Infrastructure Committee

ROSWELL INFRASTRUCTURE COMMITTEE AGENDA Monday, September 23, at 4:00 p.m. City Hall Large Conference Room 425 N. Richardson Ave., Roswell, New Mexico 88201 Committee Chair: Juan Oropesa Committee Vice Chair: George Peterson Committee Members: Caleb Grant, Jeanine Corn Best Staff Coordinator: Louis Najar A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of Minutes 1. August 26, 2019 1-3 E. Non-Action Items 2. Project Updates Discussion 4 - 13 3. Large Diameter Water Lines 14 4. Update RTF Proceedings 15 F. Regular Items (Action Items) 5. BHI Update Presentation – Master Ped/Bike Plan 16 6. Water Services North of Country Club 17 - 20 7. Fallen Heroes Memorial 21 - 22 8. RAC Tank Graphics 23 - 26 9. RFP Scope of Work RTF Diversification 27 – 28 10. Award RFP-20-001 Bridge Design Services 29 - 31 11. Budget Amendment Road Fund 32 - 39 12. WWTP Adjacent Land Needs 40 - 45 1|Page  Other Business (Non-Action) 13. Public Comments G. Adjourn (Next Meeting: October 28, 2019) Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 19-37. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents including the agenda and minutes can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: 9/19/19 2|Page  Regular Meeting of the Infrastructure Committee Held in the Conference Room at City Hall August 26, 2019 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 19-37. ROLL CALL: The meeting convened at 4:00 p.m. with Chairman Oropesa presiding and Councilors Best and Grant being present, and Councilor Peterson being absent. Staff Present: Ryan Porter, Daniel Mendiola, Quinton Miller, Frank Rincon, Louis Najar, Becky Hicks, Roger Buckley, Lorenzo Sanchez, Juan Fuentes, Trent Moore, Glenda Allen, Joe Neeb, Mike Mathews, Councilor Steve Henderson, Councilor Barry Foster, Councilor Savino Sanchez, Monica Garcia, and Bernadette Lopez. Guest(s) Present: Larry Connolly, Alison Penn, and Jim Tourek. APPROVAL OF AGENDA: Councilor Grant moved to approve the agenda for the Regular Infrastructure Committee meeting of August 26, 2019 as presented. Councilor Best seconded the motion. A voice vote of 3-0 was unanimous, and the motion passed Councilor Peterson being absent. APPROVAL OF MINUTES: 1. July 30, 2019: Councilor Grant moved to approve the July 30, 2019 Minutes for the Regular Infrastructure Committee meeting as presented. Councilor Best seconded the motion. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Peterson being absent. NON-ACTION ITEMS: 2. Project Updates: Garden Bridge: Mr. Najar discussed the update. Hot Recycling Pavement Maintenance – FY2019: Page 1 of 3 1 Mr. Najar discussed the update. Land Acquisition: Mr. Najar discussed this item. 3. Large Diameter Water Lines: Mr. Najar discussed this item. 4. Update RTF Proceedings: Mr. Najar discussed the update. REGULAR ITEMS (Action): 5. IMS Presentation – Street Condition Survey: Mr. Tourek with Infrastructure Management Systems gave the presentation on City streets pavement condition analysis. Discussion was held after the presentation. No Action taken; informative only. 6. Master Project List: Councilor Grant moved to approve the Master Project List for the departments as presented by staff. Discussion was held on this item. Councilor Best seconded the motion. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Peterson being absent. 7. ICIP Plan Recommendation – Resolution 19-xx: Councilor Grant moved to send to full City Council the top two infrastructure projects for #1 Road Rehabilitation ADA Upgrades – East McGaffey, #2 Bridge Replacement #6091 on North Garden under Resolution 19- TBD. Discussion was held on this item. Councilor Grant suggested #5 & #6 on the ICIP list be removed because they have a different revenue source. Councilor Best seconded the motion. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Peterson being absent. 8. Cahoon Park Channel/Pavilion Project: Councilor Grant moved to table and bring back to next month’s Infrastructure Committee Meeting after staff is available and maybe review from Parks and Recreation Committee. Councilor Best seconded the motion. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Peterson being absent. 9. Cielo Grande Master Plan: Page 2 of 3 2 Councilor Grant discussed parts of the Master Plan, and group discussion was held. No Action taken; informative only. 10. Leprino Sewer: Councilor Grant moved for staff to continue review with Leprino per current Industrial Permit application process. Mr. Najar discussed this item. Councilor Best seconded the motion. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Peterson being absent. 11. NMDOT Legislative Grant – Country Club/Main Signal: Councilor Grant moved to send to consent agenda to proceed with Country Club/N. Main traffic signal replacement project utilizing $750,000.00 of a 2019 Legislative Grant administered by NMDOT with a 5% match from the City of Roswell. Mr. Najar discussed this item. Councilor Best seconded the motion. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Peterson being absent. OTHER BUSINESS (Non-Action): 12. Public Comments: None. ADJOURN: The meeting adjourned at 6:20 p.m. The next scheduled meeting is September 23, 2019. Page 3 of 3 3  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, September 23, 2019 at 4:00 p.m. ACTION REQUESTED: Project Updates – Infrastructure Committee open discussion BACKGROUND: Initiated by: Louis Najar Committee will be given opportunity for Q&A on any project. Project Dashboard report is part of the committee packet. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Open discussion for this Committee. STAFF RECOMMENDATION: Not Applicable. 4  City of Roswell Projects Status Updated 09/15/2019 Category: Grant and Legislative Projects Recreation Center 15-L-1115: SCOPE: Plan, design, repair, improve, and construct the Yucca Recreation Center. ESTIMATED COST: $ 250,000 $ 20,434,770.93 FUNDING SOURCE: Capital Outlay City Funds Original Budget BUDGET: Total Budget: $ 20,684,770.93 $ 20,000,000.00 Total Encumbrance: $ (20,595,210.26) Total Change Orders: $ (374,668.00) Current Balance: $ 89,560.67 PROJECT SCHEDULE: September 9, 2014 - (Rec Center Jan 2019) (Aquatics May 2019) EST. COMPLETION: 5/20/2019 PROJECT STATUS: Admin Phase I 100% Design 100% Admin Phase II 100% Construction 90% Closeout 0% The Aquatics section is still continuing. We are moving forward with the Aux parking lot. The shot crete is complete on the outdoor pool. The finish coat will be applied once the concrete deck is poured. The casting slab is pour at the indoor pool location that will be used for the tilt-up walls for the Aquatics. Sheet rock is going up in the admin space and the Lobby is getting done. The roofing TPO is complete in the north low roof and the decking is getting installed over the Gym area. Big walls for the Aquatics Side are up. TPO on the Gym is about 50% complete. Translucent panels are all installed. Progressing well. The TPO on the Gym is complete. Gym is painted and Floor is going in. Pool contractor here and is digging out the indoor pool. Recreation side is getting finished up. The pool contractor started concreting the indoor pool. Parking lots are continuing. Parking Lot started paving. Pool will be plastered 5/24/19 Filled 5/27/2019. CERTIFICATE OF OCCUPANCY 6/6/2019. Dec-15 Jun-16 Jan-17 Jul-17 Feb-18 Sep-18 Mar-19 Oct-19 Phase % Complete Design RFP Design RFP 100% Programming Phase Programming Phase 100% Schematic Phase Schematic Phase 100% Design Development Phase Design Development Phase 100% Construction Documents Phase 100% Construction Documents Phase Construction RFP 100% Construction RFP Construction 100% Construction Substantial Completion 5% Substantial Completion Project Closeout 0% Project Closeout CDBG Grant 18-C-NR-I-03-G-14 Boys & Girls Club SCOPE: Repairs and Upgrades to Boys & Girls Club ESTIMATED COST: $ 824,883.00 FUNDING SOURCE: Federal Grant & FY19 City Budget BUDGET Total Budget: $ 948,848.00 Total Encumbrance: $ - Total Change Orders: $ - Current Balance: $ 948,848.00 PROJECT SCHEDULE: Unknown PROJECT COMPLETION: 5% PROJECT STATUS: Budget was updated to $948,848 to match what was submitted with the application. DFA rejected the project with the reduction to only meet our required match. So to prevent delays we increase the City's portion to match the origianl application. Additional funding needed for Fire Alarm system replacement. A&E procured COG has submitted final package. JSH Engineering working on engineering drawings. Engineering 50% complete with civil drawings. Still with JSH doing drawings. Abatement work is about to start Accountability. Communication. Excellence. Integrity. Teamwork. 5  Roswell Air Center Repairs SCOPE: Repair Partial Roof of Dean Baldwin ESTIMATED COST: $ 5,600,000.00 FUNDING SOURCE: DFA Grant Funds, City, State & Federal BUDGET Total Budget: $ 5,600,000.00 Total Encumbrance: $ 4,533,000.00 Total Change Orders: $ - Current Balance: $ 1,067,000.00 PROJECT SCHEDULE: Unknown EST. COMPLETION: 11/20/2019 PROJECT STATUS: Kazal 1st line of attack will be the replacement of the 16" water trunk line which will take about 60 days. This will be planned to start towards the end of February. Plans are being made to allow D/B to keep working as work is commencing. Kazal's current schedule shows completion 11/20/2019. Kazal is generating the system design. Roofing Complete waiting on Warranty. Kazal's Schedule pushed to 2/2020. RIAC Terminal Restaurant & Bar SCOPE: Remodel Previoius Museum Space to a Bar Space and Mild Restaurant Upgrade ESTIMATED COST: $ 164,645.00 FUNDING SOURCE: FY19 RIAC Operations Budget BUDGET Total Budget: $ 164,645.00 Total Encumbrance: $ - Total Change Orders: $ - Current Balance: $ 164,645.00 PROJECT SCHEDULE: 7/20/2019 PROJECT COMPLETION: 10% PROJECT STATUS: Had discussions with Holloway to get them back on board. Received drawings and reviewing and will conduct site visit 1/25/2019. Revised design submitted to contractor and design. Waiting on updated drawings and quote. Estimated Completion 7/2019. Contractor Estimate = $260,535.31 (5/2/2019) Contractor has begun construction. Entryway Signs: SCOPE: Plan, design, and install 5 entryway signs. ESTIMATED COST: $ 600,000 FUNDING SOURCE: Lodger's Tax BUDGET: Total Budget: $ 600,000.00 Total Encumbrance: $ 323,864.00 Total Change Orders: $ 7,959.69 Current Balance: $ 268,176.31 EST. COMPLETION: December 2016 PROJECT COMPLETION: 80% PO issued 11/30/15. Final designs being considered at 3/3/16 Finance Committee. Design approval at the April 14th council meeting. City has finalized the Change Order and the process has begun. Currently in Fabrication (Production). Install Planned to start seek of 4/17/17. Install Complete of signs. Site work is in process. Issuing Change Order for remaining 2 signs. Awaiting for budget review for final numbers prior to proceeding. EFG is in the process of manufactoring the signs. Bill Morris is working out the locations with DOT. Fabrication is in process. . Coordination with GC has begun. Convention Center SCOPE: Design Remodel Addition Original Budget BUDGET: $ 8,116,506 $ 7,448,160.00 Encumbrance $ (7,835,797) FFE $ (250,000) Change Orders $ (393,503) Remaining Bal $ 30,709 FUNDING SOURCE: Hotel Convention Center Fee & Revenue Bond EST. COMPLETION: Feb-19 PROJECT COMPLETION: 95% PO Issued and Sent 8/15/16. Kick-off meeting 9/14. Design team performed site evaluation 10/5. Presented design at 5/11/17 Council Meeting. Rfp was pushed out to be due 8/10/2017 due to lack of General Contractor Participation. RFP recommendation approved 8/24/17 for $6,326,640.63. Pre-Con Meeting 9/26/17. Getting things prepped the existing side of the facility is at 75% complete. The north addition is sitting at about 75%. Completed addressing the existing facility emergency lighting issues due to lack of maintenance. Currently anticipating a 11/28/2018 Substaintial Completion for the entire facility. Due to several issue with CID the Substaintial Completion and CID Final Inspection is scheduled for 1/30/2019. FINAL CERTIFICATE OF OCCUPANCY recieved 2/7/2019. Punchlist created 2/15/2019. Substaintial Completion 2/7/2019 =>5/30/19. Phase May-16 Dec-16 Jun-17 Jan-18 Aug-18 Feb-19 Sep-19 % Complete Design RFP Design RFP 100% Programming Phase Programming Phase 100% Schematic Phase Schematic Phase 100% Design Development Phase Design Development Phase 100% Construction Documents Phase Construction Documents Phase 100% Construction RFP 100% Construction RFP Construction Page 2 of 9 Accountability. Communication. Excellence. Integrity. Teamwork. 6  Construction 100% Construction Substantial Completion 98% Substantial Completion Project Closeout 0% Project Closeout Page 3 of 9 Accountability. Communication. Excellence. Integrity. Teamwork. 7  Remote Read Water Meters: SCOPE: Upgrade meter reading system. BUDGET: $ 19,853,557 FUNDING SOURCE: Joint Utility Revenue Bond Ordinance 16-22 EST. COMPLETION: 5/2019 PROJECT COMPLETION: 95% 12/8/16 City Council approved 8-1 Resolution 16-80 Vendor Selection. City Council approved 9-0 Ordinance 16-22 Joint Water & Sewer Improvement Revenue Bonds Final Reading 1/12/17. Contract Signed #2017-003 Signed 2/1/2017. Physical Network installation is planned on starting 8/23/2017 Currently 19,326 of 19,385 meters have been installed. Currently workig on getting the interface software going. We are also expanding the network coverage to increase accuracy by adding 3 additional collection routers. Network coverage has been expanded. Transition to Centeral Control from Water Billing has been complete. There were some delays with the dash board due to the Itron FCS System we are hoping to have it up and running by the end of January. The remaining 59 meters are meters that were sent back to SETValve as they will not take the program. We anticipate to have them and installed by 2/15/2019. We are currently experiencing a few SETValve program issues and once the vavle is reprogramed the issues are corrected. We will be able to do this through the network around mid-February as an automated process. Extended to mid-March we are having issues with HTE. Last 60 meters to be completed by the end of April and the overall network functions anticipated completion by 2nd week in May.------------------------------------- Remote shut off's are working (Week of 5/7/19) dashboard is still outstanding waiting on final version. Last of remaining meters have been installed. Working on strengthening the network ready strength currently about 92% contract is 98%. Phase Feb-17 Jun-17 Sep-17 Dec-17 Mar-18 Jul-18 Oct-18 Jan-19 May-19 Aug-19 % Complete 1st Meter Order 1st Meter Order 100% Network Installation 98% Network Installation Pilot Meter Installation 100% Pilot Meter Installation Troubleshooting 98% Troubleshooting 2nd Material Order 100% 2nd Material Order Ramp-up Installation 100% Production Installation 100% Ramp-up Installation 3rd Material Order 100% Production Installation Final Material Order 100% 3rd Material Order Ramp-Down Production Install 100% Cleanup / Punch List 10% Final Material Order Close-Out 0% Ramp-Down Production Install Cleanup / Punch List Close-Out Roswell Roads Improvements A2551 COMPLETED SCOPE: Continue the Improvements to Washington and Union ESTIMATED COST: $ 300,000.00 FUNDING SOURCE: DFA Grant