Infrastructure Committee

ROSWELL INFRASTRUCTURE COMMITTEE AGENDA Monday, February 22, at 4:00 p.m. Meeting Room A – Roswell Convention Center 912 N. Main, Roswell, NM 88201 Committee Chair: Jacob Roebuck Committee Vice Chair: Margaret Kennard Committee Members: George Peterson, Savino Sanchez Staff Coordinator: Louis Najar A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of Minutes 1. January 25 2021 1-2 E. Non-Action Items 2. Project Updates Discussion 3 – 13 3. Water Conservation Plan 14 4. 2021 Sewer Manhole Rehabilitation Project 15 - 16 F. Regular Items (Action Items) 5. Consider Asset Management Plan Resolution 17 - 34 6. Consider Landfill Professional Services – Construction Unit 5A 35 – 41 7. Consider Digester Roof Repair 42 - 43 G. Other Business (Non-Action) 8. Department Reports 44 - 54 9. Public Comments H. Adjourn (Next Meeting: March 22, 2021) Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 21-7. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council, and no action will be taken. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: 2.18.2021 THE PUBLIC IS ENCOURAGED TO PARTICIPATE ELECTRONICALLY THROUGH THE GOTO MEETING APPLICATION AND NOT PHYSICALLY ATTEND DURING THE PANDEMIC. TO ATTEND THE INFRASTRUCTURE COMMITTEE BY GO-TO-MEETING Infrastructure Committee Mon, February 22, 2021 4:00 PM - 6:00 PM (MDT) Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/929161493 You can also dial in using your phone. United States: +1 (571) 317-3122 Access Code: 929-161-493 New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/install/929161493 Help Desk – 500-0587  Regular Meeting of the Infrastructure Committee Held in the Convention Center January 25, 2021 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 20-26. ROLL CALL: The meeting convened at 4:03 p.m. with Chairman Roebuck presiding, Councilor Peterson, Councilor Kennard being present, and Councilor Sanchez being absent. Staff Present: Juan Salas, Lorenzo Sanchez, Trent Moore, Quinton Miller, Abraham Chaparro, Joe Neeb, and Louis Najar. Guest(s) Present: None APPROVAL OF AGENDA: Councilor Kennard moved to approve the agenda. Councilor Peterson was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Sanchez being absent. APPROVAL OF MINUTES: 1. January 4, 2021: Councilor Kennard moved to approve the minutes. Councilor Peterson was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Sanchez being absent. NON-ACTION ITEMS 2. Projects Updates Discussion: Mr. Najar discussed the updates for the valve project on Poe/Main and the Martin Tower-Access Tube. REGULAR ITEMS (ACTION): 3. Consider RFP-21-005 Scope of Work Water Main Repair: Councilor Kennard moved to recommend for approval to full City Council on the consent agenda for RFP-21-055 Scope of Work. Mr. Sanchez discussed this item. Councilor Peterson was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Sanchez being absent. 4. Consider Award ITB-21-004 Spring River Trail Rehabilitation: Page 1 of 2 1 Councilor Kennard moved to reject Award ITB-21-004. Mr. Najar asked the Committee to vote against this award because the bid received was substantially higher and would like to rebid. Councilor Peterson inquired about the amount of the bid. Mr. Najar responded the bid was $208,000. He further explained the Department of Transportation’s portion of $129,000 and the City’s portion of $81,000. Councilor Peterson was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Sanchez being absent. 5. Consider Dissolve Oxygen Remediation Design Services: Councilor Kennard moved to recommend approval of Professional Services Agreement in the amount of $102,481.25 for design of dissolved oxygen improvements at the Roswell Wastewater Treatment to consent agenda. Mr. Sanchez discussed this item. Chairman Roebuck inquired about the cost. Mr. Sanchez responded the initial estimate of $620,000. Councilor Peterson was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Sanchez being absent. 6. Consider annual CDBG Certifications: Councilor Kennard moved to recommend approval of Resolution 21-6 CDBG Annual Certification and Commitments on the consent agenda of February 11, 2021. Mr. Najar discussed this item. Councilor Peterson was the second, and the motion passed with Councilor Sanchez being absent. OTHER BUSINESS (Non-Action): 7. Department Reports: Councilor Peterson thanked the Sanitation Department for the Bulk Trash Event. 8. Public Comments: Mr. Chaparro discussed the Bulk Trash Event. He stated the event collected 117 tons of trash which is approximately 220,000 lbs. of trash. ADJOURN: The meeting adjourned at 4:26 p.m. The next scheduled meeting is February 22, 2021. Page 2 of 2 2  CITY OF ROSWELL Infrastructure Committee Meeting Room A – Roswell Convention Center 912 N. Main, Roswell, NM 88201 Monday, February 22, 2021 at 4:00 p.m. ACTION REQUESTED: Project Updates – Infrastructure Committee open discussion BACKGROUND: Initiated by: Louis Najar Committee will be given opportunity for Q&A on any project. Project Dashboard report is part of the committee packet. Please note project updates report; Facilities Department Engineering Department. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Open discussion for this Committee. STAFF RECOMMENDATION: None, this is opportunity for Committee to ask questions. 3  City of Roswell Projects Status Updated 2-16-2021 Capital Projects & Facilities Year 2019 Carpenter Park Splash Pad SCOPE: Construction of a Splash at Carpenter's park ESTIMATED COST: $ 450,000 FUNDING SOURCE: CITY SHARE: $3,936.33 DFA/GRANT #: 19-D2949 Legislative Appropriation $ - OTHER: BUDGET: Total Budget: $ 450,000 Total Payments: $ 3,936 Encumbered $ 322,779 Total Change Orders: $ - Current Balance: $ 127,221 PROJECT CODE NO.: FAC20.001 PURCHASE ORDER NO. 22101178 GL #: 26014311-817504 PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 100% Schematic Phase 100% Design Development Phase 100% Construction Documents Phase 100% RFP, ITB, CES, Proposal 100% Construction 85% Substantial Completion 0% Project Closeout 0% Vendor CES/Waide Notes: Estimated Completion 21-Apr In Design Phase with Vortex / 3/17/20: design 100%; received proposal from vendors. Will take to Infrastructure Committee end of March and Council in April. Construction start date first of May (estimated). NOO 1 Approved. Segregated account has been developed and funds transferred. Presenting to Infrastructure Committee on April 27, 2020. Construction started 11/2020. 