Infrastructure Committee

ROSWELL INFRASTRUCTURE COMMITTEE AGENDA Monday, October 28, 2019 at 4:00 p.m. City Hall Large Conference Room 425 N. Richardson Ave., Roswell, New Mexico 88201 Committee Chair: Juan Oropesa Committee Vice Chair: George Peterson Committee Members: Caleb Grant, Jeanine Corn Best Staff Coordinator: Louis Najar A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of Minutes 1. September 23, 2019 1-3 E. Non-Action Items 2. Project Updates Discussion 4 - 11 3. Large Diameter Water Lines 12 4. Update RTF Proceedings 13 F. Regular Items (Action Items) 5. Award Bid ITB-20-001 N. Garden Bridge Reconstruction 14 - 17 6. Award Bid ITB-20-002 2020 Annual Maintenance Contract 18 - 23 7. Award Bid ITB-20-003 Annual Contract for Ready Mix Concrete 24 - 26 8. Award of S. Main Paving 27 - 29 9. Award of Vactor Truck Purchase 30 - 35 10. Country Club Project Resolution 36 - 37 11. Direction of WWTP Property Purchases 38 12. Clean Water Loan Ordinance & Signatory Authority 39 - 54 13. McKay Water Update 55 - 60 Other Business (Non-Action) 14. Public Comments G. Adjourn (Next Meeting: November 25, 2019) Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 19-37. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents including the agenda and minutes can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: 10/24/19  Regular Meeting of the Infrastructure Committee Held in the Conference Room at City Hall September 23, 2019 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 19-37. ROLL CALL: The meeting convened at 4:00 p.m. with Chairman Oropesa presiding and Councilors Best, Grant, and Peterson being present. Staff Present: Quinton Miller, Mike Mathews, Daniel Mendiola, Roger Buckley, Juan Fuentes, Russell Hardy, Kevin Dillon, Trent Moore, Councilor Barry Foster, Glenda Allen, Ryan Porter, Councilor Judy Stubbs, Mayor Dennis Kintigh, and Bernadette Lopez. Guest(s) Present: Larry Connolly, Alison Penn, Bradyn Nicholson, Aaron Sussman, Mike Douglas, and Bonnie Bitzer. APPROVAL OF AGENDA: Councilor Grant moved to approve the agenda for the Regular Infrastructure Committee meeting of September 23, 2019 as presented. Councilor Best seconded the motion. A voice vote of 4-0 was unanimous, and the motion passed. APPROVAL OF MINUTES: 1. July 30, 2019: Councilor Grant moved to approve the August 26, 2019 Minutes for the Regular Infrastructure Committee meeting as presented. Councilor Best seconded the motion. A voice vote of 4-0 was unanimous, and the motion passed. NON-ACTION ITEMS: 2. Project Updates: Hot Recycling Pavement Maintenance FY2019: Mr. Najar discussed the update. Veteran’s Cemetery: Page 1 of 3 1 Mr. Najar discussed the update. N. Main Sewer Repair: Mr. Najar discussed the update. 3. Large Diameter Water Lines: Mr. Najar discussed this item. 4. Update RTF Proceedings: Discussion deferred until Item #9. REGULAR ITEMS (Action): 5. BHI Update Presentation – Master Ped/Bike Plan: Discussion was held on this item. Mr. Sussman with Bohannan Huston, Inc. gave a presentation on the Master Ped/Bike Plan. No Action taken; informative only. 6. Water Services North of Country Club: Councilor Best moved to consider the expansion of the water service customers outside the City limits North of Country Club, Table to our next meeting, making sure Smith Engineering asks his customers if they would like to be annexed into Roswell. Discussion was held on this item. Mr. Douglass with Smith Engineering will ask his customers if they would like to be annexed. Councilor Peterson seconded the motion. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Grant’s recusal. 7. Fallen Heroes Memorial: Councilor Grant moved to send to the consent agenda full Council granting permission to set a new stone at the Convention Center for the Fallen Heroes Memorial to honor City Firefighter Jeffrey Stroble. Mr. Najar discussed this item. Councilor Best seconded the motion. A voice vote of 4-0 was unanimous, and the motion passed. 8. RAC Tank Graphics: Councilor Grant moved to send to full Council on consent agenda the new Roswell Air Center Water Tank graphics, going with option #1 which is the City’s official trademark logo. Mr. Najar discussed this item. Councilor Peterson seconded the motion. A voice vote of 4-0 was unanimous, and the motion passed. 9. RFP Scope of Work RTF Diversification: Councilor Grant moved to send to full Council on consent agenda issuing the RFP for the Roswell Test Facility. Mr. Morris discussed this item. Councilor Best Page 2 of 3 2 seconded the motion. A voice vote of 4-0 was unanimous, and the motion passed. 10. Award RFP-20-001 Bridge Design Services: Councilor Grant moved to send to full Council on consent agenda Award of RFP- 20-001 Bridge Design Services for Deming/Lea Bridge to Souder, Miller & Associates Roswell, New Mexico. Mr. Najar discussed this item. Councilor Best seconded the motion. A voice vote of 4-0 was unanimous, and the motion passed. 