Infrastructure Committee

ROSWELL INFRASTRUCTURE COMMITTEE AGENDA Monday, November 25, 2019 at 4:00 p.m. Bondurant Room A – Roswell Public Library 301 N. Pennsylvania, Roswell, New Mexico 88201 Committee Chair: Juan Oropesa Committee Vice Chair: George Peterson Committee Members: Caleb Grant, Jeanine Corn Best Staff Coordinator: Louis Najar A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of Minutes 1. October 28, 2019 1-3 E. Non-Action Items 2. Project Updates Discussion 4-9 3. Large Diameter Water Lines 10 4. Update RTF Proceedings 11 5. Convention Center Plaza Fence Follow Up 12 6. Aquatic Center Electronics Follow Up 13 7. Direction of WWTP Property Purchases 14 8. Emergency Sewer Manhole Reconstruction 15 - 16 F. Regular Items (Action Items) 9. Dates for 2020 Infrastructure Committee 17 10. Fire Hydrant Water Meters 18 - 20 11. McKay Subdivision Water Update 21 - 27 Other Business (Non-Action) 12. Public Comments G. Adjourn (Next Meeting: January 27, 2020) Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 19-37. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents including the agenda and minutes can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: 11/21/19  Regular Meeting of the Infrastructure Committee Held in the Conference Room at City Hall October 28, 2019 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 19-37. ROLL CALL: The meeting convened at 4:00 p.m. with Chairman Oropesa presiding and Councilors Best, Grant, and Peterson being present. Staff Present: Daniel Mendiola, Lorenzo Sanchez, Trent Moore, William Morris, Councilor Judy Stubbs, Louis Najar, Monica Garcia, Mayor Dennis Kintigh, Ana Nieto, Juan Fuentes, and Bernadette Lopez. Guest(s) Present: Larry Connolly, Alison Penn, Bonnie Bitzer, and Francisco Salvarrey. APPROVAL OF AGENDA: Councilor Grant moved to approve the agenda for the Regular Infrastructure Committee meeting of October 28, 2019 as presented. Councilor Peterson seconded the motion. A voice vote of 4-0 was unanimous, and the motion passed. APPROVAL OF MINUTES: 1. September 23, 2019: Councilor Grant moved to approve the September 23, 2019 Minutes for the Regular Infrastructure Committee meeting as presented. Councilor Peterson seconded the motion. A voice vote of 4-0 was unanimous, and the motion passed. NON-ACTION ITEMS: 2. Project Updates: East 2nd St. Waterline Replacement Phase I: Mr. Najar discussed the update. Entryway Signs: Mr. Morris and Mr. Moore discussed the update. Trent Moore and Louis Najar will keep the project list updated. Page 1 of 3 1 Convention Center: Mayor Kintigh inquired about fencing the courtyard. Mr. Najar stated estimates were received but there were no funds available. Ms. Garcia stated the Finance Committee will be discussing an Amendment for the rest of the work that needs to be done. Mr. Najar stated staff will follow up and bring information to next month’s meeting. Roswell Recreation & Aquatic Center: Mayor Kintigh inquired about the score board for the swimming competitions. Mr. Najar stated staff will follow up and bring the information to next month’s meeting. Mr. Moore gave an update on the score board for the swimming competitions stating it was value engineered out of the project. 3. Large Diameter Water Lines: Mr. Najar discussed the update. 4. Update RTF Proceedings: Mr. Najar discussed the update. Mr. Najar stated for the record, any proceeds received from the RTF be used towards the purchase of the farm, and stay within the same Water Enterprise fund. REGULAR ITEMS (Action): 5. Award Bid ITB-20-001 N. Garden Bridge Reconstruction: Councilor Grant moved to send to consent agenda, awarding of ITB-20-001 North Garden Bridge Reconstruction project to Abraham’s Construction, Inc. in the amount of $911,137.47 that does include gross receipts. Mr. Najar discussed this item. Councilor Best seconded the motion. A voice vote of 4-0 was unanimous, and the motion passed. 