Infrastructure Committee

ROSWELL INFRASTRUCTURE COMMITTEE AGENDA Monday, June 24, 2019 at 4:00 p.m. City Hall Large Conference Room 425 N. Richardson Ave., Roswell, New Mexico 88201 Committee Chair: Juan Oropesa Committee Vice Chair: George Peterson Committee Members: Caleb Grant, Jeanine Corn Best Staff Coordinator: Louis Najar A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of Minutes 1. May 20, 2019 1-3 E. Non-Action Items 2. Project Updates Discussion 4 - 11 3. Large Diameter Water Lines 12 4. Update RTF Proceedings 13 F. Regular Items (Action Items) 5. Award ITB-19-002 – RIAC Water Reservoirs Project 14 - 16 6. Consider Scope of Work RFP for Bridge Design Services 17 - 19 7. Consider award of Hot In Place Recycling 20 - 22 8. Consider award of Microsurfacing 23 - 25 9. Consider WWTP Clean Water Loan 26 - 27 Other Business (Non-Action) 10. Public Comments G. Adjourn (Next Meeting: July 22, 2019) Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 19-37. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents including the agenda and minutes can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: 6/20/19 Regular Meeting of the Infrastructure Committee Held in the Conference Room at City Hall May 20, 2019 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 19-37. ROLL CALL: The meeting convened at 4:00 p.m. with Chairman Oropesa presiding and Councilors Peterson, Grant, and Best being present. Staff Present: Mike Mathews, Kevin Dillon, Ryan Porter, Glenda Allen, Councilor Steve Henderson, Trent Moore, and Bernadette Lopez. Guest(s) Present: None APPROVAL OF AGENDA: Councilor Grant moved to approve the agenda for the Regular Infrastructure Committee meeting of May 20, 2019 as presented. Councilor Peterson seconded the motion. A voice vote of 4-0 was unanimous, and the motion passed. APPROVAL OF MINUTES: 1. April 22, 2019: Councilor Grant moved to approve the April 22, 2019 Minutes for the Regular Infrastructure Committee meeting as presented. Councilor Peterson seconded the motion. A voice vote of 4-0 was unanimous, and the motion passed. NON-ACTION ITEMS: 2. Project Updates: Mr. Najar discussed the cemetery update. Mr. Dillon discussed the update on the Recreation Center and the terminal restaurant. 3. Large Diameter Water Lines: Mr. Najar discussed the update. 4. Update RTF Proceedings: Page 1 of 3 1 Mr. Najar discussed the update. Councilor Grant inquired about this site being on the Xcel Energy’s list of certified sites. Mr. Najar will follow up on that and with the EDC. REGULAR ITEMS (Action): 5. Award ITB-19-011 S. Sycamore Pavement Rehab Project: Councilor Grant moved to send to consent agenda Award of bid ITB-19- 011, S. Sycamore Pavement Rehab Project to Constructors, Inc. in the amount of $173,803.56 which includes GRT. Mr. Najar discussed this item. Councilor Best seconded the motion. A voice vote of 4-0 was unanimous, and the motion passed. 6. Consider McBride Veterans Cemetery Project: Councilor Grant moved to send to consent agenda Cemetery project utilizing $516,000.00 of a 2019 Legislative Grant to plan, design, construct, purchase, renovate, and improve the McBride Cemetery. Mr. Najar discussed the five legislative grants received. Discussion was held on this item. Councilor Best seconded the motion. A voice vote of 4-0 was unanimous and the motion passed. 7. Consider Carpenter Park Legislative Grant & Project: Councilor Grant moved to send to consent agenda in proceeding with Carpenter Park project utilizing $450,000 of a 2019 Legislative Grant to plan, design, construct, purchase, furnish, equip, and install improvements to Carpenter Park, including splash pad aquatic feature, and related equipment. Discussion was held on this item. Mr. Najar and Mr. Dillon will come up with schematics and an itemized estimate. Councilor Best seconded the motion. A voice vote of 2-2 with Councilors Oropesa and Peterson voting no; resulting in a tie. It will now go before full City Council with no recommendation. 