11. Budget Amendment Road Fund: Discussion was held on this item. No Action taken; informative only. 12. WWTP Adjacent Land Needs: Councilor Grant moved for staff to continue the recommendation of pursuing the property adjoining to the East. Mr. Najar discussed this item. Councilor Best seconded the motion. A voice vote of 4-0 was unanimous, and the motion passed. OTHER BUSINESS (Non-Action): 13. Public Comments: Mr. Connolly complimented the Street Department for the clean streets in the downtown area. ADJOURN: The meeting adjourned at 5:55 p.m. The next scheduled meeting is October 28, 2019. Page 3 of 3 3  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, October 28, 2019 at 4:00 p.m. ACTION REQUESTED: Project Updates – Infrastructure Committee open discussion BACKGROUND: Initiated by: Louis Najar Committee will be given opportunity for Q&A on any project. Project Dashboard report is part of the committee packet. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Open discussion for this Committee. STAFF RECOMMENDATION: Not Applicable. 4  City of Roswell Projects Status Updated 10/23/2019 Category: Grant and Legislative Projects Recreation Center 15-L-1115: SCOPE: Plan, design, repair, improve, and construct the Yucca Recreation Center. ESTIMATED COST: $ 250,000 $ 20,434,770.93 FUNDING SOURCE: Capital Outlay City Funds Original Budget BUDGET: Total Budget: $ 20,684,770.93 $ 20,000,000.00 Total Encumbrance: $ (20,595,210.26) Total Change Orders: $ (374,668.00) Current Balance: $ 89,560.67 PROJECT SCHEDULE: September 9, 2014 - (Rec Center Jan 2019) (Aquatics May 2019) EST. COMPLETION: 5/20/2019 PROJECT STATUS: Admin Phase I 100% Design 100% Admin Phase II 100% Construction 90% Closeout 0% The Aquatics section is still continuing. We are moving forward with the Aux parking lot. The shot crete is complete on the outdoor pool. The finish coat will be applied once the concrete deck is poured. The casting slab is pour at the indoor pool location that will be used for the tilt-up walls for the Aquatics. Sheet rock is going up in the admin space and the Lobby is getting done. The roofing TPO is complete in the north low roof and the decking is getting installed over the Gym area. Big walls for the Aquatics Side are up. TPO on the Gym is about 50% complete. Translucent panels are all installed. Progressing well. The TPO on the Gym is complete. Gym is painted and Floor is going in. Pool contractor here and is digging out the indoor pool. Recreation side is getting finished up. The pool contractor started concreting the indoor pool. Parking lots are continuing. Parking Lot started paving. Pool will be plastered 5/24/19 Filled 5/27/2019. CERTIFICATE OF OCCUPANCY 6/6/2019. Dec-15 Jun-16 Jan-17 Jul-17 Feb-18 Sep-18 Mar-19 Oct-19 Phase % Complete Design RFP Design RFP 100% Programming Phase Programming Phase 100% Schematic Phase Schematic Phase 100% Design Development Phase Design Development Phase 100% Construction Documents Phase 100% Construction Documents Phase Construction RFP 100% Construction RFP Construction 100% Construction Substantial Completion 5% Substantial Completion Project Closeout 0% Project Closeout CDBG Grant 18-C-NR-I-03-G-14 Boys & Girls Club SCOPE: Repairs and Upgrades to Boys & Girls Club ESTIMATED COST: $ 824,883.00 FUNDING SOURCE: Federal Grant & FY19 City Budget BUDGET Total Budget: $ 948,848.00 Total Encumbrance: $ - Total Change Orders: $ - Current Balance: $ 948,848.00 PROJECT SCHEDULE: Unknown PROJECT COMPLETION: 5% PROJECT STATUS: Budget was updated to $948,848 to match what was submitted with the application. DFA rejected the project with the reduction to only meet our required match. So to prevent delays we increase the City's portion to match the origianl application. Additional funding needed for Fire Alarm system replacement. A&E procured COG has submitted final package. JSH Engineering working on engineering drawings. Engineering 90% complete with civil drawings. Still with JSH doing drawings. Accountability. Communication. Excellence. Integrity. Teamwork. 5  Roswell Air Center Repairs SCOPE: Repair Partial Roof of Dean Baldwin ESTIMATED COST: $ 5,600,000.00 FUNDING SOURCE: DFA Grant Funds, City, State & Federal BUDGET Total Budget: $ 5,600,000.00 Total Encumbrance: $ 4,533,000.00 Total Change Orders: $ - Current Balance: $ 1,067,000.00 PROJECT SCHEDULE: Unknown EST. COMPLETION: 11/20/2019 PROJECT STATUS: Kazal 1st line of attack will be the replacement of the 16" water trunk line which will take about 60 days. This will be planned to start towards the end of February. Plans are being made to allow D/B to keep working as work is commencing. Kazal's current schedule shows completion 11/20/2019. Kazal is generating the system design. Roofing Complete waiting on Warranty. Kazal's Schedule pushed to 2/2020. RIAC Terminal Restaurant & Bar SCOPE: Remodel Previoius Museum Space to a Bar Space and Mild Restaurant Upgrade ESTIMATED COST: $ 164,645.00 FUNDING SOURCE: FY19 RIAC Operations Budget BUDGET Total Budget: $ 164,645.00 Total Encumbrance: $ - Total Change Orders: $ - Current Balance: $ 164,645.00 PROJECT SCHEDULE: 7/20/2019 PROJECT COMPLETION: 10% PROJECT STATUS: Had discussions with Holloway to get them back on board. Received