6. Award Bid ITB-20-002 2020 Annual Maintenance Contract: Councilor Grant moved to send to consent agenda the award of ITB-20-002 Annual Maintenance Contract to Abraham’s Construction, Inc. in the amount of $10,634.00 and does not include gross receipt tax. Mr. Najar discussed this item. Councilor Best seconded the motion. A voice vote of 4-0 was unanimous, and the motion passed. 7. Award Bid ITB-20-003 Annual Contract for Ready Mix Concrete: Councilor Grant moved to send to consent agenda award of ITB-20-003 Annual Contract for Ready Mix Concrete to Chance Materials of Roswell, NM. Mr. Najar discussed this item. Councilor Best seconded the motion. A voice vote of 4-0 was unanimous, and the motion passed. 8. Award of S. Main Paving: Councilor Grant moved to send to consent agenda, awarding of S. Main Page 2 of 3 2 Paving to Brasier Asphalt, Inc. utilizing State Price Agreement 90-805- 19-16754 in the amount of $1,101,176.24 which includes gross receipts tax. Mr. Najar discussed this item. Councilor Best seconded the motion. A voice vote of 4-0 was unanimous, and the motion passed. 9. Award of Vactor Truck Purchase: Councilor Grant moved to send to consent agenda, award of a new Vactor truck from Pete’s Equipment Repair, Inc. of Albuquerque, NM for a purchase amount of $443,237.19. Purchase will be utilizing existing CES Contract #16-019B-C103-All. Mr. Najar discussed this item. Councilor Peterson seconded the motion. A voice vote of 4-0 was unanimous, and the motion passed. 10. Country Club Project Resolution: Councilor Grant moved to send to consent agenda, a Resolution to enter into agreement with the NMDOT for Country Club/N. Main traffic signal replacement project utilizing $712,500.00 of a 2019 Legislative Grant administered by NMDOT. Mr. Najar discussed this item. Councilor Peterson seconded the motion. A voice vote of 4- 0 was unanimous, and the motion passed. 11. Direction of WWTP Property Purchase: Mr. Louis discussed this item. Ms. Garcia discussed the financial aspect. No action taken; informative only. 12. Clean Water Loan Ordinance & Signatory Authority: Councilor Grant moved to send to full Council, proposed Ordinance & Resolution to support NMED Clean Water Revolving Loan to fund WWTP Dewatering Facility in the amount of $5,500,000 for design and construction. Mr. Najar discussed this item. Councilor Peterson seconded the motion. A voice vote of 4-0 was unanimous, and the motion passed. 13. McKay Water Update: Mr. Najar discussed this update. Mr. Najar stated the developer does not want to be annexed. Mr. Salvarrey stated he received different information in an email than what is being discussed at this meeting from Mr. Sanchez in regards to the pressure available, and water line size. Mr. Najar stated staff will bring this back for the next meeting. OTHER BUSINESS (Non-Action): 14. Public Comments: None. ADJOURN: The meeting adjourned at 5:04 p.m. The next scheduled meeting is November 25, 2019. Page 3 of 3 3  CITY OF ROSWELL Infrastructure Committee Bondurant Room A – Roswell Public Library 301 N. Pennsylvania, Roswell, NM 88201 Monday, November 25, 2019 at 4:00 p.m. ACTION REQUESTED: Project Updates – Infrastructure Committee open discussion BACKGROUND: Initiated by: Louis Najar Committee will be given opportunity for Q&A on any project. Project Dashboard report is part of the committee packet. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Open discussion for this Committee. STAFF RECOMMENDATION: Not Applicable. 