8. Consider Large Diameter Legislative Grant & Project: Councilor Grant moved to send to consent agenda to proceed with large diameter water valve project utilizing $750,000.00 of a 2019 Legislative Grant. Mr. Najar discussed this item and handed out copies of the Agreement and Resolution 19-xx. Councilor Best seconded the motion. A voice vote of 4-0 was unanimous and the motion passed. Councilor Grant moved to amend the motion to include the Resolution 19-xx. Councilor Peterson seconded the motion. A voice vote of 4-0 was unanimous and the motion passed. 9. Consider Deming Bridge Legislative Grant & Project: Councilor Grant moved to send to consent agenda to proceed with S. Deming St. bridge replacement project utilizing $800,000.00 of a 2019 Page 2 of 3 2  Legislative grant and $200,000.00 of City funds for a total project fund of $1,000,000.00. Mr. Najar discussed this item, and handed out copies of Resolution 19-xx. Councilor Peterson seconded the motion. A voice vote of 4-0 was unanimous and the motion passed. Councilor Grant moved to amend the motion to include the Resolution 19- xx. Councilor Peterson seconded the motion. A voice vote of 4-0 was unanimous and the motion passed. 10. Consider S. Main Legislative Grant & Project: Councilor Grant moved to send to consent agenda to proceed with S. Main road improvement project utilizing $783,250.00 of a 2019 Legislative Grant and $151,750.00 of City funds for a total project fund of $935,000.00 to also include the Resolution 19-xx. Mr. Najar discussed this update and handed out copies of the Resolution 19-xx. Councilor Peterson seconded the motion. A voiced vote of 4-0 was unanimous and the motion passed. 11. Approve contract amendment TIC – RIAC Reservoirs: Councilor Grant moved to send to consent agenda Professional Services Agreement with Tank Industry Consultants (TIC) for the construction phase services associated with RFP-17-003 Project Development Services for the City of Roswell RIAC Water Reservoirs amended monetary amount to be a maximum of $568,096.00 plus associated gross receipts tax at time of progress payments. Mr. Najar discussed the update. Councilor Peterson seconded the motion. A voice vote of 4-0 was unanimous and the motion passed. 12. Consider Resolution 19-xx NMDOT funding & Projects: Councilor Grant moved to send to consent agenda Resolution 19-xx to support applications to the NMDOT’s Call for Projects as presented. Mr. Najar discussed this item. Councilor Peterson seconded the motion. A voice vote of 4-0 was unanimous and the motion passed. OTHER BUSINESS (Non-Action): 13. Public Comments: None. ADJOURN: The meeting adjourned at 5:23 p.m. The next scheduled meeting is June 24, 2019. Page 3 of 3 3  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, June 24, 2019, 2019 at 4:00 p.m. ACTION REQUESTED: Project Updates – Infrastructure Committee open discussion BACKGROUND: Initiated by: Louis Najar Committee will be given opportunity for Q&A on any project. Project Dashboard report is part of the committee packet. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Open discussion for this Committee. STAFF RECOMMENDATION: Not Applicable. 4  City of Roswell Projects Status Updated 06/18/19 Category: Grant and Legislative Projects Recreation Center 15-L-1115: SCOPE: Plan, design, repair, improve, and construct the Yucca Recreation Center. ESTIMATED COST: $ 250,000 $ 20,434,770.93 FUNDING SOURCE: Capital Outlay City Funds Original Budget BUDGET: Total Budget: $ 20,684,770.93 $ 20,000,000.00 Total Encumbrance: $ (20,595,210.26) Total Change Orders: $ (374,668.00) Current Balance: $ 89,560.67 PROJECT SCHEDULE: September 9, 2014 - (Rec Center Jan 2019) (Aquatics May 2019) EST. COMPLETION: 5/20/2019 PROJECT STATUS: Admin Phase I 100% Design 100% Admin Phase II 100% Construction 90% Closeout 0% The Aquatics section is still continuing. We are moving forward with the Aux parking lot. The shot crete is complete on the outdoor pool. The finish coat will be applied once the concrete deck is poured. The casting slab is pour at the indoor pool location that will be used for the tilt-up walls for the Aquatics. Sheet rock is going up in the admin space and the Lobby is getting done. The roofing TPO is complete in the north low roof and the decking is getting installed over the Gym area. Big walls for the