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Infrastructure Committee

Regular Meeting

Roswell, NM · November 22, 2021

AgendaMinutes

Minutes

Regular Meeting of the Infrastructure Committee Held in the City Hall November 22, 2021 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 21-7. ROLL CALL: The meeting convened at 4:00 p.m. with Vice Chairwoman Kennard presiding via GoToMeeting, Councilor Sanchez being present, Chairman Roebuck being absent, and Councilor Lopez participating via GoToMeeting. Staff Present: Juan Salas, Glenda Allen, Louis Najar, Spencer Aiken, Kevin Maevers, and Bernadette Lopez Guest(s) Present: Grace Sanchez, Mike Espiritu, Larry Connolly and Juno Ogle APPROVAL OF AGENDA: Councilor Lopez moved to approve the Agenda as presented. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Lopez and Councilor Kennard participating via GoToMeeting. APPROVAL OF MINUTES: 1. October 25, 2021: Councilor Lopez moved to approve the minutes as presented. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Lopez and Councilor Kennard participating via GoToMeeting. NON-ACTION ITEMS: 2. Project Updates Discussion: No discussion was held per Chairman Roebuck’s request. 3. Airport Infrastructure Update: No discussion was held per Chairman Roebuck’s request. REGULAR ITEMS (ACTION ITEMS): 4. Site/Drainage Checklist for Residential Property Development: Page 1 of 3 Mr. Aiken discussed the current Site Plan Review and the Building Permit Guide for Residential Construction. Mr. Aiken discussed the proposed update to the current Site Plan Review and the Building Permit Guide for Residential Construction in regards to Roswell’s contacts. Mr. Maevers discussed the need for the updates. Councilor Lopez moved to send to full City Council for advertisement. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Lopez and Councilor Kennard participating via GoToMeeting. 5. Award N. Garden Sewer Project: Mr. Najar discussed this award to the lowest bidder, Adame Construction and stated this project was not budgeted. Councilor Lopez moved to send to full City Council as presented. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Lopez and Councilor Kennard participating via GoToMeeting. 6. Award VFD Installation at RW 3: Mr. Najar discussed the award VFD installation. Councilor Lopez moved to send to the consent agenda as presented. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Lopez and Councilor Kennard participating via GoToMeeting. 7. Manhole Repairs N. Atkinson & 3rd: Mr. Najar discussed the repair work for the three manholes. Councilor Lopez moved to approve the repair work awarded to J&H Services in the amount of $130,117.05 to the full City Council. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Lopez and Councilor Kennard participating via GoToMeeting. 8. Award Repairs Large Valve 3rd/Orchard: Mr. Najar discussed the waterline repairs for the large valve awarded to NM Tap Masters. Councilor Lopez moved to send to the consent agenda as presented. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Lopez being absent and Councilor Kennard participating via GoToMeeting. 9. Award RFP Water & Sewer Utility Repair Services: Mr. Najar discussed the award and the pool of vendors. Councilor Lopez moved to accept all vendors and send to the consent agenda. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Lopez and Councilor Kennard participating via GoToMeeting. 10. Award Sunset Ave. Pave Rehab: Mr. Najar discussed the mill and fill project for Sunset which will be from North Brasher to Poe and then from North McGaffey to Walnut Street. Councilor Lopez moved to send to the consent agenda as presented. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Lopez and Councilor Kennard participating via GoToMeeting. Page 2 of 3 11. Reject Bids Hondo River Trail Rehab: Mr. Najar discussed the rejection of the bid for this item. Councilor Lopez moved to reject the bid and send to the consent agenda as presented. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Lopez and Councilor Kennard participating via GoToMeeting. 