Infrastructure Committee

ROSWELL INFRASTRUCTURE COMMITTEE AGENDA Monday, April 26, 2021, at 4:00 p.m. Meeting Room A – Roswell Convention Center 912 N. Main, Roswell, NM 88201 Committee Chair: Jacob Roebuck Committee Vice Chair: Margaret Kennard Committee Members: George Peterson, Savino Sanchez Staff Coordinator: Louis Najar A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of Minutes 1. March 22, 2021 1-3 E. Non-Action Items 2. Project Updates Discussion 4 - 13 F. Regular Items (Action Items) 3. Consider Award ITB-21-010 - 2021 Manhole Rehab Project 14 - 16 4. Consider Purchase of Fire Hydrants 17 – 18 5. Consider Award RFP-21-005 Water Main Line Stop & Valve Insertions 19 - 20 6. Consider direction of a Water Security Report 21 - 22 7. Sidewalk Repair Funding & Prioritization Resolution 23 - 24 8. Road Repair Funding & Prioritization Resolution 25 - 35 9. NMDOT Call For Projects Resolution 36 - 40 G. Other Business (Non-Action) 10. Department Reports 41 - 58 11. Public Comments H. Adjourn (Next Meeting: May 24, 2021) Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 21-7. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council, and no action will be taken. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: 4.22.2021 THE PUBLIC IS ENCOURAGED TO PARTICIPATE ELECTRONICALLY THROUGH THE GOTO MEETING APPLICATION AND NOT PHYSICALLY ATTEND DURING THE PANDEMIC. TO ATTEND THE INFRASTRUCTURE COMMITTEE BY GO-TO-MEETING Infrastructure Committee Mon, April 26, 2021 4:00 PM - 6:00 PM (MDT) Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/929161493 You can also dial in using your phone. United States: +1 (571) 317-3122 Access Code: 929-161-493 New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/install/929161493 Help Desk – 500-0587  Regular Meeting of the Infrastructure Committee Held in the Convention Center March 22, 2021 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 21-7. ROLL CALL: The meeting convened at 4:02 p.m. with Chairman Roebuck presiding, Councilor Sanchez being present, Councilor Peterson being absent, and Councilor Kennard participated via GoToMeeting. Staff Present: Juan Fuentes, Juan Salas, Abraham Chaparro, Lorenzo Sanchez, Trent Moore, Janie Davies, Chanel Rey, Kevin Maevers, Jessica Collier, Debbie Reyer, Louis Najar, and Bernadette Lopez Guest(s) Present: Grace Sanchez, Larry Connolly, Ivan Hall, and Linda Gonzales participated via GoToMeeting APPROVAL OF AGENDA: Councilor Kennard moved to approve the agenda. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Peterson being absent and Councilor Kennard participating via GoToMeeting. APPROVAL OF MINUTES: 1. February 22, 2021: Councilor Kennard moved to approve the minutes. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Peterson being absent and Councilor Kennard participating via GoToMeeting. NON-ACTION ITEMS 2. Projects Updates Discussion: Mr. Najar discussed the update for the Hot Recycling and Nova Chip. Mr. Moore discussed the update for the Carpenter Park, Police Evidence Storage, Library Build Back, and the Library Roof Projects. 3. Landfill Unit 5-A Update: Mr. Chaparro discussed the update for this item. Mr. Chaparro stated the Addendum for Page 1 of 3 1  the bids were supposed to be received today, and they were not accepted because they were incomplete. He further stated that some of the bidders were having issues procuring the liner for the cell. Mr. Chaparro handed out a Bar Graph Tonnage sheet with totals for the last four years. Chairman Roebuck asked to have the Bar Graph Tonnage sheet sent to the Committee digitally. Chairman Roebuck inquired about the urgency within the market for the materials needed for the liner. Mr. Chaparro responded, there is a shortage with HTPE resin used to build the liner and comes out of Texas; however, due to the catastrophic weather, they are having issues procuring it. Chairman Roebuck inquired about a contingency plan if the liner is not available. Mr. Najar responded, there could only be one contingency plan, either have the liner/plastic and continue with the project, or the project goes on stand-by at no fault to the contractor, and when landfill unit gets full, the only alternative would be to ship it out. 4. Mountain View Middle School Waterline: Mr. Najar stated Chris Thweatt with the Roswell Independent School District contacted him to build a waterline for Mountain View Middle School. Mr. Najar has discussed this with City management and as soon as agreements are signed, Engineering will proceed with the design. 5. Water Billing Issues: Ms. Davies gave a presentation on the utility issues affecting customers. Chairman Roebuck expressed his disappointment in the handling of the transition from the old to new billing system and the stress, duress, and waste of time the customers have experienced because of the lack of “better planning, leadership, and communication between departments.” Councilor Kennard inquired how the ball was dropped on this issue. Ms. Rey responded implementation began in December 2019, testing began in March 2020 forward, and they went “live” in December 2020. Ms. Rey stated there were unforeseen circumstances going live and lack of understanding the capabilities of the system and its process. FOR THE RECORD: Mr. Najar stated while Finance was giving their presentation, he received a message form Scott McKitrick with Souder, Miller & Associates and that he contacted the State of NM Environmental Department where the possibility may exist to have an Air Space Extension Agreement in which trash can be stacked higher on closed cells. 6. Bicycle & Pedestrian Plan Update: Mr. Najar stated he was contacted by members of the Parks & Rec Commission to discuss ideas for the plan. Mr. Najar informed them there was no funding for this project, but they could go after state grants for funding. Mr. Najar stated the first step is to adopt the Bicycle & Pedestrian Master Plan as a guideline in which Mr. Najar will go before General Services Committee on Wednesday, March 24, 2021 to recommend and send to City Council. REGULAR ITEMS (ACTION): 7. Consider Award ITB-21-004 Spring River Trail Rehabilitation: Councilor Kennard moved to recommend approval to the full City Council, the award of ITB-21-004 (Rebid) Spring River Trail Rehabilitation Project to Page 2 of 3 2 Constructors Inc. in the amount of $159,485.45 to the consent agenda on April 8, 2021. Mr. Najar discussed this item. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Kennard participating via GoToMeeting and Councilor Peterson being absent. 8. Consider Lea/Deming Change Order – Water Repair: Councilor Kennard moved to recommend approval for ITB-20-002 Lea & Deming Bridge Repairs Project, Change Order #1 in the amount of $63,121.34 to the consent agenda on April 8, 2021. Mr. Sanchez discussed this item. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Kennard participating via GoToMeeting and Councilor Peterson being absent. 9. Consider WWTP Digester Roof Repair: Councilor Kennard moved to recommend approval of the award of J&J Marquez Residential and Commercial Building for the WWTP Digester Roof in the amount of $92,227.40 to the full City Council on April 8, 2021. Mr. Sanchez discussed this item. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Kennard participating via GoToMeeting and Councilor Peterson being absent. 