drawings and reviewing and will conduct site visit 1/25/2019. Revised design submitted to contractor and design. Waiting on updated drawings and quote. Estimated Completion 7/2019. Contractor Estimate = $260,535.31 (5/2/2019) Contractor has begun construction. Entryway Signs: SCOPE: Plan, design, and install 5 entryway signs. ESTIMATED COST: $ 600,000 FUNDING SOURCE: Lodger's Tax BUDGET: Total Budget: $ 600,000.00 Total Encumbrance: $ 323,864.00 Total Change Orders: $ 7,959.69 Current Balance: $ 268,176.31 EST. COMPLETION: December 2016 PROJECT COMPLETION: 80% PO issued 11/30/15. Final designs being considered at 3/3/16 Finance Committee. Design approval at the April 14th council meeting. City has finalized the Change Order and the process has begun. Currently in Fabrication (Production). Install Planned to start seek of 4/17/17. Install Complete of signs. Site work is in process. Issuing Change Order for remaining 2 signs. Awaiting for budget review for final numbers prior to proceeding. EFG is in the process of manufactoring the signs. Bill Morris is working out the locations with DOT. Fabrication is in process. . Coordination with GC has begun. Page 2 of 7 Accountability. Communication. Excellence. Integrity. Teamwork. 6  Convention Center SCOPE: Design Remodel Addition Original Budget BUDGET: $ 8,116,506 $ 7,448,160.00 Encumbrance $ (7,835,797) FFE $ (250,000) Change Orders $ (393,503) Remaining Bal $ 30,709 FUNDING SOURCE: Hotel Convention Center Fee & Revenue Bond EST. COMPLETION: Feb-19 PROJECT COMPLETION: 95% PO Issued and Sent 8/15/16. Kick-off meeting 9/14. Design team performed site evaluation 10/5. Presented design at 5/11/17 Council Meeting. Rfp was pushed out to be due 8/10/2017 due to lack of General Contractor Participation. RFP recommendation approved 8/24/17 for $6,326,640.63. Pre-Con Meeting 9/26/17. Getting things prepped the existing side of the facility is at 75% complete. The north addition is sitting at about 75%. Completed addressing the existing facility emergency lighting issues due to lack of maintenance. Currently anticipating a 11/28/2018 Substaintial Completion for the entire facility. Due to several issue with CID the Substaintial Completion and CID Final Inspection is scheduled for 1/30/2019. FINAL CERTIFICATE OF OCCUPANCY recieved 2/7/2019. Punchlist created 2/15/2019. Substaintial Completion 2/7/2019 =>5/30/19. Phase May-16 Dec-16 Jun-17 Jan-18 Aug-18 Feb-19 Sep-19 % Complete Design RFP Design RFP 100% Programming Phase Programming Phase 100% Schematic Phase Schematic Phase 100% Design Development Phase Design Development Phase 100% Construction Documents Phase Construction Documents Phase 100% Construction RFP 100% Construction RFP Construction 100% Construction Substantial Completion 98% Substantial Completion Project Closeout 0% Project Closeout Page 3 of 7 Accountability. Communication. Excellence. Integrity. Teamwork. 7  Remote Read Water Meters: SCOPE: Upgrade meter reading system. BUDGET: $ 19,853,557 FUNDING SOURCE: Joint Utility Revenue Bond Ordinance 16-22 EST. COMPLETION: 5/2019 PROJECT COMPLETION: 95% 12/8/16 City Council approved 8-1 Resolution 16-80 Vendor Selection. City Council approved 9-0 Ordinance 16-22 Joint Water & Sewer Improvement Revenue Bonds Final Reading 1/12/17. Contract Signed #2017-003 Signed 2/1/2017. Physical Network installation is planned on starting 8/23/2017 Currently 19,326 of 19,385 meters have been installed. Currently workig on getting the interface software going. We are also expanding the network coverage to increase accuracy by adding 3 additional collection routers. Network coverage has been expanded. Transition to Centeral Control from Water Billing has been complete. There were some delays with the dash board due to the Itron FCS System we are hoping to have it up and running by the end of January. The remaining 59 meters are meters that were sent back to SETValve as they will not take the program. We anticipate to have them and installed by 2/15/2019. We are currently experiencing a few SETValve program issues and once the vavle is reprogramed the issues are corrected. We will be able to do this through the network around mid-February as an automated process. Extended to mid-March we are having issues with HTE. Last 60 meters to be completed by the end of April and the overall network functions anticipated completion by 2nd week in May.