Capital Outlay BUDGET Total Budget: $ 300,000.00 Total Encumbrance: $ (300,000.00) Total Change Orders: $ - Current Balance: $ - PROJECT COMPLETION: 100% EST. COMPLETION: Completed PROJECT STATUS: Project Completed and Grant reimbursement received. Land Acquisition: On-HOLD Funding pulled / Pending Funding Availability Garden Bridge: SCOPE: Replace bridge on Garden Ave. BUDGET: $ 1,000,000 FUNDING SOURCE: City EST. COMPLETION: July 2020 PROJECT STATUS: 10% Bridge plans are complete. Advertised 8.25.19 open bids 10.8.19 Country Club/Main Traffic Signal: SCOPE: Upgrade traffic signals at Country Club and Main. BUDGET: $ 750,000 FUNDING SOURCE: FY 2019 Special Electronics Budget EST. COMPLETION: July 2020 PROJECT STATUS: 10% Plans are complete. This project was awarded a NMDOT Grant of $750,000 with 5% City match. Awaiting grant to advertise and bid project. NMDOT to fund $712,500, City $37,500. Council approved acceptance of grant 9.12.19. Page 4 of 9 Accountability. Communication. Excellence. Integrity. Teamwork. 8  Edgewood Small Diameter Waterline Project SCOPE: Replacement of small diameter waterlines in the Edgewood Neighborhood. Current Cost. $ 1,472,121 FUNDING SOURCE: FY 2019 WMT Budget EST. COMPLETION: 12/31/2019 PROJECT STATUS: 55% Awarded to White Cloud Pipeline. Construction commenced on June 10, 2019 for 10" waterline on N. Garden from 5th to Cherry. Currently working on 4-way cross @ 3rd/Garden. Project encountering many deteriorated fittings and delays. RIAC Reservoirs SCOPE: (2) New Water Towers at RIAC BUDGET: $ 5,381,142 (Loan Amount) FUNDING SOURCE: EPA Loan & Water Capital Fund EST. COMPLETION: 5/1/2022 PROJECT STATUS: 15% Project was awarded. Bids opened 6/11/19. The low monetary bid is $6,148,749.66. Project preconstruction conference is in October 2019. Work scheduled to start January 2020. This is a 2 year completion project. Country Club Reservoirs SCOPE: Rehabilitate the existing twin 7.5 Million Gallon concrete reservoirs on W. Country Club Rd. BUDGET: $ 3,000,000 Pending finance review FUNDING SOURCE: Recycle EPA Loan (Forgiveness Funds) & Water Capital Fund EST. COMPLETION: On-Hold PROJECT STATUS: 0% Project funds suspended by council recommendation. Montana Street Realignment COMPLETED SCOPE: Takeout 90 Degree "S" curve and soften the curve to make street safe prior to opening of Roswell Recreation Center. BUDGET: $ 411,544 (Final Cost) FUNDING SOURCE: Unknown EST. COMPLETION: Completed PROJECT STATUS: 100% Project is complete. Pavement Assesment / Management RFP, Phase I SCOPE: Prepare a pavement assesment and priority listing of roadway projects for entire city. BUDGET: $ 273,860 FUNDING SOURCE: FY 2019 EST. COMPLETION: 12/31/2019 PROJECT STATUS: 90% Engineering workload dependent. Contract with IMS has been executed. All data and testing is complete. Consultant is performing analysis of data. 2nd cost estimates. Consultant to make presentations Infrastructure 8.26.19 and City Council 10.10.19 S. Atkinson Project - McGaffey to 2nd Street SCOPE: ADA / Sidewalk & Mill & Fill of pavement BUDGET: $1,451,732 ($990,000 NMDOT Share) FUNDING SOURCE: FY 2019 Budget EST. COMPLETION: 10/1/2019 PROJECT STATUS: 75% Project awarded to J&H Services. Contractor working concrete items between Alameda and 2nd St. WWTP Safety Upgrades SCOPE: Various safety improvements at the WWTP BUDGET: $ 852,733 FUNDING SOURCE: FY 2018 Budget EST. COMPLETION: 10/31/2019 PROJECT STATUS: 99% Design by HDR. Contractor Bids open 3/13. Bid came in too high, all bids rejected. Rebid awarded to Roads Construction on 6/14/18. Rhoads commenced on 10/22/2018. Contractor working on final punch list items. Page 5 of 9 Accountability. Communication. Excellence. Integrity. Teamwork. 9  E. 2nd Street - Waterline Replacement Phase I SCOPE: Replace 4.2 miles of existing 10" AC waterline from Atkinson to the east. BUDGET: $ 1,603,383 FUNDING SOURCE: Water Maintenance & Transmission EST. COMPLETION: 1/30/2020 PROJECT STATUS: 9% Bids opened 3.12.19, awarded bidder is General Hydraunics of Alamogordo. Total bid = $1,603,382.76. Preconstruction conference was June 27, 2019. Contractor made connection to existing water line and new 10" line construction is underway. Hobbs St - Main to Union SCOPE: Pavement Rehab BUDGET: FUNDING SOURCE: FY2020 EST. COMPLETION: - PROJECT STATUS: 0% Project is in the cue by engineering department and is next in-line after S. Union & Washington project. Project funding unknown. ITB-18-007 S. Union & S. Washington COMPLETED SCOPE: Mill & Fill / Sidewak BUDGET: $ 1,316,456 (Final Cost) FUNDING SOURCE: Bond Funds Leveraged with Legislative Funds EST. COMPLETION: Completed PROJECT STATUS: 100% Project complete. Cemetery Roads 18-C2474 COMPLETED SCOPE: Phase 3 and Final Phase BUDGET: $ 150,000 FUNDING SOURCE: DFA Grant Capital Outlay EST. COMPLETION: Completed PROJECT STATUS: 100% Project completed. Awaiting reimbursements from DFA. Gayle Street & McGaffey 36" Waterline Repair COMPLETED SCOPE: Repair 36" pressure ups. BUDGET: $ 1,125,774 FUNDING SOURCE: Current FY Water Enterprise Fund EST. COMPLETION: Completed PROJECT STATUS: 100% Project complete. Hot Recycling Pavement Maintenance - FY2019 COMPLETED SCOPE: Hot recycle existing pavement 2" depth. BUDGET: $ 600,000 FUNDING SOURCE: Current FY Road Fund EST. COMPLETION: Completed PROJECT STATUS: 100% Scheduled streets; 1) Airport perimeter Road 2) Jaffa St. - Lea to Sunset 3) Sunset - NBL's (North Bound Lanes) only Brasher to Relief Route 4) N. Washington - 19th to Country Club. Work is completed. Page 6 of 9 Accountability. Communication. Excellence. Integrity. Teamwork. 