10. Consider Award RFP-21-004 General Construction Services: Councilor Kennard moved to recommend approval of the award of RFP-21-004 (2nd Posting) General Construction Services as a multiple-source award to Facility Build, Holloway Construction, and White Sands Construction to the full City Council on April 8, 2021. Mr. Moore discussed this item. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Kennard participating via GoToMeeting and Councilor Peterson being absent. OTHER BUSINESS (Non-Action): 11. Department Reports: No discussion was held on the reports. 12. Public Comments: Mr. Connolly commented on the water billing issues. Linda Gonzales of 637 E. Apple St., Roswell, NM 88201, stated she’s had a lot of billing problems in which she was repeatedly billed for the same amount each month when she had paid it previously. Ms. Gonzales asked what the plan was to fix the faulty system. No response was given from the Committee, nor the Finance Department staff. ADJOURN: The meeting adjourned at 5:01 p.m. The next scheduled meeting is April 26, 2021. Page 3 of 3 3  CITY OF ROSWELL Infrastructure Committee Meeting Room A – Roswell Convention Center 912 N. Main, Roswell, NM 88201 Monday, April 26, 2021 at 4:00 p.m. ACTION REQUESTED: Project Updates – Infrastructure Committee open discussion BACKGROUND: Initiated by: Louis Najar Committee will be given opportunity for Q&A on any project. Project Dashboard report is part of the committee packet. Please note project updates report; Facilities Department Engineering Department. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Open discussion for this Committee. STAFF RECOMMENDATION: None, this is opportunity for Committee to ask questions. 4  City of Roswell Projects Status Updated 4-21-21 Capital Projects & Facilities Year 2019 Carpenter Park Splash Pad SCOPE: Construction of a Splash Pad at Carpenter's park ESTIMATED COST: $ 450,000 FUNDING SOURCE: CITY SHARE: $3,936.33 $ 314,907 DFA/GRANT #: 19-D2949 Legislative Appropriation $ - OTHER: BUDGET: Total Budget: $ 450,000 Total Payments: $ 3,936 Encumbered $ 322,779 Total Change Orders: $ - Current Balance: $ 127,221 PROJECT CODE NO.: FAC20.001 PURCHASE ORDER NO. 22100111 GL #: 26014311-817504 PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 100% Schematic Phase 100% Design Development Phase 100% Construction Documents Phase 100% RFP, ITB, CES, Proposal 100% Construction 95% Substantial Completion 0% Project Closeout 0% Vendor CES/Waide Notes: Estimated Completion 21-Apr In Design Phase with Vortex / 3/17/20: design 100%; received proposal from vendors. Will take to Infrastructure Committee end of March and Council in April. Construction start date first of May (estimated). NOO 1 Approved. Segregated account has been developed and funds transferred. Presenting to Infrastructure Committee on April 27, 2020. Construction started 11/2020. 12/7/20 Construction on hold as construction crew and plumbing crew in COVID- 19 isolation. 12/28/20 - Construction has resumed.1/18/21 - Concrete pads have been poured. Infrastructure is complete. 2/12/21 - Installation of seating and top out electrical to commence the week of 2/15/21, weather permitting. 3/16/21 - Seating installation is complete and the electrical top out is 75%. Features to be installed April 2021. Year 2019 McBride Veteran's Cemetery SCOPE: Construction of Honor guard and family shelter ESTIMATED COST: $ 516,000 FUNDING SOURCE: $ - CITY SHARE: 0 $ 516,000.00 DFA/GRANT #: D2950 - Legislative Appropriation $ - OTHER: BUDGET: Total Budget: $ 516,000 Total Payments: $ 42,416 A&E Encumbered $ 42,416 Total Change Orders: $ - Current Balance: $ 473,584 PROJECT CODE NO.: FAC20.002 PURCHASE ORDER NO. 194140 GL #: 26014311-817504 Public Works PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 100% Schematic Phase 50% Design Development Phase 100% RFP, ITB, CES, Proposal 0% Construction 0% Substantial Completion 0% Project Closeout 0% Vendor Notes: Estimated Completion 0% In Design with Huitt-Zollars 3/17/20: Awaiting on topographical map from Engineering. Proposal for AE available on 03/07/20. Conceptual design received and under review with General Services and Veteran's group.12/16/20. 12/21/20 - Revised conceptual design for presentation to GS on 1/27/21. 2/12/21- Conceptuals approved by council on 2/11/21, proceeding to complete schematic phase. 3/16/21 Schematic Phase is 50% complete. Year 5  2020 Library Restroom Build Back SCOPE: Replace existing scale system with more modern above ground scale system. ESTIMATED COST: $ 288,265 FUNDING SOURCE: FY21/ Insurance $ 135,776 CITY SHARE: $ - DFA/GRANT #: Insurance Claim $ (152,489) OTHER: BUDGET: Total Budget: $ 288,265 Total Payments: $ - Encumbered $ 282,334.00 Total Change Orders: $ - Current Balance: $ 288,265.00 PROJECT CODE NO.: PURCHASE ORDER NO. 22100607 GL #: 26014311 - 817504 PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 100% Schematic Phase 100% Design Development Phase 100% RFP, ITB, CES, Proposal 100% Construction 60% Substantial Completion 0% Project Closeout 0% Vendor CES/Holloway Notes: Estimated Completion Construction permit delayed 10/26/2020. Revised construction drawings, permit received, submittals reviewed and signed. Construction began the week of 12/21/2020. 1/18/21 - Wall paint and patching is continuing, bathroom reconfigure and repairs has started. Wall patching 90% complete. Patched area and painting 90% complete. Plumbing rough-in 100% ready for state inspection. New restroom access starting 2/15/21, weather permitting. 3/16/21- All rough- in plumbing and electrical is complete, and both have received and passed State of NM inspection. Framing to close off existing entry at 90%. New mold- proof wall sheeting has commenced. Year 2019 Police Evidence Storage SCOPE: Secure old FACMAN (Facility Maint.) Shop for PD Evidence Storage ESTIMATED COST: $ 400,000 FUNDING SOURCE: FY20 Budget $ 400,000 CITY SHARE: $400,000 $ - DFA/GRANT #: $ - OTHER: BUDGET: Total Budget: $ 400,000 Total Payments: $ - Encumbered $ 288,012.00 Total Change Orders: $ - Current Balance: $ 400,000.00 PROJECT CODE NO.: PURCHASE ORDER NO. 22100607 GL #: 26014311 - 817504 PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 100% Schematic Phase 100% Design Development Phase 100% RFP, ITB, CES, Proposal 100% Construction 60% Substantial Completion 0% Project Closeout 0% Vendor CES/Waide Notes: Estimated Completion 21-Jul Phase one scope: Roof repairs, secure outer structure and alarm. Anticipate purchase order release week of 12/14/20 and construction to begin January 2021. 1/18/21 - Executive level decision needed on camera and access package. Securing building exterior is 90% complete; roofing to start 2/22/21 due to weather delay on 2/15/21. 3/16/21- Roofing started February 2021 and is approximately 33% complete. Purchase order issued on February 2021 for Phase I & Phase II for electrical and security upgrade. Estimate start date of April 2021. Year 2020 Annex Transaction Window SCOPE: Remove window and install transaction drawer ESTIMATED COST: $ 25,000 FUNDING SOURCE: Cares Act Funding CITY SHARE: $ - DFA/GRANT #: $ - OTHER: BUDGET: Total Budget: Total Payments: $ - Encumbered Total Change Orders: $ - Current Balance: $ - PROJECT CODE NO.: PURCHASE ORDER NO. GL #: Page 2 of 4 6  PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 100% Schematic Phase 100% Design Development Phase 100% RFP, ITB, CES, Proposal 100% Construction 0% Substantial Completion 0% Project Closeout 0% Vendor 0% Estimated Completion 0% Notes: Site surveyed and proposal received 12/20. Pending executive level decision 12-30-20. 