Infrastructure Committee

ROSWELL INFRASTRUCTURE COMMITTEE AGENDA Monday, March 22, at 4:00 p.m. Meeting Room A – Roswell Convention Center 912 N. Main, Roswell, NM 88201 Committee Chair: Jacob Roebuck Committee Vice Chair: Margaret Kennard Committee Members: George Peterson, Savino Sanchez Staff Coordinator: Louis Najar A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of Minutes 1. February 22, 2021 1-2 E. Non-Action Items 2. Project Updates Discussion 3 - 12 3. Landfill Unit 5-A Update 13 4. Mountain View Middle School Waterline 14 5. Water Billing Issues 15 - 29 6. Bicycle & Pedestrian Plan Update 30 - 31 F. Regular Items (Action Items) 7. Consider Award ITB-21-004 Spring River Trail Rehabilitation 32 - 34 8. Consider Lea/Deming Change Order – Water Repair 35 – 38 9. Consider WWTP Digester Roof Repair 39 - 41 10. Consider Award RFP-21-004 General Construction Services 42 - 43 G. Other Business (Non-Action) 11. Department Reports 44 - 60 12. Public Comments H. Adjourn (Next Meeting: April 26, 2021) Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 21-7. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council, and no action will be taken. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: 3.18.2021 THE PUBLIC IS ENCOURAGED TO PARTICIPATE ELECTRONICALLY THROUGH THE GOTO MEETING APPLICATION AND NOT PHYSICALLY ATTEND DURING THE PANDEMIC. TO ATTEND THE INFRASTRUCTURE COMMITTEE BY GO-TO-MEETING Infrastructure Committee Mon, March 22, 2021 4:00 PM - 6:00 PM (MDT) Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/929161493 You can also dial in using your phone. United States: +1 (571) 317-3122 Access Code: 929-161-493 New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/install/929161493 Help Desk – 500-0587  Regular Meeting of the Infrastructure Committee Held in the Convention Center February 22, 2021 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 21-7. ROLL CALL: The meeting convened at 4:01 p.m. with Chairman Roebuck presiding, Councilor Peterson, Councilor Kennard, and Councilor Sanchez being present. Staff Present: Juan Fuentes, Juan Salas, Abraham Chaparro, Lorenzo Sanchez, Trent Moore, Becky Hicks, Louis Najar, and Bernadette Lopez Guest(s) Present: Grace Sanchez and Larry Connolly APPROVAL OF AGENDA: Councilor Kennard moved to approve the agenda. Councilor Peterson was the second. A voice vote of 4-0 was unanimous, and the motion passed. APPROVAL OF MINUTES: 1. January 25, 2021: Councilor Kennard moved to approve the minutes. Councilor Peterson was the second. A voice vote of 4-0 was unanimous, and the motion passed. NON-ACTION ITEMS 2. Projects Updates Discussion: Mr. Najar discussed the update on the Boys & Girls Club gym floor. Chairman Roebuck pointed out that the Boys & Girls Club Pool hours and days of operation are still on the building wall when the pool has been closed for years. Mr. Najar responded they will check into it. 3. Water Conservation Plan: Mr. Sanchez discussed the update for this item. Chairman Roebuck asked for a broader description of what the Water Conservation Plan covers. Mr. Sanchez briefly read aloud some of the objectives in the Water Conservation Plan Proposal. Councilor Peterson stated he would like to see citations issued for wasting water. Mr. Sanchez stated they address the calls received regarding wasting water immediately and collaborate with the Code Enforcement Department. 4. 2021 Sewer Manhole Rehabilitation Project: Page 1 of 2 1 Mr. Sanchez discussed the update for this item. Councilor Kennard inquired about the cost of each manhole rehab of $5,000. Mr. Najar responded the cost is approximately $4,500 but historically, around $5,000. REGULAR ITEMS (ACTION): 5. Consider Asset Management Plan Resolution: Councilor Kennard moved to recommend Resolution 21-13 Water Utility Asset Management Plan to the City Council at the March 11, 2021 City Council Meeting. Mr. Najar discussed this item. Councilor Peterson was the second. A voice vote of 4-0 was unanimous, and the motion passed. 6. Consider Landfill Professional Services – Construction Unit 5A: Councilor Kennard moved to send the professional services agreement in the amount of $162,316.06 to the Finance Committee on March 4, 2021. Mr. Chaparro discussed this item. Chairman Roebuck asked if the cell would be open in time. Mr. Najar responded he believed so, contingent upon Souder, Miller & Associates completing the plans and getting them approved by N.M.E.D. The project will be phased to allow opening of partial unit prior to completing the entire project. Councilor Peterson was the second. A voice vote of 4-0 was unanimous, and the motion passed. 7. Digester Roof Repair: Councilor Kennard moved to recommend approval to award Speir Construction, LLC roofing repairs for the WWTP Digester Roof estimated in the amount of $153,470.64 to consent agenda on March 11th City Council Meeting. Mr. Sanchez discussed this item. Councilor Peterson was the second. A voice vote of 4-0 was unanimous, and the motion passed. OTHER BUSINESS (Non-Action): 8. Department Reports: Mr. Najar discussed the South Main Pedestrian Light by the old Payless Shoe store. 