4  City of Roswell Projects Status Updated 11/20/2019 Category: Grant and Legislative Projects CDBG Grant 18-C-NR-I-03-G-14 Boys & Girls Club SCOPE: Repairs and Upgrades to Boys & Girls Club ESTIMATED COST: $ 824,883.00 FUNDING SOURCE: Federal Grant & FY19 City Budget BUDGET Total Budget: $ 948,848.00 Total Encumbrance: $ - Total Change Orders: $ - Current Balance: $ 948,848.00 PROJECT SCHEDULE: Unknown PROJECT COMPLETION: 5% PROJECT STATUS: Budget was updated to $948,848 to match what was submitted with the application. DFA rejected the project with the reduction to only meet our required match. So to prevent delays we increase the City's portion to match the origianl application. Additional funding needed for Fire Alarm system replacement. A&E procured COG has submitted final package. JSH Engineering working on engineering drawings. Engineering 90% complete with civil drawings. Still with JSH doing drawings. Currently working through the design package plan on issuing the RFP 3 week in November. Specifications packet was put together and given to JSH Engineering for completion of drawings. Roswell Air Center Repairs SCOPE: Repair Partial Roof of Dean Baldwin ESTIMATED COST: $ 5,600,000.00 FUNDING SOURCE: DFA Grant Funds, City, State & Federal BUDGET Total Budget: $ 5,600,000.00 Total Encumbrance: $ 4,533,000.00 Total Change Orders: $ - Current Balance: $ 1,067,000.00 PROJECT SCHEDULE: Unknown EST. COMPLETION: 11/20/2019 PROJECT STATUS: Kazal 1st line of attack will be the replacement of the 16" water trunk line which will take about 60 days. This will be planned to start towards the end of February. Plans are being made to allow D/B to keep working as work is commencing. Kazal's current schedule shows completion 11/20/2019. Kazal is generating the system design. Roofing Complete waiting on Warranty. Kazal's Schedule pushed to 2/2020. The five large roof vents are being manufactured and fabrication expected to complete end of January, 2020. RIAC Terminal Restaurant & Bar SCOPE: Remodel Previoius Museum Space to a Bar Space and Mild Restaurant Upgrade ESTIMATED COST: $ 164,645.00 FUNDING SOURCE: FY19 RIAC Operations Budget BUDGET Total Budget: $ 164,645.00 Total Encumbrance: $ - Total Change Orders: $ - Current Balance: $ 164,645.00 PROJECT SCHEDULE: 7/20/2019 PROJECT COMPLETION: 10% PROJECT STATUS: Had discussions with Holloway to get them back on board. Received drawings and reviewing and will conduct site visit 1/25/2019. Revised design submitted to contractor and design. Waiting on updated drawings and quote. Estimated Completion 7/2019. Contractor Estimate = $260,535.31 (5/2/2019) Contractor has begun construction. Estimated completion date is the first week in December. Accountability. Communication. Excellence. Integrity. Teamwork. 5  Entryway Signs: SCOPE: Plan, design, and install 5 entryway signs. ESTIMATED COST: $ 600,000 FUNDING SOURCE: Lodger's Tax BUDGET: Total Budget: $ 600,000.00 Total Encumbrance: $ 323,864.00 Total Change Orders: $ 7,959.69 Current Balance: $ 268,176.31 EST. COMPLETION: December 2016 PROJECT COMPLETION: 80% PO issued 11/30/15. Final designs being considered at 3/3/16 Finance Committee. Design approval at the April 14th council meeting. City has finalized the Change Order and the process has begun. Currently in Fabrication (Production). Install Planned to start seek of 4/17/17. Install Complete of signs. Site work is in process. Issuing Change Order for remaining 2 signs. Awaiting for budget review for final numbers prior to proceeding. EFG is in the process of manufactoring the signs. Bill Morris is working out the locations with DOT. Fabrication is in process. . Coordination with GC has begun. Installation in progress. Artesia highway sign is complete. Ruidoso highway sign is being repaired and estimated installation of mid December, 2019. Remote Read Water Meters: SCOPE: Upgrade meter reading system. BUDGET: $ 19,853,557 FUNDING SOURCE: Joint Utility Revenue Bond Ordinance 16-22 EST. COMPLETION: 5/2019 PROJECT COMPLETION: 95% Subtaintial Completion has been signed and issued. We will not accept final completion until 98% collection is reached with a combination of Network and Drive by Collection. ITRON will puchase and installed 5 additional CGR's (Collection Routers) The current anticipated completion is 1/2020. Dashboard