12/7/20 Construction on hold as construction crew and plumbing crew in COVID- 19 isolation. 12/28/20 - Construction has resumed.1/18/21 - Concrete pads have been poured. Infrastructure is complete. 2/12/21 - Installation of seating and top out electrical to commence the week of 2/15/21, weather permitting. Year 2019 McBride Veteran's Cemetery SCOPE: Construction of Honor guard and family shelter ESTIMATED COST: $ 516,000 FUNDING SOURCE: $ - CITY SHARE: 0 $ 516,000.00 DFA/GRANT #: D2950 - Legislative Appropriation $ - OTHER: BUDGET: Total Budget: $ 516,000 Total Payments: $ 42,416 A&E Encumbered $ 42,416 Total Change Orders: $ - Current Balance: $ 473,584 PROJECT CODE NO.: FAC20.002 PURCHASE ORDER NO. 22100658 GL #: 26014311-817504 PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 100% Schematic Phase 50% Design Development Phase 100% RFP, ITB, CES, Proposal 0% Construction 0% Substantial Completion 0% Project Closeout 0% Vendor Notes: Estimated Completion 0% In Design with Huitt-Zollars 3/17/20: Awaiting on topographical map from Engineering. Proposal for AE available on 03/07/20. Conceptual design received and under review with General Services and Veteran's group.12/16/20. 12/21/20 - Revised conceptual design for presentation to GS on 1/27/21. 2/12/21 - Conceptuals approved by council 2/11/21, proceeding to complete schematic phase. Year 2020 Library Restroom Build Back 4  SCOPE: Remediation of Library RestRooms ESTIMATED COST: $ 288,265 FUNDING SOURCE: $ 135,776 CITY SHARE: $ - DFA/GRANT #: Insurance Claim $ (152,489) OTHER: BUDGET: Total Budget: $ 288,265 Total Payments: $ - Encumbered $ 284,021.90 Total Change Orders: $ 1,687.27 Current Balance: $ 288,265.00 PROJECT CODE NO.: PURCHASE ORDER NO. 22100607 GL #: 26014311 - 817504 PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 100% Schematic Phase 100% Design Development Phase 100% RFP, ITB, CES, Proposal 100% Construction 40% Substantial Completion 0% Project Closeout 0% Vendor CES/Holloway Notes: Estimated Completion TBD Construction permit delayed 10/26/2020. Revised construction drawings, permit received, submittals reviewed and signed. Construction began the week of 12/21/2020. 1/18/21 - Wall paint and patching is continuing, bathroom reconfigure and repairs has started. Wall patching 90% complete. Patched area painting 90% complete. Plumbing Rough-in 100% ready for state inspection. New restroom access starting 2/15/21, weather permitting. Year 2019 Police Evidence Storage SCOPE: Secure old FACMAN (Facility Maint.) Shop for PD Evidence Storage ESTIMATED COST: $ 400,000 FUNDING SOURCE: FY20 Budget $ 400,000 CITY SHARE: $400,000 $ - DFA/GRANT #: $ - OTHER: BUDGET: Total Budget: $ 400,000 Total Payments: $ - Encumbered $ 288,011.78 Total Change Orders: $ - Current Balance: $ 400,000.00 PROJECT CODE NO.: PURCHASE ORDER NO. 22101205 GL #: 26014311 - 817503 PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 100% Schematic Phase 100% Design Development Phase 100% RFP, ITB, CES, Proposal 100% Construction 40% Substantial Completion 0% Project Closeout 0% Vendor CES/Waide Notes: Estimated Completion 21-Jul Phase one scope: Roof repairs, secure outer structure and alarm. Anticipate purchase order release week of 12/14/20 and construction to begin January 2021. 1/18/21 - Executive level decision needed on camera and access package. Securing building exterior is 90% complete, roofing to start 2/22/21 due to weather delay on 2/15/21. Page 2 of 5 5  Year 2020 Annex Transaction Window SCOPE: Remove window and install transaction drawer ESTIMATED COST: $ 25,000 FUNDING SOURCE: Cares Act Funding CITY SHARE: $ - DFA/GRANT #: $ - OTHER: BUDGET: Total Budget: Total Payments: $ - Encumbered Total Change Orders: $ - Current Balance: $ - PROJECT CODE NO.: PURCHASE ORDER NO. GL #: PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 100% Schematic Phase 100% Design Development Phase 100% RFP, ITB, CES, Proposal 100% Construction 0% Substantial Completion 0% Project Closeout 0% Vendor 0% Estimated Completion 0% Notes: Site surveyed and proposal received 12/20. Pending executive level decision 12-30-20. 1/18/21 - Project placed on hold by Executive team. Page 3 of 5 6  Year 2020 316 North Richardson Building SCOPE: Demo ceiling and flooring for structural inspection. Build back for office space. ESTIMATED COST: $29,131- Demo and Report $868,160 - Remodel FUNDING SOURCE: CITY SHARE: DFA/GRANT #: $ 29,131 OTHER: BUDGET: Total Budget: Total Payments: $ 24,406.00 Encumbered $ 29,131.00 Total Change Orders: $ - Current Balance: $ 24,406.00 PROJECT CODE NO.: PURCHASE ORDER NO. 22100949 GL #: 11014013 - 725610 PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 0% Schematic Phase 0% Design Development Phase 0% RFP, ITB, CES, Proposal 100% Demo Construction 100% Demo Substantial Completion 100% Demo Project Closeout 100% Vendor Holloway Estimated Completion 20-Dec Notes: Demo completed 12/20. Asbestos Abatement done 1/1/21 Year 2020 Convention Center Block Wall SCOPE: Construct block wall around outdoor garden area with access. ESTIMATED COST: $ 150,000 FUNDING SOURCE: CITY SHARE: $ - DFA/GRANT #: $ - OTHER: BUDGET: Total Budget: Total Payments: $ - Encumbered Total Change Orders: $ - Current Balance: $ - PROJECT CODE NO.: PURCHASE ORDER NO. GL #: PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 100% Schematic Phase 100% Design Development Phase 100% RFP, ITB, CES, Proposal 0% Construction 0% Substantial Completion 0% Project Closeout 0% Vendor 0% Estimated Completion 0% Notes: Design completed by DPS during CC construction. Awaiting proposals.12/20. Proposals received and awaiting executive level decision 12/30/20. 1/18/21 - Project placed on hold by Executive team. Year 2021 Rebuild Dias Convention Center SCOPE: Reconfigure Dias layout ESTIMATED COST: TBD FUNDING SOURCE: CITY SHARE: $ - DFA/GRANT #: $ - OTHER: BUDGET: Total Budget: Total Payments: $ - Encumbered Total Change Orders: $ - Current Balance: $ - PROJECT CODE NO.: PURCHASE ORDER NO. GL #: Page 4 of 5 7  PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 100% Schematic Phase 0% Design Development Phase 0% RFP, ITB, CES, Proposal 0% Construction 0% Substantial Completion 0% Project Closeout 0% Vendor 0% Estimated Completion 0% Notes: Conceptual design is in progress 12/30/20. 