Aquatics Side are up. TPO on the Gym is about 50% complete. Translucent panels are all installed. Progressing well. The TPO on the Gym is complete. Gym is painted and Floor is going in. Pool contractor here and is digging out the indoor pool. Recreation side is getting finished up. The pool contractor started concreting the indoor pool. Parking lots are continuing. Parking Lot started paving. Pool will be plastered 5/24/19 Filled 5/27/2019. CERTIFICATE OF OCCUPANCY 6/6/2019. Dec-15 Jun-16 Jan-17 Jul-17 Feb-18 Sep-18 Mar-19 Oct-19 Phase % Complete Design RFP Design RFP 100% Programming Phase Programming Phase 100% Schematic Phase Schematic Phase 100% 100% Design Development Phase Design Development Phase Construction Documents Phase 100% Construction Documents Phase Construction RFP 100% Construction RFP Construction 90% Construction Substantial Completion 0% Substantial Completion Project Closeout 0% Project Closeout CDBG Grant 18-C-NR-I-03-G-14 Boys & Girls Club SCOPE: Repairs and Upgrades to Boys & Girls Club ESTIMATED COST: $ 824,883.00 FUNDING SOURCE: Federal Grant & FY19 City Budget BUDGET Total Budget: $ 948,848.00 Total Encumbrance: $ - Total Change Orders: $ - Current Balance: $ 948,848.00 PROJECT SCHEDULE: Unknown PROJECT COMPLETION: 5% PROJECT STATUS: Budget was updated to $948,848 to match what was submitted with the application. DFA rejected the project with the reduction to only meet our required match. So to prevent delays we increase the City's portion to match the origianl application. Additional funding needed for Fire Alarm system replacement. A&E procured COG has submitted final package. JSH Engineering working on engineering drawings. Engineering 50% complete with civil drawings. Still with JSH doing drawings. Accountability. Communication. Excellence. Integrity. Teamwork. 5  Roswell Air Center Repairs SCOPE: Repair Partial Roof of Dean Baldwin ESTIMATED COST: $ 5,600,000.00 FUNDING SOURCE: DFA Grant Funds, City, State & Federal BUDGET Total Budget: $ 5,600,000.00 Total Encumbrance: $ 4,533,000.00 Total Change Orders: $ - Current Balance: $ 1,067,000.00 PROJECT SCHEDULE: Unknown EST. COMPLETION: 11/20/2019 PROJECT STATUS: Kazal 1st line of attack will be the replacement of the 16" water trunk line which will take about 60 days. This will be planned to start towards the end of February. Plans are being made to allow D/B to keep working as work is commencing. Kazal's current schedule shows completion 11/20/2019. Kazal is generating the system design. Roofing Complete waiting on Warranty. Kazal's Schedule pushed to 2/2020. RIAC Terminal Restaurant & Bar SCOPE: Remodel Previoius Museum Space to a Bar Space and Mild Restaurant Upgrade ESTIMATED COST: $ 164,645.00 FUNDING SOURCE: FY19 RIAC Operations Budget BUDGET Total Budget: $ 164,645.00 Total Encumbrance: $ - Total Change Orders: $ - Current Balance: $ 164,645.00 PROJECT SCHEDULE: 7/20/2019 PROJECT COMPLETION: 10% PROJECT STATUS: Had discussions with Holloway to get them back on board. Received drawings and reviewing and will conduct site visit 1/25/2019. Revised design submitted to contractor and design. Waiting on updated drawings and quote. Estimated Completion 7/2019. Contractor Estimate = $260,535.31 (5/2/2019) WAITING ON FUNDING. Filed for permits. Gathering material orders. Entryway Signs: SCOPE: Plan, design, and install 5 entryway signs. ESTIMATED COST: $ 600,000 FUNDING SOURCE: Lodger's Tax BUDGET: Total Budget: $ 600,000.00 Total Encumbrance: $ 323,864.00 Total Change Orders: $ 7,959.69 Current Balance: $ 268,176.31 EST. COMPLETION: December 2016 PROJECT COMPLETION: 80% PO issued 11/30/15. Final designs being considered at 3/3/16 Finance Committee. Design approval at the April 14th council meeting. City has finalized the Change Order and the process has begun. Currently in Fabrication (Production). Install Planned to start seek of 4/17/17. Install Complete of signs. Site work is in process. Issuing Change Order for remaining 2 signs. Awaiting for budget review for final numbers prior to proceeding. EFG is in the process of manufactoring the signs. Bill Morris is working out the locations with DOT. Fabrication is in