Infrastructure Committee

ROSWELL INFRASTRUCTURE COMMITTEE AGENDA Monday, August 24, 2020, at 4:00 p.m. Meeting Room A – Roswell Convention Center 912 N. Main, Roswell, NM 88201 Committee Chair: Jacob Roebuck Committee Vice Chair: Margaret Kennard Committee Members: George Peterson, Savino Sanchez Staff Coordinator: Louis Najar A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of Minutes 1. July 27, 2020 1-2 E. Non-Action Items 2. Project Updates Discussion 3-7 F. Regular Items (Action Items) 3. Water Trust Application Resolution 21-xx 8 – 13 4. Roadway Project Prioritization 14 5. Roswell Water Valve System Replacement Project – Change Order 1 15 - 48 G. Other Business (Non-Action) 6. Department Reports 49 - 63 7. Public Comments H. Adjourn (Next Meeting: September 28, 2020) Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 20-26. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council, and no action will be taken. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: 8/20/2020 THE PUBLIC IS ENCOURAGED TO PARTICIPATE ELECTRONICALLY THROUGH THE GOTO MEETING APPLICATION AND NOT PHYSICALLY ATTEND DURING THE PANDEMIC. TO ATTEND THE INFRASTRUCTURE COMMITTEE BY GO-TO-MEETING Infrastructure Committee Mon, August 24, 2020 4:00 PM - 6:00 PM (MDT) Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/929161493 You can also dial in using your phone. United States: +1 (571) 317-3122 Access Code: 929-161-493 New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/install/929161493 Help Desk – 500-0587  Regular Meeting of the Infrastructure Committee Held in the Convention Center July 27, 2020 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 20-26. ROLL CALL: The meeting convened at 4:00 p.m. with Chairman Roebuck presiding, Councilors Kennard, Sanchez, and Peterson being present. Staff Present: Louis Romero, Daniel Mendiola, Rebecca Hicks, Juan Fuentes, Juan Salas, Lorenzo Sanchez, Bill Morris, Todd Verciglio, Mayor Dennis Kintigh, and Bernadette Lopez. Guest(s) Present: Grace Sanchez APPROVAL OF AGENDA: Councilor Kennard moved to approve the agenda. Councilor Peterson was the second. A voice vote of 4-0 was unanimous, and the motion passed. APPROVAL OF MINUTES: 1. June 22, 2020: Councilor Kennard moved to approve the minutes. Councilor Peterson was the second. A voice vote of 4-0 was unanimous, and the motion passed. NON-ACTION ITEMS: 2. Projects Updates Discussion: Mr. Salas gave the updates for the water towers, and the Garden Bridge. 3. Housing Development Program: Mr. Morris discussed this program along with Todd Verciglio and his role in the program. Group discussion was held. REGULAR ITEMS (ACTION): 4. NONE Page 1 of 2 1 OTHER BUSINESS (Non-Action): 5. Department Reports: No discussion on department reports. 8. Public Comments: Chairman Roebuck inquired about the timeline for the Carpenter Park Splash Pad. Mr. Morris responded he will get with Mr. Najar to provide this information to the Committee. Councilor Peterson inquired about the porta potties at Cielo Grande. He stated they were all removed. Mr. Morris responded he will get back with the Committee on that information. ADJOURN: The meeting adjourned at 4:41 p.m. The next scheduled meeting is August 24, 2020. Page 2 of 2 2  CITY OF ROSWELL Infrastructure Committee Meeting Room A – Roswell Convention Center 912 N. Main, Roswell, NM 88201 Monday, August 24, 2020 at 4:00 p.m. ACTION REQUESTED: Project Updates – Infrastructure Committee open discussion BACKGROUND: Initiated by: Louis Najar Committee will be given opportunity for Q&A on any project. Project Dashboard report is part of the committee packet. Please note there is one project updates report, Engineering Department. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Open discussion for this Committee. STAFF RECOMMENDATION: None, this is opportunity for Committee to ask questions. 3  City of Roswell Projects Status 8/20/2020 Street Projects & Other Garden Bridge: SCOPE: Replace bridge on Garden Ave. BUDGET: $ 911,237 Paid to date $475,183 FUNDING SOURCE: Capital Improvements - PO 22001918 EST. COMPLETION: September 30, 2020 PROJECT STATUS: 61% Project awarded to Abraham's Construction. Project began January 27, 2020. Concrete box culvert is in place and backfilled. Contractor is working on curb and gutter and roadway. Completion is progress for end of September, 2020. Contractor did take one month off due to COVID19. Country Club/Main Traffic Signal: SCOPE: Upgrade traffic signals at Country Club and Main. BUDGET: $ 750,000 Legis. Grant $712.5K, City $37.5 FUNDING SOURCE: FY 2019 Special Electronics Budget, PO 22002450, $464,926.84 EST. COMPLETION: September 30, 2020 PROJECT STATUS: 33% Due to Covid19, there were delays on