12. PO for IPR (Micro-surfacing) – Residential Streets: Mr. Najar discussed the PO to IPR, Ltd. for micro-surfacing. Councilor Lopez moved to approve the PO to IPR, Ltd. and send to the consent agenda as presented. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Lopez and Councilor Kennard participating via GoToMeeting. 13. 2022 Meeting Dates Infrastructure: Mr. Najar discussed the Infrastructure Committee Meeting dates for next year. Councilor Lopez moved to accept the dates and deadlines for next year’s Infrastructure Committee Meetings as presented. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Lopez and Councilor Kennard participating via GoToMeeting. 14. No Infrastructure Committee Meeting for December 2021: Mr. Najar discussed Chairman Roebuck’s request not to have an Infrastructure Committee Meeting for the month of December, 2021. Councilor Lopez moved to accept the No Meeting for December, 2021. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Lopez and Councilor Kennard participating via GoToMeeting. OTHER BUSINESS (Non-Action): 15. Department Reports: No discussion was held on the reports. 15. Public Comments: None ADJOURN: The meeting adjourned at 4:40 p.m. The next scheduled meeting is January 24, 2022. Page 3 of 3

Agenda

ROSWELL INFRASTRUCTURE COMMITTEE AGENDA Monday, November 22, 2021, at 4:00 p.m. City Hall Large Conference Room 425 N. Richardson Ave., Roswell, New Mexico 88201 Committee Chair: Jacob Roebuck Committee Vice Chair: Margaret Kennard Committee Members: Daniel Lopez, Savino Sanchez Staff Coordinator: Louis Najar A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of Minutes 1. October 25, 2021 1-3 E. Non-Action Items 2. Project Updates Discussion 4 3. Airport Infrastructure Update 5 F. Regular Items (Action Items) 4. Site/Drainage Checklist for Residential Property Development 6 - 16 5. Award N. Garden Sewer Project 17 - 19 6. Award VFD Installation at RW 3 20 - 29 7. Manhole Repairs N. Atkinson & 3rd 30 - 31 8. Award Repairs Large Valve 3rd/Orchard 32 - 36 9. Award RFP Water & Sewer Utility Repair Services 37 - 38 10. Award Sunset Ave. Pave Rehab 39 - 41 11. Reject Bids Hondo River Trail Rehab 42 - 44 12. PO for IPR (Micro-surfacing) – Residential Streets. 45 - 53 13. 2022 Meeting Dates Infrastructure 54 14. No Infrastructure Committee Meeting For December 2021 55 G. Other Business (Non-Action) 15. Department Reports 56 - 64 16. Public Comments H. Adjourn (Next Meeting: January 24, 2022) Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 21-7. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council, and no action will be taken. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: 11.18.2021 THE PUBLIC IS ENCOURAGED TO PARTICIPATE ELECTRONICALLY THROUGH THE GOTO MEETING APPLICATION AND NOT PHYSICALLY ATTEND DURING THE PANDEMIC. TO ATTEND THE INFRASTRUCTURE COMMITTEE BY GO-TO-MEETING Infrastructure Committee Mon, November 22, 2021 4:00 PM - 6:00 PM (MDT) Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/929161493 You can also dial in using your phone. United States: +1 (571) 317-3122 Access Code: 929-161-493 New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/install/929161493 Help Desk – 500-0587 Regular Meeting of the Infrastructure Committee Held in the City Hall October 25, 2021 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 21-7. ROLL CALL: The meeting convened at 4:00 p.m. with Chairman Roebuck presiding, Councilor Sanchez being present, Councilor Lopez being absent, and Councilor Kennard participating via GoToMeeting. Staff Present: Lorenzo Sanchez, Juan Salas, Louis Najar, Glenda Allen, Councilor Judy Stubbs, Juan Fuentes, Kevin Maevers, Councilor Barry Foster, Councilor Jason Perry, Joe Neeb, Mayor Dennis Kintigh, Scott Stark, and Bernadette Lopez Guest(s) Present: Will Cavin, Bill Williams, Mike Espiritu, Richard Taylor, Larry Connolly and Juno Ogle APPROVAL OF AGENDA: Councilor Kennard moved to approve the Agenda as presented. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Lopez being absent and Councilor Kennard participating via GoToMeeting. APPROVAL OF MINUTES: 1. September 27, 2021: Councilor Kennard moved to approve the minutes as presented. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Lopez being absent and Councilor Kennard participating via GoToMeeting. NON-ACTION ITEMS: 2. Project Updates Discussion: Mr. Najar discussed the update for the bridge at Lea/Deming where the deck was poured last week with possible ribbon cutting the first week of December. Mr. Najar discussed the Landfill Cell 5A update in which paperwork is being submitted to NMED and once approved, work can start. 3. General Administrative Philosophy of Air Center: Page 1 of 3 1 Mr. Neeb discussed the Philosophy of the Roswell Air Center along with a group discussion. 4. Nancy Lopez Golf Course at Spring River – Cart Paths: Mr. Najar discussed the estimated cost for the Golf Course Cart Path Maintenance. REGULAR ITEMS (ACTION ITEMS): 5. VFD RIAC Well Number 1 Installation: Mr. Sanchez discussed the award of the VFD RIAC Water Well Installation. Mayor Kintigh commented that the Water Department should not be subsidizing the Air Center regarding water rights if it is to function on its own. Councilor Kennard moved to the consent agenda, considering approval for the award of VFD installation, well motor, casing, building extension and upgrades at RW 1 to Alpha Southwest in the amount of $267,822.42. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Lopez being absent and Councilor Kennard participating via GoToMeeting. 6. Award 2022 Manhole Rehab Project: Mr. Najar discussed the award of ITB-22-009, 2022 Sewer Manhole Rehab Project. Councilor Kennard moved to recommend approval of the award of ITB-22-009, 2022 Sewer Manhole Rehab Project to Corrosion Resistant Coatings, Inc. in the amount of $212,433.76 to the consent agenda for the November 18, 2021 City Council Meeting. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Lopez being absent and Councilor Kennard participating via GoToMeeting. 7. RTF Roof Repair Change Order: Mr. Najar stated due to material delays and shortages, this ratifies the change order for the RTF Roof Repair. Mr. Fuentes commented this was not budgeted because it was not originally in the scope of work. Councilor Kennard moved to recommend ratifying the change order for work provided by RoofCare utilizing CES procurement to perform additional repairs to the A.O. Smith roof in the amount of $152,414.15 to the full council on November 18th. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Lopez being absent and Councilor Kennard participating via GoToMeeting. 8. Award 2022-23 Annual Maintenance Contract: Mr. Najar discussed the 2022 Annual Maintenance Contract which sets the price for various work. Councilor Kennard moved to recommend approval of the award of ITB-22-008, 2022 Annual Maintenance Contract to Abraham’s Construction, Inc. of Albuquerque, New Mexico in the amount of $9,703.92 to be sent to full council on November 18, 2021. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Lopez being absent and Councilor Kennard participating via GoToMeeting. Page 2 of 3 2 OTHER BUSINESS (Non-Action): 9. Department Reports: No discussion was held on the reports. 10. Public Comments: None ADJOURN: The meeting adjourned at 5:36 p.m. The next scheduled meeting is November 22, 2021. Page 3 of 3 3 CITY OF ROSWELL Infrastructure Committee City Hall Large Conference Room 425 N. Richardson Ave., Roswell, NM 88201 Monday, November 22, 2021 at 4:00 p.m. ACTION REQUESTED: Project Updates – Infrastructure Committee open discussion BACKGROUND: Initiated by: Louis Najar Per Chairman Roebuck, this item is not part of this month’s agenda. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: None at this time. STAFF RECOMMENDATION: None at this time. 4 CITY OF ROSWELL Infrastructure Committee City Hall Large Conference Room 425 N. Richardson Ave., Roswell, NM 88201 Monday, November 22, 2021 at 4:00 p.m. ACTION REQUESTED: Airport Infrastructure Update BACKGROUND: Initiated by: Scott Stark Per Chairman Roebuck, this item is not part of this month’s agenda. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: No legal review is needed at this time. BOARD AND COMMITTEE ACTION: None at this time. STAFF RECOMMENDATION: None at this time. 5 CITY OF ROSWELL Infrastructure Committee City Hall Large Conference Room 425 N. Richardson Ave., Roswell, NM 88201 Monday, November 22, 2021 at 4:00 p.m. ACTION REQUESTED: Consider recommending to the City Council to advertise to hold a public hearing and vote on the implementation of an updated site/drainage plan review process for all incoming residential property developments. BACKGROUND: Initiated by: Kevin Maevers The City of Roswell’s Community Development Department is proposing a Resolution to implement an updated site/drainage plan review process for all incoming residential property developments within the city. The rationale for this proposed Resolution is to ensure that all site/drainage plans for new residential developments within the city suffice to the minimum standards imposed by the State of New Mexico’s 2015 International Building Code; State of New Mexico’s 2015 International Residential Code; U.S Department of HUD’s Site Grading and Drainage Guidelines; and the FHA’s Single Family Housing Policy Handbook, which are necessary to provide safety, financial security and opportunities to obtain FHA loans. FINANCIAL CONSIDERATION: There are no direct financial impacts associated with this item. LEGAL REVIEW: The City Attorney has reviewed and approved the Resolution as to form. BOARD AND COMMITTEE ACTION: Consider recommending to the City Council to advertise to hold a public hearing and vote on this proposed Resolution. STAFF RECOMMENDATION: Proceed as presented. 6 7 8 9 10 11 12 13 14 15 16 CITY OF ROSWELL Infrastructure Committee City Hall Large Conference Room 425 N. Richardson Ave., Roswell, NM 88201 Monday, November 22, 2021 at 4:00 p.m. ACTION REQUESTED: Consider award of N. Garden Sewer Replacement Project ITB-22- 011 to Adame Construction Inc., Los Lunas, NM in the amount of $637,294.80 which includes GRT. BACKGROUND: Initiated by: Louis Najar Three bids were received on November 9, 2021 for the subject project. (Amounts include Tax of 7.8333%) 1. Adame Construction Inc., Los Lunas, NM $ 637,294.80 2. J&H Services Inc., Albuquerque, NM $ 645,004.88 3. J29 Enterprises, LLC, Las Cruces, NM $ 772,130.91 City Engineer performed review and Adame Construction Inc. is deemed the qualified low bid. FINANCIAL CONSIDERATION: This project is funded under current FY 22 Sewer budget. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Consider award of N. Garden Sewer Replacement Project ITB-22- 011 to Adame Construction Inc., Los Lunas, NM in the amount of $637,294.80 to December, 2021 City Council. STAFF RECOMMENDATION: Proceed as presented. 17 18 19 ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 11/22/2021 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jacob Roebuck ACTION REQUESTED: Consider award of VFD (Variable Frequency Drive) installation, well motor, casing, building extension and upgrades at RW 3, to Alpha Southwest in the amount of $369,936.02. Procurement shall be through utilizing City of Las Vegas,NM maintenance contract which was issued under an RFP process. BACKGROUND: Initiated by : Lorenzo Sanchez The installation of VFD’s is the continuing work to upgrade all 20 City wells. VFD’s slowly start up and slowly shut down well motors to reduce pressure gradients that increase the probability of main breaks and damage to the water infrastructure. Additionally, VFD’s reduce electrical consumption at the wells, and increase the life cycle of well motors and appurtenances. FINANCIAL CONSIDERATION This item was funded in the FY2022 Source of Supply budget. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Consider award of VFD installation and upgrades for RW 3 to Alpha Southwest in the amount of $369,936.02 for December City Council. STAFF RECOMMENDATION: Proceed as presented. Attachments ATT 1 – Alpha Southwest Quote ATT 2 – City of Las Vegas, NM Contract 20 21 22 23 24 25 26 27 28 29 ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 11/22/2021 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jacob Roebuck ACTION REQUESTED: Ratify repair work for three manhole repairs to J&H Services in the amount of $130,117. 