Infrastructure Committee

Regular Meeting of the Infrastructure Committee Held in the Conference Room at City Hall May 20, 2019 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 19-37. ROLL CALL: The meeting convened at 4:00 p.m. with Chairman Oropesa presiding and Councilors Peterson, Grant, and Best being present. Staff Present: Mike Mathews, Kevin Dillon, Ryan Porter, Glenda Allen, Councilor Steve Henderson, Trent Moore, and Bernadette Lopez. Guest(s) Present: None APPROVAL OF AGENDA: Councilor Grant moved to approve the agenda for the Regular Infrastructure Committee meeting of May 20, 2019 as presented. Councilor Peterson seconded the motion. A voice vote of 4-0 was unanimous, and the motion passed. APPROVAL OF MINUTES: 1. April 22, 2019: Councilor Grant moved to approve the April 22, 2019 Minutes for the Regular Infrastructure Committee meeting as presented. Councilor Peterson seconded the motion. A voice vote of 4-0 was unanimous, and the motion passed. NON-ACTION ITEMS: 2. Project Updates: Mr. Najar discussed the cemetery update. Mr. Dillon discussed the update on the Recreation Center and the terminal restaurant. 3. Large Diameter Water Lines: Mr. Najar discussed the update. 4. Update RTF Proceedings: Page 1 of 3 Mr. Najar discussed the update. Councilor Grant inquired about this site being on the Xcel Energy’s list of certified sites. Mr. Najar will follow up on that and with the EDC. REGULAR ITEMS (Action): 5. Award ITB-19-011 S. Sycamore Pavement Rehab Project: Councilor Grant moved to send to consent agenda Award of bid ITB-19- 011, S. Sycamore Pavement Rehab Project to Constructors, Inc. in the amount of $173,803.56 which includes GRT. Mr. Najar discussed this item. Councilor Best seconded the motion. A voice vote of 4-0 was unanimous, and the motion passed. 6. Consider McBride Veterans Cemetery Project: Councilor Grant moved to send to consent agenda Cemetery project utilizing $516,000.00 of a 2019 Legislative Grant to plan, design, construct, purchase, renovate, and improve the McBride Cemetery. Mr. Najar discussed the five legislative grants received. Discussion was held on this item. Councilor Best seconded the motion. A voice vote of 4-0 was unanimous and the motion passed. 7. Consider Carpenter Park Legislative Grant & Project: Councilor Grant moved to send to consent agenda in proceeding with Carpenter Park project utilizing $450,000 of a 2019 Legislative Grant to plan, design, construct, purchase, furnish, equip, and install improvements to Carpenter Park, including splash pad aquatic feature, and related equipment. Discussion was held on this item. Mr. Najar and Mr. Dillon will come up with schematics and an itemized estimate. Councilor Best seconded the motion. A voice vote of 2-2 with Councilors Oropesa and Peterson voting no; resulting in a tie. It will now go before full City Council with no recommendation. 8. Consider Large Diameter Legislative Grant & Project: Councilor Grant moved to send to consent agenda to proceed with large diameter water valve project utilizing $750,000.00 of a 2019 Legislative Grant. Mr. Najar discussed this item and handed out copies of the Agreement and Resolution 19-xx. Councilor Best seconded the motion. A voice vote of 4-0 was unanimous and the motion passed. Councilor Grant moved to amend the motion to include the Resolution 19-xx. Councilor Peterson seconded the motion. A voice vote of 4-0 was unanimous and the motion passed. 9. Consider Deming Bridge Legislative Grant & Project: Councilor Grant moved to send to consent agenda to proceed with S. Deming St. bridge replacement project utilizing $800,000.00 of a 2019 Page 2 of 3  Legislative grant and $200,000.00 of City funds for a total project fund of $1,000,000.00. Mr. Najar discussed this item, and handed out copies of Resolution 19-xx. Councilor Peterson seconded the motion. A voice vote of 4-0 was unanimous and the motion passed. Councilor Grant moved to amend the motion to include the Resolution 19- xx. Councilor Peterson seconded the motion. A voice vote of 4-0 was unanimous and the motion passed. 10. Consider S. Main Legislative Grant & Project: Councilor Grant moved to send to consent agenda to proceed with S. Main road improvement project utilizing $783,250.00 of a 2019 Legislative Grant and $151,750.00 of City funds for a total project fund of $935,000.00 to also include the Resolution 19-xx. Mr. Najar discussed this update and handed out copies of the Resolution 19-xx. Councilor Peterson seconded the motion. A voiced vote of 4-0 was unanimous and the motion passed. 11. Approve contract amendment TIC – RIAC Reservoirs: Councilor Grant moved to send to consent agenda Professional Services Agreement with Tank Industry Consultants (TIC) for the construction phase services associated with RFP-17-003 Project Development Services for the City of Roswell RIAC Water Reservoirs amended monetary amount to be a maximum of $568,096.00 plus associated gross receipts tax at time of progress payments. Mr. Najar discussed the update. Councilor Peterson seconded the motion. A voice vote of 4-0 was unanimous and the motion passed. 12. Consider Resolution 19-xx NMDOT funding & Projects: Councilor Grant moved to send to consent agenda Resolution 19-xx to support applications to the NMDOT’s Call for Projects as presented. Mr. Najar discussed this item. Councilor Peterson seconded the motion. A voice vote of 4-0 was unanimous and the motion passed. OTHER BUSINESS (Non-Action): 13. Public Comments: None. ADJOURN: The meeting adjourned at 5:23 p.m. The next scheduled meeting is June 24, 2019. Page 3 of 3