parts. Construction commenced August 3, 2020. Contractor has removed the existing traffic signal, utility relocations are complete, and bore for conduit complete 8.20.20. Still on schedule for end of September 2020 completion. S. Atkinson Project - McGaffey to 2nd Street SCOPE: ADA / Sidewalk & Mill & Fill of pavement BUDGET: $1,451,732 ($990,000 NMDOT Share) Close out pending - due to Contractor dispute. FUNDING SOURCE: FY 2019 Budget EST. COMPLETION: Work in Dec. 2019 was completd PROJECT STATUS: 99% NMDOT & FHWA need to perform project audit of City. City audit complete. Final change order has been submitted to NMDOT for approval. Once approved by NMDOT, then project can be closed and final payment to contractor, $116,731.60. Project will experience $70k savings. Lea/Deming Bridge SCOPE: Remove and replace bridge BUDGET: $ 1,000,000 FUNDING SOURCE: 2019 Legislative Grant $800,000 & City Funds $200,000 EST. COMPLETION: 7/1/2021 PROJECT STATUS: 5% Grant agreements being executed. RFP for design awarded to Souder Miller & Associates in the amount of $103,018.95 Bridge design is at 100%. Awaiting instructions to proceed to bid project. Remaining Grant funding $696,981.05. Current Engr. Estimate = $1,110,879 Shortfall of budget is $413,898. S. Atkinson Project - Phase II - 2nd to Cherry St. SCOPE: ADA / Sidewalk & reconstruction of pavement BUDGET: $1,544,553 ($1,ooo,000 NMDOT Share) Construction costs based on 2018 Estimate Design PO #22002226 $62,241.38 Design Survey Performed by Engineering Department FUNDING SOURCE: FY 20 Budget Capital Improvements EST. COMPLETION: 12/1/2020 PROJECT STATUS: Design 98% Plans 98% complete. Final approval by NMDOT in August 2020. Bid in Fall 2020. NMDOT PSE Review is August 25, 2020. Spring River Trail - Atkinson to Virginia SCOPE: Trail maintenance improvements BUDGET: $149,000 ($127,326 NMDOT Share) Construction costs based on 2018 Estimate Design PO #22002447 $27,039.20 Design Survey Performed by Engineering Department FUNDING SOURCE: FY 20 Budget Capital Improvements EST. COMPLETION: 12/1/2020 PROJECT STATUS: Design 100% Plans 100% complete. Final approval by NMDOT in August 2020. Bid in Fall 2020. NMDOT PSE review was August 20, 2020. 4 N. Main - Pavement Maintenance - COOP Agreement with NMDOT approved at July 9, 2020 City Council SCOPE: Micro Surface or Nova Chip on Main - Alameda to McGaffey & College to Country Club (Original limits with application) BUDGET: Estimated Applied for $378,020 (NMDOT Share 50% - $189,010) - Approved agreement is less. Current project funding is $215,443. FUNDING SOURCE: Current Project Amount $213,443 (75%-25% split) NMDOT Funding $161,582 City Portions $53,861 EST. COMPLETION: PROJECT STATUS: Re-analyzing limits of work This project is being reviewed to perform best pavement maintenance with the reduced budget of $215,443. It is anticipated that project will be shortened to only be N. Main from College to Country Club (driving lanes open). Current cost full width would be $621,789. Hondo River Trail - 2nd to Virginia SCOPE: Trail maintenance improvements BUDGET: $129,000 ($110,218 NMDOT Share) NMDOT FY 21, Construction Costs based on 2018 Estimate FUNDING SOURCE: FY 20 Budget Capital Improvements EST. COMPLETION: 12/1/2021 PROJECT STATUS: 5% Engineering has performed survey and began plans. City awaiting final agreement forms from NMDOT to continue with development. RFP-20-004 On Call Engineering Services SCOPE: Qualify pool of engineering firms BUDGET: Budget for projects as needed FUNDING SOURCE: From Project Budgets EST. COMPLETION: 2 year pool PROJECT STATUS: RFP Complete and vendors approved. Vendors approved are Bohannan Huston Inc; Enprotec Hibbs & Todd; HDR Inc.; JSH Engineering; Smith Engineering; Souder Miller & Associates CDBG Grant 18-C-NR-I-03-G-14 Boys & Girls Club SCOPE: Repairs and Upgrades to Boys & Girls Club ESTIMATED COST: Cost$80K HVAC, $1,048,123.50 Bid Cost, White Sands Construction Inc. - Apparent low bidder FUNDING SOURCE: Federal Grant & FY19 City Budget BUDGET Bid Cost $ 1,048,123.50 HVACs $ 59,360.00 City Supplied Professional Services $ 42,595.00 JSH Engineering SENMCOG $ 15,000.00 Total Change Orders: $ - Total Cost $ 1,165,078.50 PROJECT SCHEDULE: August 2020 - February 2021 PROJECT COMPLETION: PROJECT STATUS: Project to be awarded at Special Council of July 23, 2020. Contracts are at City Hall awaiting signature by Mayor & Legal. Preconstruction conference to be Week of August 28, 2020. McGaffey - Atkinson to Garden ON HOLD DUE TO BUDGET SCOPE: ADA/Sidewalk - Mill & Fill 2800 LF 13500 SY BUDGET: Estimated $1.3 million 3" Mill & Fill only = $459K FUNDING SOURCE: Submitted on 2020 Legislative ICIP EST. COMPLETION: PROJECT STATUS: Project is on the year 1 Pavement