process. . Convention Center SCOPE: Design Remodel Addition Original Budget BUDGET: $ 8,116,506 $ 7,448,160.00 Encumbrance $ (7,835,797) FFE $ (250,000) Change Orders $ (393,503) Remaining Bal $ 30,709 FUNDING SOURCE: Hotel Convention Center Fee & Revenue Bond EST. COMPLETION: Feb-19 PROJECT COMPLETION: 95% PO Issued and Sent 8/15/16. Kick-off meeting 9/14. Design team performed site evaluation 10/5. Presented design at 5/11/17 Council Meeting. Rfp was pushed out to be due 8/10/2017 due to lack of General Contractor Participation. RFP recommendation approved 8/24/17 for $6,326,640.63. Pre-Con Meeting 9/26/17. Getting things prepped the existing side of the facility is at 75% complete. The north addition is sitting at about 75%. Completed addressing the existing facility emergency lighting issues due to lack of maintenance. Currently anticipating a 11/28/2018 Substaintial Completion for the entire facility. Due to several issue with CID the Substaintial Completion and CID Final Inspection is scheduled for 1/30/2019. FINAL CERTIFICATE OF OCCUPANCY recieved 2/7/2019. Punchlist created 2/15/2019. Substaintial Completion 2/7/2019 =>5/30/19. Phase May-16 Dec-16 Jun-17 Jan-18 Aug-18 Feb-19 Sep-19 % Complete Design RFP Design RFP 100% Programming Phase Programming Phase 100% Schematic Phase Schematic Phase 100% Design Development Phase Design Development Phase 100% Construction Documents Phase Construction Documents Phase 100% Construction RFP 100% Construction RFP Construction 100% Construction Substantial Completion 98% Substantial Completion Project Closeout 0% Project Closeout Page 2 of 7 Accountability. Communication. Excellence. Integrity. Teamwork. 6  Remote Read Water Meters: SCOPE: Upgrade meter reading system. BUDGET: $ 19,853,557 FUNDING SOURCE: Joint Utility Revenue Bond Ordinance 16-22 EST. COMPLETION: 5/2019 PROJECT COMPLETION: 95% 12/8/16 City Council approved 8-1 Resolution 16-80 Vendor Selection. City Council approved 9-0 Ordinance 16-22 Joint Water & Sewer Improvement Revenue Bonds Final Reading 1/12/17. Contract Signed #2017-003 Signed 2/1/2017. Physical Network installation is planned on starting 8/23/2017 Currently 19,326 of 19,385 meters have been installed. Currently workig on getting the interface software going. We are also expanding the network coverage to increase accuracy by adding 3 additional collection routers. Network coverage has been expanded. Transition to Centeral Control from Water Billing has been complete. There were some delays with the dash board due to the Itron FCS System we are hoping to have it up and running by the end of January. The remaining 59 meters are meters that were sent back to SETValve as they will not take the program. We anticipate to have them and installed by 2/15/2019. We are currently experiencing a few SETValve program issues and once the vavle is reprogramed the issues are corrected. We will be able to do this through the network around mid-February as an automated process. Extended to mid-March we are having issues with HTE. Last 60 meters to be completed by the end of April and the overall network functions anticipated completion by 2nd week in May.------------------------------------- Remote shut off's are working (Week of 5/7/19) dashboard is still outstanding waiting on final version. Last of remaining meters have been installed. Working on strengthening the network ready strength currently about 92% contract is 98%. Phase % Complete Feb-17 Jun-17 Sep-17 Dec-17 Mar-18 Jul-18 Oct-18 Jan-19 May-19 Aug-19 1st Meter Order 1st Meter Order 100% Network Installation 98% Network Installation Pilot Meter Installation 100% Pilot Meter Installation Troubleshooting 98% Troubleshooting 2nd Material Order 100% 2nd Material Order Ramp-up Installation 100% Production Installation 100% Ramp-up Installation 3rd Material Order 100% Production Installation Final Material Order 100% 3rd Material Order Ramp-Down Production Install 99% Cleanup / Punch List 0% Final Material Order Close-Out 0% Ramp-Down Production Install Cleanup / Punch List Close-Out Roswell Roads Improvements A2551 SCOPE: Continue the Improvements to Washington and Union ESTIMATED COST: $ 