is currently working on a version to work with TYLER once the conversion is made. This will make a much smoother transition for operations. Phase Feb-17 Jun-17 Sep-17 Dec-17 Mar-18 Jul-18 Oct-18 Jan-19 May-19 Aug-19 % Complete 1st Meter Order 1st Meter Order 100% Network Installation 98% Network Installation Pilot Meter Installation 100% Pilot Meter Installation Troubleshooting 98% Troubleshooting 2nd Material Order 100% 2nd Material Order Ramp-up Installation 100% Production Installation 100% Ramp-up Installation 3rd Material Order 100% Production Installation Final Material Order 100% 3rd Material Order Ramp-Down Production Install 100% Cleanup / Punch List 95% Final Material Order Close-Out 0% Ramp-Down Production Install Cleanup / Punch List Close-Out Garden Bridge: SCOPE: Replace bridge on Garden Ave. BUDGET: $ 911,237 FUNDING SOURCE: City EST. COMPLETION: July 2020 PROJECT STATUS: 10% Project awarded to Abraham's Construction. Pre-Con scheduled 12.18.19, projet start tenative 1.13.20 Country Club/Main Traffic Signal: SCOPE: Upgrade traffic signals at Country Club and Main. BUDGET: $ 750,000 FUNDING SOURCE: FY 2019 Special Electronics Budget EST. COMPLETION: July 2020 PROJECT STATUS: 10% Plans are complete. This project was awarded a NMDOT Grant of $750,000 with 5% City match. Awaiting grant to advertise and bid project. NMDOT to fund $712,500, City $37,500. Council approved acceptance of grant 9.12.19. NMDOT has added requirement of a resoltuion to be approved by City Council November 2019. Scheduled to bid by January 2020. Page 2 of 5 Accountability. Communication. Excellence. Integrity. Teamwork. 6  Edgewood Small Diameter Waterline Project SCOPE: Replacement of small diameter waterlines in the Edgewood Neighborhood. Current Cost. $ 1,472,121 FUNDING SOURCE: FY 2019 WMT Budget EST. COMPLETION: 12/31/2019 PROJECT STATUS: 90% Awarded to White Cloud Pipeline. Construction commenced on June 10, 2019 for 10" waterline on N. Garden from 5th to Cherry. Currently working on 4-way cross @ 3rd/Garden. Project is now down to working between 5th St. & 8th St. to finish up. RIAC Reservoirs SCOPE: (2) New Water Towers at RIAC BUDGET: $ 6,148,750 FUNDING SOURCE: EPA Loan & Water Capital Fund EST. COMPLETION: 12/31/2020 PROJECT STATUS: 15% Project was awarded. Bids opened 6/11/19. The low monetary bid is $6,148,749.66. Preconstruction conference held October 15, 2019. Construction commenced 11.18.19. Country Club Reservoirs SCOPE: Rehabilitate the existing twin 7.5 Million Gallon concrete reservoirs on W. Country Club Rd. BUDGET: $ 3,000,000 Pending finance review FUNDING SOURCE: Recycle EPA Loan (Forgiveness Funds) & Water Capital Fund EST. COMPLETION: On-Hold PROJECT STATUS: 0% Project funds suspended by council recommendation. Pavement Assesment / Management RFP, Phase I SCOPE: Prepare a pavement assesment and priority listing of roadway projects for entire city. BUDGET: $ 273,860 FUNDING SOURCE: FY 2019 EST. COMPLETION: 12/31/2019 PROJECT STATUS: 95% Engineering workload dependent. Contract with IMS has been executed. All data and testing is complete. Consultant is performing analysis of data. 2nd cost estimates. Consultant made presentations Infrastructure 8.26.19 and City Council 10.10.19 S. Atkinson Project - McGaffey to 2nd Street SCOPE: ADA / Sidewalk & Mill & Fill of pavement BUDGET: $1,451,732 ($990,000 NMDOT Share) FUNDING SOURCE: FY 2019 Budget EST. COMPLETION: 11/15/2019 PROJECT STATUS: 100% NMDOT & FHWA need to perform project audit of City. WWTP Safety Upgrades SCOPE: Various safety improvements at the WWTP BUDGET: $ 852,733 FUNDING SOURCE: FY 2018 Budget EST. COMPLETION: 10/31/2019 PROJECT STATUS: 100% Design by HDR. Contractor Bids open 3/13. Bid came in too high, all bids rejected. Rebid awarded to Roads Construction on 6/14/18. Rhoads commenced on 10/22/2018. Contractor completed work 1o.30.2019 E. 2nd Street - Waterline Replacement