1/18/21 - Met with multiple contractors and are awaiting design and project cost estimate. 2/1/21 Proposed Budgetary Numbers where unacceptable so we are proceeding with a alternative options and will advise with a new direction. Year 2021 Library Bondurant Room Roof SCOPE: Remove existing spanish tile roof and replace with metal standing seam. ESTIMATED COST: $ 50,000 FUNDING SOURCE: FY21 Budget $ 43,073 CITY SHARE: $ - DFA/GRANT #: $ - OTHER: BUDGET: Total Budget: $ 43,073 Total Payments: $ - Encumbered Total Change Orders: $ - Current Balance: $ 43,073.00 PROJECT CODE NO.: N/A PURCHASE ORDER NO. Pending GL #: 26014312 PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 100% Schematic Phase 100% Design Development Phase 100% RFP, ITB, CES, Proposal 100% Construction 0% Substantial Completion 0% Project Closeout 0% Vendor 0% J&J Marquez Estimated Completion April-21 Notes: 2/16/21 PO requisition entered. Construction to start immediately starting PO approved. Page 5 of 5 8  City of Roswell Projects Status 2/17/2021 Street Projects & Other Country Club/Main Traffic Signal: SCOPE: Upgrade traffic signals at Country Club and Main. Final cost $528,668.20 BUDGET: $ 750,000 Legis. Grant $712.5K, City $37.5 FUNDING SOURCE: FY 2019 Special Electronics Budget, PO 22002450, $464,926.84 EST. COMPLETION: Opened to traffic October 1, 2020 PROJECT STATUS: 100% Project complete, Engineering performing audit of quantities for final change order and payment. S. Atkinson Project - McGaffey to 2nd Street SCOPE: ADA / Sidewalk & Mill & Fill of pavement BUDGET: $1,451,732 ($990,000 NMDOT Share) Close out pending - due to Contractor dispute. FUNDING SOURCE: FY 2019 Budget Change order was submitted to contractor 12.17.2020 EST. COMPLETION: Work in Dec. 2019 was completd PROJECT STATUS: 99% NMDOT & FHWA need to perform project audit of City. City audit complete. Final change order has been submitted to NMDOT for approval. Once approved by NMDOT, then project can be closed and final payment to contractor, $116,731.60. Project may experience $65k savings. Lea/Deming Bridge Bids Opened 12.8.2020, Award to Council January 14, 2021 SCOPE: Remove and replace bridge BUDGET: Balance of Grant - $693,981. Bid Award Cost $1,020,353.00 FUNDING SOURCE: 2019 Legislative Grant $800,000 Low bid received Abraham's Const. $1,100,280.31 EST. COMPLETION: 12/31/2021 City Funds Required $406,299.31 PROJECT STATUS: 5% RFP for design awarded to Souder Miller & Associates in the amount of $103,018.95 Awaiting contract, bonds and insurance from Abraham's Construction. Once received City can schedule a pre-construction conference and a start date. Due to City Utility work, the first phase will be reconstruction of Deming and Lea disturbed by utility construction. N. Atkinson Project - 2nd to Cherry St. SCOPE: ADA / Sidewalk & reconstruction of pavement Project on hold until Fall 2021 due to funding reallocations. BUDGET: ($1,ooo,000 NMDOT Share) Current Engr. Estimate $2,048,034.73, Required City funding $1,048,034.73 Design PO #22002226 $62,241.38 Design Survey Performed by Engineering Department FUNDING SOURCE: FY 20 Budget Capital Improvements EST. COMPLETION: 12/31/2021 PROJECT STATUS: Design 100% Plans 100% complete. Final approval by NMDOT in August 2020. Bid in early 2021. The funding of this project is being used to fund pavement maintenance and other change orders for N. Garden Bridge. Spring River Trail - Atkinson to Virginia 1st bid rejected. Rebid to open bids on March 9, 2021. SCOPE: Trail maintenance improvements BUDGET: ($127,326 NMDOT Share) Current Engr. Budget $150,000 Design PO #22002447 $27,039.20 Bid Received $208,501.08 Design Survey Performed by Engineering Department City Funding Req'd. $22,674 FUNDING SOURCE: FY 20 Budget Capital Improvements EST. COMPLETION: 7/1/2021 PROJECT STATUS: Design 100% Plans 100% complete. Final approval by NMDOT in August 2020. 1st bid of $208,501.08 rejected due to overbudget and only 1 bid. Rebid with adjusted scope of work to open bids March 9, 2021. N. Main - Pavement Maintenance - COOP PO Approved by Council 12.10.2020 Agreement with NMDOT approved at July 9, 2020 City Council for $215,443 SCOPE: Micro Surface or Nova Chip on Main - Alameda to McGaffey & College to Country Club (Original limits with application) BUDGET: Estimated Current project funding is $621,789, PO 22101230 Current full width Engineer Estimate $621,789, NMDOT $161,582, Recommended City funding $460,207 FUNDING SOURCE: Current Project Amount $621,789 Current NMDOT agreement NMDOT Funding $161,582 Current NMDOT agreement City Portions $53,861 Current NMDOT agreement City additional $406,346 EST. COMPLETION: PROJECT STATUS: PO Approved by Council 12.10.2020 Construction tentative for March 2021 9 Hondo River Trail - 2nd to Virginia SCOPE: Trail maintenance improvements BUDGET: $129,000 ($110,218 NMDOT Share) NMDOT FY 21, Construction Costs based on 2018 Estimate FUNDING SOURCE: FY 20 Budget Capital Improvements EST. COMPLETION: 12/1/2021 PROJECT STATUS: 2% Engineering has performed survey and began plans. Agreement with NMDOT in place. Engineering Department has plans at 30% design. NMDOT review for 30% milestone designt inspection was held 12.16.2020 RFP-20-004 On Call Engineering Services SCOPE: Qualify pool of engineering firms BUDGET: Budget for projects as needed FUNDING SOURCE: From Project Budgets EST. COMPLETION: 2 year pool PROJECT STATUS: RFP Complete and vendors approved. Vendors approved are Bohannan Huston Inc; Enprotec Hibbs & Todd; HDR Inc.; JSH Engineering; Smith Engineering; Souder Miller & Associates CDBG Grant 18-C-NR-I-03-G-14 Boys & Girls Club SCOPE: Repairs and Upgrades to Boys & Girls Club ESTIMATED COST: Cost$80K HVAC, $1,048,123.50 Bid Cost, Current cost $1,060,116.93 due to Change Order 1 FUNDING SOURCE: Federal Grant & FY19 City Budget BUDGET Bid Cost $ 1,048,123.50 HVACs $ 59,360.00 City Supplied Professional Services $ 42,595.00 JSH Engineering SENMCOG $ 15,000.00 Total Change Orders: $ 11,993.43 Total Cost $ 1,177,071.93 PROJECT SCHEDULE: August 2020 - March 30, 2021 PROJECT COMPLETION: 68% PROJECT STATUS: Project to awarded to White Sands Construction Co. Pre-construction held August 28, 2020. Contractor has commenced, currently completed is asphalt parking lot, most of concrete sidewalk, electrical. Working on concrete floor polishing, HVAC and ceiling work. Change order 1 was required to replace damaged cieling