300,000.00 FUNDING SOURCE: DFA Grant Capital Outlay BUDGET Total Budget: $ 300,000.00 Total Encumbrance: $ (300,000.00) Total Change Orders: $ - Current Balance: $ - PROJECT COMPLETION: 99% EST. COMPLETION: 5/15/2019 PROJECT STATUS: Project Completed and Grant reimbursement received. Land Acquisition: On-HOLD Funding pulled / Pending Funding Availability Garden Bridge: SCOPE: Replace bridge on Garden Ave. BUDGET: $ - Awaiting Funding FUNDING SOURCE: City EST. COMPLETION: October 2016 PROJECT STATUS: 10% Bridge plans are complete. Project is awaiting funding review for FY 20. Country Club/Main Traffic Signal: SCOPE: Upgrade traffic signals at Country Club and Main. BUDGET: $ 627,000 FUNDING SOURCE: FY 2019 Special Electronics Budget EST. COMPLETION: July 2019 PROJECT STATUS: 10% Plans are 95% complete, awaiting NMDOT approval of design. If funded for FY 20, Project will be advertise and bid upon approval of City Council Page 3 of 7 Accountability. Communication. Excellence. Integrity. Teamwork. 7  Edgewood Small Diameter Waterline Project SCOPE: Replacement of small diameter waterlines in the Edgewood Neighborhood. BUDGET: $ 1,018,486 FUNDING SOURCE: FY 2019 WMT Budget EST. COMPLETION: Summer 2019 PROJECT STATUS: 15% Awarded to White Cloud Pipeline. Construction commenced on June 10, 2019 for 10" waterline on N. Garden from 5th to Cherry. RIAC Reservoirs SCOPE: (2) New Water Towers at RIAC BUDGET: $ 5,381,142 (Loan Amount) FUNDING SOURCE: EPA Loan & Water Capital Fund EST. COMPLETION: 5/1/2020 PROJECT STATUS: 15% Plans Complete Bids opened 6/11/19. The low monetary bid is $6,148,749.66. It appears that the low bid has deficiencies in bid documentation. NMED has bid under review. The 2nd low bid is $6,736,377.52. Upon review, the geographic location of Roswell is part of bid prices being high. Country Club Reservoirs SCOPE: Rehabilitate the existing twin 7.5 Million Gallon concrete reservoirs on W. Country Club Rd. BUDGET: $ 3,000,000 Pending finance review FUNDING SOURCE: Recycle EPA Loan (Forgiveness Funds) & Water Capital Fund EST. COMPLETION: On-Hold PROJECT STATUS: 0% Project funds suspended by council recommendation. Montana Street Realignment COMPLETE SCOPE: Takeout 90 Degree "S" curve and soften the curve to make street safe prior to opening of Roswell Recreation Center. BUDGET: $ 411,544 (Final Cost) FUNDING SOURCE: Unknown EST. COMPLETION: 5/24/2019 PROJECT STATUS: 100% Project is complete. Pavement Assesment / Management RFP, Phase I SCOPE: Prepare a pavement assesment and priority listing of roadway projects for entire city. BUDGET: $ 273,860 FUNDING SOURCE: FY 2019 EST. COMPLETION: 8/1/2019 PROJECT STATUS: 75% Engineering workload dependent. Contract with IMS has been executed. All data and testing is complete. Consultant is performing analysis of data. 2nd cost estimates. S. Atkinson Project - McGaffey to 2nd Street SCOPE: ADA / Sidewalk & Mill & Fill of pavement BUDGET: $1,451,732 ($990,000 NMDOT Share) FUNDING SOURCE: FY 2019 Budget EST. COMPLETION: 8/1/2019 PROJECT STATUS: 25% Project awarded to J&H Services. Contractor working concrete items between Alameda and McGaffey St. WWTP Safety Upgrades SCOPE: Various safety improvements at the WWTP BUDGET: $ 852,733 FUNDING SOURCE: FY 2018 Budget EST. COMPLETION: 8/1/2019 PROJECT STATUS: 95% Design by HDR. Contractor Bids open 3/13. Bid came in too high, all bids rejected. Rebid awarded to Roads Construction on 6/14/18. Rhoads commenced on 10/22/2018. Project is proceeding smoothly. E. 2nd Street - Waterline Replacement Phase I SCOPE: Replace 4.2 miles of existing 10" AC waterline from Atkinson to the east. BUDGET: $ 3,000,000 per council approval FUNDING SOURCE: Water Maintenance & Transmission EST. COMPLETION: 12/31/2019 PROJECT STATUS: 5% Bids opened 3.12.19, awarded bidder is General Hydraunics of Alamogordo. Total bid = $1,603,382.76. Preconstruction conference is June 27, 2019. Page 4 of 7 Accountability. Communication. Excellence. Integrity. Teamwork. 