Phase I SCOPE: Replace 4.2 miles of existing 10" AC waterline from Atkinson to the east. BUDGET: $ 1,603,383 FUNDING SOURCE: Water Maintenance & Transmission EST. COMPLETION: 1/30/2020 PROJECT STATUS: 45% Bids opened 3.12.19, awarded bidder is General Hydraunics of Alamogordo. Total bid = $1,603,382.76. Preconstruction conference was June 27, 2019. Contractor made connection to existing water line and new 10" line construction is underway. Approximately 11,000 linear feet of 10" water line constructed to date. Page 3 of 5 Accountability. Communication. Excellence. Integrity. Teamwork. 7  Hobbs St - Main to Union SCOPE: Pavement Rehab BUDGET: FUNDING SOURCE: FY2020 EST. COMPLETION: - PROJECT STATUS: 0% Project is in the cue by engineering department and is next in-line after S. Union & Washington project. Project funding unknown. Manhole Rehab Project 2019 SCOPE: Rehabilitate approximately 50 sewer manholes. BUDGET: $ 250,000 FUNDING SOURCE: FY19 Sewer Budget EST. COMPLETION: 12/19/2019 PROJECT STATUS: 44% Bids opened 3.12.19. Awarded low bidder is Corrosion Resistant Coatings $247,908.76. Contractor is working on project. Carpenters Park SCOPE: Splash pad construction BUDGET: $ 450,000 FUNDING SOURCE: 2019 Legislative Grant EST. COMPLETION: 12/31/2020 PROJECT STATUS: 0% Grant agreement executed. Design consultant being researched. Waide Construction has been contacted and is working our a few design options with VORTEX to present. Veterans Cemetery SCOPE: Various Improvements BUDGET: $ 516,000 FUNDING SOURCE: 2019 Legislative Grant EST. COMPLETION: 12/31/2020 PROJECT STATUS: 0% Grant agreements executed. Engineering met with Veterans group on 8/19/19 to discuss project scope. Cost estimates being performed for top 4 items. Large Diameter Valve Project SCOPE: Large Diameter Valve construction BUDGET: $ 750,000 FUNDING SOURCE: 2019 Legislative Grant EST. COMPLETION: 12/31/2020 PROJECT STATUS: 5% Grant agreement executed. Engineering has commenced design and engineering drawings. S Main Road Improvements SCOPE: Various road improvements $1,101,176.24 BUDGET: FUNDING SOURCE: 2019 Legislative Grant $783,250 & Capital Improvement Funds $151,750, Road Fund $166,175.24 EST. COMPLETION: 6/30/2020 PROJECT STATUS: 5% Grant agreement executed. Engineering has preliminary quantities and design. Project should commence March-April 2020. Purchase order has been issued for $1,101,176.24 Lea/Deming Bridge SCOPE: Remove and replace bridge BUDGET: $ 1,000,000 FUNDING SOURCE: 2019 Legislative Grant $800,000 & City Funds $200,000 EST. COMPLETION: 7/1/2021 PROJECT STATUS: 1% Grant agreements being executed. RFP for design awarded to Souder Miller & Associates in the amount of $103,018.95 Souder Miller has commenced survey of project. Page 4 of 5 Accountability. Communication. Excellence. Integrity. Teamwork. 8  Hot Recycle Pavement FY 20 SCOPE: Hot Recycle Portions of S. Main, N. Washington, W. Alameda, S & N Sycamore BUDGET: $ 643,305 FUNDING SOURCE: Road Fund, FY 20 EST. COMPLETION: Completed PROJECT STATUS: 100% PO has been issued. Contractor began on August 26, 2019. Location of work is N. Washington, Sycamore, Alameda and S. Main. Micro-surfacing Collector/Arterials FY 20 SCOPE: Micro-surface those streets that were Hot Recycled. Portions of S. Main, N. Washington, W. Alameda, S & N Sycamore BUDGET: $ 559,604 FUNDING SOURCE: Road Fund, FY 20 EST. COMPLETION: Completed PROJECT STATUS: 100% PO Requistion has been submitted. IPR commenced on S. Main on October 16, 2019. Micro-surfacing Residential Streets FY 20 Work to be requested againg FY 21 SCOPE: Micro-surface - remaining portion NE Roswell and begin Historical district BUDGET: 0 FUNDING SOURCE: Road Fund, FY 20 Road Fund Budget not funded as requested EST. COMPLETION: 43769 PROJECT STATUS: 0 Road Fund expense line item 4020 requested $1,192,163 for this work. This line item cut by $1.4 million from preliminary budget to final budget. 