Condition List. No activity Project on hold due to lack of funding. McGaffey - Main to Garden ON HOLD DUE TO BUDGET SCOPE: ADA/Sidewalk - Mill & Fill 2500 LF 12000 SY BUDGET: Estimated $1.3 million 3" Mill & Fill only = $408K FUNDING SOURCE: Submitted on 2020 Legislative ICIP EST. COMPLETION: PROJECT STATUS: Project is on the year 1 Pavement Condition List. No activity McGaffey - Wyoming to Union ON HOLD DUE TO BUDGET SCOPE: ADA/Sidewalk - Mill & Fill 3000 LF 14,500 SY BUDGET: Estimated $1.3 million 3" mill & fill only = $493K FUNDING SOURCE: Submit for 2020 NMDOT Call For Projects EST. COMPLETION: PROJECT STATUS: Project is on the year 1 Pavement Condition List. No activity Project on hold due to lack of funding. 5 FY 21 - Hot Recycling & Micro-surfacing Pavement Maintenance ON HOLD DUE TO BUDGET SCOPE: Hot Recycle & Micro-surfacing of various streets BUDGET: Estimated Budget to be determined by City Council FUNDING SOURCE: City Road Fund EST. COMPLETION: PROJECT STATUS: Streets have been selected by using Pavement Condition Survey and field review by Streets & City Engineer. FY 21 - Nova Chip Pavement Maintenance ON HOLD DUE TO BUDGET SCOPE: Place Nova-Chip pavement maintenance lift (plant mix wearing course) BUDGET: Estimated Budget to be determined by City Council FUNDING SOURCE: City Road Fund EST. COMPLETION: PROJECT STATUS: Streets have been selected by using Pavement Condition Survey and field review by Streets & City Engineer. FY 21 - Mill & Fill Pavement Rehab ON HOLD DUE TO BUDGET SCOPE: Mill and fill 3" depth of existing streets. BUDGET: Estimated Budget to be determined by City Council FUNDING SOURCE: Engineering Capital Improvement Fund EST. COMPLETION: PROJECT STATUS: Streets have been selected by using Pavement Condition Survey and field review by Streets & City Engineer. This project is to address pavement condition only. These locations will not have any sidewalk/ADA improvements. Bland/Atkinson Turning Lane ON HOLD DUE TO BUDGET SCOPE: Build turn lane EBL traffic from S. Atkinson BUDGET: Estimated cost $100K FUNDING SOURCE: Special Electronics EST. COMPLETION: PROJECT STATUS: Design Complete A turning lane has never been able to be constructed due to electrical power poles. XCEL now has to replace damaged powerpoles and will now be able to removed obstructions for turning lane. This project to requested in FY 21 budget. E Hobson Road Design ON HOLD DUE TO BUDGET SCOPE: Perform design to improve Hobson Road from E. Earl Cummings Loop east to YO Crossing Road BUDGET: $65,000 FUNDING SOURCE: Capital Improvements Road Cores PO 22001555 $431.33 - Completed Design Services PO 22001652 $64,380.88 Topo Survey Performed by Engineering Department Geotech Testing Performed by Engineering Department EST. COMPLETION: May-20 PROJECT STATUS: Design 100% Design will be shelved, for future considerations or State call for projects. Habitat For Humanity Subdivision Development ON HOLD DUE TO BUDGET SCOPE: Construct cul-de-sac for Habitat Way Court BUDGET: Estimated cost $180K FUNDING SOURCE: Capital Improvement EST. COMPLETION: PROJECT STATUS: Design Complete The City created a subdivision in 2018 for low income housing. As owner/developer the City needs to construct the cul-de-sac. This project to requested in FY 21 budget. 6 Projects coordinated with Utility Departments RIAC Reservoirs SCOPE: (2) New Water Towers at RIAC BUDGET: Design Complete $ 178,500 PO 180704 Historic Documents $ 10,458 PO 190125 _ Const. Prof. Services $ 612,597 PO 22000643 Steel fabrication inspection, field rebar, coating certified inspection Const. Contractor $ 6,148,750 PO 22002556 Drinking Water Loan - $5,381,142 Principal - Forgiveness $389,463 Total Cost $ 6,950,304 FUNDING SOURCE: EPA Loan & Water Capital Fund EST. COMPLETION: Tower 1 Gillis St. January 2021, Tower 2 W. Martin St. August 2021. PROJECT STATUS: Time used 46%. Construction commenced 11.18.19. Tower 1 (next to old one on Gillis) is 75% complete, paint crew is on the project. Tower 2 on W. Martin St. is approximately 55%, steel tank being welded for erection to final location. Large Diameter Valve Project SCOPE: Large Diameter Valve construction BUDGET: $ 1,438,496 PO 22002823 FUNDING SOURCE: 2019 Legislative Grant $750,000 and Water Enterprise all over $750K EST. COMPLETION: 3/5/2021 PROJECT STATUS: 6% Engineering Department in house design and construction inspection and management. Work commenced May 4, 2020. Preliminary excavation and pipe measurements performed. Excavations revealed significantly different site conditions than the old construction plans showed. Project will require a change order to address. Contractor waiting on parts, which are delayed due to Covid19. During preliminary excavation and verification of pipe review, three of the four sites have significant differing site conditions. Pipe is not constructed or in postion as per plans. Change order 1 is $210,543.73 including GRT as recommended by City Engineer. 