9. Public Comments: Mr. Connolly thanked the committee members for their service. ADJOURN: The meeting adjourned at 4:44 p.m. The next scheduled meeting is March 22, 2021. Page 2 of 2 2  CITY OF ROSWELL Infrastructure Committee Meeting Room A – Roswell Convention Center 912 N. Main, Roswell, NM 88201 Monday, March 22, 2021 at 4:00 p.m. ACTION REQUESTED: Project Updates – Infrastructure Committee open discussion BACKGROUND: Initiated by: Louis Najar Committee will be given opportunity for Q&A on any project. Project Dashboard report is part of the committee packet. Please note project updates report; Facilities Department Engineering Department. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Open discussion for this Committee. STAFF RECOMMENDATION: None, this is opportunity for Committee to ask questions. 3  City of Roswell Projects Status Updated 3-16-21 Capital Projects & Facilities Year 2019 Carpenter Park Splash Pad SCOPE: Construction of a Splash Pad at Carpenter's park ESTIMATED COST: $ 450,000 FUNDING SOURCE: CITY SHARE: $3,936.33 $ 314,907 DFA/GRANT #: 19-D2949 Legislative Appropriation $ - OTHER: BUDGET: Total Budget: $ 450,000 Total Payments: $ 3,936 Encumbered $ 322,779 Total Change Orders: $ - Current Balance: $ 127,221 PROJECT CODE NO.: FAC20.001 PURCHASE ORDER NO. 22100111 GL #: 26014311-817504 PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 100% Schematic Phase 100% Design Development Phase 100% Construction Documents Phase 100% RFP, ITB, CES, Proposal 100% Construction 95% Substantial Completion 0% Project Closeout 0% Vendor CES/Waide Notes: Estimated Completion 21-Apr In Design Phase with Vortex / 3/17/20: design 100%; received proposal from vendors. Will take to Infrastructure Committee end of March and Council in April. Construction start date first of May (estimated). NOO 1 Approved. Segregated account has been developed and funds transferred. Presenting to Infrastructure Committee on April 27, 2020. Construction started 11/2020. 12/7/20 Construction on hold as construction crew and plumbing crew in COVID- 19 isolation. 12/28/20 - Construction has resumed.1/18/21 - Concrete pads have been poured. Infrastructure is complete. 2/12/21 - Installation of seating and top out electrical to commence the week of 2/15/21, weather permitting. 3/16/21 - Seating installation is complete and the electrical top out is 75%. Features to be installed April 2021. Year 2019 McBride Veteran's Cemetery SCOPE: Construction of Honor guard and family shelter ESTIMATED COST: $ 516,000 FUNDING SOURCE: $ - CITY SHARE: 0 $ 516,000.00 DFA/GRANT #: D2950 - Legislative Appropriation $ - OTHER: BUDGET: Total Budget: $ 516,000 Total Payments: $ 42,416 A&E Encumbered $ 42,416 Total Change Orders: $ - Current Balance: $ 473,584 PROJECT CODE NO.: FAC20.002 PURCHASE ORDER NO. 194140 GL #: 26014311-817504 Public Works PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 100% Schematic Phase 50% Design Development Phase 100% RFP, ITB, CES, Proposal 0% Construction 0% Substantial Completion 0% Project Closeout 0% Vendor Notes: Estimated Completion 0% In Design with Huitt-Zollars 3/17/20: Awaiting on topographical map from Engineering. Proposal for AE available on 03/07/20. Conceptual design received and under review with General Services and Veteran's group.12/16/20. 12/21/20 - Revised conceptual design for presentation to GS on 1/27/21. 2/12/21- Conceptuals approved by council on 2/11/21, proceeding to complete schematic phase. 3/16/21 Schematic Phase is 50% complete. Year 4  2020 Library Restroom Build Back SCOPE: Replace existing scale system with more modern above ground scale system. ESTIMATED COST: $ 288,265 FUNDING SOURCE: FY21/ Insurance $ 135,776 CITY SHARE: $ - DFA/GRANT #: Insurance Claim $ (152,489) OTHER: BUDGET: Total Budget: $ 288,265 Total Payments: $ - Encumbered $ 282,334.00 Total Change Orders: $ - Current Balance: $ 288,265.00 PROJECT CODE NO.: PURCHASE ORDER NO. 22100607 GL #: 26014311 - 817504 PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 100% Schematic Phase 100% Design Development Phase 100% RFP, ITB, CES, Proposal 100% Construction 60% Substantial Completion 0% Project Closeout 0% Vendor CES/Holloway Notes: Estimated Completion Construction permit delayed 10/26/2020. Revised construction drawings, permit received, submittals reviewed and signed. Construction began the week of 12/21/2020. 1/18/21 - Wall paint and patching is continuing, bathroom reconfigure and repairs has started. Wall patching 90% complete. Patched area and painting 90% complete. Plumbing rough-in 100% ready for state inspection. New restroom access starting 2/15/21, weather permitting. 