1/18/21 - Project placed on hold by Executive team. Year 2020 316 North Richardson Building SCOPE: Demo ceiling and flooring for structural inspection. Build back for office space. ESTIMATED COST: $29,131- Demo and Report $868,160 - Remodel FUNDING SOURCE: CITY SHARE: DFA/GRANT #: $ 29,131 OTHER: BUDGET: Total Budget: Total Payments: $ 24,406.00 Encumbered $ 29,131.00 Total Change Orders: $ - Current Balance: $ 24,406.00 PROJECT CODE NO.: PURCHASE ORDER NO. 22100949 GL #: 11014013 - 725610 PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 0% Schematic Phase 0% Design Development Phase 0% RFP, ITB, CES, Proposal 100% Demo Construction 95% Demo Substantial Completion 95% Demo Project Closeout 0% Vendor Holloway Estimated Completion 20-Dec Notes: Demo completed 12/20, awaiting asbestos abatement. Remodel pending executive level decision. 1/18/21 Project placed on hold by Executive team Year 2020 Convention Center Block Wall SCOPE: Construct block wall around outdoor garden area with access. ESTIMATED COST: $ 150,000 FUNDING SOURCE: CITY SHARE: $ - DFA/GRANT #: $ - OTHER: BUDGET: Total Budget: Total Payments: $ - Encumbered Total Change Orders: $ - Current Balance: $ - PROJECT CODE NO.: PURCHASE ORDER NO. GL #: PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 100% Schematic Phase 100% Design Development Phase 100% RFP, ITB, CES, Proposal 0% Construction 0% Substantial Completion 0% Project Closeout 0% Vendor 0% Estimated Completion 0% Notes: Design completed by DPS during CC construction. Awaiting proposals.12/20. Proposals received and awaiting executive level decision 12/30/20. 1/18/21 - Project placed on hold by Executive team. Year 2020 Rebuild Dias Convention Center Page 3 of 4 7  SCOPE: Reconfigure Dias layout ESTIMATED COST: FUNDING SOURCE: CITY SHARE: $ - DFA/GRANT #: $ - OTHER: BUDGET: Total Budget: Total Payments: $ - Encumbered Total Change Orders: $ - Current Balance: $ - PROJECT CODE NO.: PURCHASE ORDER NO. GL #: PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 0% Schematic Phase 0% Design Development Phase 50% RFP, ITB, CES, Proposal 0% Construction 0% Substantial Completion 0% Project Closeout 0% Vendor 0% Estimated Completion 0% Notes: Conceptual design is in progress 12/30/20. 1/18/21 - Met with multiple contractors and are awaiting design and project cost estimate. 2/1/21 - Proposed Budgetary Numbers where unacceptable, so we are proceeding with alternative options and will advise with a new direction. 3/16/21 - Met with contractor March 2021. Contractor is designing alternative options for presentation and budgetary numbers. Year 2021 Library Bondurant Room SCOPE: Remove exiting Spanish tile roof and replace with metal standing seam. ESTIMATED COST: $ 50,000 FUNDING SOURCE: FY21 Budget $ 43,073 CITY SHARE: $ - DFA/GRANT #: $ - OTHER: BUDGET: Total Budget: Total Payments: $ - Encumbered Total Change Orders: $ - Current Balance: $ 43,073.00 PROJECT CODE NO.: PURCHASE ORDER NO. GL #: 26014312 PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 100% Schematic Phase 100% Design Development Phase 100% RFP, ITB, CES, Proposal 100% Construction 0% Substantial Completion 0% Project Closeout 0% Vendor 0% Estimated Completion April-21 Notes: 2/16/21 - PO requisition entered. Construction to start immediately starting PO approved. 3/16/21- Roofing materials received March 2021. Awaiting State of NM permit. Page 4 of 4 8  City of Roswell Projects Status 4/20/2021 Street Projects & Other Country Club/Main Traffic Signal: SCOPE: Upgrade traffic signals at Country Club and Main. Final cost $528,668.20 BUDGET: $ 750,000 Legis. Grant $712.5K, City $37.5 FUNDING SOURCE: FY 2019 Special Electronics Budget, PO 22002450, $464,926.84 EST. COMPLETION: Opened to traffic October 1, 2020 PROJECT STATUS: 100% Project complete, Engineering performing audit of quantities for final change order and payment. S. Atkinson Project - McGaffey to 2nd Street SCOPE: ADA / Sidewalk & Mill & Fill of pavement BUDGET: $1,451,732 ($990,000 NMDOT Share) Close out pending - due to Contractor dispute. FUNDING SOURCE: FY 2019 Budget Change order was submitted to contractor 12.17.2020 EST. COMPLETION: Work in Dec. 2019 was completd PROJECT STATUS: 99% NMDOT & FHWA need to perform project audit of City. City audit complete. Final change order has been submitted to NMDOT for approval. Once approved by NMDOT, then project can be closed and final payment to contractor, $116,731.60. Project may experience $65k savings. Louis Najar met with J&H on April 20, 2021 to go over quantities, payments to date to resolve closure of project. Lea/Deming Bridge Bids Opened 12.8.2020, Award to Council January 14, 2021 SCOPE: Remove and replace bridge BUDGET: Balance of Grant - $693,981. Bid Award Cost $1,020,353.00 FUNDING SOURCE: 2019 Legislative Grant $800,000 Low bid received Abraham's Const. $1,100,280.31 EST. COMPLETION: 12/31/2021 City Funds Required $406,299.31 PROJECT STATUS: 15% RFP for design awarded to Souder Miller & Associates in the amount of $103,018.95 Contractor has completed curb & gutter, sidewalk, ADA ramps on the Deming & northern Lea portion of project. Paving scheduled for week of April 26. Bridge removal of the 1938 bridge began Tuesday, April 20, 2021. N. Garden Second Bridge - Roswell Livestock Auction Legislature 2021 - $889,000 for project SCOPE: Remove and replace bridge - roadway approaches from Cherry north to Spring River bridge BUDGET: Engr. Estimate $1,000,000 Requested FY 22 FUNDING SOURCE: 2021 Legislative Grant $889,000 EST. COMPLETION: 7/31/2021 City Funds Required $111,111 PROJECT STATUS: 0% City Engineering Department to survey, design, bid and construction management in-house. N. Atkinson Project - 2nd to Cherry St. SCOPE: ADA / Sidewalk & reconstruction of pavement Project to Open Bids June 8, 2021 BUDGET: ($1,ooo,000 NMDOT Share) Current Engr. Estimate $1,400,000, Required City funding $400,000 Design PO #22002226 $62,241.38 Design Survey Performed by Engineering Department FUNDING SOURCE: FY 20 Budget Capital Improvements EST. COMPLETION: 12/31/2021 PROJECT STATUS: Design 100% Plans 100% complete. Final approval by NMDOT in August 2020. Bid in early 2021. The funding of this project construction is to be charged to FY 22 Spring River Trail - Atkinson to Virginia Bids opened March 9, 2021 - Low Bidder - Constructors SCOPE: Trail maintenance improvements BUDGET: ($127,326 NMDOT Share) March 9, 2021 Low Bid Amount $159,485.45 Design PO #22002447 $27,039.20 Design Survey Performed by Engineering Department City Funding Req'd. $32,159.45 FUNDING SOURCE: FY 20 Budget Capital Improvements EST. COMPLETION: 8/31/2021 PROJECT STATUS: Design 100% Plans 100% complete. Final approval by NMDOT in August 2020. 1st bid of $208,501.08 rejected due to overbudget and only 1 bid. Rebid with adjusted scope of work opened bids March 9, 2021. Awaiting contract, bonds and insurance from Constructors to commence project. 