5th St. Sewer - Phase II - SCOPE: Replace existing 8" sewer in easement between E 5th St & Morningside BUDGET: $161,744.56 Awarded Amount. FUNDING SOURCE: Sewer Fund FY 20 EST. COMPLETION: 9/30/2020 PROJECT STATUS: Project is 50% complete constructed. Engineering Dept. - in house design and construction inspection & management. Preliminary service verification performed July 22, 2020. Contractor began sewer line construction on July 28, 2020. NM Gas Company will also construct new gas line in the easement. Project should be completed by end of September 2020. Manhole Rehab Project 2020 SCOPE: Rehabilitate 53 sewer manholes. BUDGET: $204,343.03 award amount FUNDING SOURCE: FY 20 Budget EST. COMPLETION: 12.31.2020 PROJECT STATUS: 5% Engineering Department in house design and construction inspection and management. Contract awarded to Corrosion Resistant Coatings. Contractor began work August 17, 2020. Scheduled to be completed December 2020. WWTP Screw Press Improvements SCOPE: Install screw presses at WWTP BUDGET: Estimated $ 5,500,000 Loan is for design and construction FUNDING SOURCE: WWTP - Clean Water Loan EST. COMPLETION: Design March 2021 Construction July 2022 PROJECT STATUS: RFP process complete and project awarded to HDR for design and future construction professional services. HDR is working on putting together cost proposal for review by City. WWTP Dissolved Oxygen Study SCOPE: Perform study of effluent at WWTP for oxygen values. BUDGET: $11,325 FUNDING SOURCE: WWTP FY 20 EST. COMPLETION: Nov-20 PROJECT STATUS: 80% HDR has been consulted to do study. Study is a result of EPA rule changes and will require WWTP modifications in the future. HDR reviewing possible solution alternatives. 7  CITY OF ROSWELL Infrastructure Committee Meeting Room A – Roswell Convention Center 912 N. Main, Roswell, NM 88201 Monday, August 24, 2020 at 4:00 p.m. ACTION REQUESTED: Consider proposed Resolution 21-xx to support Water Trust Board project application to construct new water lines in the Edgewood Area. BACKGROUND: Initiated by: Louis Najar This Water Trust Board Application will be to continue replacement of old lines in the Edgewood area of Roswell. In 2019 Phase 1 was performed to construct new water line on N. Garden and also to stub out a 12” water line east on Cherry St. This application is to continue construction of new 12” water main on Cherry St. from Garden St. east to Atkinson Ave. Cost is estimated at $1,000,000. The application is for $750,000, application requires a Resolution supporting the project. Future phases for Edgewood area would continue construction of new water lines north and south of Cherry St. FINANCIAL CONSIDERATION: The application is being submitted and at this time it is not known if it would be a grant or a loan. This requires review by Water Trust Board for acceptance and offer to be presented to City of Roswell LEGAL REVIEW: Resolution 21-xx has been submitted to City Attorney for review. BOARD AND COMMITTEE ACTION: Consider proposed Resolution 21-xx to support Water Trust Board project application to construct new water lines in the Edgewood Area and send to September 10, 2020 City Council as a consent item. STAFF RECOMMENDATION: Approval of Resolution 21-xx and move forward with application process. This project is on the master project list for Water Maintenance and Transmission Department. 8  RESOLUTION 21-xx A RESOLUTION OF THE CITY OF ROSWELL, AUTHORIZING FILING OF AN APPLICATION FOR FINANCIAL ASSISTANCE FROM THE NEW MEXICO WATER TRUST BOARD WHEREAS, the City of Roswell whose project will be to design and construct water distribution lines in the Edgewood area of Roswell, NM; and WHEREAS the City of Roswell may apply for financial assistance from the New Mexico Water Trust Board to fund this water distribution project; and WHEREAS, the City of Roswell is eligible to apply for funding from the New Mexico Water Trust Board. NOW THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF ROSWELL: That the filing of an application to the New Mexico Water Trust Board for funding in the 2021 Water Project Fund funding cycle is hereby authorized. The Project type falls under “Water Storage, Conveyance and Delivery”; and proposes the design and construction of new water distribution lines in the Edgewood area of Roswell, NM. BE IT FURTHER RESOLVED BY THE GOVERNING BODY OF THE CITY OF ROSWELL: That the City Engineer, Louis Najar, is the primary contact on behalf of this application. Additionally the Mayor, Dennis