37 1.0000 $1,781.37 Lodging & Per Diem 01 General Requirements 1.00 $662.48 1.0000 $662.48 Hauling Asphalt 32 Exterior Improvements 1014.00 $3.00 1.0000 $3,042.00 Detailed Price Proposal Sr.# Division Line Item # Mod UOM Description Line Total 1 General Non-Prepriced JOB NMGRT $9,442.24 Requirements QTY Unit Price Factor Total 1.00 $9,442.24 1.0000 $9,442.24 2 Non-Prepriced EA BOND $1,781.37 QTY Unit Price Factor Total 1.00 $1,781.37 1.0000 $1,781.37 3 Non-Prepriced JOB Lodging & Per Diem $662.48 Price Proposal Report 16 Page 1 of 2  QTY Unit Price Factor Total 1.00 $662.48 1.0000 $662.48 4 Exterior 320116715280 S.Y. Cold milling asphalt paving, 1" to 3" asphalt pavement, 5,000 to 10,000 S.Y., cold planing & cleaning 5,000 S.Y. to 10,000 S.Y. $15,502.41 Improvements QTY Unit Price Factor Total 7000.00 $2.46 0.9000 $15,502.41 5 320113623200 S.Y. Asphalt surface treatment, tack coat, emulsion, 0.05 gallons/S.Y., 1,000 S.Y. Tack coat, emulsion, 0.05 gal./S.Y., 1,000 S.Y. $6,494.04 QTY Unit Price Factor Total 7000.00 $1.03 0.9000 $6,494.04 6 Non-Prepriced TON Hauling Asphalt $3,042.00 QTY Unit Price Factor Total 1014.00 $3.00 1.0000 $3,042.00 7 321216130853 Ton Plant-mix asphalt paving, for highways and large paved areas, wearing course, alternate method for developing paving costs, $93,057.46 2-1/2" thick, no hauling included 2-1/2" thick QTY Unit Price Factor Total 1014.00 $101.97 0.9000 $93,057.46 Price Proposal Report 17 Page 2 of 2  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, March 25, 2019 at 4:00 p.m. ACTION REQUESTED: Consider recommendation to award bid of ITB-19-009 Sewer Manhole Rehabilitation Project to Corrosion Resistant Coatings in the monetary amount of $247,908.76 which includes GRT. BACKGROUND: Two bids received for subject project. Based on review of bids, Corrosion Resistant Coating (CRC) was deemed the qualified low bidder. Bid tabs are included in packet. This project will rehabilitate 64 manholes and is part of the ongoing rehabilitation and maintenance of the City’s 4000 or so sewer manholes. FINANCIAL CONSIDERATION: This project funded in current FY 2019 Sewer budget. LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Consider recommendation to award bid of ITB-19-009 Sewer Manhole Rehabilitation Project to Corrosion Resistant Coatings in the monetary amount of $247,908.76. STAFF RECOMMENDATION: Award to CRC and proceed with project. 18 19 20  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, March 25, 2019 at 4:00 p.m. ACTION REQUESTED: Consider recommendation to award bid of ITB-19-010 Asbestos Water Line Replacement 1 to General Hydronics Utilities LLC. of Alamogordo, NM in the monetary amount of $1,603,382.76, which includes GRT. BACKGROUND: Five bids received for subject project. Based on review of bids, General Hydronics Utilities LLC. was deemed the qualified low bidder. Bid tabs are included in packet. This project will reconstruct approximately 4 miles of 10” PVC C- 900 water line on E. 2nd St. from Atkinson east to the Roswell Test Facility. This project is to replace the existing 10” Transite (asbestos cement) water line constructed in 1972. FINANCIAL CONSIDERATION: This project funded in current FY 2019 Water & Maint. Budget LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Consider recommendation to award bid of ITB-19-010 Asbestos Water Line Replacement 1 to General Hydronics Utilities LLC. of Alamogordo, NM in the monetary amount of $1,603,382.76. STAFF RECOMMENDATION: Award and proceed with project. 21 22 23 24