9 N. Main - Pavement Maintenance - COOP PO Approved by Council 12.10.2020 Agreement with NMDOT approved at July 9, 2020 City Council for $215,443 SCOPE: Micro Surface or Nova Chip on Main - Alameda to McGaffey & College to Country Club (Original limits with application) BUDGET: Estimated Current project funding is $621,789, PO 22101230 Current full width Engineer Estimate $621,789, NMDOT $161,582, Recommended City funding $460,207 FUNDING SOURCE: Current Project Amount $621,789 Current NMDOT agreement NMDOT Funding $161,582 Current NMDOT agreement City Portions $53,861 Current NMDOT agreement City additional $406,346 EST. COMPLETION: Project Completed March 12, 2021 PROJECT STATUS: PO Approved by Council 12.10.2020 Construction completed. Hondo River Trail - 2nd to Virginia Project to bid in Fall 2021 - SCOPE: Trail maintenance improvements BUDGET: $129,000 ($110,218 NMDOT Share) NMDOT FY 21, Construction Costs based on 2018 Estimate FUNDING SOURCE: FY 20 Budget Capital Improvements EST. COMPLETION: 12/1/2021 PROJECT STATUS: 2% Engineering has performed survey and began plans. Agreement with NMDOT in place. Engineering Department has plans at 30% design. NMDOT review for 30% milestone designt inspection was held 12.16.2020 RFP-20-004 On Call Engineering Services SCOPE: Qualify pool of engineering firms BUDGET: Budget for projects as needed FUNDING SOURCE: From Project Budgets EST. COMPLETION: 2 year pool PROJECT STATUS: RFP Complete and vendors approved. Vendors approved are Bohannan Huston Inc; Enprotec Hibbs & Todd; HDR Inc.; JSH Engineering; Smith Engineering; Souder Miller & Associates CDBG Grant 18-C-NR-I-03-G-14 Boys & Girls Club SCOPE: Repairs and Upgrades to Boys & Girls Club ESTIMATED COST: Cost$80K HVAC, $1,048,123.50 Bid Cost, Current cost $1,060,116.93 due to Change Order 1 FUNDING SOURCE: Federal Grant & FY19 City Budget BUDGET Bid Cost $ 1,048,123.50 HVACs $ 59,360.00 City Supplied Professional Services $ 42,595.00 JSH Engineering SENMCOG $ 15,000.00 Total Change Orders: $ 11,993.43 Total Cost $ 1,177,071.93 PROJECT SCHEDULE: August 2020 - April 8, 2021 PROJECT COMPLETION: 99% Awaiting final building inspections PROJECT STATUS: Project to awarded to White Sands Construction Co. Pre-construction held August 28, 2020. Contractor has commenced, currently completed is asphalt parking lot, most of concrete sidewalk, electrical. Working on concrete floor polishing, HVAC and ceiling work. Change order 1 was required to replace damaged cieling insulation in Teen Room, Game Room, Computer Lab and adjacent bathrooms. This CO 1 = $11,993.43. Change order 2 removal of two gym wood floor layers at a cost of $6000. Project also found damaged concrete sub-flooring in the original 1960s gymnasion. Change order 3 is gym floor remediation $34,816.09, and vent fire detectors in City provided HVAC units and ducting at $3,015.35. Change orders do not include GRT E. College - Pavement Maintenance - NMDOT COOP FY 22 Offer made by NMDOT Taking to City Council for resolution to support FY 22 SCOPE: Nova Chip - E. College - from Main to Atkinson BUDGET: Estimated Current project funding is: Requested for FY 22 Engineer Estimate $398,100; NMDOT $199,050, Recommended City funding $199,050 FUNDING SOURCE: Current Project Amount NMDOT Funding City Portions City additional EST. COMPLETION: FY 22 PROJECT STATUS: Project requested for FY 22 Budget Engineering requested to NMDOT to assist in E. College pavement maintenance, March 2021. April 2021 NMDOT made offer of funding. McGaffey - Atkinson to Garden ON HOLD DUE TO BUDGET SCOPE: ADA/Sidewalk - Mill & Fill 2800 LF 13500 SY BUDGET: Estimated $1.3 million 3" Mill & Fill only = $459K FUNDING SOURCE: Submitted on 2020 Legislative ICIP EST. COMPLETION: PROJECT STATUS: Project is on the year 1 Pavement Condition List. No activity Project on hold due to lack of funding. 10 McGaffey - Main to Garden ON HOLD DUE TO BUDGET SCOPE: ADA/Sidewalk - Mill & Fill 2500 LF 12000 SY BUDGET: Estimated $1.3 million 3" Mill & Fill only = $408K FUNDING SOURCE: Submitted on 2020 Legislative ICIP EST. COMPLETION: PROJECT STATUS: Project is on the year 1 Pavement Condition List. No activity McGaffey - Wyoming to Union Submitted for 2021 Legislative ICIP SCOPE: ADA/Sidewalk - Mill & Fill 3000 LF 14,500 SY BUDGET: Estimated $1.3 million 3" mill & fill only = $493K FUNDING SOURCE: Submitted for 2021 Legislative ICIP consideration. EST. COMPLETION: PROJECT STATUS: Project is on the year 1 Pavement Condition List. No activity Project on hold due to lack of funding. Project was selected as top 5 ICIP projects for City of Roswell. FY 21 - Hot Recycling & Micro-surfacing Pavement Maintenance PO approved by Council on 12.10.2020 SCOPE: Hot Recycle & Micro-surfacing of various streets BUDGET: Estimated $699,706.77 - Hot Recycling only, hot recycled areas to be Micro-Surfaced, Estimated $513,418.64 FUNDING SOURCE: City Road Fund EST. COMPLETION: 5/7/2021 PROJECT STATUS: Project ready to go, need verified funding PO 2210103 $478,320.23 for micro surfacing Streets have been selected by using Pavement Condition Survey and field review by Streets & City Engineer. Hot recycling began March 15, 2021, and completed March 31, 2021. Micro-surfacing began March 30 & completed April 15, 2021. Streets included : 1. W. Poe from Main to Sunset, 2. S. Garden from Marker to McGaffey, 3. E. Mescalero from Garden to Atkinson 4. W 19th from Main to Union 5. N. Union from 19th to College, 5. S Union - from 2nd to McGaffey FY 21 - Only Micro-surfacing Pavement Maintenance ON HOLD DUE TO BUDGET SCOPE: Only Micro-surfacing of various streets BUDGET: Estimated $ 249,512 FUNDING SOURCE: City Road Fund EST. COMPLETION: 5/30/2021 PROJECT STATUS: Project ready to go, need verified funding Streets have been selected by using Pavement Condition Survey and field review by Streets & City Engineer. This work to be resubmitted for budget year FY 22. FY 21 - Nova Chip Pavement Maintenance ON HOLD DUE TO BUDGET SCOPE: Place Nova-Chip pavement maintenance lift (plant mix wearing course) - Portions of N. Atkinson BUDGET: Estimated $ 445,197 FUNDING SOURCE: City Road Fund EST. COMPLETION: 5/30/2021 PROJECT STATUS: This work to be resubmitted for budget year FY 22. This is N. Atkinson that has already been crack sealed by Streets Department. FY 22 - Mill & Fill Pavement Rehab ON HOLD DUE TO BUDGET SCOPE: Mill and fill 3" depth of existing streets. Portions of Sunset, N. Garden and S. Washington BUDGET: Estimated $ 2,365,572 FUNDING SOURCE: Engineering Capital Improvement Fund EST. COMPLETION: Awaiting Funding PROJECT STATUS: Streets have been selected by using Pavement Condition Survey and field review by Streets & City Engineer. This project is to address pavement condition only. These locations will not have any sidewalk/ADA improvements. This work to be resubmitted for budget year FY 22. Bland/Atkinson Turning Lane ON HOLD DUE TO BUDGET SCOPE: Build turn lane EBL traffic from S. Atkinson BUDGET: Estimated cost $100K FUNDING SOURCE: Special Electronics EST. COMPLETION: PROJECT STATUS: Design Complete This NBL to Bland turning lane could never be constructed due to XCEL power poles. In 2019 a pole was damaged and as such, City requested that power pole be relocated to allow future constrution of turning lane. Design is complete and awaiting funding. Will be requested in future budget cycle. E Hobson Road Widening ON HOLD DUE TO BUDGET SCOPE: Widen Hobson Road