Kintigh, is herby designated as primary signature for any agreements or other documents which may bind the City of Roswell. PASSED, ADOPTED, SIGNED, AND APPROVED THIS 10th day of September, 2020 __________________________________ Dennis Kintigh, Mayor Attest: ___________________________________ Sharon Coll, City Clerk 9 10 11 12 13  CITY OF ROSWELL Infrastructure Committee Meeting Room A – Roswell Convention Center 912 N. Main, Roswell, NM 88201 Monday, August 24, 2020 at 4:00 p.m. ACTION REQUESTED: Consider moving forward with a Roadway Project Prioritization process. BACKGROUND: Initiated by: Jacob Roebuck Committee chairman Roebuck has requested this committee begin development of a process for planning and selecting roadway repair projects with clarity that can build the political and public support for more funding for roads. Goal is to have in place for full council in six months. Preliminary concepts suggested are: 1. A methodology/formula by which we prioritize road repair. 2. A process where Council can make exceptions to the method to move projects up or down. 3. A determination of what level of quality roads we are striving to maintain. 4. A plan or multiple plans on how the city can fund those levels. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Open discussion for this Committee and to instruct Staff to proceed in direction as discussion may suggest. STAFF RECOMMENDATION: Proceed in direction of Committee and to bring back to Infrastructure Committee as needed until a process is developed. 14  CITY OF ROSWELL Infrastructure Committee Meeting Room A – Roswell Convention Center 912 N. Main, Roswell, NM 88201 Monday, August 24, 2020 at 4:00 p.m. ACTION REQUESTED: Consider ITB-20-008 Roswell Water System Valve Replacement Project – RE: Change Order #1 in the amount of $210,543.71. BACKGROUND: Initiated by: Lorenzo Sanchez The Water Maintenance & Transmission Department was provided a change order request by White Cloud Pipeline in the amount of $210,543.71. This change order is due to significant changes identified with the contractor’s required excavation and verification operations. This included changes in pipe diameter, fittings & additional repair. City Engineer, Louis Najar, reviewed the change order for costs and quantities and recommends proceeding with change order. FINANCIAL CONSIDERATION: Consider increasing the project costs in the amount of $210,543.71 out of the Water Enterprise fund. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: This action item is brought to Infrastructure Committee for consideration to approve Change Order #1 in the amount of $210,543.71, be sent to September 10, City Council consent agenda. STAFF RECOMMENDATION: Proceed with change order as presented. 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48  CITY OF ROSWELL Infrastructure Committee Meeting Room A – Roswell Convention Center 912 N. Main, Roswell, NM 88201 Monday, August 24, 2020 at 4:00 p.m. ACTION REQUESTED: Non-Action Departmental Reports (Informational for Meeting Packets) BACKGROUND: Compiled by: Louis Najar Department Reports Listing: (Alphabetical listing) Central Control/Source of Supply - (Not submitted) Engineering Report Annual Maintenance Support Engineering Report Community Development Support Fleet Maintenance (two reports) Solid Waste Departments – (Not submitted) Special Electronics Streets Department Water Maintenance & Transmission WWTP & Sewer FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Informational for meeting packets from departments associated with Infrastructure Committee. STAFF RECOMMENDATION: Not applicable for this item. 49  Engineering Annual Maintenance Report July 2020 Sidewalk Curb & Gutter ADA Ramps Drive Pad Parking Lot Plant Mix Bitumunious Work order Location Work Performed (Linear feet) (Linear feet) (per job) (per job) Area (yd²) Pavement (tons) cost NO CITY MAINTENANCE LETTERS COMPLETED IN THE MONTH OF JULY Sidewalk SW Curb & Gutter C&G Valley Gutter VG ADA Ramps ADA-R Drive Pad DP Parking Lot PL Plant Mix Bitumunious Pavement PMBP Structural Concrete SC 50 July 2020 Engineering Highlights Report Community Development Support Development Reviews Kass Development Review Big R Outdoor Lot 110 W. Hobbs (KFC back lot) Sewer/Utility Cuts 1512 W. 2nd; 1310 E Tilden; 1007 E. Hendrick; 1414 E Tilden; 609 W. Country Club; 811 W 10th; 500 Viale Bond; 502 Viale Bond; 600 N. Main Utility Reviews 600 E. Country Club, Hollingshead Summary Plat – 713 N. Pennsylvania & 208 W 8th St. 300 Block N. Balsam Ave – west side Property Reviews 1305 S. Pennsylvania, 3202 Purdue Drive, 103 W Pine Lodge, 612 La Fonda Driveway, Sidewalk, Fence or Curb Reviews Inspections 1712 W. Mathews Zoning Site Reviews: 1503 