------------------------------------- Remote shut off's are working (Week of 5/7/19) dashboard is still outstanding waiting on final version. Last of remaining meters have been installed. Working on strengthening the network ready strength currently about 92% contract is 98%. Phase Feb-17 Jun-17 Sep-17 Dec-17 Mar-18 Jul-18 Oct-18 Jan-19 May-19 Aug-19 % Complete 1st Meter Order 1st Meter Order 100% Network Installation 98% Network Installation Pilot Meter Installation 100% Pilot Meter Installation Troubleshooting 98% Troubleshooting 2nd Material Order 100% 2nd Material Order Ramp-up Installation 100% Production Installation 100% Ramp-up Installation 3rd Material Order 100% Production Installation Final Material Order 100% 3rd Material Order Ramp-Down Production Install 100% Cleanup / Punch List 10% Final Material Order Close-Out 0% Ramp-Down Production Install Cleanup / Punch List Close-Out Garden Bridge: SCOPE: Replace bridge on Garden Ave. BUDGET: $ 1,000,000 FUNDING SOURCE: City EST. COMPLETION: July 2020 PROJECT STATUS: 10% Project bids were received. Apparent low bidder is Abraham's Construction. To be awarded November Council 2019 Country Club/Main Traffic Signal: SCOPE: Upgrade traffic signals at Country Club and Main. BUDGET: $ 750,000 FUNDING SOURCE: FY 2019 Special Electronics Budget EST. COMPLETION: July 2020 PROJECT STATUS: 10% Plans are complete. This project was awarded a NMDOT Grant of $750,000 with 5% City match. Awaiting grant to advertise and bid project. NMDOT to fund $712,500, City $37,500. Council approved acceptance of grant 9.12.19. NMDOT has added requirement of a resoltuion to be approved by City Council November 2019. Edgewood Small Diameter Waterline Project SCOPE: Replacement of small diameter waterlines in the Edgewood Neighborhood. Current Cost. $ 1,472,121 FUNDING SOURCE: FY 2019 WMT Budget EST. COMPLETION: 12/31/2019 PROJECT STATUS: 80% Awarded to White Cloud Pipeline. Construction commenced on June 10, 2019 for 10" waterline on N. Garden from 5th to Cherry. Currently working on 4-way cross @ 3rd/Garden. Project is now down to working between 5th St. & 8th St. to finish up. Page 4 of 7 Accountability. Communication. Excellence. Integrity. Teamwork. 8  RIAC Reservoirs SCOPE: (2) New Water Towers at RIAC BUDGET: $ 6,148,750 FUNDING SOURCE: EPA Loan & Water Capital Fund EST. COMPLETION: 12/31/2020 PROJECT STATUS: 15% Project was awarded. Bids opened 6/11/19. The low monetary bid is $6,148,749.66. Preconstruction conference held October 15, 2019. Construction to commence November 11, 2019. Country Club Reservoirs SCOPE: Rehabilitate the existing twin 7.5 Million Gallon concrete reservoirs on W. Country Club Rd. BUDGET: $ 3,000,000 Pending finance review FUNDING SOURCE: Recycle EPA Loan (Forgiveness Funds) & Water Capital Fund EST. COMPLETION: On-Hold PROJECT STATUS: 0% Project funds suspended by council recommendation. Pavement Assesment / Management RFP, Phase I SCOPE: Prepare a pavement assesment and priority listing of roadway projects for entire city. BUDGET: $ 273,860 FUNDING SOURCE: FY 2019 EST. COMPLETION: 12/31/2019 PROJECT STATUS: 95% Engineering workload dependent. Contract with IMS has been executed. All data and testing is complete. Consultant is performing analysis of data. 2nd cost estimates. Consultant made presentations Infrastructure 8.26.19 and City Council 10.10.19 S. Atkinson Project - McGaffey to 2nd Street SCOPE: ADA / Sidewalk & Mill & Fill of pavement BUDGET: $1,451,732 ($990,000 NMDOT Share) FUNDING SOURCE: FY 2019 Budget EST. COMPLETION: 11/15/2019 PROJECT STATUS: 98% Contractor needs to complete pavement striping and punch list. NMDOT & FHWA need to perform project audit of City. WWTP Safety Upgrades SCOPE: Various safety improvements at the WWTP BUDGET: $ 852,733 FUNDING SOURCE: FY 2018 Budget EST. COMPLETION: 10/31/2019 PROJECT STATUS: 99% Design by HDR. Contractor Bids open 3/13. Bid came in too high, all bids rejected. Rebid awarded to Roads Construction on 6/14/18. Rhoads commenced on 10/22/2018. Contractor working on final punch list items. E. 2nd Street - Waterline Replacement Phase I SCOPE: Replace 4.2 miles of existing 10" AC waterline from Atkinson to the east. BUDGET: $ 1,603,383 FUNDING SOURCE: Water Maintenance & Transmission EST. COMPLETION: 1/30/2020 PROJECT STATUS: 33% Bids opened 3.12.19, awarded bidder is General Hydraunics of Alamogordo. Total bid = $1,603,382.76. Preconstruction conference was June 27, 2019. Contractor made connection to existing water line and new 10" line construction is underway. Approximately 8500 linear feet of 10" water line constructed to date. Hobbs St - Main to Union SCOPE: Pavement Rehab BUDGET: FUNDING SOURCE: FY2020 EST. COMPLETION: - PROJECT STATUS: 0% Project is in the cue by engineering department and is next in-line after S. Union & Washington project. Project funding unknown. Page 5 of 7 Accountability. Communication. Excellence. Integrity. Teamwork. 9  Mescalero Lift Station Project SCOPE: Replace lift station on E. Mescalero Rd. BUDGET: $ 160,143 FUNDING SOURCE: FY 2019 Sewer Budget EST. COMPLETION: Completed PROJECT STATUS: 100% Awarded to Adame Construction. Work commence 6/17/19. Project is complete. Engineering going over close out documentation. N. Main Sewer Repair - ON HOLD SCOPE: Pipe burst existing sewer line feeding N. Pizza Hut, Classics, Taco Bell North and Shell Gas Station BUDGET: $ 120,000 FUNDING SOURCE: Unknown EST. COMPLETION: 1/2020 PROJECT STATUS: 0% Watching progress of ongoing projects. Possibly pool and capture any savings from projects. Manhole Rehab Project 2019 SCOPE: Rehabilitate approximately 50 sewer manholes. BUDGET: $ 250,000 FUNDING SOURCE: FY19 Sewer Budget EST. COMPLETION: 12/19/2019 PROJECT STATUS: 44% Bids opened 3.12.19. Awarded low bidder is Corrosion