from E. Earl Cummings Loop east to YO Crossing Road, with turning lanes at Hobson/Earl Cummings Road. BUDGET: $65,000 FUNDING SOURCE: Capital Improvements Road Cores PO 22001555 $431.33 - Completed Design Services PO 22001652 $64,380.88 Topo Survey Performed by Engineering Department Geotech Testing Performed by Engineering Department EST. COMPLETION: Unknown until funded PROJECT STATUS: Design 100% This project would be conducive to development and access to Roswell Air Center. Plans are complete and project is ready to be prepared for bids if funding becomes available 11 Habitat For Humanity Subdivision Development ON HOLD DUE TO BUDGET SCOPE: Construct cul-de-sac for Humanity Way Court BUDGET: Estimated cost $180K FUNDING SOURCE: Capital Improvement EST. COMPLETION: Unknown until funded PROJECT STATUS: Design Complete The City created a subdivision in 2018 for low income housing. As owner/developer the City needs to construct the cul-de-sac. This to be requested in future budget cycles. Projects coordinated with Utility Departments RIAC Reservoirs SCOPE: (2) New Water Towers at RIAC BUDGET: Design Complete $ 178,500 PO 180704 Historic Documents $ 10,458 PO 190125 _ Const. Prof. Services $ 612,597 PO 22000643 Steel fabrication inspection, field rebar, coating certified inspection Const. Contractor $ 6,148,750 PO 22002556 Drinking Water Loan - $5,381,142 Principal - Forgiveness $389,463 Total Cost $ 6,950,304 FUNDING SOURCE: EPA Loan & Water Capital Fund EST. COMPLETION: Tower 1 Gillis St. January 2021, Tower 2 W. Martin St. August 2021. PROJECT STATUS: Time used 75%. Construction commenced 11.18.19. Tower 1 (Gillis St.) has painting completed. Approximately 85% complete. Tower 2 (W Martin St) painting complete pain. Approximately 85% complete - finish crews are on the job. Tower 2 should be in service before May 1, 2021. Winds and cold have delayed operations on Tower 2. Large Diameter Valve Project FY 21 SCOPE: Large Diameter Valve construction BUDGET: $1,438,96 (Bid) PO 22002823 - Final cost = $1,666,029.46 FUNDING SOURCE: 2019 Legislative Grant $750,000 and Water Enterprise all over $750K EST. COMPLETION: Completed in Feb. 2021 PROJECT STATUS: 100% Need to close out with DFA/NMED Engineering Department in house design and construction inspection and management. Work commenced May 4, 2020. Preliminary excavation and pipe measurements performed. Excavations revealed significantly different site conditions than the old construction plans showed. Change Order 1 addresseded this. Project History: Contractor waited on parts, which were delayed due to Covid19. During preliminary excavation and verification of pipe review, three of the four sites have significant differing site conditions. Pipe is not constructed or in postion as per plans. Change order 2 - Final was to reconcile final measured quantities in the amount of $4,588.71. Final payment in process Manhole Rehab Project 2020 SCOPE: Rehabilitate 53 sewer manholes. BUDGET: $204,343.03 award amount Final Cost - $202,294.19 FUNDING SOURCE: FY 21 Budget EST. COMPLETION: Completed Feb 2021 PROJECT STATUS: Project is Complete Engineering Department in house design and construction inspection and management. Contract work by Corrosion Resistant Coatings WWTP Screw Press Improvements PO for design approved by Council 12.10.2020 SCOPE: Install screw presses at WWTP BUDGET: Estimated $ 5,500,000 Loan is for design and construction FUNDING SOURCE: WWTP - Clean Water Loan EST. COMPLETION: Design March 2021 Construction July 2022 PROJECT STATUS: RFP process complete and project awarded to HDR for design and future construction professional services. Agreement has been signed by consultant and City. Design kick off meeting between NMENV, HDR and City was held on 12.16.2020. Design in progress Manhole Rehab Project 2021 Low bidder is Corrosion Resitant Coatings SCOPE: Rehabilitate 48 sewer manholes. BUDGET: $ 250,000 Low Bid amount = $248,070.51 FUNDING SOURCE: FY 21 Budget EST. COMPLETION: 12/31/2021 PROJECT STATUS: Awaiting award by City Council Engineering Department in house design and also to perform construction inspection and management. Advertise March 7, 2021, Open bids April 13, 2021 - ITB-21-010 12 Large Diameter Valve Project FY 22 SCOPE: Large Diameter Valve construction BUDGET: FUNDING SOURCE: Water Enterprise EST. COMPLETION: Completed in Feb. 2021 PROJECT STATUS: Engineering department to design & perform construction management, based on FY 22 budget for Water Maintenance Mountain View Middle School Waterline Awaiting agreement with RISD SCOPE: Design & Construct 10" water line to service Mt. View Middle Schools BUDGET: FUNDING SOURCE: Water Enterprise to be reimbursed by RISD EST. COMPLETION: PROJECT STATUS: Engineering department to design & perform construction management. Edgewood Water Line Phase II - Cherry east from Garden Ave. Water Trust Board Application in Process SCOPE: Replace problematic asbestos cement water main. BUDGET: Estimated $1,000,000, Construction Costs Only FUNDING SOURCE: FY 22 Water Maintenance & Transmission & Loan or Grant from NM Water Trust Board EST. COMPLETION: PROJECT STATUS: Plans 100%. Plans completed and project shelved and on hold due to budget. This project is to continue to replace asbestos cement water lines on Cherry St. and Edgewood neighborhood east of N. Garden Ave. Projects coordinated with Other Departments Cielo Grande All Inclusive Park - Grant 20-E2504 PO for BHI for design services approved by Council 12.10.2020 SCOPE: Design and construct All Inclusive Park and amenities BUDGET: Grant Amount $ 1,461,000 Design Services $ 150,966 PO 1 _ Const. Bid PO Other Total Cost FUNDING SOURCE: DFA Grant & City Funds possible EST. COMPLETION: Dec. 2021 PROJECT STATUS: 0% Engineering assigned this project November 6, 2020. Will team with Parks Department for this project. BHI will be consultant. The current schedule is to complete design Spring 2021 and construct project by 12.31.2021. Design team kickoff meeting was held Feb. 24, 2021 Cielo Grande Baseball Fields Complex - Grant 20-E2503 PO Approval by Council 1.14.2021 for BHI $526,795 for engineering. SCOPE: Design and construct baseball field complex BUDGET: Grant Amount $ 850,000 Design Services Unknown PO 1 _ Const. Bid PO Other Total Cost FUNDING SOURCE: DFA Grant & City Funds possible EST. COMPLETION: Dec. 2021 PROJECT STATUS: 0% Engineering assigned this project November 19, 2020. Will team with Parks Department for this project. BHI has began survey of Cielo Grande Sports Complex area. ITB-21-009 - Municipal Landfill Unit 5A Awarded to J&H Services on April 8, 2021 SCOPE: Construct new Unit 5A at Roswell Landfill BUDGET: Bid amount with GRT $3,596785.60 FUNDING SOURCE: Solid Waste Fund - loan acquired for project EST. COMPLETION: Pre-Construction Conference Held April 20, 2021 PROJECT STATUS: 0% City Engineering Department assisting with oversight of bidding & construction management. Souder Miller & Associates performed design and will perform inspection and hands on construction management. Contractor scheduled to begin mobilizing the week of May 3, 2021 with construction commencing May 10, 2021. Pending delivery of filter material, project to be completed 7.31.2021. 