S. Lea ADA Reviews City Hall Annex Traffic/Speed Reviews: E. Cherry St. 51 CITY OF ROSWELL MONTHLY VEHICLE/EQUIPMENT MAINTENANCE COSTS BY DEPARTMENT FOR FY2020 DEPARTMENT JUL 2019 AUG 2019 SEP 2019 OCT 2019 NOV 2019 DEC 2019 JAN 2020 FEB 2020 MAR 2020 APR 2020 MAY 2020 JUN 2020 FY2020 TOTAL AIR CENTER 4,073.31 14,640.68 10,769.20 10,686.54 8,507.78 2,198.84 6,150.85 4,410.34 4,519.45 5,821.74 4,169.54 10,758.04 86,706.31 ANIMAL CONTROL 230.29 1,901.23 1,206.69 1,226.24 2,768.49 69.79 111.83 835.98 2,577.52 659.05 1,088.08 932.91 13,608.10 CAPITAL IMPROVEMENTS 867.05 733.34 624.28 1,493.54 33.62 372.97 1,343.07 1,709.96 (336.22) 1,675.54 490.43 127.12 9,134.70 CEMETERY 1,951.51 1,170.24 1,837.85 1,422.10 1,774.10 2,056.41 810.49 897.49 1,177.05 2,128.48 1,295.66 289.65 16,811.03 CENTRAL CONTROL 1,868.86 1,659.81 47.42 1,797.69 1,907.54 2,253.10 1,347.02 2,798.87 5,516.43 4,791.09 700.00 1,714.30 26,402.13 CODE ENFORCEMENT 1,029.62 783.31 1,591.18 4,587.75 1,199.42 258.85 448.81 888.80 1,023.24 2,093.90 628.06 28.66 14,561.60 COMMUNITY ENHANCEMENT 2,242.03 1,406.05 2,325.41 4,539.38 1,881.28 456.00 947.44 154.81 240.98 1,457.52 848.49 358.33 16,857.72 CONSOLIDATED DISPATCH - (176.40) - - - - - - 176.40 229.86 259.43 - 489.29 EMERGENCY MANAGEMENT - 3.53 1.77 1.77 170.69 3.52 1.76 1.76 1.77 1.77 120.48 1.77 310.59 FACILITIES MAINTENANCE 50.43 71.03 954.72 382.81 2,281.80 63.34 104.96 145.36 1,505.45 2,482.90 1,415.48 18.70 9,476.98 FINANCE/CITY HALL - 5.70 334.05 1,075.72 - 5.69 24.41 132.98 (195.10) 784.17 92.96 117.71 2,378.29 FIRE 596.20 6,595.63 13,204.33 26,648.68 14,983.11 23,130.38 37,326.86 13,797.22 35,665.39 2,996.95 11,899.41 27,788.38 214,632.54 FLEET MAINTENANCE - 4.23 2.12 2.12 - 4.22 616.65 2.11 2.12 2.12 2.12 2.13 639.94 GOLF 336.25 206.83 1,322.27 1,925.91 5,390.52 1,132.58 165.78 145.62 927.57 126.93 1,593.07 1,070.98 14,344.31 IT - 1,153.29 176.78 1,289.30 494.95 114.39 225.69 510.23 41.02 8.67 41.02 41.02 4,096.36 LANDFILL 14,329.42 5,698.20 22,020.18 25,376.88 30,647.49 16,394.23 10,640.76 6,601.80 4,021.98 133,781.99 28,559.14 20,956.49 319,028.56 NEIGHBORHOOD WATCH - - - 75.00 - - - - - - - - 75.00 PARKS 3,833.75 7,757.21 4,876.65 10,496.31 12,876.14 1,507.84 5,503.40 3,744.63 7,407.42 8,663.65 661.79 2,362.29 69,691.08 PLANNING & ZONING - 3.15 412.30 1.57 - 3.14 12.35 1.57 1.57 1.57 1.57 1.57 440.36 POLICE 25,487.39 22,126.86 28,186.05 36,775.57 18,614.73 19,958.56 25,219.45 13,028.22 29,361.30 37,323.31 30,933.43 17,160.18 304,175.05 RECREATION - 14.10 7.05 468.90 138.33 550.86 1,296.48 858.88 976.51 1,974.89 7.05 702.41 6,995.46 RECYCLING CENTER 851.67 - 438.20 - - - - - - - - - 1,289.87 SAFETY - 694.61 3.62 47.11 - 7.23 14.39 3.61 552.93 3.62 3.62 3.62 1,334.36 SANITATION 46,697.10 68,410.85 78,347.19 81,637.01 57,155.28 55,149.22 105,823.51 50,267.18 56,251.73 78,122.56 93,348.77 90,561.49 861,771.89 SEWER MAINTENANCE 1,387.91 9,312.08 3,046.74 9,821.27 1,017.91 25,152.09 43,505.85 793.84 16,332.10 3,215.62 3,393.00 12,564.22 129,542.63 SPECIAL ELECTRONICS 265.80 60.41 99.64 761.32 350.17 731.70 489.19 184.90 (306.02) 3,048.44 435.25 3,038.88 9,159.68 STREETS 19,761.85 25,849.65 12,155.06 48,241.40 26,889.23 6,427.32 27,684.01 5,250.92 6,846.57 24,077.53 27,126.52 19,970.21 250,280.27 TRANSIT 11,177.29 8,645.49 14,038.13 18,656.00 11,474.35 3,608.75 16,239.24 4,342.50 3,152.20 15,237.76 7,254.71 25,162.16 138,988.58 WWTP 1,594.53 3,611.38 970.64 5,667.18 6,529.92 530.53 2,459.53 1,041.23 7.36 4,021.42 1,420.63 2,291.04 30,145.39 WATER MAINT & TRANS 15,301.11 10,961.93 10,080.26 14,768.74 9,235.17 3,162.52 6,310.36 5,842.81 2,705.94 6,582.30 5,139.99 4,277.28 94,368.41 WWTP LAB - 0.85 17.24 375.18 - 55.88 70.02 0.44 (134.05) 329.98 0.44 29.33 745.31 ZOO 639.65 449.61 839.83 1,324.01 7,170.23 1,276.86 2,471.62 237.41 698.12 22.45 606.05 22.45 15,758.29 154,573.02 193,754.88 209,936.85 311,573.00 223,492.25 166,636.81 297,365.78 118,631.47 180,718.73 341,667.78 223,536.19 242,353.32 2,664,240.08 52 CITY OF ROSWELL MONTHLY VEHICLE/EQUIPMENT MAINTENANCE COSTS BY DEPARTMENT FOR FY2021 DEPARTMENT JUL 2020 FY2021 TOTAL AIR CENTER (4,373.57) (4,373.57) ANIMAL CONTROL 484.13 484.13 CAPITAL IMPROVEMENTS 748.41 748.41 CEMETERY 198.89 198.89 CENTRAL CONTROL 508.88 508.88 CODE ENFORCEMENT 88.00 88.00 COMMUNITY ENHANCEMENT 67.74 67.74 CONSOLIDATED DISPATCH - - EMERGENCY MANAGEMENT - - FACILITIES MAINTENANCE 357.75 357.75 FINANCE/CITY HALL 4.80 4.80 FIRE 24,862.84 24,862.84 FLEET MAINTENANCE - - GOLF 2,206.64 2,206.64 IT 8.28 8.28 LANDFILL 2,659.19 2,659.19 PARKS 1,925.23 1,925.23 PLANNING & ZONING - - POLICE 20,862.46 20,862.46 RECREATION 550.71 550.71 RECYCLING CENTER 139.46 139.46 SAFETY 2.70 2.70 SANITATION 54,679.24 54,679.24 SEWER MAINTENANCE 