8  Hobbs St - Main to Union SCOPE: Pavement Rehab BUDGET: FUNDING SOURCE: FY2020 EST. COMPLETION: - PROJECT STATUS: 0% Project is in the cue by engineering department and is next in-line after S. Union & Washington project. Requested FY2020' ITB-18-007 S. Union & S. Washington SCOPE: Mill & Fill / Sidewak BUDGET: $ 1,316,456 (Final Cost) FUNDING SOURCE: Bond Funds Leveraged with Legislative Funds EST. COMPLETION: 5/15/2019 PROJECT STATUS: 100% Project complete. Cemetery Roads 18-C2474 SCOPE: Phase 3 and Final Phase BUDGET: $ 150,000 FUNDING SOURCE: DFA Grant Capital Outlay EST. COMPLETION: Spring 2019 PROJECT STATUS: 100% Project completed. Awaiting reimbursements from DFA. Gayle Street & McGaffey 36" Waterline Repair COMPLETE SCOPE: Repair 36" pressure ups. BUDGET: $ 1,125,774 FUNDING SOURCE: Current FY Water Enterprise Fund EST. COMPLETION: 2/31/2019 PROJECT STATUS: 100% Project complete. Hot Recycling Pavement Maintenance - FY2018 SCOPE: Hot recycle existing pavement 2" depth. BUDGET: $ 600,000 FUNDING SOURCE: Current FY Road Fund EST. COMPLETION: 10/31/2018 PROJECT STATUS: 100% Scheduled streets; 1) Airport perimeter Road 2) Jaffa St. - Lea to Sunset 3) Sunset - NBL's (North Bound Lanes) only Brasher to Relief Route 4) N. Washington - 19th to Country Club. Work is completed. Slurry Seal & Micro Surfacing FY2018 SCOPE: Pavement maintenance overlay BUDGET: $ 950,000 FUNDING SOURCE: Curent FY Road Fund EST. COMPLETION: 7/1/2019 PROJECT STATUS: 95% Micro Surfacing completed on "Hot Recycle" Streets. Also, slurry seal in progress in NE Roswell. Contractor is doing warrany work completing portians in NE Roswell. Contractor resumed warranty work on June 18, 2019, and some small add on work. N. Main Alley Sewer Replacement Project SCOPE: Replace sewer line in alley east of Main St. from 4th to 10th St. BUDGET: $ 118,510 FUNDING SOURCE: FY 2019 Sewer Budget EST. COMPLETION: 6/30/2019 PROJECT STATUS: 55% Awarded to Adame Construction. Sewer line has been constructed. Contractor working on phase to grade and pave the alley. Page 5 of 7 Accountability. Communication. Excellence. Integrity. Teamwork. 9  Mescalero Lift Station Project SCOPE: Replace lift station on E. Mescalero Rd. BUDGET: $ 160,143 FUNDING SOURCE: FY 2019 Sewer Budget EST. COMPLETION: 8/1/2019 PROJECT STATUS: 10% Awarded to Adame Construction. Work commence 6/17/19. Contractor working on sewer repair Linda Vista alley first. N. Main Sewer Repair - ON HOLD SCOPE: Pipe burst existing sewer line feeding N. Pizza Hut, Classics, Taco Bell North and Shell Gas Station BUDGET: $ 120,000 FUNDING SOURCE: Unknown EST. COMPLETION: 1/2020 PROJECT STATUS: 0% Watching progress of ongoing projects. Possibly pool and capture any savings from projects. Manhole Rehab Project 2019 SCOPE: Rehabilitate approximately 50 sewer manholes. BUDGET: $ 250,000 FUNDING SOURCE: FY19 Sewer Budget EST. COMPLETION: 12/19/2019 PROJECT STATUS: 10% Bids opened 3.12.19. Awarded low bidder is Corrosion Resistant Coatings $247,908.76. Work to commence after 4th July Holiday. Hobbs / Main 42" & 24" Repair SCOPE: Double line stop & New 42". 24" & 20" Valves BUDGET: $ 679,770 (Final Cost) FUNDING SOURCE: FY19 Water Enterprise Fund EST. COMPLETION: 6/14/2019 PROJECT STATUS: 100% Project is complete. S. Sycamore Pavement Rehab SCOPE: Pavement rehab from Summit St. to Bland Ave in front of Sierra Middle School. BUDGET: $ 173,804 FUNDING SOURCE: FY19 Capital Engineering EST. COMPLETION: 7/31/2019 PROJECT STATUS: 5% Awarded to Constructors Inc. by Council on June 13, 2019. Awaiting execution of contracts. Carpenters Park SCOPE: Splash pad construction BUDGET: $ 450,000 FUNDING SOURCE: 2019 Legislative Grant EST. COMPLETION: 12/31/2020 PROJECT STATUS: 0% Grant agreements being executed. Project is not officially on FY 20 budget. Veterans Cemetery SCOPE: Various Improvements BUDGET: $ 516,000 FUNDING SOURCE: 2019 Legislative Grant EST. COMPLETION: 12/31/2020 PROJECT STATUS: 0% Grant agreements being executed. Project is not officially on FY 20 budget. Large Diameter Valve Project SCOPE: Large Diameter Valve construction BUDGET: $ 750,000 FUNDING SOURCE: 2019 Legislative Grant EST. COMPLETION: 12/31/2020 PROJECT STATUS: 0% Grant agreements being executed. Project is not officially on FY 20 budget. Page 6 of 7 Accountability. Communication. Excellence. Integrity. Teamwork. 