5th St. Sewer - Phase II - SCOPE: Replace existing 8" sewer in easement between E 5th St & Morningside BUDGET: $ 100,000 FUNDING SOURCE: Sewer Fund FY 20 EST. COMPLETION: 6/15/2020 PROJECT STATUS: 5% City Sewer has received most of the "right of entry" permits. City Engineering is 25% complete with design. E Hobson Road Design SCOPE: Perform design to improve Hobson Road from E. Earl Cummings Loop east to YO Crossing Road BUDGET: $65,000 FUNDING SOURCE: Capital Improvements EST. COMPLETION: Mar-20 PROJECT STATUS: 5% BHI will be consultant for road design. Kickoff meeting is 11.26.19 City Engineering has commenced topo survey, and traffic counters are gathering data. Page 5 of 5 Accountability. Communication. Excellence. Integrity. Teamwork. 9  CITY OF ROSWELL Infrastructure Committee Bondurant Room A – Roswell Public Library 301 N. Pennsylvania, Roswell, NM 88201 Monday, November 25, 2019 at 4:00 p.m. ACTION REQUESTED: Open Discussion - Large Diameter Water Lines BACKGROUND: Initiated by: Louis Najar Committee has requested updates on issues and work on large diameter water lines. 1. Edgewood project is 90% complete. Work zone has shrunk to 3 blocks from 5th St. to 8th. Completion is on schedule for mid- December 2019. 2. Engineering continues design of Large Diameter Valves Project. This will be replacement of large valves in vicinity of Nancy Lopez Spring River Golf Course, S. Main/Poe and S. Main/South Park Cemetery entrance. FINANCIAL CONSIDERATION: Not Applicable LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Open discussion for this Committee. STAFF RECOMMENDATION: Continue with repairs and projects diligently. 10  CITY OF ROSWELL Infrastructure Committee Bondurant Room A – Roswell Public Library 301 N. Pennsylvania, Roswell, NM 88201 Monday, November 25, 2019 at 4:00 p.m. ACTION REQUESTED: Update to Infrastructure Committee with regard to the future status of the Roswell Test Facility (RTF) 3801 E. 2nd St. BACKGROUND: Initiated by: Louis Najar The RTF is a former saline water treatment plant. It sits on approximately 12 acres, and has various structures. Currently, it is leased by AO Smith as a testing facility for water heaters and other appurtenances. Income from lease is $8,699.24/year. The costs for needed repairs far exceeds the lease income and the current direction is to divest this property. Bill Morris did advise AO Smith of this possibility. Appraisal is complete, an excerpt is attached. Appraised cost is $150,000. The full appraisal is available upon request. RFP-20-003 – was posted October 20, 2019. Site tour for all prospective proposers was held November 22, 2019. Proposals to be received until November 26, 2019. Recommendations if any will be on Infrastructure Committee agenda of January 27, 2020. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: None at this time. BOARD AND COMMITTEE ACTION: Open discussion for this Committee on future of RTF. STAFF RECOMMENDATION: Continue with divesting property. 11  CITY OF ROSWELL Infrastructure Committee Bondurant Room A – Roswell Public Library 301 N. Pennsylvania, Roswell, NM 88201 Monday, November 25, 2019 at 4:00 p.m. ACTION REQUESTED: Convention Center Plaza fence update. BACKGROUND: Initiated by: Infrastructure Committee At the October 26, 2019 Infrastructure Committee the question was asked about a previously discussed fence construction in the plaza area north of Convention Center addition. It was requested, any updates be brought back to Infrastructure. Specifications for a fence were compiled and a request for quotes has been sent to vendors. Requests were sent November 18, 2019. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Open discussion for this Committee. STAFF RECOMMENDATION: Not Applicable. 