10  Slurry Seal & Micro Surfacing FY2019 COMPLETED SCOPE: Pavement maintenance overlay BUDGET: $ 950,000 FUNDING SOURCE: Curent FY Road Fund EST. COMPLETION: Completed PROJECT STATUS: 100% Micro Surfacing completed on "Hot Recycle" Streets. Also, slurry seal in progress in NE Roswell. Project is complete including re-do warranty work. N. Main Alley Sewer Replacement Project COMPLETED SCOPE: Replace sewer line in alley east of Main St. from 4th to 10th St. Cost $ 119,081 FUNDING SOURCE: FY 2019 Sewer Budget EST. COMPLETION: Completed PROJECT STATUS: 100% Awarded to Adame Construction. Project is complete. Engineering going over close out documentation. Mescalero Lift Station Project SCOPE: Replace lift station on E. Mescalero Rd. BUDGET: $ 160,143 FUNDING SOURCE: FY 2019 Sewer Budget EST. COMPLETION: Completed PROJECT STATUS: 100% Awarded to Adame Construction. Work commence 6/17/19. Project is complete. Engineering going over close out documentation. N. Main Sewer Repair - ON HOLD SCOPE: Pipe burst existing sewer line feeding N. Pizza Hut, Classics, Taco Bell North and Shell Gas Station BUDGET: $ 120,000 FUNDING SOURCE: Unknown EST. COMPLETION: 1/2020 PROJECT STATUS: 0% Watching progress of ongoing projects. Possibly pool and capture any savings from projects. Manhole Rehab Project 2019 SCOPE: Rehabilitate approximately 50 sewer manholes. BUDGET: $ 250,000 FUNDING SOURCE: FY19 Sewer Budget EST. COMPLETION: 12/19/2019 PROJECT STATUS: 25% Bids opened 3.12.19. Awarded low bidder is Corrosion Resistant Coatings $247,908.76. Contractor is working on project. Hobbs / Main 42" & 24" Repair COMPLETED SCOPE: Double line stop & New 42". 24" & 20" Valves BUDGET: $ 679,770 (Final Cost) FUNDING SOURCE: FY19 Water Enterprise Fund EST. COMPLETION: 6/14/2019 PROJECT STATUS: 100% Project is complete. Page 7 of 9 Accountability. Communication. Excellence. Integrity. Teamwork. 11  S. Sycamore Pavement Rehab COMPLETED SCOPE: Pavement rehab from Summit St. to Bland Ave in front of Sierra Middle School. BUDGET: $ 173,804 FUNDING SOURCE: FY19 Capital Engineering EST. COMPLETION: Completed 7.19.19 PROJECT STATUS: 100% Awarded to Constructors Inc. by Council on June 13, 2019. Carpenters Park SCOPE: Splash pad construction BUDGET: $ 450,000 FUNDING SOURCE: 2019 Legislative Grant EST. COMPLETION: 12/31/2020 PROJECT STATUS: 0% Grant agreement executed. Design pending due to personnel issues. Veterans Cemetery SCOPE: Various Improvements BUDGET: $ 516,000 FUNDING SOURCE: 2019 Legislative Grant EST. COMPLETION: 12/31/2020 PROJECT STATUS: 0% Grant agreements executed. Engineering met with Veterans group on 8/19/19 to discuss project scope. Design pending due to personnel issues. Large Diameter Valve Project SCOPE: Large Diameter Valve construction BUDGET: $ 750,000 FUNDING SOURCE: 2019 Legislative Grant EST. COMPLETION: 12/31/2020 PROJECT STATUS: 0% Grant agreement executed. Plan design has not started. S Main Road Improvements SCOPE: Various road improvements BUDGET: $ 935,000 FUNDING SOURCE: 2019 Legislative Grant $783,250 & City Funds $151,750 EST. COMPLETION: 6/30/2020 PROJECT STATUS: 5% Grant agreement executed. Engineering has preliminary quantities and design. Project should commence March-April 2020. Lea/Deming Bridge SCOPE: Remove and replace bridge BUDGET: $ 1,000,000 FUNDING SOURCE: 2019 Legislative Grant $800,000 & City Funds $200,000 EST. COMPLETION: 7/1/2021 PROJECT STATUS: 0% Grant agreements being executed. RFP proposals were received on August 13, 2019. Currently being reviewed. Infrastructure September 23, 2019 should recommend selection to full council of Oct. 2019. Hot Recycle Pavement FY 20 SCOPE: Hot Recycle Portions of S. Main, N. Washington, W. Alameda, S & N Sycamore BUDGET: $ 643,305 FUNDING SOURCE: Road Fund, FY 20 EST. COMPLETION: 9/30/2019 PROJECT STATUS: 75% PO has been issued. Contractor began on August 26, 2019. Location of work is N. Washington, Sycamore, Alameda and S. Main. All completed except S. Main Micro-surfacing Collector/Arterials FY 20 SCOPE: Micro-surface those streets that were Hot Recycled. Portions of S. Main, N. Washington, W. Alameda, S & N Sycamore BUDGET: $ 559,604 FUNDING SOURCE: Road Fund, FY 20 EST. COMPLETION: 10/31/2019 PROJECT STATUS: 0% PO Requistion has been submitted. IPR tenatively scheduled for Sept. 30, 2019 Council passed on 7.11.19 Page 8 of 9 Accountability. Communication. Excellence. Integrity. Teamwork. 