10  S Main Road Improvements SCOPE: Various road improvements BUDGET: $ 935,000 FUNDING SOURCE: 2019 Legislative Grant $783,250 & City Funds $151,750 EST. COMPLETION: 12/31/2020 PROJECT STATUS: 0% Grant agreements being executed. Project is not officially on FY 20 budget. Lea/Deming Bridge SCOPE: Remove and replace bridge BUDGET: $ 1,000,000 FUNDING SOURCE: 2019 Legislative Grant $800,000 & City Funds $200,000 EST. COMPLETION: 7/1/2021 PROJECT STATUS: 0% Grant agreements being executed. Project is not officially on FY 20 budget. Engineering to issue RFP for design in July 2019. Page 7 of 7 Accountability. Communication. Excellence. Integrity. Teamwork. 11  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, June 24, 2019, 2019 at 4:00 p.m. ACTION REQUESTED: Open Discussion - Large Diameter Water Lines BACKGROUND: Initiated by: Louis Najar Committee has requested updates on issues and work on large diameter water lines. 1. Edgewood Project, which includes large diameter valves at 3rd/Garden and Cherry/Garden. Garden St. 10” water line construction began June 10, 2019. 2. Hobbs/S. Main: Line stops and large valve construction for 42”, 24” and 20” valves was complete June 14, 2019. Final cost $679,770.34. 3. Next large diameter work will utilize $750K legislative grant. At this point in time, it will be 42” line at Poe/S. Main. FINANCIAL CONSIDERATION: Not Applicable LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Open discussion for this Committee. STAFF RECOMMENDATION: Continue with repairs and projects diligently. 12  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, June 24, 2019 at 4:00 p.m. ACTION REQUESTED: Consider direction from Infrastructure Committee with regard to the future status of the Roswell Test Facility (RTF) 3801 E. 2nd St. BACKGROUND: Initiated by: Louis Najar The RTF is a former saline water treatment plant. It sits on approximately 12 acres, and has various structures. Currently, it is leased by AO Smith as a testing facility for water heaters and other appurtenances. Income from lease is $8,699.24/year. The costs for needed repairs far exceeds the lease income and the current direction is to divest this property. Bill Morris did advise AO Smith of this possibility. Bill Morris is working with an appraiser which has been procured. Mike McCleod has also been contacted about a possible certified site. A tour of site has been requested by McCleod. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Open discussion for this Committee on future of RTF. STAFF RECOMMENDATION: Continue with possibility of divesting property. 13  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, June 24, 2019 at 4:00 p.m. ACTION REQUESTED: Consider recommendation to award bid of ITB-19-002, to Landmark Structures I, L.P. of Ft. Worth Texas in a total amount of $6,148,749.66 which includes GRT. This recommendation would be pending review and concurrence from NMED. BACKGROUND: Initiated by: Louis Najar Three bids received for subject project. Based on review of bids, Engineering recommended award to Landmark Structures. All bid packages were sent to NMED in compliance with the Drinking Water Loan process. The 2nd low bid is CB&I LLC. of The Woodlands, Texas in a total amount of $6,736,377.52 which includes GRT. As of preparation of this abstract, NMED had not responded back. FINANCIAL CONSIDERATION: This project funded in current FY 2019 and proposed FY 2020 Source of Water Department fund. (Water Enterprise) LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Consider recommendation to award bid of ITB-19-002, to Landmark Structures I, L.P. of Ft. Worth Texas in a total amount of $6,148,749.66 which includes GRT. This recommendation would be pending review and concurrence from NMED. STAFF RECOMMENDATION: Award and proceed with project per NMED review process. 