insulation in Teen Room, Game Room, Computer Lab and adjacent bathrooms. This CO 1 = $11,993.43. Change order 2 removal of two gym wood floor layers at a cost of $6000. Project also found damaged concrete sub-flooring in the original 1960s gymnasion. Change order 3 is gym floor remediation $34,816.09, and vent fire detectors in City provided HVAC units and ducting at $3,015.35. Change orders do not include GRT McGaffey - Atkinson to Garden ON HOLD DUE TO BUDGET SCOPE: ADA/Sidewalk - Mill & Fill 2800 LF 13500 SY BUDGET: Estimated $1.3 million 3" Mill & Fill only = $459K FUNDING SOURCE: Submitted on 2020 Legislative ICIP EST. COMPLETION: PROJECT STATUS: Project is on the year 1 Pavement Condition List. No activity Project on hold due to lack of funding. McGaffey - Main to Garden ON HOLD DUE TO BUDGET SCOPE: ADA/Sidewalk - Mill & Fill 2500 LF 12000 SY BUDGET: Estimated $1.3 million 3" Mill & Fill only = $408K FUNDING SOURCE: Submitted on 2020 Legislative ICIP EST. COMPLETION: PROJECT STATUS: Project is on the year 1 Pavement Condition List. No activity McGaffey - Wyoming to Union Submitted for 2021 Legislative ICIP SCOPE: ADA/Sidewalk - Mill & Fill 3000 LF 14,500 SY BUDGET: Estimated $1.3 million 3" mill & fill only = $493K FUNDING SOURCE: Submitted for 2021 Legislative ICIP consideration. EST. COMPLETION: PROJECT STATUS: Project is on the year 1 Pavement Condition List. No activity Project on hold due to lack of funding. Project was selected as top 5 ICIP projects for City of Roswell. FY 21 - Hot Recycling & Micro-surfacing Pavement Maintenance PO approved by Council on 12.10.2020 SCOPE: Hot Recycle & Micro-surfacing of various streets BUDGET: Estimated $699,706.77 - Hot Recycling only, hot recycled areas to be Micro-Surfaced, Estimated $513,418.64 FUNDING SOURCE: City Road Fund EST. COMPLETION: 5/7/2021 PROJECT STATUS: Project ready to go, need verified funding PO 2210103 $478,320.23 for micro surfacing Streets have been selected by using Pavement Condition Survey and field review by Streets & City Engineer. Hot recycling scheduled to commence March 15, 2021. Micro-surfacing scheduled for April 5, 2021 10 FY 21 - Only Micro-surfacing Pavement Maintenance ON HOLD DUE TO BUDGET SCOPE: Only Micro-surfacing of various streets BUDGET: Estimated $ 249,512 FUNDING SOURCE: City Road Fund EST. COMPLETION: 5/30/2021 PROJECT STATUS: Project ready to go, need verified funding Streets have been selected by using Pavement Condition Survey and field review by Streets & City Engineer. This work to be resubmitted for budget year FY 22. FY 21 - Nova Chip Pavement Maintenance ON HOLD DUE TO BUDGET SCOPE: Place Nova-Chip pavement maintenance lift (plant mix wearing course) - Portions of N. Atkinson BUDGET: Estimated $ 445,197 FUNDING SOURCE: City Road Fund EST. COMPLETION: 5/30/2021 PROJECT STATUS: This work to be resubmitted for budget year FY 22. This is N. Atkinson that has already been crack sealed by Streets Department. FY 21 - Mill & Fill Pavement Rehab ON HOLD DUE TO BUDGET SCOPE: Mill and fill 3" depth of existing streets. Portions of Sunset, N. Garden and S. Washington BUDGET: Estimated $ 2,365,572 FUNDING SOURCE: Engineering Capital Improvement Fund EST. COMPLETION: 5/30/2021 PROJECT STATUS: Streets have been selected by using Pavement Condition Survey and field review by Streets & City Engineer. This project is to address pavement condition only. These locations will not have any sidewalk/ADA improvements. This work to be resubmitted for budget year FY 22. Bland/Atkinson Turning Lane ON HOLD DUE TO BUDGET SCOPE: Build turn lane EBL traffic from S. Atkinson BUDGET: Estimated cost $100K FUNDING SOURCE: Special Electronics EST. COMPLETION: PROJECT STATUS: Design Complete This NBL to Bland turning lane could never be constructed due to XCEL power poles. In 2019 a pole was damaged and as such, City requested that power pole be relocated to allow future constrution of turning lane. Design is complete and awaiting funding. Will be requested in future budget cycle. E Hobson Road Widening ON HOLD DUE TO BUDGET SCOPE: Widen Hobson Road from E. Earl Cummings Loop east to YO Crossing Road, with turning lanes at Hobson/Earl Cummings Road. BUDGET: $65,000 FUNDING SOURCE: Capital Improvements Road Cores PO 22001555 $431.33 - Completed Design Services PO 22001652 $64,380.88 Topo Survey Performed by Engineering Department Geotech Testing Performed by Engineering Department EST. COMPLETION: Unknown until funded PROJECT STATUS: Design 100% This project would be conducive to development and access to Roswell Air Center. Plans are complete and project is ready to be prepared for bids if funding becomes available Habitat For Humanity Subdivision Development ON HOLD DUE TO BUDGET SCOPE: Construct cul-de-sac for Humanity Way Court BUDGET: Estimated cost $180K FUNDING SOURCE: Capital Improvement EST. COMPLETION: Unknown until funded PROJECT STATUS: Design Complete The City created a subdivision in 2018 for low income housing. As owner/developer the City needs to construct the cul-de-sac. This to be requested in future budget cycles. 11 Projects coordinated with Utility Departments RIAC Reservoirs SCOPE: (2) New Water Towers at RIAC BUDGET: Design Complete $ 178,500 PO 180704 Historic Documents $ 10,458 PO 190125 _ Const. Prof. Services $ 612,597 PO 22000643 Steel fabrication inspection, field rebar, coating certified inspection Const. Contractor $ 6,148,750 PO 22002556 Drinking Water Loan - $5,381,142 Principal - Forgiveness $389,463 Total Cost $ 6,950,304 FUNDING SOURCE: EPA Loan & Water Capital Fund EST. COMPLETION: Tower 1 Gillis St. January 2021, Tower 2 W. Martin St. August 2021. PROJECT STATUS: Time used 75%. Construction commenced 11.18.19. Tower 1 has painting completed. Approximately 85% complete. Tower 2 painting underway should complete painting in January 2021. Winds and cold have delayed paint operations on Tower 2. Large Diameter Valve Project SCOPE: Large Diameter Valve construction BUDGET: $1,438,96 (Bid) PO 22002823 - Revised cost = $1,640,040 FUNDING SOURCE: 2019 Legislative Grant $750,000 and Water Enterprise all over $750K EST. COMPLETION: 2/19/2021 PROJECT STATUS: 85% Engineering Department in house design and construction inspection and management. Work commenced May 4, 2020. Preliminary excavation and pipe measurements performed. Excavations revealed significantly different site conditions than the old