13  CITY OF ROSWELL Infrastructure Committee Meeting Room A – Roswell Convention Center 912 N. Main, Roswell, NM 88201 Monday, April 26, 2021 at 4:00 p.m. ACTION REQUESTED: Consider award of ITB-21-010, 2021 Sewer Manhole Rehabilitation Project to Corrosion Resistant Coatings Inc., in the amount of $248,070.51 which includes GRT. BACKGROUND: Initiated by: Louis Najar Bids received on April 13, 2021 for the subject project have been reviewed. A Bid Tabulation is attached. Three bids were received as follows: (Amounts include Tax of 7.8333%) 1. Corrosion Resistant Coatings Inc., Sandia Park NM $ 248,070.51 2. K.R. Swerdfeger Construction Inc., Santa Fe, NM $ 328,136.73 3. Riley Industrial Services Inc., Farmington, NM `$ 351,827.71 Upon completion of review, the low bidder Corrosion Resistant Coatings Inc. is the qualified low bid. FINANCIAL CONSIDERATION: This project will be funded Sewer Department from current budget. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Consider award of ITB-21-010, 2021 Sewer Manhole Rehabilitation Project to Corrosion Resistant Coatings Inc., in the amount of $248,070.51, and recommend to City Council of May 13, 2021. STAFF RECOMMENDATION: Proceed with award as presented. 14 15 16  CITY OF ROSWELL Infrastructure Committee Meeting Room A – Roswell Convention Center 912 N. Main, Roswell, NM 88201 Monday, April 26, 2021 at 4:00 p.m. ACTION REQUESTED: Consider recommending approval of the Fire Hydrant Purchase from Baker Utility Supply for $89,562.00 BACKGROUND: Initiated by: Robert Glenn Purchase 30 – 4’ Bury Hydrants, 20 – 3’-6” Bury hydrant 5 – hydrant main valves, 20 – cartridges of silicone grease. This purchase is for Warehouse stock. Purchase off Statewide Price agreement 10-00000-20-0044. Vendor has extended terms to 45 days. FINANCIAL CONSIDERATION: Funding is from current Warehouse budget. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Consider recommending approval of the Fire Hydrant Purchase from Baker Utility Supply for $89,562.00 to May 13, 2021 City Council. STAFF RECOMMENDATION: Proceed with purchase of fire hydrants as proposed. 17 18  CITY OF ROSWELL Infrastructure Committee Meeting Room A – Roswell Convention Center 912 N. Main, Roswell, NM 88201 Monday, April 26, 2021 at 4:00 p.m. ACTION REQUESTED: Consider award of RFP-21-005 Water Line Stop & Valve Insertion Services as a Multiple-Source award to two contractors: J&H Services Inc. and New Mexico Tap Master Inc. BACKGROUND: Initiated by: Lorenzo Sanchez An RFP was issued to make available a pool of contractors for performing construction services for Water Line Stop & Valve Insertion Services. Two proposals were received: J&H Services Inc. of Albuquerque, NM New Mexico Tap Master Inc. of Albuquerque, NM Both contractors are deemed qualified for a multiple source award and establish a contractor pool. FINANCIAL CONSIDERATION: Each work order to be funded from Water Enterprise as needed. LEGAL REVIEW: Not applicable for this item. BOARD AND COMMITTEE ACTION: Consider award of RFP-21-005 Water Line Stop & Valve Insertion Services as a Multiple-Source award to two contractors, J&H Services Inc. and New Mexico Tap Master Inc., and recommend to City Council of May 13, 2021. STAFF RECOMMENDATION: Proceed with Multiple-Source award of RFP-21-005 as presented. 19 20  CITY OF ROSWELL Infrastructure Committee Meeting Room A – Roswell Convention Center 912 N. Main, Roswell, NM 88201 Monday, April 26, 2021 at 4:00 p.m. ACTION REQUESTED: Consider direction of Water Security Report BACKGROUND: Initiated by: Jacob Roebuck From Jacob Roebuck: Water Security Report: Discuss the possibility of staff or outside contractor creating a water security report to analyze our water rights and obligations. What threats/potential threats do we have to our current water system and water rights? Louis Najar, P.E. City Engineer thoughts: Water rights and water use is a very critical topic. Such a report/study would include concepts to optimize water rights, review effluent including return flow credit, optimizing of effluent use, water rights priority management, water conservation issues and much more. It is recommended professional services be obtained. This would be both water right engineers and water rights attorneys as this report evolves and actions contemplated. Attached is an executive summary of current water rights. FINANCIAL CONSIDERATION: Funding would come from Water Enterprise Departments. LEGAL REVIEW: While Legal review not required at this instant, Legal Review including closed council sessions would be required as study is completed and any concepts would be implemented BOARD AND COMMITTEE ACTION: Open discussion and any direction for staff to proceed with. STAFF RECOMMENDATION: Proceed with procurement of professional services. This would include a preliminary scope of services and quotes. 21  City of Roswell Water Wells Well File Priority Number Number Location Date KW1 RA-2084-X 12S 24E 23 8/15/1942 KW2 RA-2084-X2 12S 24E 26 8/15/1942 KW3 RA-2084-X3 12S 24E 22 8/15/1942 KW4 RA-2084-X4 12S 24E 22 8/15/1942 KW5 RA-2009-S4 12S 24E 10 10/3/1977 KW6 RA-2009-S3 12S 24E 09 10/3/1977 TW1 RA-2823 12S 23E 09 1949 TW2 RA-2823-S 12S 23E 04 1949 RIAC 1 RA-2009 11S 24E 32 11/12/1941 RIAC 3 RA-2025 11S 24E 33 2/11/1942 RIAC 4 RA-2009-S 11S 24E 32 11/12/1941 RIAC 5 RA-2009-S2 11S 24E 32 9/22/1971 SRW12 RA-681 11S 24E 16 1900 SRW13 RA-1823 11S 24E 05 1905 SRW15 RA-977-C 11S 24E 17 1912 SRW16 RA-98-S2 11S 24E 18 12/1/1908 SRW17 RA-98-S3 11S 24E 07 12/1/1908 SMW10 RA-4253 10S 23E 34 1951 SMW11 RA-4255 10S 23E 34 1951 SMW18 RA-4253 10S 23E 35 4/20/1972 Tweedy 1 - Irr. RA-1011 11S 24E 26 1913 Tweedy 2 - Irr. RA-1011S 11S 24E 26 1913 Allison 3 - Irr. RA-1015 11S 24E 25 10/23/1911 Allison 4 - Irr. RA-1012 11S 24E 26 10/23/1911 Allison 5 - Irr. RA-1012S 11S 24E 25 10/23/1911 Chesser - Irr. RA-2557, 2558 12S 23E 21 1900-1929 Felix - Irr. RA-1836 11S 23E 02 1884 Dow - Irr. RA-339-B, RA-1127 1127A 10S 24E 34 1908-1929 Joyce - Irr. RA-1127 1127A 10S 24E 34 1908-1929 Well 4 - Irr. RA-98-S 11S 24E 06 12/1/1908 Well 8 - Irr. RA-2167 10S 24E 32 1946 22  CITY OF ROSWELL Infrastructure Committee Meeting Room A – Roswell Convention Center 912 N. Main, Roswell, NM 88201 Monday, April 26, 2021 at 4:00 p.m. ACTION REQUESTED: Consider Resolution 21-XX SIDEWALK REPAIR FUNDING AND PRIORITIZATION PROGRAM. BACKGROUND: Initiated by: Jacob Roebuck The gist of the resolution as presented by Councilor Roebuck is: City Manager or his designee will, at the least once a year, submit to the Governing Body via the Infrastructure Committee a priority list for sidewalk repairs for amendment and approval. For the top priority and urgent projects, costs estimates should be included. Other discussion should include: How would locations be chosen? Economic need of neighborhoods, traffic count, pedestrian count, proximity to schools, street classification, politically? How much would allocated to sidewalk repairs/improvements? Would this be from General Fund? Proposed resolution would not change City Code 22-15 which addresses maintenance and repair of sidewalks: "Maintenance, repairs, and reconstruction of all sidewalks shall be the responsibility of owner(s) of property which abuts such sidewalks. Property owners(s) shall be responsible for replacement of any removed sidewalk within 30 days of removal, with the exception of removal of sidewalk done by a governmental agency. The city shall not be responsible for such maintenance or replacement of sidewalk, unless the maintenance, removal or replacement is caused by the City of Roswell." FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Proposed Resolution has been reviewed by Legal. BOARD AND COMMITTEE ACTION: Open discussion for this Committee and generate further direction to staff. STAFF RECOMMENDATION: Proceed based on Infrastructure Committee direction and/or discussion. 