1,721.40 1,721.40 SPECIAL ELECTRONICS 18.54 18.54 STREETS 12,119.61 12,119.61 TRANSIT 9,296.99 9,296.99 WWTP 311.66 311.66 WATER MAINT & TRANS 3,102.86 3,102.86 WWTP LAB 1.52 1.52 ZOO 1,361.82 1,361.82 133,916.18 133,916.18 53 The Special Electronics Department reported activity for July 2020. The primary focus for this month: • The annual testing of the conflict monitoring devices in each traffic control cabinet located in the City of Roswell. • Moving the service drop for the traffic control cabinet at Atkinson & Bland. EMERGENCY CALL OUTS: • 2nd & Richardson • 2nd & Virginia • 2nd & Sycamore • 2nd & Garden • Country Club & Garden • Pedestrian Light on South Main & Tilden Continuing Projects: Installed Traffic Cameras at 19th & N. Main RPD Video Request at: • Pine Lodge & N. Main • College & N. Main • 2nd St. & Sunset • 2nd St. & Virginia • 2nd St. & Garden Utility One Call Responses Locates conducted at 343 different locations to identify City underground wiring. 54  Streets Dept. Monthly Report for July 2020 Projects Focus The focus of work this month was community support. The Street Department has employees and equipment involved in the reworking project of the fishing pond at the City Zoo. The sign shop set up and removed as needed traffic control equipment for COVID 19 testing. Projects Continued The moving of overburden continues at the crusher site, delayed some by the diversion of working at the fishing pond. The day to day operations continues without interruption. The mower crew is working alleys and right of ways. The herbicide crew continues to spray weed where the mower is unable to mow, responds to the need for sand after an accident, or to pick up some hazard out of the roadway. The alley maintenance crew is continuing to maintain alleys with stockpiled material. Street sweeping continues with two sweepers in operation. Quantities of Materials Street crews have used 88 tons of cold-mix and 51 bags of poly patch were used filling potholes The herbicide crew applied 1635 gallons of weed killer to City properties. The sign shop replaced 21 signs this month. During the month 21 posts and bases were replaced. The rock crusher is not operational, awaiting replacement conveyor belt just received from the supplier. The sweepers have removed 24 dump truck loads of waste material that have been sent to the landfill. COVID-19 Corona Virus Impact Support for the testing sites in the way of traffic control devices set out and recovered as needed. The department has continued to encourage the use of hand sanitizers and have provided face masks and encourage use when in public. Projects Upcoming Rock crushing operation will resume once the replacement conveyor belt is installed. Normal day to day operations will continue despite high temperature and COVID-19 adjustments. Equipment Brief: No changes in equipment. 55  Water Maintenance and Transmission Monthly Report for July, 2020 Work Orders by Category This Month Year to Date Main Break 12 86 Main Break - Unfounded 2 14 Replace Mainline Valve 3 15 Service Line City Side Leak 81 372 Service Line Customer Side Leak 32 253 Service Line Break Unfounded 19 124 Meter Box repair 12 104 Customer no water-unfounded 2 11 Hydrant Repair 6 61 Meter call returned to Central Control 2 39 New Service 8 49 Abandon Service 1 4 811 Utility Located 707 5151 Other-misc. 12 73 PROJECTS Completed Current Garden Street Bridge Airport water towers Valve Insertions Future Small In-house water main replacements (currently on hold) Inventory Control Program (Taylor module) for warehouse 56  WWTP Monthly Report for July 2020 Sewer Crew PSU calls 19 Actual stop ups 2 Shot line to satisfy customer2 Shot line due to clean out 1 Sewer odor calls 0 Applied HTH to 3 manholes Locate Sewer Line 0 Loose manhole lids calls 1 Sink hole 0 Facility Maintenance 0 Lift station 0 WWTP Total calls 19 Central called in 7 of the 19 calls Footage for Stripping South side 0’ Vactor 355 down for the month of July. North side 3,275’ Vactor was down for emergency use only due to mechanical problems. Manhole adjustments 1 Point Repairs 2 West 19th Street Televised Lines 3 Weekly Maintenance Northside was done on July 10th & July 24th. Southside maintenance was done on June 3rd and June 17th. 57  WWTP Plant Operators Plant operator making daily rounds and collecting data of pumps and motors. Making adjustments as needed to keep plant operational. Servicing the UV station weekly which consists of replacing burnt out lamps adding cleaner and greasing. Cleaning irrigation filters weekly which consists of removing dirty screens and replacing with clean screens and then proceed to clean dirty screens. Operators doing daily cleaning and maintenance as needed. Operator mixing drying beds with loader. Fixed lines in plant irrigation line. Mowing season has started operators mowing in between maintenance of equipment and issues as they occur. Plant Operator called out twice for low header pressure (blower overload). Called out for high level alarm had to reset bar screen. Dropping basin 3 (three) for maintenance, maintenance consists of empting basin washing basin, removing diffusers, broken rings and replacing both broken rings and diffusers. Putting basin 1 (one) on line. Replaced shear pins on primary piston pumps. 