3/16/21- All rough- in plumbing and electrical is complete, and both have received and passed State of NM inspection. Framing to close off existing entry at 90%. New mold- proof wall sheeting has commenced. Year 2019 Police Evidence Storage SCOPE: Secure old FACMAN (Facility Maint.) Shop for PD Evidence Storage ESTIMATED COST: $ 400,000 FUNDING SOURCE: FY20 Budget $ 400,000 CITY SHARE: $400,000 $ - DFA/GRANT #: $ - OTHER: BUDGET: Total Budget: $ 400,000 Total Payments: $ - Encumbered $ 288,012.00 Total Change Orders: $ - Current Balance: $ 400,000.00 PROJECT CODE NO.: PURCHASE ORDER NO. 22100607 GL #: 26014311 - 817504 PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 100% Schematic Phase 100% Design Development Phase 100% RFP, ITB, CES, Proposal 100% Construction 60% Substantial Completion 0% Project Closeout 0% Vendor CES/Waide Notes: Estimated Completion 21-Jul Phase one scope: Roof repairs, secure outer structure and alarm. Anticipate purchase order release week of 12/14/20 and construction to begin January 2021. 1/18/21 - Executive level decision needed on camera and access package. Securing building exterior is 90% complete; roofing to start 2/22/21 due to weather delay on 2/15/21. 3/16/21- Roofing started February 2021 and is approximately 33% complete. Purchase order issued on February 2021 for Phase I & Phase II for electrical and security upgrade. Estimate start date of April 2021. Year 2020 Annex Transaction Window SCOPE: Remove window and install transaction drawer ESTIMATED COST: $ 25,000 FUNDING SOURCE: Cares Act Funding CITY SHARE: $ - DFA/GRANT #: $ - OTHER: BUDGET: Total Budget: Total Payments: $ - Encumbered Total Change Orders: $ - Current Balance: $ - PROJECT CODE NO.: PURCHASE ORDER NO. GL #: Page 2 of 4 5  PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 100% Schematic Phase 100% Design Development Phase 100% RFP, ITB, CES, Proposal 100% Construction 0% Substantial Completion 0% Project Closeout 0% Vendor 0% Estimated Completion 0% Notes: Site surveyed and proposal received 12/20. Pending executive level decision 12-30-20. 1/18/21 - Project placed on hold by Executive team. Year 2020 316 North Richardson Building SCOPE: Demo ceiling and flooring for structural inspection. Build back for office space. ESTIMATED COST: $29,131- Demo and Report $868,160 - Remodel FUNDING SOURCE: CITY SHARE: DFA/GRANT #: $ 29,131 OTHER: BUDGET: Total Budget: Total Payments: $ 24,406.00 Encumbered $ 29,131.00 Total Change Orders: $ - Current Balance: $ 24,406.00 PROJECT CODE NO.: PURCHASE ORDER NO. 22100949 GL #: 11014013 - 725610 PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 0% Schematic Phase 0% Design Development Phase 0% RFP, ITB, CES, Proposal 100% Demo Construction 95% Demo Substantial Completion 95% Demo Project Closeout 0% Vendor Holloway Estimated Completion 20-Dec Notes: Demo completed 12/20, awaiting asbestos abatement. Remodel pending executive level decision. 1/18/21 Project placed on hold by Executive team Year 2020 Convention Center Block Wall SCOPE: Construct block wall around outdoor garden area with access. ESTIMATED COST: $ 150,000 FUNDING SOURCE: CITY SHARE: $ - DFA/GRANT #: $ - OTHER: BUDGET: Total Budget: Total Payments: $ - Encumbered Total Change Orders: $ - Current Balance: $ - PROJECT CODE NO.: PURCHASE ORDER NO. GL #: PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 100% Schematic Phase 100% Design Development Phase 100% RFP, ITB, CES, Proposal 0% Construction 0% Substantial Completion 0% Project Closeout 0% Vendor 0% Estimated Completion 0% Notes: Design completed by DPS during CC construction. Awaiting proposals.12/20. Proposals received and awaiting executive level decision 12/30/20. 1/18/21 - Project placed on hold by Executive team. Year 2020 Rebuild Dias Convention Center Page 3 of 4 6  SCOPE: Reconfigure Dias layout ESTIMATED COST: FUNDING SOURCE: CITY SHARE: $ - DFA/GRANT #: $ - OTHER: BUDGET: Total Budget: Total Payments: $ - Encumbered Total Change Orders: $ - Current Balance: $ - PROJECT CODE NO.: PURCHASE ORDER NO. GL #: PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 0% Schematic Phase 0% Design Development Phase 50% RFP, ITB, CES, Proposal 0% Construction 0% Substantial Completion 0% Project Closeout 0% Vendor 0% Estimated Completion 0% Notes: Conceptual design is in progress 12/30/20. 1/18/21 - Met with multiple contractors and are awaiting design and project cost estimate. 2/1/21 - Proposed Budgetary Numbers where unacceptable, so we are proceeding with alternative options and will advise with a new direction. 