23  1 RESOLUTION 21-XX (draft 4.21.21) 2 3 SIDEWALK REPAIR FUNDING AND PRIORITIZATION PROGRAM 4 5 WHEREAS, sidewalks are critical to the quality of life and the economy of Roswell; and 6 7 WHEREAS, repair of certain sidewalks within the City is in the interest of the City of 8 Roswell as a whole; and 9 10 WHEREAS, he City Council would like to provide the community with clear information 11 regarding when certain sidewalks are anticipated to be repaired. 12 13 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL AS THE 14 GOVERNING BODY OF THE CITY OF ROSWELL, NEW MEXICO, that: 15 16 SECTION 1. The City Manager or his designee is hereby directed to designate a distinct capital 17 project allocation in each year’s proposed budget for the ongoing repair of sidewalks that are 18 deemed to be in the interest of the City of Roswell as a whole. 19 20 Section 2. The City Manager or his designee shall further submit, at least annually, a priority 21 repair list for such sidewalks, for consideration by the City Council, via the Infrastructure 22 Committee. For the top priority and urgent projects, costs estimates shall be included. 23 24 PASSED, ADOPTED, SIGNED and APPROVED ___ , . 25 26 CITY SEAL 27 28 29 _____________________________ 30 Dennis Kintigh, Mayor 31 ATTEST 32 33 34 35 _____________________ 36 Sharon Coll, City Clerk 37 24  CITY OF ROSWELL Infrastructure Committee Meeting Room A – Roswell Convention Center 912 N. Main, Roswell, NM 88201 Monday, April 26, 2021 at 4:00 p.m. ACTION REQUESTED: Consider Resolution 21-XX ROAD REPAIR FUNDING AND PRIORITIZATION PROGRAM BACKGROUND: Initiated by: Jacob Roebuck The gist of the resolution as presented by Councilor Roebuck is to create a road repair list and provide funding. Louis Najar, City Engineer background: Currently the City typically uses the following techniques: 1. Sweep/pot hole repair 2. Crack-sealing 3. Micro-Surface Only 4. Hot Recycle/Micro-surface 5. Nova Chip 6. Mill/Fill 7. Remove/reconstruct pavement structure Street classification background is attached Street Classification Map from City Master Plan and excerpt from the 2020 Pavement Management Analysis Report. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Proposed Resolution has been reviewed by Legal. BOARD AND COMMITTEE ACTION: Open discussion for this Committee and generate further direction to staff. STAFF RECOMMENDATION: Proceed based on Infrastructure Committee direction and/or discussion. 25  1 RESOLUTION 21-XX 2 3 ROAD REPAIR FUNDING AND PRIORITIZATION PROGRAM 4 5 WHEREAS, the City of Roswell maintains and repairs 317 centerline miles of roadways 6 within the city limits; and 7 8 WHEREAS, City roads may be classified according to the following three distinct 9 categories: 10 i. Local Street 11 ii. Major Collector Street 12 iii. Minor Arterial Street 13 iv. Primary Arterial Street 14 15 WHEREAS, for purposes of this Resolution, road maintenance means those routine 16 activities meant to prevent damage and prolong the life of a road, while road repair is defined as 17 work to restore road which has been damaged, destroyed, or eroded; and 18 19 WHEREAS, the City Council would like to provide the community with clear information 20 regarding when certain roads are anticipated to be repaired 21 22 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL AS THE 23 GOVERNING BODY OF THE CITY OF ROSWELL, NEW MEXICO, that: 24 25 SECTION 1. The City Manager or his designee is hereby directed to designate a distinct capital 26 project allocation for the ongoing repair for each of the three types of roads in each year’s proposed 27 budget. 28 29 Section 2. The City Manager or his designee shall further submit, at least biannually, a priority 30 repair list for each of the road categories listed above, for consideration by the City Council, via 31 the Infrastructure Committee. 32 33 Section 3. Priority repair lists shall be comprehensive in nature, including all roads, regardless 34 of how soon repairs will be needed. For the top priority and urgent projects, costs estimates shall 35 be included. 36 37 PASSED, ADOPTED, SIGNED and APPROVED ___ , . 38 39 CITY SEAL 40 41 _____________________________ 42 Dennis Kintigh, Mayor 43 ATTEST 44 _____________________ 45 Sharon Coll, City Clerk 26 27 28 29 30 31 32 33 34 35  CITY OF ROSWELL Infrastructure Committee Meeting Room A – Roswell Convention Center 912 N. Main, Roswell, NM 88201 Monday, April 26, 2021 at 4:00 p.m. ACTION REQUESTED: Consider Resolution 21-xx to support applications to the NMDOT’s Call For Projects. BACKGROUND: The NMDOT has issued a Call For Projects. 2021 Legislature provided available monies to the NMDOT for use by local entities. This call for projects requires a Resolution of Support for the applications. The projects will compete against all other projects submitted in this Call For Projects. Recommended projects and latest cost estimates: 1. W. McGaffey - Wyoming to Union - Mill & Fill, sidewalk & ADA - was part of ICIP top 5 priority this year. (McGaffey is an alternate truck route) ($1.4 million) 2. Main St. - (US 285) - Nova Chip & striping - from McGaffey to College - this will match up to Nova Chip we just completed from College to Country Club. ($1.2 million pavement maintenance) 3. N. Atkinson Phase II (NM 256)- Cherry to College – Remove pavement surfacing to subgrade, sub-excavate, sidewalk, & ADA. ($1.8 million – pavement reconstruction) 4. E. Hobson widing - E. Earl Cummings, east towards US 285 - Plans completed last year and on the shelf. Would tie into County/NMDOT project of E. Hobson/US 285 intersection improvements ($1.6 million – new construction widened areas and pavement rehab and overlay) FINANCIAL CONSIDERATION: Any project selected by the NMDOT will require a minimum 5% match. Projects will not be selected until Fall 2021. A budget amendment would likely be required in FY 2022 if the City is fortunate to have a project selected. 36 LEGAL REVIEW: Resolution was submitted for review and comment by Legal. BOARD AND COMMITTEE ACTION: Consider Resolution 21-xx to support applications to the NMDOT’s Call For Projects. STAFF RECOMMENDATION: Proceed with Resolution 21-xx and project applications as presented. . 