construction plans showed. Change Order 1 addresseded this. Project History: Contractor waited on parts, which were delayed due to Covid19. During preliminary excavation and verification of pipe review, three of the four sites have significant differing site conditions. Pipe is not constructed or in postion as per plans. Contractor completed 36" water line on 8th St. near City Golf Course. Currently working location near west Cemetery entrance location. City Water Maintenance & Transmission Department has had to provide temporary service to Bethany Funeral Home, Cableone Offices and other customer on the east side of S. Main from Cemetery south to Hobbs St. Contractor completed S. Main/Cemetery repairs. At time of this report 3rd/Wyoming to be completed by 12.24.2020 Manhole Rehab Project 2020 SCOPE: Rehabilitate 53 sewer manholes. BUDGET: $204,343.03 award amount FUNDING SOURCE: FY 20 Budget EST. COMPLETION: 1/31/2021 PROJECT STATUS: 86% Complete Engineering Department in house design and construction inspection and management. Contract awarded to Corrosion Resistant Coatings. Contractor began work August 17, 2020. Work is progressing satisfactorily. WWTP Screw Press Improvements PO for design approved by Council 12.10.2020 SCOPE: Install screw presses at WWTP BUDGET: Estimated $ 5,500,000 Loan is for design and construction FUNDING SOURCE: WWTP - Clean Water Loan EST. COMPLETION: Design March 2021 Construction July 2022 PROJECT STATUS: RFP process complete and project awarded to HDR for design and future construction professional services. Agreement has been signed by consultant and City. Design kick off meeting between NMENV, HDR and City was held on 12.16.2020 Manhole Rehab Project 2021 SCOPE: Rehabilitate 49 sewer manholes. BUDGET: $ 250,000 FUNDING SOURCE: FY 21 Budget EST. COMPLETION: 3/31/2022 PROJECT STATUS: Plans complete Engineering Department in house design and also to perform construction inspection and management. Advertise March 7, 2021, Open bids April 13, 2021 - ITB-21-010 WWTP Dissolved Oxygen Study SCOPE: Perform study of effluent at WWTP for oxygen values. BUDGET: $11,325 FUNDING SOURCE: WWTP FY 20 EST. COMPLETION: Study complete Nov. 2020 PROJECT STATUS: 100% HDR was consulted to do study. Study indicates that Waste Water Treatment Plant will require modifications to meet new EPA requirements. WWTP is looking over alternatives and will request budget in FY 22 12 Projects coordinated with Other Departments Cielo Grande All Inclusive Park - Grant 20-E2504 PO for BHI for design services approved by Council 12.10.2020 SCOPE: Design and construct All Inclusive Park and amenities BUDGET: Grant Amount $ 1,461,000 Design Services $ 150,966 PO 1 _ Const. Bid PO Other Total Cost FUNDING SOURCE: DFA Grant & City Funds possible EST. COMPLETION: Dec. 2021 PROJECT STATUS: 0% Engineering assigned this project November 6, 2020. Will team with Parks Department for this project. BHI will be consultant. The current schedule is to complete design Spring 2021 and construct project by 12.31.2021. Contract is under review by City legal. Cielo Grande Baseball Fields Complex - Grant 20-E2503 PO Approval by Council 1.14.2021 for BHI $526,795 for engineering. SCOPE: Design and construct baseball field complex BUDGET: Grant Amount $ 850,000 Design Services Unknown PO 1 _ Const. Bid PO Other Total Cost FUNDING SOURCE: DFA Grant & City Funds possible EST. COMPLETION: Dec. 2021 PROJECT STATUS: 0% Engineering assigned this project November 19, 2020. Will team with Parks Department for this project. BHI proposal undergoing approval process. 13  CITY OF ROSWELL Infrastructure Committee Meeting Room A – Roswell Convention Center 912 N. Main, Roswell, NM 88201 Monday, February 22, 2021 at 4:00 p.m. ACTION REQUESTED: Update on proposed Water Conservation Plan BACKGROUND: Initiated by: Lorenzo Sanchez The City has a Water Trust Board Application to continue replacement of old lines in the Edgewood area of Roswell. In 2019 Phase 1 was performed to construct new water line on N. Garden and also to stub out a 12” water line east on Cherry St. Current application is to continue construction of new 12” water main on Cherry St. from Garden St. east to Atkinson Ave. Cost is estimated at $1,000,000. The application is for $750,000. As part of the application qualifications, Water Trust Board (WTB) requires that the City update and adopt a Water Conservation Plan (WCP). Current City of Roswell 1993 WCP does not meet current requirements. The Office Of The State Engineer (OSE) will be state regulatory agency for the WCP. FINANCIAL CONSIDERATION: None at this time. OSE has submitted a template of a WCP. Water Maintenance & Transmission Department will prepare the WCP in house. LEGAL REVIEW: Once a draft is available the WCP will be submitted for legal review. BOARD AND COMMITTEE ACTION: At this time this is an informational item. Once a final draft of WCP is available, it will come back to Committee for review and recommendation for adoption. STAFF RECOMMENDATION: Proceed with preparation of WCP. 14  CITY OF ROSWELL Infrastructure Committee Meeting Room A – Roswell Convention Center 912 N. Main, Roswell, NM 88201 Monday, February 22, 2021 at 4:00 p.m. ACTION REQUESTED: Update Committee of proposed 2021 Sewer Manhole Rehab Project, ITB-21-010. BACKGROUND: Initiated by: Lorenzo Sanchez The City has been performing rehabilitation of it’s approximately 4000 sewer manholes since 2001. The yearly project consists of approximately 50 manholes a year and a yearly budget of $250,000 2021 project will consist of 49 manholes. Plans have been completed by City Engineering Department. Schedule is to advertise March 14, 2021 and open bids April 13, 2021. Engineer’s estimate is attached. FINANCIAL CONSIDERATION: Project to be funded from current Water-Sewer Enterprise fund. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: This is an informational item at this time. STAFF RECOMMENDATION: Proceed with ITB-21-010 2021 Sewer Manhole Rehab Project. 