58  Lab Doing weekly Bactis’ for city drinking water. Collecting and sampling 15 samples every Tuesday to meet the NMED requirements of 60 samples monthly. Running daily process control for the WWTP Running the three weekly tests required by NMED permit to discharge reclaimed water to the farmers. Collected samples from the 20 MW located around the fields using the treated effluent water. This is a 2(two) day process. Lab personnel collected the quarterly Haloacetic Acids (HAA5) along with the Total Trihalomethanes (TTHM) as required by NMED permit. 59  Pretreatment Industrial surcharge sampling inspection for the month of July Maintenance the equipment to be used in August for sampling. Billed septic haulers/deposited checks as they came in. Month JULY No. Customer Name PT SC Comments Inspections. Billing Surcharge on 4th of June Surcharge Programs End of Fiscal Year Purchase Order Invoicing Wing Stop X Receive payments For Surcharge Progams totaling$2910.00 Churchs South X Golden Corral X Sample bottles for 3rd Quarter WWTP and all equipment ready for July events KFC/Taco Bell X Long JOHNS X Ameripride linen X Dunkin Donuts X X Dions pizza 60 Wing Stop X Inspect Dean Baldwin X Closed due to Covid Super Fund Main and Mcgaffey X Super fund Lea and Second X Christmas By Krebs X Every month of the year sample results are due. RV Village X Leprino Red Lobster Golden Corral x 61  Glossary Bacti Samples Samples of drinking water collected throughout the city from customers’ faucets located outside of home and tested for fecal coliform and E. coli. Bar Screen Equipment used to remove large debris from continuing further into plant. Basin Rectangular tank that holds 850,000 gallons of water that is aerated with fine air diffusers. Central Known as Central Control. This is a 24 hour a day, 7 days a week manned control station located west of the Roswell Industrial Air Center (RIAC). Clarifiers Wastewater is introduced into a sedimentation tank or clarifier and the solids are allowed to settle to the bottom once settled it is pumped to the digester for further treatment. The floatables rise to the top and are skimmed off to a scum box. Clean Out Reduced access line in the main sewer line with a reduced 6” 90⁰ sweep for inspection. DWAS Tank Tank used to store WAS for dewatering. Dead End Buried main sewer line with no access. Digester Three large tanks used to hold solids for anaerobic digestion. Two tanks used to heat and mix sludge one tank for extra storage. Combined gallons of tanks are 1,400,000 gallons. GBT Gravity Belt Thickener is used to dewater the WAS coming from the final clarifiers HAA5 Haloacetic Acids samples are state required for drinking water. Manhole Adjustments Realignment of manhole with the surface of the ground. Monitoring Well Sample points to test for ground water where reclaimed water is used to irrigate crops. Reclaimed Water Sewer water that has gone through the process of the WWTP. PSU Possible Stop Up 62 Point Repair Realignment of main sewer lines or repair of broken main line. RAS (Return Activated Sludge) treated water being returned to the head of the aeration basin for more treatment. RAS Pump Return Activated Sludge, this is the pump to pull water from the final clarifiers and reintroduce it to the front of the aeration basin for more treatment. Stripping Cleaning the main sewer lines using the Vactor truck. TTHM Total Trihalomethanes samples are state required for drinking water. UV Station Ultra violet lamps that disinfects processed water prior to being released to river or for irrigation of crops. Vactor Large truck used to unplug main sewer stop ups and clean the main sewer lines. WAS (Waste Activated Sludge) also known as wasting, taking treated water from the final clarifiers and taking it out of the system to keep from overloading the system. WAS Pump Waste Activated Sludge, this pump is to pull water from the final clarifiers and send to the DWAS tank so it can be taken out of the system and dewatered and the solids sent to the digester. WWTP Wastewater Treatment Plant Weekly Maintenance Stripping and cleaning main sewer lines in problem areas and lift stations. 63