12  Micro-surfacing Residential Streets FY 20 Work to be requested againg FY 21 SCOPE: Micro-surface - remaining portion NE Roswell and begin Historical district BUDGET: 0 FUNDING SOURCE: Road Fund, FY 20 Road Fund Budget not funded as requested EST. COMPLETION: 43769 PROJECT STATUS: 0 Road Fund expense line item 4020 requested $1,192,163 for this work. This line item cut by $1.4 million from preliminary budget to final budget. 5th St. Sewer - Phase II - SCOPE: Replace existing 8" sewer in easement between E 5th St & Morningside BUDGET: $ 100,000 FUNDING SOURCE: Sewer Fund FY 20 EST. COMPLETION: 10/31/2019 PROJECT STATUS: 0% PO Requistion has been submitted. IPR tenatively scheduled for Sept. 30, 2019 Council passed on 7.11.19 Page 9 of 9 Accountability. Communication. Excellence. Integrity. Teamwork. 13  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, September 23, 2019, 2019 at 4:00 p.m. ACTION REQUESTED: Open Discussion - Large Diameter Water Lines BACKGROUND: Initiated by: Louis Najar Committee has requested updates on issues and work on large diameter water lines. 1. Edgewood Project, which includes large diameter valves at 3rd/Garden and Cherry/Garden and Garden St. 10” water line continues. 2. Edgewood project is working on the “cross” at 3rd/Garden. 3 of 4 line stops in place. The south line stop failed. This has resulted in the existing 36” water line being shut down from the N. Garden at Hondo River north to 3rd St. This section of work should be done October 15, 2019. 3. The shut down of the 36” water line has created some collateral main breaks on E. Alameda and south Roswell. FINANCIAL CONSIDERATION: Not Applicable LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Open discussion for this Committee. STAFF RECOMMENDATION: Continue with repairs and projects diligently. 14  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, September 23, 2019 at 4:00 p.m. ACTION REQUESTED: Consider direction from Infrastructure Committee with regard to the future status of the Roswell Test Facility (RTF) 3801 E. 2nd St. BACKGROUND: Initiated by: Louis Najar The RTF is a former saline water treatment plant. It sits on approximately 12 acres, and has various structures. Currently, it is leased by AO Smith as a testing facility for water heaters and other appurtenances. Income from lease is $8,699.24/year. The costs for needed repairs far exceeds the lease income and the current direction is to divest this property. Bill Morris did advise AO Smith of this possibility. Appraisal is complete, an excerpt is attached. Appraised cost is $150,000. The full appraisal is available upon request. The next step is to issue RFP in hopes of selling property. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Open discussion for this Committee on future of RTF. STAFF RECOMMENDATION: Continue with possibility of divesting property. 15  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, September 23, 2019, 2019 at 4:00 p.m. ACTION REQUESTED: Consider any direction or recommendation presented by BHI (Bohannan Huston Inc.) as part of RFP-19-01, Bicycle and Pedestrian Master Plan. BACKGROUND: Initiated by: Louis Najar The City was funded $93,984 from federal TAP (Transportation Alternative Project) funding for such a master plan. Total cost of master plan is $119,618.40. BHI is to give update of project to date. Purpose of a master plan is generate priorities. The master plan is also helpful in application for federal funding. The 2nd Public Information meeting is scheduled for September 23, 2019, 6pm at the Roswell Public Library. FINANCIAL CONSIDERATION: Not required at this time. LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Open discussion for this Committee. This is an action item so any direction or other can be acted on. STAFF RECOMMENDATION: Continue with a plan and commitment to improve alternative transportation options. 16  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, September 23, 2019 at 4:00 p.m. ACTION REQUESTED: Consider expansion of water service customers outside City Limits north of Country Club Road. BACKGROUND: Initiated by: Louis Najar Smith Engineering is working on a subdivision on N. Aspen Ave north of Country Club Road, which is outside City Limits. This subdivision is requesting domestic water service. Currently, there exists a 6” water line and fire hydrant which extends approximately 950 feet north of Country Club Road. This subdivision would require extension approximately 350’ north to intersection of new cul-de-sac. Typically – developer performs extension of water line and installation of service lines. New customers would pay for new meters and domestic water at double the rate. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Open discussion for this Committee. This is an action item so any direction or other can be acted on. STAFF RECOMMENDATION: Continue per recommendations of Council Committee. 