15 16  CITY OF ROSWELL Infrastructure Committee Meeting Room A – Roswell Convention Center 912 N. Main, Roswell, NM 88201 Monday, February 22, 2021 at 4:00 p.m. ACTION REQUESTED: Consider Resolution 21-xx Water Utility Asset Management Plan (AMP). BACKGROUND: Initiated by: Louis Najar The City has a Water Trust Board Application to continue replacement of old lines in the Edgewood area of Roswell. In 2019 Phase 1 was performed to construct new water line on N. Garden and also to stub out a 12” water line east on Cherry St. Current application is to continue construction of new 12” water main on Cherry St. from Garden St. east to Atkinson Ave. Cost is estimated at $1,000,000. The application is for $750,000. As part of the application qualifications, Water Trust Board (WTB) and New Mexico Finance Authority (NMFA) requires that the City must develop an Asset Management Plan for utility requesting funding. The City is given four years to create and adopt AMP. FINANCIAL CONSIDERATION: None at this time. To meet current eligibility, a resolution is first step in AMP. City will have to budget professional services to do this. Asset Management IQ survey (attached) gives an idea of AMP management. Future budgeting to come from Water Enterprise. LEGAL REVIEW: Resolution has been submitted to Legal for review. BOARD AND COMMITTEE ACTION: Consider Resolution 21-xx Water Utility Asset Management Plan (AMP) and recommend to March 11, 2021 City Council. STAFF RECOMMENDATION: Proceed with Resolution 21-xx. 17  RESOLUTION 21-xx A RESOLUTION OF THE CITY OF ROSWELL, COMMITTING TO A WATER UTILITY ASSET MANAGEMENT PLAN, TO MEET ELIGIBILITY REQUIREMENTS FROM THE NEW MEXICO WATER TRUST BOARD AND NEW MEXICO FINANCE AUTHORITY WHEREAS, the City of Roswell whose project application is to design and construct water distribution lines in the Edgewood area of Roswell, NM; and WHEREAS the City of Roswell has applied for financial assistance from the New Mexico Water Trust Board to fund this water distribution project; and WHEREAS, the City of Roswell must commit to having a Water Utility Asset Management Plan completed in four years to be eligible to receive funding from the New Mexico Water Trust Board. NOW THEREFORE, BE IT RESOLVED BY THE GOVERNING BODY OF THE CITY OF ROSWELL: That the City of Roswell commits to completing a Water Utility Asset Management Plan within four years as required by the Water Trust Board eligibility review process. BE IT FURTHER RESOLVED BY THE GOVERNING BODY OF THE CITY OF ROSWELL: That the Water Utility Asset Management Plan (AMP) will meet the core values of the Water Trust Board:  What is the current state of the assets;  What is the desired level of service;  Which assets are critical to sustained performance  What is the best life cycle cost; and  What is the long-term funding strategy WHEREAS, the City of Roswell will also meet the following Water Trust Board requirements associated with the Water Utility Asset Management Plan: o Identification of an internal team that will assemble to develop and implement the AMP; o Initial Asset Management IQ test contained in the EFC manual (Environmental Finance Center); o Provide a schedule of the sequence of events proposed to implement the AMP with timeline. PASSED, ADOPTED, SIGNED, AND APPROVED THIS 11th day of March 2021. __________________________________ Dennis Kintigh, Mayor Attest: ___________________________________ Sharon Coll, City Clerk 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34  CITY OF ROSWELL Infrastructure Committee Room A, Convention Center 912 N Main St, Roswell, NM 88201 Monday, February 22, 2021 at 4:00 ACTION REQUESTED: Consider recommendation to approve professional services agreement in the amount of $162,316.06 for Roswell Municipal Landfill Unit 5A Bidding, Construction Administration and Observation to SMA. BACKGROUND: Initiated by: Abraham Chaparro Current engineering consultant has calculated that the current Cell 4 will reach capacity within 5.5 months. SMA Engineering is assessing we have 109,500 cubic yards of airspace remaining with the City receiving 14,800 cubic yards per month. RML (Roswell Municipal Landfill) is mitigating this fill rate with the larger compactor and ADC (Alternative Daily Cover). SMA is finalizing Unit 5-A plans and State Approval processes. Unit 5-A needs to be submitted for Bid for Construction immediately. City Engineer’s, Finance, SMA and NMED staff are ready and available for this item to be expedited. FINANCIAL CONSIDERATION: Funding source for the professional services agreement to be funded from existing Sanitation/Landfill budget. LEGAL REVIEW: None required. BOARD AND COMMITTEE ACTION: The Infrastructure Committee is scheduled to meet on Monday, February 22, 2021. The Finance Committee is scheduled to meet on Thursday, March 4, 2021. STAFF RECOMMENDATION: Consider approval of professional services agreement to SMA in the amount of $162,316.06. 35 February 15, 2021 #4422745 Mr. Abraham Chaparro Solid Waste and Facilities Director City of Roswell 3006 West Brasher Road Roswell, New Mexico 88203 a.chaparro@roswell-nm.gov RE: Proposed Scope of Work and Costs, Unit 5A Bidding, Construction Administration and Construction Observation, Roswell Municipal Landfill, Roswell, New Mexico Dear Mr. Chaparro: Souder, Miller & Associates (SMA) is pleased to provide the following scope of work and associated costs for civil engineering professional services related to the construction of Roswell Municipal Landfill (RML) Unit 5A, as requested by the City of Roswell. Under a separate contract, SMA is actively preparing the design and construction documents associated with the development of Unit 5A. The following scope of work and costs includes bid facilitation, construction administration, construction observation and Certification Report for Unit 5A. All work will be conducted in compliance with the New Mexico Solid Waste Regulations, 20.9.2 – 20.9.10 NMAC. TASK 1- BID FACILITATION Bid facilitation includes activities associated with a single round of bidding for the proposed project. These services will include legal advertisement, attendance at a pre-bid conference to be held at the project site and/or the City offices, answering contractor (bidder) questions, review and documentation of bids received by the City of Roswell, and recommendation of award to the City of Roswell. TASK 2 - CONSTRUCTION ADMINISTRATION Upon written authorization from the City of Roswell, SMA shall: 1. SMA shall act as the engineer as described in the contract documents for Unit 5A, liner construction of the Roswell Municipal Landfill. 2. Consult with the City and act as the City’s representative as provided in the agreement. All of the City’s instructions to the contractor will be issued through SMA who shall have authority to act on behalf of the City in dealings with the contractor to the extent provided in this workplan of the construction documents. 