3/16/21 - Met with contractor March 2021. Contractor is designing alternative options for presentation and budgetary numbers. Year 2021 Library Bondurant Room SCOPE: Remove exiting Spanish tile roof and replace with metal standing seam. ESTIMATED COST: $ 50,000 FUNDING SOURCE: FY21 Budget $ 43,073 CITY SHARE: $ - DFA/GRANT #: $ - OTHER: BUDGET: Total Budget: Total Payments: $ - Encumbered Total Change Orders: $ - Current Balance: $ 43,073.00 PROJECT CODE NO.: PURCHASE ORDER NO. GL #: 26014312 PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 100% Schematic Phase 100% Design Development Phase 100% RFP, ITB, CES, Proposal 100% Construction 0% Substantial Completion 0% Project Closeout 0% Vendor 0% Estimated Completion April-21 Notes: 2/16/21 - PO requisition entered. Construction to start immediately starting PO approved. 3/16/21- Roofing materials received March 2021. Awaiting State of NM permit. Page 4 of 4 7  City of Roswell Projects Status 3/16/2021 Street Projects & Other Country Club/Main Traffic Signal: SCOPE: Upgrade traffic signals at Country Club and Main. Final cost $528,668.20 BUDGET: $ 750,000 Legis. Grant $712.5K, City $37.5 FUNDING SOURCE: FY 2019 Special Electronics Budget, PO 22002450, $464,926.84 EST. COMPLETION: Opened to traffic October 1, 2020 PROJECT STATUS: 100% Project complete, Engineering performing audit of quantities for final change order and payment. S. Atkinson Project - McGaffey to 2nd Street SCOPE: ADA / Sidewalk & Mill & Fill of pavement BUDGET: $1,451,732 ($990,000 NMDOT Share) Close out pending - due to Contractor dispute. FUNDING SOURCE: FY 2019 Budget Change order was submitted to contractor 12.17.2020 EST. COMPLETION: Work in Dec. 2019 was completd PROJECT STATUS: 99% NMDOT & FHWA need to perform project audit of City. City audit complete. Final change order has been submitted to NMDOT for approval. Once approved by NMDOT, then project can be closed and final payment to contractor, $116,731.60. Project may experience $65k savings. Lea/Deming Bridge Bids Opened 12.8.2020, Award to Council January 14, 2021 SCOPE: Remove and replace bridge BUDGET: Balance of Grant - $693,981. Bid Award Cost $1,020,353.00 FUNDING SOURCE: 2019 Legislative Grant $800,000 Low bid received Abraham's Const. $1,100,280.31 EST. COMPLETION: 12/31/2021 City Funds Required $406,299.31 PROJECT STATUS: 5% RFP for design awarded to Souder Miller & Associates in the amount of $103,018.95 Awaiting contract, bonds and insurance from Abraham's Construction. Once received City can schedule a pre-construction conference and a start date. Due to City Utility work, the first phase will be reconstruction of Deming and Lea disturbed by utility construction. N. Atkinson Project - 2nd to Cherry St. SCOPE: ADA / Sidewalk & reconstruction of pavement Project on hold until Fall 2021 due to funding reallocations. BUDGET: ($1,ooo,000 NMDOT Share) Current Engr. Estimate $2,048,034.73, Required City funding $1,048,034.73 Design PO #22002226 $62,241.38 Design Survey Performed by Engineering Department FUNDING SOURCE: FY 20 Budget Capital Improvements EST. COMPLETION: 12/31/2021 PROJECT STATUS: Design 100% Plans 100% complete. Final approval by NMDOT in August 2020. Bid in early 2021. The funding of this project is being used to fund pavement maintenance and other change orders for N. Garden Bridge. Spring River Trail - Atkinson to Virginia 1st bid rejected. Rebid to open bids on March 9, 2021. SCOPE: Trail maintenance improvements BUDGET: ($127,326 NMDOT Share) Current Engr. Budget $150,000 Design PO #22002447 $27,039.20 Bid Received $208,501.08 Design Survey Performed by Engineering Department City Funding Req'd. $22,674 FUNDING SOURCE: FY 20 Budget Capital Improvements EST. COMPLETION: 7/1/2021 PROJECT STATUS: Design 100% Plans 100% complete. Final approval by NMDOT in August 2020. 1st bid of $208,501.08 rejected due to overbudget and only 1 bid. Rebid with adjusted scope of work to open bids March 9, 2021. N. Main - Pavement Maintenance - COOP PO Approved by Council 12.10.2020 Agreement with NMDOT approved at July 9, 2020 City Council for $215,443 SCOPE: Micro Surface or Nova Chip on Main - Alameda to McGaffey & College to Country Club (Original limits with application) BUDGET: Estimated Current project funding is $621,789, PO 22101230 Current full width Engineer Estimate $621,789, NMDOT $161,582, Recommended City funding $460,207 FUNDING SOURCE: Current Project Amount $621,789 Current NMDOT agreement NMDOT Funding $161,582 Current NMDOT agreement City Portions $53,861 Current NMDOT agreement City additional $406,346 EST. COMPLETION: PROJECT STATUS: PO Approved by Council 12.10.2020 Construction tentative for March 2021 8 Hondo River Trail - 2nd to Virginia SCOPE: Trail maintenance improvements BUDGET: $129,000 ($110,218 NMDOT Share) NMDOT FY 21, Construction Costs based on 2018 Estimate FUNDING SOURCE: FY 20 Budget Capital Improvements EST. COMPLETION: 12/1/2021 PROJECT STATUS: 2% Engineering has performed survey and began plans. Agreement with NMDOT in place. Engineering Department has plans at 30% design. NMDOT review for 30% milestone designt inspection was held 12.16.2020 RFP-20-004 On Call Engineering Services SCOPE: Qualify pool of engineering firms BUDGET: Budget for projects as needed FUNDING SOURCE: From