17 18  Y AR O NO N IN ST T F IM ELR O U R PR C TI ON C 0 50' 100' BY DATE 20' ALLEY McKAY PLACE SUBDIVISION G G UGP G UGP G P G 20' ALLEY UGP UGP UGP REVISION DESCRIPTION ASPEN AVENUE ROSWELL, NEW MEXICO LOT 3 LOT 1 LOT 1 50' R-O-W 65,976 SQ.FT. S 70,080 SQ.FT. 70,777 SQ.FT. 5 4 3 2 1 NO. 1.515 ACRES± 1.588 ACRES± 1.600 ACRES± PROPOSED WATER LINE EXTENSION NEW 6" PVC WATER McKAY PLACE SUBDIVISION NEW FIRE LINE (±510') HYDRANT 27TH STREET 6''W 6''W 6''W 6''W 6''W 6''W 6''W H Y D MCKAY PLACE 50' R-O-W 6''W 60' R-O-W UGE UGE 6''W LOT 4 LOT 5 LOT 6 82,980 SQ.FT. 70,094 SQ.FT. 70,936 SQ.FT. 1.905 ACRES± 1.588 ACRES± 1.602 ACRES± 6''W 401 N Pennsylvania Solutions for Today... R:\SEC---PROJECTS\319321\CADD\water layout sketch_recover.dwg Sep 11, 2019 - 1:04pm Saved By: tommyr 6''W 20' ALLEY NEW 6" PVC WATER Roswell, NM 88201 LINE (±350') Phone: 575-622-8866 Vision for Tomorrow www.smithengineering.pro 6''W WV 20' ALLEY H D Y 20' ALLEY EXISTING FIRE HYDRANT AND WATER LINE W W 19 JOB NO: 319321 DATE: Sep. 11, 19 1. IF THIS DRAWING IS OTHER THAN FULL SIZE, (22" X 34"), SHEET NO: UTILIZE BAR SCALE IN LIEU OF NUMERIC SCALE. 1-1  Y AR O NO N IN ST T F IM ELR O U R PR C TI ON C 0 50' 100' BY DATE 20' ALLEY McKAY PLACE SUBDIVISION G G UGP G UGP G P G 20' ALLEY UGP UGP UGP REVISION DESCRIPTION ASPEN AVENUE ROSWELL, NEW MEXICO LOT 3 LOT 1 LOT 1 50' R-O-W 65,976 SQ.FT. S 70,080 SQ.FT. 70,777 SQ.FT. 5 4 3 2 1 NO. 1.515 ACRES± 1.588 ACRES± 1.600 ACRES± PROPOSED WATER LINE EXTENSION NEW 6" PVC WATER McKAY PLACE SUBDIVISION NEW FIRE LINE (±510') HYDRANT 27TH STREET 6''W 6''W 6''W 6''W 6''W 6''W 6''W H Y D MCKAY PLACE 50' R-O-W 6''W 60' R-O-W UGE UGE 6''W LOT 4 LOT 5 LOT 6 82,980 SQ.FT. 70,094 SQ.FT. 70,936 SQ.FT. 1.905 ACRES± 1.588 ACRES± 1.602 ACRES± 6''W 401 N Pennsylvania Solutions for Today... R:\SEC---PROJECTS\319321\CADD\water layout sketch_recover.dwg Sep 11, 2019 - 1:03pm Saved By: tommyr 6''W 20' ALLEY NEW 6" PVC WATER Roswell, NM 88201 LINE (±350') Phone: 575-622-8866 Vision for Tomorrow www.smithengineering.pro 6''W WV 20' ALLEY H D Y 20' ALLEY EXISTING FIRE HYDRANT AND WATER LINE W W 20 JOB NO: 319321 DATE: Sep. 11, 19 1. IF THIS DRAWING IS OTHER THAN FULL SIZE, (22" X 34"), SHEET NO: UTILIZE BAR SCALE IN LIEU OF NUMERIC SCALE. 1-1  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, September 23, 2019 at 4:00 p.m. ACTION REQUESTED: Consider direction of Fallen Heroes Memorial request to expand. BACKGROUND: Initiated by: Louis Najar A citizen’s group has contacted City to be allowed permission to erect another granite memorial stone at the Convention Center Plaza next to existing 3 granite memorial stones. The existing 3 stones are full with no more room to add names. This citizen’s group is asking for permission to set a new stone and the first name would be in honor of City Firefighter Jeffrey Stroble. FINANCIAL CONSIDERATION: The citizens’ group is only asking for permission. LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Open discussion and direction for this Committee. STAFF RECOMMENDATION: Allow permission to erect new memorial at citizen’s group cost. 21 22  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, September 23, 2019 at 4:00 p.m. ACTION REQUESTED: Consider direction of new Roswell Air Center water tank graphics. BACKGROUND: Initiated by: Louis Najar The City has received notice, that the proposed new RAC water tanks can be painted per City’s choice. There are 3 proposed graphics which were developed by contractor utilizing new Roswell logos and branding as guidelines. The 3 proposals are: 1. TM Logo graphic 2. Alien graphic 3. Name only graphic FINANCIAL CONSIDERATION: Based on council recommendation Engineering would then negotiate with contractor. LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Open discussion and direction for this Committee. STAFF RECOMMENDATION: Either selection is a much favorable graphic than planned Federal Aviation stripes. 23 24 25 26  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, September 23, 2019 at 4:00 p.m. ACTION REQUESTED: Consider scope of services for a proposed divesting of the Roswell Test Facility (RTF). BACKGROUND: Initiated by: William Morris The RTF is a former saline water treatment plant. It sits on approximately 12 acres, and has various structures. Currently, it is leased by AO Smith as a testing facility for water heaters and other appurtenances. Income from lease is $8,699.24/year. The costs for needed repairs far exceeds the lease income and the current direction is to divest this property. Appraisal is complete, an excerpt is attached. Appraised cost is $150,000. The full appraisal is available upon request. The next step is to issue RFP in hopes of selling property. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Discuss, make recommendations for subject scope of services. Recommended RFP scope of services to October 2019 City Council. STAFF RECOMMENDATION: Continue with possibility of divesting property. 27 Draft Scope of Services RFP 20-xxx IV. Scope of Services: A. Scope of Services: The City of Roswell is seeking qualitative proposals for the divesting of property known as the “Roswell Testing Facility” that is considered surplus or has value to be utilized for economic development or other important goals identified by the city for the downtown area, more specifically located at East 2nd Street, Roswell, New Mexico, 88201 (UPC 4141061029471000000). The following list provides specific development criteria that must be addressed in this proposal. Proposers should review all referenced documents in their entirety. It is the City’s desire that the successful, qualified, proposer will develop, finance and construct a project that: 1. Utilizes the site as a continuing commercial or industrial location that will provide maximum benefit to the City of Roswell and Chaves County. 