12  CITY OF ROSWELL Infrastructure Committee Bondurant Room A – Roswell Public Library 301 N. Pennsylvania, Roswell, NM 88201 Monday, November 25, 2019 at 4:00 p.m. ACTION REQUESTED: Aquatic Center electronics update. BACKGROUND: Initiated by: Infrastructure Committee At the October 26, 2019 Infrastructure Committee the question was asked about a electronic score board and other for swim meet events in indoor pool of Aquatic Center. It was requested, any updates be brought back to Infrastructure. The electronics for the indoor aquatic center was a value engineering deduct during the Recreation & Aquatic Center project. Portions of the conduit were constructed. Specifications for score board electronics have been compiled and request for quotes has been sent to vendors. Requests were sent November 18, 2019. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Open discussion for this Committee. STAFF RECOMMENDATION: Not Applicable. 13  CITY OF ROSWELL Infrastructure Committee Bondurant Room A – Roswell Public Library 301 N. Pennsylvania, Roswell, NM 88201 Monday, November 25, 2019 at 4:00 p.m. ACTION REQUESTED: Update, discussion and direction of purchase of farmland adjacent to WWTP. BACKGROUND: Initiated by: Louis Najar As previously discussed at meetings and council briefings, the WWTP will eventually need upgrade and reconstruction. Some based on age and other based on future EPA requirements. Over the years, several upgrades and additions were constructed for the existing WWTP. The existing City owned property is no longer adequate to construct forecast needed expansion and improvements for the WWTP. As a precursor to this discussion, an appraisal has already been obtained. Two parcels are identified, the east parcel at 77.8 acres for a value of $740,000 and the north parcel 108.6 acres for a value of $980,000. Infrastructure Committee previously recommended a follow up on the purchase of the east parcel. City Manager assigned Bill Morris to be purchase administrator. To date, Bill has sent letters of intent to L & K Waggoner, LLC, listed property owner. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not Applicable. BOARD AND COMMITTEE ACTION: Open discussion and direction for this Committee. STAFF RECOMMENDATION: Pursue purchase of east parcel property adjacent to WWTP. 14  CITY OF ROSWELL Infrastructure Committee Bondurant Room A – Roswell Public Library 301 N. Pennsylvania, Roswell, NM 88201 Monday, November 25, 2019 at 4:00 p.m. ACTION REQUESTED: Urgent Sewer Manhole reconstruction update. BACKGROUND: Initiated by: Louis Najar Three manholes have structurally failed. The walls have failed and collapsed. This is the 24” sewer main flowing north to south into the WWTP. The problem area is 3 manholes between E. 19th St. and the WWTP. This sewer line carries all the sewage from Walmart, Mall, NE Roswell and Briar Ridge. These manholes are located in cultivated fields. Three contractors were contacted and only 1 contractor responded to ability to schedule repairs ASAP. J&H Services is the contractor that has responded and is working up a quote at the time of this abstract composition. Work will require road cut across 19th St., bypass pumping, concrete manhole foundations, 6’ diameter manholes, backfill, manhole collars and other associated work. Depths of manholes varies up to 11 foot. Current SWAG is over $125K. Due to urgency, this will not go to full Council and normal procurement process. FINANCIAL CONSIDERATION: Work will be funded by Sewer Department. LEGAL REVIEW: Not necessary for this agenda item. BOARD AND COMMITTEE ACTION: This is an update to Infrastructure Committee to make the issue and course of action transparent. STAFF RECOMMENDATION: Continue with negotiations and repairs with J&H Services. 