Resistant Coatings $247,908.76. Contractor is working on project. Carpenters Park SCOPE: Splash pad construction BUDGET: $ 450,000 FUNDING SOURCE: 2019 Legislative Grant EST. COMPLETION: 12/31/2020 PROJECT STATUS: 0% Grant agreement executed. Design consultant being researched. Veterans Cemetery SCOPE: Various Improvements BUDGET: $ 516,000 FUNDING SOURCE: 2019 Legislative Grant EST. COMPLETION: 12/31/2020 PROJECT STATUS: 0% Grant agreements executed. Engineering met with Veterans group on 8/19/19 to discuss project scope. Cost estimates being performed for top 4 items. Large Diameter Valve Project SCOPE: Large Diameter Valve construction BUDGET: $ 750,000 FUNDING SOURCE: 2019 Legislative Grant EST. COMPLETION: 12/31/2020 PROJECT STATUS: 1% Grant agreement executed. Engineering has commenced design and engineering drawings. S Main Road Improvements SCOPE: Various road improvements $1,101,176.24 BUDGET: FUNDING SOURCE: 2019 Legislative Grant $783,250 & Capital Improvement Funds $151,750, Road Fund $166,175.24 EST. COMPLETION: 6/30/2020 PROJECT STATUS: 5% Grant agreement executed. Engineering has preliminary quantities and design. Project should commence March-April 2020. Page 6 of 7 Accountability. Communication. Excellence. Integrity. Teamwork. 10  Lea/Deming Bridge SCOPE: Remove and replace bridge BUDGET: $ 1,000,000 FUNDING SOURCE: 2019 Legislative Grant $800,000 & City Funds $200,000 EST. COMPLETION: 7/1/2021 PROJECT STATUS: 1% Grant agreements being executed. RFP for design awarded to Souder Miller & Associates. Souder Miller has commenced survey of project. Hot Recycle Pavement FY 20 SCOPE: Hot Recycle Portions of S. Main, N. Washington, W. Alameda, S & N Sycamore BUDGET: $ 643,305 FUNDING SOURCE: Road Fund, FY 20 EST. COMPLETION: 9/30/2019 PROJECT STATUS: 100% PO has been issued. Contractor began on August 26, 2019. Location of work is N. Washington, Sycamore, Alameda and S. Main. All completed except S. Main Micro-surfacing Collector/Arterials FY 20 SCOPE: Micro-surface those streets that were Hot Recycled. Portions of S. Main, N. Washington, W. Alameda, S & N Sycamore BUDGET: $ 559,604 FUNDING SOURCE: Road Fund, FY 20 EST. COMPLETION: 11.20.19 PROJECT STATUS: 25% PO Requistion has been submitted. IPR commenced on S. Main on October 16, 2019. Micro-surfacing Residential Streets FY 20 Work to be requested againg FY 21 SCOPE: Micro-surface - remaining portion NE Roswell and begin Historical district BUDGET: 0 FUNDING SOURCE: Road Fund, FY 20 Road Fund Budget not funded as requested EST. COMPLETION: 43769 PROJECT STATUS: 0 Road Fund expense line item 4020 requested $1,192,163 for this work. This line item cut by $1.4 million from preliminary budget to final budget. 5th St. Sewer - Phase II - SCOPE: Replace existing 8" sewer in easement between E 5th St & Morningside BUDGET: $ 100,000 FUNDING SOURCE: Sewer Fund FY 20 EST. COMPLETION: 10/31/2019 PROJECT STATUS: 5% City Sewer has received most of the "right of entry" permits. City Engineering is 25% complete with design. E Hobson Road Design SCOPE: Perform design to improve Hobson Road from E. Earl Cummings Loop east to YO Crossing Road BUDGET: $65,000 FUNDING SOURCE: Capital Improvements EST. COMPLETION: Mar-20 PROJECT STATUS: 5% Proposal from consultant has been received and awaiting signature by City Manager. City Engineering has commenced topo survey, and traffic counters are gathering data. Page 7 of 7 Accountability. Communication. Excellence. Integrity. Teamwork. 11  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, October 28, 2019, 2019 at 4:00 p.m. ACTION REQUESTED: Open Discussion - Large Diameter Water Lines BACKGROUND: Initiated by: Louis Najar Committee has requested updates on issues and work on large diameter water lines. 1. Edgewood Project, which includes large diameter valves at 3rd/Garden and Cherry/Garden and Garden St. 10” water line continues. 2. Edgewood project is 80% complete. Work zone has shrunk to 3 blocks from 5th St. to 8th. Completion is on schedule for mid- December 2019. 3. Engineering has started design of Large Diameter Valves Project. This will be replacement of large valves in vicinity of Nancy Lopez Spring River Golf Course, S. Main/Poe and S. Main/South Park Cemetery entrance. FINANCIAL CONSIDERATION: Not Applicable LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Open discussion for this Committee. STAFF RECOMMENDATION: Continue with repairs and projects diligently. 12  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, October 28, 2019 at 4:00 p.m. ACTION REQUESTED: Consider direction from Infrastructure Committee with regard to the future status of the Roswell Test Facility (RTF) 3801 E. 2nd St. BACKGROUND: Initiated by: Louis Najar The RTF is a former saline water treatment plant. It sits on approximately 12 acres, and has various structures. Currently, it is leased by AO Smith as a testing facility for water heaters and other appurtenances. Income from lease is $8,699.24/year. The costs for needed repairs far exceeds the lease income and the current direction is to divest this property. Bill Morris did advise AO Smith of this possibility. Appraisal is complete, an excerpt is attached. Appraised cost is $150,000. The full appraisal is available upon request. RFP-20-003 – was posted October 20, 2019. Proposals to be received until November 26, 2019. Recommendations if any will be on Infrastructure Committee agenda of January 27, 2020. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: None at this time. BOARD AND COMMITTEE ACTION: Open discussion for this Committee on future of RTF. STAFF RECOMMENDATION: Continue with possibility of divesting property. 13  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, October 28, 2019 at 4:00 p.m. ACTION REQUESTED: Consider award of ITB-20-001 North Garden Bridge Reconstruction project to Abraham’s Construction Inc. in the amount of $911,137.47. This amount includes gross receipts tax. BACKGROUND: Initiated by: Louis Najar The N. Garden Bridge which spans the Spring River and is located south of College Blvd. is the worse rated bridge in Roswell. Inspection reports are performed by the NMDOT. Bid opening for reconstruction of the bridge was held on October 8, 2019. Five bids were received. The recommended bidder is Abraham’s Construction Inc. FINANCIAL CONSIDERATION: Project is funded by current FY 20 Capital Improvements budget. LEGAL REVIEW: Not Applicable for this action. BOARD AND COMMITTEE ACTION: Consider award of ITB-20-001 North Garden Bridge Reconstruction project to Abraham’s Construction Inc. in the amount of $911,137.47 to November 14, 2019 City Council. STAFF RECOMMENDATION: Proceed with project award to Abraham’s Construction Inc. 14 15 16 17  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, October 28, 2019 at 4:00 p.m. ACTION REQUESTED: Consider award of ITB-20-002 2020 Annual Maintenance Contract to Abraham’s Construction Inc. in the amount of $10,634.00. This amount does not include gross receipts tax. BACKGROUND: Initiated by: Louis Najar The purpose of this bid was to establish unit prices for work repair items to be utilized throughout 2020. Bid opening for 2020 Annual Maintenance Contract was held on October 8, 2019. Four bids were received. The recommended bidder is Abraham’s Construction Inc. This award would be year one of a possible two year contract. Both parties must agree at the end of year one to continue at same prices or the Annual Maintenance Contract would be subject to a new bid process. FINANCIAL CONSIDERATION: Individual work orders must be funded by each department requesting work. LEGAL REVIEW: Not Applicable for this action. BOARD AND COMMITTEE ACTION: Consider award of ITB-20-002 2020 Annual Maintenance Contract to Abraham’s Construction Inc. in the amount of $10,634.00 to November 14, 2019 City Council. STAFF RECOMMENDATION: Proceed with project award to Abraham’s Construction Inc. 18 19 20 21 22 23  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, October 28, 2019 at 4:00 p.m. ACTION REQUESTED: Consider award of ITB-20-003 Annual Contract For Ready Mix Concrete to Chance Materials of Roswell, NM. BACKGROUND: Initiated by: Louis Najar The purpose of this bid was to establish unit prices for ready mix concrete and flowable fill delivered to City job sites. Bid opening for Annual Contract For Ready Mix Concrete was held on October 8, 2019. Two bids were received. The recommended bidder is Chance Materials. This award would be year one of a possible four year contract. Both parties must agree annually to continue at same prices for each yearly extension of contract. FINANCIAL CONSIDERATION: Individual work orders must be funded by each department requesting work. LEGAL REVIEW: Not Applicable for this action. BOARD AND COMMITTEE ACTION: Consider award of ITB-20-003 Annual Contract For Ready Mix Concrete to Chance Materials to November 14, 2019 City Council. STAFF RECOMMENDATION: Proceed with project award to Chance Materials. 24 25 26  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, October 28, 2019 at 4:00 p.m. ACTION REQUESTED: Consider award of S. Main Paving to Brasier Asphalt Inc. utilizing State Price Agreement 90-805-19-16754 in the amount of $1,101,176.24 which includes gross receipts tax. BACKGROUND: Initiated by: Louis Najar The City received a 2019 Legislative Appropriation for S. Main improvements in the amount of $783,250. On June 13, 2019 City Council approved funding in the amount of $935,000 for this project which would include $151,750 from Capital Improvements FY 2020 budget. The project estimate has been revised to include all the median cross overs on S. Main from Jaffa to Martin Streets. The thought process is to include the cross overs and do the project to it’s best potential. This has increased the estimated cost to $1,101,176.24. The Road Fund will fund $166,176.24 to provide the full $1,101,176.24 project funding required. Work is scheduled for Spring 2020. FINANCIAL CONSIDERATION: Total project funding of $1,101,176.24 is $935,000 from Capital Improvements and $166,176.24 from Road Fund. Upon completion of project, the Legislative Appropriation of $783,250 will be reimbursed. LEGAL REVIEW: Not Applicable for this action item. BOARD AND COMMITTEE ACTION: Consider award recommendation of S. Main Paving to Brasier Asphalt Inc. utilizing State Price Agreement 90-805-19-16754 in the amount of $1,101,176.24 to November 14, 2019 City Council. STAFF RECOMMENDATION: Proceed with award to Brasier Asphalt. 