Project Budgets EST. COMPLETION: 2 year pool PROJECT STATUS: RFP Complete and vendors approved. Vendors approved are Bohannan Huston Inc; Enprotec Hibbs & Todd; HDR Inc.; JSH Engineering; Smith Engineering; Souder Miller & Associates CDBG Grant 18-C-NR-I-03-G-14 Boys & Girls Club SCOPE: Repairs and Upgrades to Boys & Girls Club ESTIMATED COST: Cost$80K HVAC, $1,048,123.50 Bid Cost, Current cost $1,060,116.93 due to Change Order 1 FUNDING SOURCE: Federal Grant & FY19 City Budget BUDGET Bid Cost $ 1,048,123.50 HVACs $ 59,360.00 City Supplied Professional Services $ 42,595.00 JSH Engineering SENMCOG $ 15,000.00 Total Change Orders: $ 11,993.43 Total Cost $ 1,177,071.93 PROJECT SCHEDULE: August 2020 - March 30, 2021 PROJECT COMPLETION: 90% PROJECT STATUS: Project to awarded to White Sands Construction Co. Pre-construction held August 28, 2020. Contractor has commenced, currently completed is asphalt parking lot, most of concrete sidewalk, electrical. Working on concrete floor polishing, HVAC and ceiling work. Change order 1 was required to replace damaged cieling insulation in Teen Room, Game Room, Computer Lab and adjacent bathrooms. This CO 1 = $11,993.43. Change order 2 removal of two gym wood floor layers at a cost of $6000. Project also found damaged concrete sub-flooring in the original 1960s gymnasion. Change order 3 is gym floor remediation $34,816.09, and vent fire detectors in City provided HVAC units and ducting at $3,015.35. Change orders do not include GRT McGaffey - Atkinson to Garden ON HOLD DUE TO BUDGET SCOPE: ADA/Sidewalk - Mill & Fill 2800 LF 13500 SY BUDGET: Estimated $1.3 million 3" Mill & Fill only = $459K FUNDING SOURCE: Submitted on 2020 Legislative ICIP EST. COMPLETION: PROJECT STATUS: Project is on the year 1 Pavement Condition List. No activity Project on hold due to lack of funding. McGaffey - Main to Garden ON HOLD DUE TO BUDGET SCOPE: ADA/Sidewalk - Mill & Fill 2500 LF 12000 SY BUDGET: Estimated $1.3 million 3" Mill & Fill only = $408K FUNDING SOURCE: Submitted on 2020 Legislative ICIP EST. COMPLETION: PROJECT STATUS: Project is on the year 1 Pavement Condition List. No activity 9 McGaffey - Wyoming to Union Submitted for 2021 Legislative ICIP SCOPE: ADA/Sidewalk - Mill & Fill 3000 LF 14,500 SY BUDGET: Estimated $1.3 million 3" mill & fill only = $493K FUNDING SOURCE: Submitted for 2021 Legislative ICIP consideration. EST. COMPLETION: PROJECT STATUS: Project is on the year 1 Pavement Condition List. No activity Project on hold due to lack of funding. Project was selected as top 5 ICIP projects for City of Roswell. FY 21 - Hot Recycling & Micro-surfacing Pavement Maintenance PO approved by Council on 12.10.2020 SCOPE: Hot Recycle & Micro-surfacing of various streets BUDGET: Estimated $699,706.77 - Hot Recycling only, hot recycled areas to be Micro-Surfaced, Estimated $513,418.64 FUNDING SOURCE: City Road Fund EST. COMPLETION: 5/7/2021 PROJECT STATUS: Project ready to go, need verified funding PO 2210103 $478,320.23 for micro surfacing Streets have been selected by using Pavement Condition Survey and field review by Streets & City Engineer. Hot recycling began March 15, 2021, scheduled to be completed April 2, 2021. Micro-surfacing scheduled to begin March 30, 2021. FY 21 - Only Micro-surfacing Pavement Maintenance ON HOLD DUE TO BUDGET SCOPE: Only Micro-surfacing of various streets BUDGET: Estimated $ 249,512 FUNDING SOURCE: City Road Fund EST. COMPLETION: 5/30/2021 PROJECT STATUS: Project ready to go, need verified funding Streets have been selected by using Pavement Condition Survey and field review by Streets & City Engineer. This work to be resubmitted for budget year FY 22. FY 21 - Nova Chip Pavement Maintenance ON HOLD DUE TO BUDGET SCOPE: Place Nova-Chip pavement maintenance lift (plant mix wearing course) - Portions of N. Atkinson BUDGET: Estimated $ 445,197 FUNDING SOURCE: City Road Fund EST. COMPLETION: 5/30/2021 PROJECT STATUS: This work to be resubmitted for budget year FY 22. This is N. Atkinson that has already been crack sealed by Streets Department. FY 21 - Mill & Fill Pavement Rehab ON HOLD DUE TO BUDGET SCOPE: Mill and fill 3" depth of existing streets. Portions of Sunset, N. Garden and S. Washington BUDGET: Estimated $ 2,365,572 FUNDING SOURCE: Engineering Capital Improvement Fund EST. COMPLETION: 5/30/2021 PROJECT STATUS: Streets have been selected by using Pavement Condition Survey and field review by Streets & City Engineer. This project is to address pavement condition only. These locations will not have any sidewalk/ADA improvements. This work to be resubmitted for budget year FY 22. Bland/Atkinson Turning Lane ON HOLD DUE TO BUDGET SCOPE: Build turn lane EBL traffic from S. Atkinson BUDGET: Estimated cost $100K FUNDING SOURCE: Special Electronics EST. COMPLETION: PROJECT STATUS: Design Complete This NBL to Bland turning lane could never be constructed due to XCEL power poles. In 2019 