3. As project representative, participate in a pre-construction conference prior to commencement of work at the site. 4. Make visits to the site at intervals appropriate to the various stages of construction, as SMA deems necessary, but at least monthly, in order to observe the progress and quality of the various aspects of the contractor’s work. Based on information obtained during such visits and observations, SMA shall determine in general if such work is proceeding in accordance with the contract documents and technical specifications and shall keep the City informed of the progress of the work. 5. During such visits SMA shall have authority to recommend to the City that the contractor’s work be disapproved and rejected while it is in progress if SMA believes that such work will not produce a 36 Mr. Abraham Chaparro February 15, 2021 Page 2 completed project that conforms generally to the contract documents and technical specifications or that will prejudice the integrity of the design concept of the completed project as a functioning whole as indicated in the contract documents and technical specifications. 6. Issue necessary clarifications and interpretations of the contract documents and technical specifications as appropriate to the orderly completion of the work. SMA may issue field orders authorizing minor variations from the requirements of the contract documents and technical specifications. 7. Recommend change orders and work change directives to the City, as appropriate. 8. Review and approve submittals and other data that the contractor is required to submit, but only for conformance with the information given in the contract documents and compatibility with the design concept of the completed project as a functioning whole. Such reviews and approvals will be completed within 14 days of receipt of contractor’s submittals by SMA and will not extend to means, methods, techniques, sequences or procedures of construction or to safety precautions and programs incident thereto. SMA will verify and document contractor submittals are in accordance with the technical specification, material received is per the submittals, material installed, tested and measured per the technical specifications. 9. Based on review of applications for payment and accompanying support documentation recommend the amounts that the contractor be paid. Such recommendations of payment will be in writing and will constitute SMA’s representation to the City, based on such observations and review, that, to the best of SMA’s knowledge, the work has progressed to the point indicated, the quality of such work is generally in accordance with the contract documents, and the conditions precedent to contractors’ being entitled to such payment appear to have been fulfilled in as so far as it is SMA’s responsibility to observe the work. 10. The construction phase will commence with the execution of the construction agreement for the project or any part thereof and will terminate upon written recommendation by SMA of final payment to the contractor. 11. Following notices from contractor that the entire work is ready for its intended use, in company with the City, review agency, and contractor, conduct an inspection to determine if the work is substantially complete. If, after considering any objections of the City, SMA considers the work substantially complete; SMA shall deliver a certificate of substantial completion to the City, review agency, and contractor. TASK 3- CONSTRUCTION OBSERVATION Upon written authorization from the City of Roswell, SMA shall: 1. SMA shall act as the construction observer as described in the contract documents for Unit 5A, liner construction of the Roswell Municipal Landfill. 2. As construction observer, participate in a pre-construction conference prior to commencement of work at the site. 3. SMA shall provide the services of a project representative/observer at the construction sites on a full- time basis except during earthwork to be completed prior to liner installation and the installation of the 2-feet cushion layer, which will instead be provided on a part-time basis. 4. Make site visits in order to observe the progress and quality of the various aspects of the contractor’s work. Based on information obtained during such visits and observations, SMA shall determine in general if such work is proceeding in accordance with the contract documents and technical specifications (including documentation of field quality control requirements) and shall keep the City informed of the progress of the work. 37 Mr. Abraham Chaparro February 15, 2021 Page 3 5. As construction observer, SMA will verify the quantities in applications for payment and accompanying support documentation and advise of the amounts that the contractor should be paid. SMA will verify and document contractor submittals are in accordance with the technical specification, material received is per the submittals, material installed, tested and measured per the technical specifications. The cost as presented is estimated based upon 39 observation days at the facility. These days are not anticipated to be contiguous; site visits will not be daily during the earthwork portion of construction activities. TASK 4- CERTIFICATION REPORT SMA will review the field data and construction documentation for the City. SMA will prepare and furnish to the City the Engineer’s Certification Report that will be submitted to the NMED Solid Waste Bureau. This report is required prior to disposal of solid waste within the new cell. PROPOSED SCHEDULE SMA will endeavor to complete all tasks as quickly as possible in order to ensure adequate airspace is available for disposal of solid waste. The schedule for completion of the engineering services identified in Task 1 shall be as follows: Bid Facilitation services will entail a four-week work effort which entails submitting advertisement for public bid, a pre-bid meeting, review of questions and prepare addenda, conduct a bid opening and provide the City of Roswell with a recommendation letter. Construction services will entail a 17-week work effort, which will begin once the City of Roswell has approved the recommended bidder and issue the notice to