15 16  CITY OF ROSWELL Infrastructure Committee Bondurant Room A – Roswell Public Library 301 N. Pennsylvania, Roswell, NM 88201 Monday, November 25, 2019 at 4:00 p.m. ACTION REQUESTED: Consider 2020 Infrastructure Committee dates, standard date is 4th Monday of the month. BACKGROUND: Initiated by: Louis Najar Proposed dates and deadlines for item submittals as follows: Meeting Date Submittal Deadline Jan. 27, 2020 Jan. 20, 2020 Feb. 24, 2020 Feb. 17, 2020 March 23, 2020 March 16, 2020 April 27, 2020 April 20, 2020 May 18, 2020 (moved up) May 11, 2020 June 22, 2020 June 15, 2020 July 27, 2020 July 20, 2020 August 24, 2020 August 17, 2020 Sept. 28, 2020 Sept. 21, 2020 Oct. 26, 2020 Oct. 19, 2020 Nov. 23, 2020 Nov. 16, 2020 Dec. 28, 2020 Dec. 21, 2010 FINANCIAL CONSIDERATION: Not required for this item. LEGAL REVIEW: Not required for this item. BOARD AND COMMITTEE ACTION: Open discussion and consider approval of proposed meeting dates for this Committee. STAFF RECOMMENDATION: Proceed with proposed dates. 17  CITY OF ROSWELL Infrastructure Committee Bondurant Room A – Roswell Public Library 301 N. Pennsylvania, Roswell, NM 88201 Monday, November 25, 2019 at 4:00 p.m. ACTION REQUESTED: Discussion and direction of fire hydrant water meter use. BACKGROUND: Initiated by: Louis Najar The use of fire hydrant water meters has typically been used for construction sites within the city limits and filling of pools. There has also been times when a dairy or Leprino had well problems and hauled water utilizing a hydrant meter at Brasher/Atkinson. It has become apparent that a water hauling venture was using a hydrant meter and was filling and hauling water outside the city. This was on N. Main across from Tractor Supply. This was also being done without a NMDOT access permit. There have been similar inquiries. The issue for this discussion is: should application process require usage of water?, should it require location or site review of location based on use? Should City consider higher rates for commercial water haulers? Should City consider other changes? Current rate for hydrant meter is $18.24 first 0-3000 gallons. There after first 3000 gallons, the rate is $2.13/thousand gallons. There is no difference if residential or commercial use. Using one barrel = 42 gallons, the current rate after 3000 gallons is about 9 cents/barrel. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: None at this time. BOARD AND COMMITTEE ACTION: Open discussion for this Committee. STAFF RECOMMENDATION: Should pursue some changes for water being used outside the city limits. 18 19 20  CITY OF ROSWELL Infrastructure Committee Bondurant Room A – Roswell Public Library 301 N. Pennsylvania, Roswell, NM 88201 Monday, November 25, 2019 at 4:00 p.m. ACTION REQUESTED: Consider water service customers outside City Limits north of Country Club Road, specifically proposed McKay Place Subdivision. BACKGROUND: Initiated by: Louis Najar Smith Engineering is working on a subdivision on N. Aspen Ave north of Country Club Road, which is outside City Limits. This subdivision is requesting domestic water service. Currently, there exists an 8” water line and fire hydrant which extends approximately 950 feet north of Country Club Road. This subdivision would require extension approximately 350’ north to intersection of new cul-de-sac, and then into cul-de-sac. Typically – developer performs extension of water line and installation of service lines. These county customers would pay for new meters and domestic water at double the rate. Per Infrastructure Committee direction of 9.23.19 more follow up was performed. Proposed owners do not want to be annexed. Proposed owners understand issues of a dead end water line. Developers would pay for extension of water line per City standards and specifications. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: None at this time. BOARD AND COMMITTEE ACTION: Open discussion for this Committee. This is an action item so any direction or other can be acted on. STAFF RECOMMENDATION: Allow new customers on McKay Place subdivision. All costs to be borne by developer. Standard double rate for county residents. 21 22 23 24 25 26 27