14 15 16  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, June 24, 2019, 2019 at 4:00 p.m. ACTION REQUESTED: Consider scope of work for RFP-20-001 Professional Services for Design of Lea/Deming Bridge Replacement. BACKGROUND: Initiated by: Louis Najar The City has been granted a Legislative Grant to replace the Lea/Deming bridge. An RFP will be required to procure engineering design services. Proposed time table: approve scope of work for RFP at July 11, 2019 Council, issue RFP July 21, 2019, receive RFPs August 13, 2019. FINANCIAL CONSIDERATION: This project is expected to be funded in FY 20 budget. LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Review, comment and recommend RFP Scope of Work and any changes to Council Meeting of July 11, 2019. STAFF RECOMMENDATION: Approve RFP Scope of Work and proceed with RFP per stated time table. 17 18 19  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, June 24, 2019, 2019 at 4:00 p.m. ACTION REQUESTED: Consider award of Hot In Place Recycling to Dustrol, Inc. of Pueblo Colorado in the amount of $643,304.77 which includes GRT. City will utilize State Price Agreement 60-805-16-14088. BACKGROUND: Initiated by: Louis Najar The City uses hot in place recycling as a pavement maintenance tool. This is followed by a micro-surface to seal pavement and extend service life. Street locations are selected by Streets & Engineering. Engineering has pavement cores extracted to verify feasibility of proposed operations. This round of pavement maintenance includes S. Main, N. Washington, Sycamore Ave. and W. Alameda. See attached list. Proposed length of work is 9.13 miles of 2-lane roads. FINANCIAL CONSIDERATION: This is funded by FY 20 Road Fund, which is part of City operational budget passed by Council on May 23, 2019. LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Consider award of Hot In Place Recycling to Dustrol Inc. and recommendation to City Council of July 11, 2019. STAFF RECOMMENDATION: Award and proceed with recommended pavement maintenance operations as presented. 20 21 22  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, June 24, 2019, 2019 at 4:00 p.m. ACTION REQUESTED: Consider award of Microsurfacing to IPR Ltd. of Albuquerque, NM in the amount of $559,603.85 which includes GRT. City will utilize State Price Agreement 61-805-15-13307. BACKGROUND: Initiated by: Louis Najar The City uses microsurfacing as a pavement maintenance tool. This proposed work is to be applied after a hot in place recycle operation. Street locations are selected by Streets & Engineering. This round of pavement maintenance includes S. Main, N. Washington, Sycamore Ave. and W. Alameda. See attached list. Proposed length of work is 9.13 miles of 2-lane roads. FINANCIAL CONSIDERATION: This is funded by FY 20 Road Fund, which is part of City operational budget passed by City Council on May 23, 2019. LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Consider award of Microsurfacing to IPR Ltd. and recommendation to City Council of July 11, 2019. STAFF RECOMMENDATION: Award and proceed with recommended pavement maintenance operations as presented. 23 24 25  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, June 24, 2019, 2019 at 4:00 p.m. ACTION REQUESTED: Consider NMED Clean Water Revolving Loan to fund WWTP Dewatering Facility. BACKGROUND: Initiated by: Louis Najar Engineering submitted an application to NMED to fund WWTP Dewatering Facility. NMED has accepted the project and has performed financial stability review of the City. On June 18, 2019 NMED provided written offer of $5.5 million loan at 1.2% interest for 20 years. (Letter Attached) The City has until August 1, 2019 to respond to offer. City Engineer has requested Finance perform a review of revenue and debt service for Water Enterprise Fund. The WWTP needs improvements to the dewatering process. Currently using drying beds and turning the sludge with loaders. FINANCIAL CONSIDERATION: A review of Water Enterprise fund be performed expeditiously. LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Consider direction NMED Clean Water Revolving Loan to fund WWTP Dewatering Facility. STAFF RECOMMENDATION: Continue with review of Water Enterprise fund and table final recommended direction of acceptance of loan until Infrastructure Committee of July 22, 2019. Clarification also needed if the acceptance of loan needs to go to full Council? This is an offer, and actual loan proceedings would have to go Council. 26 27