proceed. The final certification report will be prepared and submitted to NMED Solid Waste Bureau within 30-working days upon final completion of the construction of Unit 5A, with the additive alternative of Unit 5B for their review. Upon receipt of comments from both the City of Roswell and SWB, SMA anticipates 25-working days to address comments and resubmittal to both agencies for their review. Upon final approval of the submitted documents, SMA will provide the City of Roswell a final approved set of documents within 5-working days of approval. COST SUMMARY Work will be completed through SMA’s on-call Engineering Professional Services and Inspection agreement with the City, RFP-20-004. SMA proposes to complete the proposed work for a lump sum fee of $162,316.06, which includes New Mexico Gross Receipts Tax of 7.875%. A work-hour estimate is attached to this proposal. If this proposal is acceptable, SMA will provide a Professional Services Agreement to complete the work, or review a contract provided by the City of Roswell. If you have any questions on this proposal, or require additional information, please feel free to call me on my cell at 505.220.6542, or to email me at scott.mckitrick@soudermiller.com . 38 Mr. Abraham Chaparro February 15, 2021 Page 4 Sincerely, MILLER ENGINEERS, INC. d/b/a SOUDER, MILLER & ASSOCIATES Scott A. McKitrick, P.G. Senior Geoscientist / Environmental Services Manager Encl.: Work-Hour Estimate 39  Summary of Cost Proposal Souder, Miller & Associates Professional Services and Expenses Task/Hours/Fee Breakdown Related To Project Description: Roswell Municipal Landfill Unit 5A Construction Administration Project Number: 4422745 Owner: City of Roswell Date of Submittal: February 15, 2021 Tax Rate on Services: 7.8750% TOTALS PHASE/ CATEGORY OF WORK Subtotal NMGRT Total Construction Phase - Basic Engineering Services $ 150,466.80 $ 11,849.26 $ 162,316.06 TOTALS $ 150,466.80 $ 11,849.26 $ 162,316.06 40  EXHIBIT C.2 - COST PROPOSAL Souder, Miller & Associates Professional Services and Expenses Task/Hours/Fee Breakdown Related To CONSTRUCTION PHASE - BASIC ENGINEERING SERVICES Project Description: Roswell Municipal Landfill Unit 5A Construction Administration Project Number: 4422745 Owner: City of Roswell Date of Submittal: February 15, 2021 Tax Rate on Services: 7.8750% Note: Figures in this table do not include tax. Senior Senior Staff Eng/CAD Eng/CAD Construc. Project Sub Job Description Principal Manager Eng./Sci./ EIT/LSIT Surv/Field Surv/Field Observer Fin./Mgr. Admin IV Admin III Mileage Expenses Per Diem Total SMA Total Task Contracts II Surv I Sci. II Tech VI Tech IV IV Asst. II Billing Rate per Unit $ 230 $ 200 $ 150 $ 110 $ 125 $ 95 $ 110 $ 90 $ 110 $ 90 $ 0.560 $ 1.00 $ 151 Unit Hrs Hrs Hrs Hrs Hrs Hrs Hrs Hrs Hrs Hrs Mi Actual Days $ $ $ Task Bid Administration Pre-Advertisement Coordination 6 12 4 $ 2,580 Advertisement for Bids 1 2 2 2 $ 900 Preparation/Distribution Packets (10) 2 12 4 $ 2,080 Pre-Bid Conference 10 10 10 810 $ 5,054 Addenda and Clarifications 2 4 18 24 8 $ 7,360 Receive Bids 10 10 810 $ 3,054 Evaluate Bids 1 2 5 8 $ 2,260 Recommendation/Award of Bid 1 2 4 $ 940 Execute Construction Contract 1 2 4 3 $ 1,210 Subtotal Hours: 3 21 55 86 0 8 0 3 0 10 1620 0 0 $ 25,437 $ - $ 25,437 Subtotal Cost: $ 690 $ 4,200 $ 8,250 $ 9,460 $ - $ 760 $ - $ 270 $ - $ 900 $ 907 $ - $ - $ 25,437 Construction Administration Pre-Construction Conf Prep 2 6 2 $ 1,140 Pre-Construction Conference 1 10 10 810 $ 3,254 $ - Video Site $ - Verify Design Intent w/ Staking $ - $ - Review/Approve Submittals 5 15 15 30 8 $ 10,700 Evaluate Contractor Pay Requests (6) 8 15 20 $ 6,050 Coordinate Partial Payments (6) 6 6 8 $ 2,280 $ - Construction Observation $ - Number of Visits = _50___ $ - Hours per Visit = __8__ $ - Frequency of Visits = Bi-Weekly 484 10000 24 $ 62,464 Includes Pay Meeting Attendance 36 36 $ 9,360 Cell Certification Report 12 16 40 60 32 6 100 $ 23,320 Closeout Documents/Procedures 3 3 $ 780 Record Drawings 4 8 12 6 $ 4,070 Archives $ - $ - 11th Month Inspection 10 200 $ 1,612 Subtotal Hours: 17 44 145 183 46 0 484 8 6 2 11010 100 24 $ 125,030 $ - $ 125,030 Subtotal Cost: $ 3,910 $ 8,800 $ 21,750 $ 20,130 $ 5,750 $ - $ 53,240 $ 720 $ 660 $ 180 $ 6,166 $ 100 $ 3,624 $ 125,030 Total Cost of Construction Phase Services: $ 150,467 41  CITY OF ROSWELL Infrastructure Committee Meeting Room A – Roswell Convention Center 912 N. Main, Roswell, NM 88201 Monday, February 22, 2021 at 4:00 p.m. ACTION REQUESTED: Consider approval to award Speir Construction LLC roofing repairs for the WWTP Digester Roof estimated in the amount of $153,470.64, utilizing City On Call Roofing RFP. BACKGROUND: Initiated by: Lorenzo Sanchez. The Waste Water Treatment Plant Digester roof is in need of repair. Speir Construction has been used in the past by WWTP and has been satisfied with their workmanship. This work was requested and quoted in 2019. Due to budget constraints this work was delayed. Leaks have increased and it is imperative to get work done as soon as possible. FINANCIAL CONSIDERATION: Budget is available through WWTP current budget. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Consider recommending to award Speir Construction LLC roofing repairs for the WWTP Digester Roof estimated in the amount of $153,470.64, utilizing City On Call Roofing RFP and send to March 11, 2021 City Council. STAFF RECOMMENDATION: Proceed with Digester Roof Repair as presented. 42 43  CITY OF ROSWELL Infrastructure Committee Meeting Room A – Roswell Convention Center 912 N. Main, Roswell, NM 88201 Monday, February 22, 2021 at 4:00 p.m. ACTION REQUESTED: Non-Action Departmental Reports (Informational for Meeting Packets) BACKGROUND: Compiled by: Louis Najar Department Reports Listing: (Alphabetical listing) Central Control/Source of Supply - (Not submitted) Engineering Report Annual Maintenance Support Engineering Report Community Development Support Fleet Maintenance Solid Waste Departments – (Not submitted) Special Electronics Streets Department Water Maintenance & Transmission – (Not submitted) WWTP & Sewer FINANCIAL CONSIDERATION: Not applicable for this agenda item. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Informational for meeting packets from departments associated with Infrastructure Committee. STAFF RECOMMENDATION: Not applicable for this item. 44 45 46 47 48 49 50 51 52 53 54