a pole was damaged and as such, City requested that power pole be relocated to allow future constrution of turning lane. Design is complete and awaiting funding. Will be requested in future budget cycle. E Hobson Road Widening ON HOLD DUE TO BUDGET SCOPE: Widen Hobson Road from E. Earl Cummings Loop east to YO Crossing Road, with turning lanes at Hobson/Earl Cummings Road. BUDGET: $65,000 FUNDING SOURCE: Capital Improvements Road Cores PO 22001555 $431.33 - Completed Design Services PO 22001652 $64,380.88 Topo Survey Performed by Engineering Department Geotech Testing Performed by Engineering Department EST. COMPLETION: Unknown until funded PROJECT STATUS: Design 100% This project would be conducive to development and access to Roswell Air Center. Plans are complete and project is ready to be prepared for bids if funding becomes available Habitat For Humanity Subdivision Development ON HOLD DUE TO BUDGET SCOPE: Construct cul-de-sac for Humanity Way Court BUDGET: Estimated cost $180K FUNDING SOURCE: Capital Improvement EST. COMPLETION: Unknown until funded PROJECT STATUS: Design Complete The City created a subdivision in 2018 for low income housing. As owner/developer the City needs to construct the cul-de-sac. This to be requested in future budget cycles. 10 Projects coordinated with Utility Departments RIAC Reservoirs SCOPE: (2) New Water Towers at RIAC BUDGET: Design Complete $ 178,500 PO 180704 Historic Documents $ 10,458 PO 190125 _ Const. Prof. Services $ 612,597 PO 22000643 Steel fabrication inspection, field rebar, coating certified inspection Const. Contractor $ 6,148,750 PO 22002556 Drinking Water Loan - $5,381,142 Principal - Forgiveness $389,463 Total Cost $ 6,950,304 FUNDING SOURCE: EPA Loan & Water Capital Fund EST. COMPLETION: Tower 1 Gillis St. January 2021, Tower 2 W. Martin St. August 2021. PROJECT STATUS: Time used 75%. Construction commenced 11.18.19. Tower 1 (Gillis St.) has painting completed. Approximately 85% complete. Tower 2 (W Martin St) painting complete pain. Approximately 85% complete - finish crews are on the job. Tower 2 should be in service before May 1, 2021. Winds and cold have delayed operations on Tower 2. Large Diameter Valve Project SCOPE: Large Diameter Valve construction BUDGET: $1,438,96 (Bid) PO 22002823 - Final cost = $1,666,029.46 FUNDING SOURCE: 2019 Legislative Grant $750,000 and Water Enterprise all over $750K EST. COMPLETION: Completed in Feb. 2021 PROJECT STATUS: 100% Engineering Department in house design and construction inspection and management. Work commenced May 4, 2020. Preliminary excavation and pipe measurements performed. Excavations revealed significantly different site conditions than the old construction plans showed. Change Order 1 addresseded this. Project History: Contractor waited on parts, which were delayed due to Covid19. During preliminary excavation and verification of pipe review, three of the four sites have significant differing site conditions. Pipe is not constructed or in postion as per plans. Change order 2 - Final was to reconcile final measured quantities in the amount of $4,588.71. Final payment in process Manhole Rehab Project 2020 SCOPE: Rehabilitate 53 sewer manholes. BUDGET: $204,343.03 award amount Final Cost - $202,294.19 FUNDING SOURCE: FY 20 Budget EST. COMPLETION: Completed Feb 2021 PROJECT STATUS: Project is Complete Engineering Department in house design and construction inspection and management. Contract awarded to Corrosion Resistant Coatings. Contractor began work August 17, 2020. Work is progressing satisfactorily. WWTP Screw Press Improvements PO for design approved by Council 12.10.2020 SCOPE: Install screw presses at WWTP BUDGET: Estimated $ 5,500,000 Loan is for design and construction FUNDING SOURCE: WWTP - Clean Water Loan EST. COMPLETION: Design March 2021 Construction July 2022 PROJECT STATUS: RFP process complete and project awarded to HDR for design and future construction professional services. Agreement has been signed by consultant and City. Design kick off meeting between NMENV, HDR and City was held on 12.16.2020. Design in progress Manhole Rehab Project 2021 SCOPE: Rehabilitate 49 sewer manholes. BUDGET: $ 250,000 FUNDING SOURCE: FY 21 Budget EST. COMPLETION: 3/31/2022 PROJECT STATUS: Plans complete Engineering Department in house design and also to perform construction inspection and management. Advertise March 7, 2021, Open bids April 13, 2021 - ITB-21-010 WWTP Dissolved Oxygen Study SCOPE: Perform study of effluent at WWTP for oxygen values. BUDGET: $11,325 FUNDING SOURCE: WWTP FY 20 EST. COMPLETION: Study complete Nov. 2020 PROJECT STATUS: 100% HDR was consulted to do study. Study indicates that Waste Water Treatment Plant will require modifications to meet new EPA requirements. WWTP is looking over alternatives and will request budget in FY 22 11 Projects coordinated with Other Departments Cielo Grande All Inclusive