2. Maintain the site in a manner as to not be a visual blight for traffic travelling along US 380. B. Expectations of City: 1. The winning Offeror will acknowledge that the property will be maintained to meet the requirements of the International Building Code, as well as the Offeror’s proposed use of the building as shown in their proposal. 2. Closing shall be within 60 days of the award of the RFP. Note: Failure to complete all of the improvements agreed to between the City of Roswell and the Offeror within a period of six (6) months from the date of the property transfer will result in the City reclaiming the property, unless the agreement is modified and agreed to by all parties. Page 1 of 1 28  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, September 23, 2019 at 4:00 p.m. ACTION REQUESTED: Consider award of RFP 20-001 Bridge Design Services for Deming/Lea Bridge to Sounder Miller & Associates (SMA), Roswell, NM. BACKGROUND: Initiated by: Louis Najar The City was awarded a 2019 Legislative Grant to replace the Deming/Lea Bridge. First step will be to design the project. An RFP was issued for professional design services. Two proposals were received. Proposers were SMA and Bohannan Huston Inc. (BHI) of Albuquerque, NM. Based on evaluation of the proposals, SMA scored the highest and was deemed the recommended vendor by the evaluation committee. Upon award of RFP to vendor, the City can negotiate the cost of professional services. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Consider award of RFP 20-001 Bridge Design Services for Deming/Lea Bridge and forward to October 10, 2019 City Council. STAFF RECOMMENDATION: Award RFP 20-001 Bridge Design Services for Deming/Lea Bridge to Sounder Miller & Associates (SMA), Roswell, NM. 29 30 CITY OF ROSWELL, NM - SCORE TABULATION RFP-20-001 Bridge Design Services Evaluation Criteria Souder Miller & Associates BHI (Bhannan Huston Inc.) Evaluator→ 1 2 3 4 Totals 1 2 3 4 Totals Specialied Design and Technical Competence 25 25 25 25 100 25 25 25 25 100 Capacity and Capability 15 15 15 15 60 15 15 15 15 60 Past Record of Performance 15 15 14 13 57 15 15 15 15 60 Proximity to or Familiarity With Area 10 10 10 10 40 8 10 8 7 33 Amount of Design Work 5 5 5 5 20 5 5 5 5 20 Volume of Work Previously Done 5 5 5 5 20 3 4 5 4 16 Evidence of Understanding of Scope of Wok 24 25 24 25 98 23 25 24 24 96 Interview (NA) 0 0 SCORE: GRAND TOTAL: 99 100 98 98 395 94 99 97 95 385 RANK: 1 2 31  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, September 23, 2019 at 4:00 p.m. ACTION REQUESTED: Discussion and direction for a Road Fund – Streets Operating Expense line item budget amendment request as a precursor to Finance Committee. BACKGROUND: Initiated by: Louis Najar This Streets Operating Expense budget amendment request is needed to continue to fund FY 20 continues crack sealing, striping, cross-walks, pesticide and other street maintenance and repair activities. Louis Najar met with Finance Committee on Friday September 6, 2019 to go into detailed analysis of the subject line item Streets Operating Expense line item: 26234323 614020 M&R Infrastructure. The budget amendment request is for an increase in the amount of $550,000 from Road Fund cash balance. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Discussion and direction for a Road Fund – Streets Operating Expense line item budget amendment request as a precursor to Finance Committee. STAFF RECOMMENDATION: Proceed with Budget Amendment Request to Finance Committee with any added comments for clarification which may be suggested from Infrastructure Committee. 32 33 34 35 36 37 38 39  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, September 23, 2019 at 4:00 p.m. ACTION REQUESTED: Discussion and direction of purchase of farmland adjacent to WWTP. BACKGROUND: Initiated by: Louis Najar As previously discussed at meetings and council briefings, the WWTP will eventually need upgrade and reconstruction. Some based on age and other based on future EPA requirements. Over the years, several upgrades and additions were constructed for the existing WWTP. The existing City owned property is no longer adequate to construct forecast needed expansion and improvements for the WWTP. As a precursor to this discussion, an appraisal has already been obtained. Two parcel are identified, the east parcel at 77.8 acres for a value of $740,000 and the north parcel 108.6 acres for a value of $980,000. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: None at this time. BOARD AND COMMITTEE ACTION: Open discussion and direction for this Committee. STAFF RECOMMENDATION: Pursue purchase of property adjacent to WWTP, at a minimum the parcel adjoining to the east at a value of $740,000. 40 41 42 43 44 45