37 April 15, 2021 RE: Transportation Project Fund (TPF) Call for Projects Metropolitan and Regional Transportation Planning Organizations: The Project Oversight Division is soliciting applications for the Department's Transportation Project Fund (TPF) for fiscal year 2022 formally known as Local Government Transportation Project Fund Michelle Lujan (LGTPF). Local and tribal governments in New Mexico are eligible to apply for state funded grants. Grisham Eligible projects are in the following categories: (1) environmental and other studies; (2) planning; (3) Governor design; (4) construction; and (5) acquisition of rights of way necessary for the development of transportation infrastructure, which includes highways, streets, roadways, bridges, crossing structures and parking facilities, including all areas for vehicular, transit, bicycle or pedestrian use for travel, Michael R. Sandoval ingress, egress and parking. Cabinet Secretary The Metropolitan or Regional Transportation Planning Organizations (MPO/RTPO) will use the following criteria to prioritize their planning-area projects; the District office will also use the criteria to rank projects from their District. Commissioners Project Prioritization Criteria: Jennifer Sandoval 1. Planning: Is this project identified as a priority on a local or regional planning or Commissioner, Vice-Chairman programming document? Is this project consistent with local or regional plans? District 1 2. Project readiness: If awarded, will the applicant be able to start spending the money within 3 months from receiving the fully executed project agreement? Bruce Ellis 3. Priority Bridge: Is this project addressing a bridge on the NMDOT’s Local Bridge Priority Commissioner List for Replacement / Rehabilitation? District 2 4. Phasing: a. Is this project part of a phased project previously funded with other state funds (e.g. Hilma E. Chynoweth Local Government Road Fund, Municipal Arterial Program, Capital Outlay, State Commissioner Road Fund etc.)? District 3 b. Is this project part of a phased project previously funded with TPF? If so, what year? 5. Additional criteria identified by the MPO or RTPO Walter G. Adams Commissioner, Chairman The application package shall include the following: District 4 1. Cover letter application including: (1) brief overview of project; (2) whether the potential grantee intends to apply for hardship (match waiver); (3) the timeframe in which the potential grantee is Thomas C. Taylor prepared to spend the grant funds, if received (project readiness); (4) verification that funding Commissioner requested will be enough to complete the phase of work submitted, and (5) whether the project falls District 5 into category (a) or (b): a) Project is located on or within locally-owned right-of-way and the project does not include Charles Lundstrom federal funds; or Commissioner, Secretary b) Project is located within or on NMDOT owned right-of-way or is an NHS route and/or may District 6 include federal funds; 2. Project must fall into one or more of the following categories, including: (1) environmental and other studies; (2) planning; (3) design; (4) construction; and (5) acquisition of rights of way necessary for the development of transportation infrastructure, and includes highways, streets, roadways, bridges, crossing structures, parking facilities, including all areas for vehicular, transit, bicycle or pedestrian use for travel, ingress, egress and parking. Please be sure to clearly identify the phase of work the funding will be used for (i.e. planning, design, construction, etc.); G e n e r a l O f f i c e P. O. B o x 1 1 4 9 S a n t a F e, N M 8 7 5 0 4 38 3. Project Feasibility Form (PFF) signed by District representative if the project does not have a signed PFF, then the potential grantee must work with the District on the PFF; 4. Resolution of Sponsorship from their governing body, indicating the availability of the 5% match. Alternatively, the potential grantee may submit an official letter signed by the potential grantee’s chief executive or official with budget authority, indicating the availability of the 5% match; 5. Map of project location including mile posts; and 6. Required if local entity does not own the right of way; A letter of support from owners of the project right-of-way. This includes getting a letter from the NMDOT District if the project is partially or fully within NMDOT right-of-way. Complete applications must be submitted through NMDOT’s FTP site https://grader.dot.state.nm.us/public/folder/d8gSzswmw0ezwTcsxTQodQ/FY22%20TPF%20Applicatio ns no later than close of business May 31, 2021. All incomplete applications will be returned to the local entity for submission the following year. Projects will be selected and approved by the State Transportation Committee by September 1, 2021. Selection letters will be mailed out within the first week of September. If you have any questions regarding funding or agreements please contact Clarissa Martinez, 505.699.9946 or Clarissa.Martinez@state.nm.us or Sean Sandoval, 505.660.6102 or Sean.Sandoval@state.nm.us. George Dodge Jr. our Local Government Relations Director is also available for all other inquiries at George.Dodge@state.nm.us or 505-470-4095. Sincerely, Michael Sandoval Cabinet Secretary Xc: NMDOT District Engineers District Coordinators Clarissa Martinez, State Funded Grant Manager Sean Sandoval, Project Oversight Director George Dodge Jr., Local Government Relations Director 39  RESOLUTION 21-xx (draft 4.20.21) A RESOLUTION TO THE NEW MEXICO DEPARTMENT OF TRANSPORTATION FOR ROADWAY PROJECTS WHEREAS, the roadway projects named in this resolution are an eligible activity under the NMDOT Call For Projects of April 15, 2021; and WHEREAS, the following projects are requested to be considered in the Call For Projects: 1. W. McGaffey Pavement Rehab & ADA Project, 2. Main St. (US 285) Pavement Maintenance Project, 3. N. Atkinson (NM 256) Pavement Rehab & ADA Project, 4. E. Hobson Road Widing Project; and WHEREAS, the City of Roswell agrees to provide matching funds at a percentage rate of 5% of the cost of project; and WHEREAS, the City of Roswell agrees to fund all project development, environmental analysis, and design costs separate from the cost of construction; and WHEREAS, the City of Roswell agrees to fund all appropriate ongoing maintenance costs for this roadway project after construction; and WHEREAS, the City of Roswell supports these projects and desires to receive funding; and WHEREAS, this Resolution is presented at the time of application for NMDOT Call For Projects funding. NOW THEREFORE, be it resolved by the governing body, the City Council of Roswell, New Mexico that subject projects listed above be submitted as applications for Call For Projects funding to the New Mexico Department of Transportation; and hereby commits to the concept of such projects as listed above and as specified in the project applications. APPROVED, ADOPTED AND SIGNED this 13th day of May, 2021. CITY SEAL Dennis Kintigh, Mayor ATTEST: Sharon Coll, City Clerk 40  CITY OF ROSWELL Infrastructure Committee Meeting Room A – Roswell Convention Center 912 N. Main, Roswell, NM 88201 Monday, April 26, 2021 at 4:00 p.m. ACTION REQUESTED: Non-Action Departmental Reports (Informational for Meeting Packets) BACKGROUND: Compiled by: Louis Najar Department Reports Listing: (Alphabetical listing) Central Control/Source of Supply - Engineering Report Annual Maintenance Support Engineering Report Community Development Support Fleet Maintenance Solid Waste Departments – (Not submitted) Special Electronics Streets Department Water Maintenance & Transmission – WWTP & Sewer FINANCIAL CONSIDERATION: Not applicable for this agenda item. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Informational for meeting packets from departments associated with Infrastructure Committee. STAFF RECOMMENDATION: Not applicable for this item. 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58