Park - Grant 20-E2504 PO for BHI for design services approved by Council 12.10.2020 SCOPE: Design and construct All Inclusive Park and amenities BUDGET: Grant Amount $ 1,461,000 Design Services $ 150,966 PO 1 _ Const. Bid PO Other Total Cost FUNDING SOURCE: DFA Grant & City Funds possible EST. COMPLETION: Dec. 2021 PROJECT STATUS: 0% Engineering assigned this project November 6, 2020. Will team with Parks Department for this project. BHI will be consultant. The current schedule is to complete design Spring 2021 and construct project by 12.31.2021. Design team kickoff meeting was held Feb. 24, 2021 Cielo Grande Baseball Fields Complex - Grant 20-E2503 PO Approval by Council 1.14.2021 for BHI $526,795 for engineering. SCOPE: Design and construct baseball field complex BUDGET: Grant Amount $ 850,000 Design Services Unknown PO 1 _ Const. Bid PO Other Total Cost FUNDING SOURCE: DFA Grant & City Funds possible EST. COMPLETION: Dec. 2021 PROJECT STATUS: 0% Engineering assigned this project November 19, 2020. Will team with Parks Department for this project. BHI has began survey of Cielo Grande Sports Complex area. 12  CITY OF ROSWELL Infrastructure Committee Meeting Room A – Roswell Convention Center 912 N. Main, Roswell, NM 88201 Monday, March 22, 2021 at 4:00 p.m. ACTION REQUESTED: Landfill Unit 5A Construction Project Updates – Infrastructure Committee open discussion BACKGROUND: Initiated by: Abraham Chaparro Landfill Unit 5A Construction Project, Bid ITB-21-009 was advertised for bids on March 7, 2021. Bids to be opened on March 29, 2021 with recommendation going to Finance Committee of April 1, 2021. Recommendation to award would go to City Council of April 8, 2021 FINANCIAL CONSIDERATION: None presented for this project update. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Open discussion for this Committee. STAFF RECOMMENDATION: None, this is opportunity for Committee to ask questions. 13  CITY OF ROSWELL Infrastructure Committee Meeting Room A – Roswell Convention Center 912 N. Main, Roswell, NM 88201 Monday, March 22, 2021 at 4:00 p.m. ACTION REQUESTED: Mountain View Middle School Waterline Project Updates – Infrastructure Committee open discussion BACKGROUND: Initiated by: Louis Najar The City has been asked by RISD to build a waterline from S. Main St. to Mountain View Middle School. Once completed, RISD would reimburse the City. This line would be a 10 inch water main. Similar process was used to build waterline to Berrendo Elementary School. FINANCIAL CONSIDERATION: None presented for this project update. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Open discussion for this Committee. STAFF RECOMMENDATION: Once there is a written agreement, Engineering to proceed with design of project and bidding of project. 14  CITY OF ROSWELL Infrastructure Committee Meeting Room A – Roswell Convention Center 912 N. Main, Roswell, NM 88201 Monday, March 22, 2021 at 4:00 p.m. ACTION REQUESTED: Update – Utility Billing Issues and Customer Complaints BACKGROUND: Initiated by: Janie Davies & Chanel Rey Timeline and Plan of Correction regarding the Tyler Munis Utility Billing conversion in December 2020. Committee will be given opportunity for Q&A. Report is part of the committee packet. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Open discussion for this Committee. STAFF RECOMMENDATION: None, this is opportunity for Committee to ask questions. 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29  CITY OF ROSWELL Infrastructure Committee Meeting Room A – Roswell Convention Center 912 N. Main, Roswell, NM 88201 Monday, March 22, 2021 at 4:00 p.m. ACTION REQUESTED: Project Updates – Roswell Bicycle & Pedestrian Plan BACKGROUND: Initiated by: Louis Najar The Roswell Bicycle & Pedestrian Plan was completed in April 2020. Parks & Recreation Commission met on March 15, 2021 and recommended that General Services Committee of March 24, 2021 forward adoption of the plan by Resolution. By adopting plan, then projects addressed, recommended or as a result of guidelines from the PLAN could submit for federal and state funds. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Open discussion for this Committee. STAFF RECOMMENDATION: Proceed with adoption of Roswell Bicycle & Pedestrian Plan for groups to begin application process and as a guide for improving pedestrian and bicycle use. 30 31  CITY OF ROSWELL Infrastructure Committee Meeting Room A – Roswell Convention Center 912 N. Main, Roswell, NM 88201 Monday, March 22, 2021 at 4:00 p.m. ACTION REQUESTED: Consider award of ITB-21-004 (Rebid) Spring River Trail Rehabilitation project to Constructors Inc., in the amount of $159,485.45 which includes GRT. BACKGROUND: Initiated by: Louis Najar This project does have funding participation in the amount of $127,306 from the NMDOT. This leaves a balance of $32,179.45 required for City match. 