27 28 29  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, October 28, 2019 at 4:00 p.m. ACTION REQUESTED: Consider award of a new Vactor Truck from Pete’s Equipment Repair Inc. of Albuquerque, NM for a purchase amount of $443,237.19. Purchase will be utilizing existing CES Contract Number 16-019B-C103-All. BACKGROUND: Initiated by: Louis Najar On July 29, 2019, Vactor Truck Unit 1432 was involved in a one vehicle accident. This unit was considered a total loss. This unit was part of Water Maintenance & Transmission Department. Replacement cost is $443,237.19. The NM Self Insurers Fund reimbursed the City in the amount of $248,000. The remaining $195,237.19 will be transferred from Water Maintenance & Transmission’s M&R line item funding. FINANCIAL CONSIDERATION: Funding will be as described above. LEGAL REVIEW: Not Applicable for this action item. BOARD AND COMMITTEE ACTION: Consider award of a new Vactor Truck from Pete’s Equipment Repair Inc. of Albuquerque, NM for a purchase amount of $443,237.19to November 14, 2019 City Council. STAFF RECOMMENDATION: Proceed with award to Pete’s Equipment Repair Inc.. 30 31 32 33 34 35  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, October 28, 2019 at 4:00 p.m. ACTION REQUESTED: Consider Resolution 19-XX to enter into agreement with the NMDOT for Country Club/N. Main traffic signal replacement project utilizing $712,500.00 of a 2019 Legislative Grant administered by NMDOT. BACKGROUND: Initiated by: Louis Najar 2019 State Legislature had recommended additional monies for local entities to be chosen and administered by NMDOT. Roswell Engineering Department submitted 3 projects and was fortunate to have the Country Club/Main traffic signal replacement project selected. Total project funding will be up to $750,000. This will be 95% NMDOT $712,500 and 5% Roswell $37,500. NMDOT is requiring a resolution to accompany execution of the grant agreement by the City of Roswell. Plans are complete and project will proceed to advertise for bids once grant agreement is in place. A deciding factor in project funding selection was “readiness” of project. FINANCIAL CONSIDERATION: This is a reimbursable project and is partially budgeted in Special Electronics FY 2020 capital projects line item. LEGAL REVIEW: Resolution reviewed and approved by Legal. BOARD AND COMMITTEE ACTION: Consider Resolution 19-XX to enter into agreement with the NMDOT for Country Club/N. Main traffic signal replacement project utilizing $712,500.00 of a 2019 Legislative Grant administered by NMDOT to November 14, 2019 City Council. STAFF RECOMMENDATION: Proceed with project with NMDOT funding. 36 Draft 10/11/19 RESOLUTION 19-XX City of Roswell PARTICIPATION IN LOCAL GOVERNMENT TRANSPORTATION PROJECT FUND PROGRAM ADMINISTERED BY NEW MEXICO DEPARTMENT OF TRANSPORTATION WHEREAS, the City of Roswell and the New Mexico Department of Transportation have entered into a grant agreement under the Local Government Transportation Fund Program for a local road project. WHEREAS, the total cost of the project will be $750,000 to be funded in proportional share by the parties hereto as follows: a. New Mexico Department of Transportation’s share shall be 95% or $712,500.00. and b. City of Roswell’s proportional matching share shall be 5% or $37,500.00. TOTAL PROJECT COST IS $750,000.00 The City of Roswell shall pay all costs, which exceed the total amount of $750,000.00. Now therefore, be it resolved in official session that City of Roswell determines, resolves, and orders as follows: That the project for this Cooperative agreement is adopted and has a priority standing. The agreement terminates on June 30, 2022 and the City of Roswell incorporates all the agreements, covenants, and understandings between the parties hereto concerning the subject matter hereof, and all such covenants, agreements and understandings have been merged into the written agreement. Now therefore, be it resolved by the City of Roswell to enter into Cooperative Agreement for Project Control Number LP20004 with the New Mexico Department of Transportation for LGTPF Program for year 2019 for (70/285)/Country Club Road Traffic Signal Replacement – Reconstruction of traffic signal, with current ADA modifications within the control of the City of Roswell in New Mexico. APPROVED, ADOPTED AND SIGNED this 14th day of November, 2019. CITY SEAL Dennis Kintigh, Mayor ATTEST: Sharon Coll, City Clerk 37  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, October 28, 2019 at 4:00 p.m. ACTION REQUESTED: Discussion and direction of purchase of farmland adjacent to WWTP. BACKGROUND: Initiated by: Louis Najar As previously discussed at meetings and council briefings, the WWTP will eventually need upgrade and reconstruction. Some based on age and other based on future EPA requirements. Over the years, several upgrades and additions were constructed for the existing WWTP. The existing City owned property is no longer adequate to construct forecast needed expansion and improvements for the WWTP. As a precursor to this discussion, an appraisal has already been obtained. Two parcel are identified, the east parcel at 77.8 acres for a value of $740,000 and the north parcel 108.6 acres for a value of $980,000. Infrastructure Committee previously recommended follow up on purchase of east parcel. City Manager assigned Bill Morris to be purchase administrator. To date Bill has sent letters of intent to L & K WAGGONER LLC, listed property owner. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: None at this time. BOARD AND COMMITTEE ACTION: Open discussion and direction for this Committee. STAFF RECOMMENDATION: Pursue purchase of east parcel property adjacent to WWTP. 38  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, October 28, 2019 at 4:00 p.m. ACTION REQUESTED: Consider proposed Ordinance & Resolution to support NMED Clean Water Revolving Loan to fund WWTP Dewatering Facility in the amount of $5,500,000 for design and construction. BACKGROUND: Initiated by: Louis Najar The WWTP needs improvements to the dewatering process. Currently using drying beds and turning the sludge with loaders. Engineering submitted an application to NMED to fund WWTP Dewatering Facility. NMED has accepted the project and has performed financial stability review of the City. On June 18, 2019 NMED provided written offer of $5.5 million loan at 1.2% interest for 20 years. On July 22, 2019, Infrastructure Committee recommended moving on with this loan. This was based on Finance analysis presented on July 22, 2019. The proposed resolution and ordinance are the next steps in the NMED Clean Water Revolving Loan process. FINANCIAL CONSIDERATION: Debt service for this loan would be made by Water Revenue Fund. LEGAL REVIEW: Proposed resolution and ordinance submitted to Legal and Finance Administrator for review. BOARD AND COMMITTEE ACTION: Consider proposed Ordinance & Resolution to support NMED Clean Water Revolving Loan to fund WWTP Dewatering Facility in the amount of $5,500,000 for design and construction to November 14, 2019 City Council. STAFF RECOMMENDATION: Continue NMED loan process for dewatering facility. 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54  CITY OF ROSWELL Infrastructure Committee Large Conference Room, City Hall 425 N. Richardson, Roswell, NM 88201 Monday, October 28, 2019 at 4:00 p.m. ACTION REQUESTED: Consider water service customers outside City Limits north of Country Club Road, specifically proposed McKay Place Subdivision. BACKGROUND: Initiated by: Louis Najar Smith Engineering is working on a subdivision on N. Aspen Ave north of Country Club Road, which is outside City Limits. This subdivision is requesting domestic water service. Currently, there exists a 6” water line and fire hydrant which extends approximately 950 feet north of Country Club Road. This subdivision would require extension approximately 350’ north to intersection of new cul-de-sac, and then into cul-de-sac. Typically – developer performs extension of water line and installation of service lines. These county customers would pay for new meters and domestic water at double the rate. Per Infrastructure Committee direction of 9.23.19 more follow up was performed. Proposed owners do not want to be annexed. Proposed owners understand issues of a dead end water line. Developers would pay for extension of water line per City standards and specifications. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Open discussion for this Committee. This is an action item so any direction or other can be acted on. STAFF RECOMMENDATION: Allow new customers on McKay Place subdivision. All costs to be borne by developer. Standard double rate for county residents. 55  Y AR O NO N IN ST T F IM ELR O U R PR C TI ON C 0 50' 100' BY DATE 20' ALLEY McKAY PLACE SUBDIVISION G G UGP G UGP G P G 20' ALLEY UGP UGP UGP REVISION DESCRIPTION ASPEN AVENUE ROSWELL, NEW MEXICO LOT 3 LOT 1 LOT 1 50' R-O-W 65,976 SQ.FT. S 70,080 SQ.FT. 70,777 SQ.FT. 5 4 3 2 1 NO. 1.515 ACRES± 1.588 ACRES± 1.600 ACRES± PROPOSED WATER LINE EXTENSION NEW 6" PVC WATER McKAY PLACE SUBDIVISION NEW FIRE LINE (±510') HYDRANT 27TH STREET 6''W 6''W 6''W 6''W 6''W 6''W 6''W H Y D MCKAY PLACE 50' R-O-W 6''W 60' R-O-W UGE UGE 6''W LOT 4 LOT 5 LOT 6 82,980 SQ.FT. 70,094 SQ.FT. 70,936 SQ.FT. 1.905 ACRES± 1.588 ACRES± 1.602 ACRES± 6''W 401 N Pennsylvania Solutions for Today... R:\SEC---PROJECTS\319321\CADD\water layout sketch_recover.dwg Sep 11, 2019 - 1:04pm Saved By: tommyr 6''W 20' ALLEY NEW 6" PVC WATER Roswell, NM 88201 LINE (±350') Phone: 575-622-8866 Vision for Tomorrow www.smithengineering.pro 6''W WV 20' ALLEY H D Y 20' ALLEY EXISTING FIRE HYDRANT AND WATER LINE W W 56 JOB NO: 319321 DATE: Sep. 11, 19 1. IF THIS DRAWING IS OTHER THAN FULL SIZE, (22" X 34"), SHEET NO: UTILIZE BAR SCALE IN LIEU OF NUMERIC SCALE. 1-1 57 58 59 60