1st time Bids were opened on January 12, 2021. One bid was received from Constructors Inc. of Carlsbad, NM, in the amount of $208,501.08. This bid was rejected, and project was rebid. Project bid items were revised and project was rebid. The Rebid was opened for bids on March 9, 2021. Two bids were received. Constructors Inc. was deemed qualified bid, with a bid amount including GRT of $159,485.45 FINANCIAL CONSIDERATION: This project will be funded by NMDOT project agreement $127,306 and Capital Improvement funds of $32,179.45. This project was approved for current FY 21 budget. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Consider award of ITB-21-004 (Rebid) Spring River Trail Rehabilitation project to Constructors Inc., in the amount of $159,485.45, and recommend to City Council of April 8, 2021. STAFF RECOMMENDATION: Proceed with award as presented. 32 33 34 35 36 37 38 39  J & J Marquez Residential and Commercial Building Estimate Name/Address City of Roswell WasteWater Treatment 2306 E College Blvd, Roswell, NM 88203 575-625-2388 Date Estimate No. Project 03/10/21 10 Water Treatment Item Description Quantity Cost Total Standard Remove the two asphalt roofs from existing roof. 85,527.75 85,527.75T Timberline Remove insulation. Scrap asphalt and clean. Remove pipe flashing. Clean all curbs for fans and turbos. Remove steal walking pads. Apply primer onto concrete decking. Install 1 inch ISO insulation and secure with foam. Install Vercico 60 mil white TPO rubber and secure with bonding glue. Wrap all fan and turbo curbs. Install new pipe flashing. Install TPO metal drop edging around the building and weld rubber into metal drop edging. Reinstall the steal walking pads. Rubber walkig pads will be an extra charge. Includes Price includes City permit, cleaning and dumping of 0.00 0.00 all material. Includes JM 15 This includes the standard 15 year warranty on 0.00 0.00 year Vercico materials. Not Responsible Not Responsible for damage to gas or electric lines 0.00 0.00 for during repairs. Guaranteed Work does not include damages resulting from act 0.00 0.00 Work of other trades, material defect, weather or any other unforeseen acts of nature. Warranty Work 2 This includes a 2 year contractors workmanship 0.00 0.00 year only guarantee Down Payment 1/2 down payment required before job is started 0.00 0.00 required THANK YOU FOR YOUR BUSINESS Total Page 1 40  J & J Marquez Residential and Commercial Building Estimate Name/Address City of Roswell WasteWater Treatment 2306 E College Blvd, Roswell, NM 88203 575-625-2388 Date Estimate No. Project 03/10/21 10 Water Treatment Item Description Quantity Cost Total Sales Tax Roswell 7.8333% 6,699.65 THANK YOU FOR YOUR BUSINESS Total $92,227.40 Page 2 41  CITY OF ROSWELL INFRASTRUCTURE COMMITTEE MEETING ROOM A – ROSWELL CONVENTION CENTER 912 MAIN, ROSWELL, NM 88201 MONDAY, MARCH 22, 2021 AT 4:00 P.M. ACTION REQUESTED: Consider award of RFP-21-004 (2nd Posting) General Construction Services as a Multiple-Source award to all three contractors for various citywide construction projects. BACKGROUND: Initiated by: Frank Moore An RFP was issued to make available a pool of contractors for performing construction services for various citywide projects for each fiscal year. Three proposals were received as follows, Facility Build of Albuquerque, NM Holloway Construction of Roswell NM White Sands Construction of Alamogordo, NM All three contractors are deemed qualified for a multiple source award and establish a contractor pool. FINANCIAL CONSIDERATION: Each project to be funded from the appropriate department budget for each fiscal year. LEGAL REVIEW: Not applicable. BOARD AND COMMITTEE ACTION: Consider award of RFP-21-004 (2nd Posting) General Construction Services as a Multiple-Source award to Facility Build, Holloway Construction and White Sands Construction and recommend to City Council of April 8, 2021. STAFF RECOMMENDATION: Consider a Multiple-Source award of RFP-21-004 (2nd Posting) General Construction Services as presented. 42 43  CITY OF ROSWELL Infrastructure Committee Meeting Room A – Roswell Convention Center 912 N. Main, Roswell, NM 88201 Monday, March 22, 2021 at 4:00 p.m. ACTION REQUESTED: Non-Action Departmental Reports (Informational for Meeting Packets) BACKGROUND: Compiled by: Louis Najar Department Reports Listing: (Alphabetical listing) Central Control/Source of Supply - Engineering Report Annual Maintenance Support Engineering Report Community Development Support Fleet Maintenance Solid Waste Departments – (Not submitted) Special Electronics Streets Department Water Maintenance & Transmission – WWTP & Sewer FINANCIAL CONSIDERATION: Not applicable for this agenda item. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Informational for meeting packets from departments associated with Infrastructure Committee. STAFF RECOMMENDATION: Not applicable for this item. 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60