05. BACKGROUND: Initiated by : Lorenzo Sanchez During the construction operations of the N. Atkinson Project, which is currently underway, it was discovered that three manholes had severe sewer manhole distress. Upon inspection by Sewer Department it was requested that the three manholes get reconstructed. As this falls within current work zone of J&H Services a quote was requested, and upon review of quote, J&H was authorized to proceed work and ordering of parts. FINANCIAL CONSIDERATION This item will be funded by the FY2022 Sewer Department. budget. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Consider recommendation to ratify repair work for three manhole repairs to J&H Services in the amount of $130,117. 05.for December City Council. STAFF RECOMMENDATION: Proceed as presented. Attachments ATT 1 – J&H Quote 30 J & H Services, Inc. 6616 Gulton Ct NE, STE 90 Estimate Albuquerque, NM 87109 Date Estimate # 11/4/2021 2101 Name / Address City of Roswell 425 N. Richardson Roswell, NM 88201 Expires Project 12/4/2021 N Atkinson MH rehab Item Description Qty Price Total 10 Mobilization Mobilization, bypass pumping equipment; 1 ls 1 2,500.00 2,500.00T 14 Demo/ Removal Removal of Existing Manhole; 3 ea 3 3,305.00 9,915.00T 700 Sewer New 5' dia. Fiberglass Manhole, flowfill, concrete collar, 3 22,750.00 68,250.00T 6" pavement replacement, 9'-10' depth; 3 ea 1000 Construction... By-Pass Pumping, 2 set-ups required; 1 ls 1 40,000.00 40,000.00T Exclusions Bond Fee (if required), Coatings, landscape replacement, 0.00% 0.00 Hazardous material removal, surveying, layout, testing, dewatering, rock excavation, site security, traffic control, silt fences & straw bails, rock entry/exit mats, work resulting from changed or unknown site conditions, and anything not included in this estimate. Also excluded are all permits and fees and as-built drawings. NOTE: If H2S is encountered at high levels an additional fee may apply. Above is an estimate only; final payment to be based off field measurements All material is guaranteed to be as specified, and the above work to be performed in accordance with the drawings and specifications submitted for above work and completed in Subtotal $120,665.00 a substantial workmanlike manner. Sales Tax (7.8333%) $9,452.05 Phone # Fax # E-mail 5058969428 505-896-9429 holly@jhservicesinc.com Total $130,117.05 31 ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 11/22/2021 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jacob Roebuck ACTION REQUESTED: Consider award of 3rd & Orchard waterline repairs for large diameter valve replacments, line stops and other to New Mexico Tap Masters, Albuquerque, NM in the amount of $188,314.68 which includes tax. BACKGROUND: Initiated by : Lorenzo Sanchez At 3rd & Orchard there is a broken 18” diameter butterfly valve. To perform repairs requires 18” and 14” lines stops and smaller water line valve insertions to control the water flow. Once water is shut off the replacement of 18” BFV, 14” BFV and 6” pressure up connections will be performed. Quotes were obtained from vendors qualified under RFP-21-005 Line Stops/Valve insertions. FINANCIAL CONSIDERATION This item will be funded through current FY 2022 Water Maintenance and Transmission Department budge. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Consider award of 3rd & Orchard waterline repairs for large diameter valve replacments, line stops and other to New Mexico Tap Masters, Albuquerque, NM in the amount of $188,314.68 which includes tax for December City Council. STAFF RECOMMENDATION: Proceed as presented. Attachments ATT 1 – Award Recommendation & Quotes 32 33 34 35 36 CITY OF ROSWELL Infrastructure Committee City Hall Large Conference Room 425 N. Richardson Ave., Roswell, NM 88201 Monday, November 22, 2021 at 4:00 p.m. ACTION REQUESTED: Consider award of RFP-22-006 On Call Utility Repair Services to all proposers to establish a pool of vendors. Recommended vendors are AUI Inc., J&H Services Inc., SmithCo Construction Inc., Tap Masters Inc. and White Cloud Pipeline Inc.. BACKGROUND: Initiated by: Louis Najar The objective of this RFP was to establish a pool of experienced utility contractors that are capable of dealing with any water or sewer utility repair that may be encountered in the maintenance and operation of the City’s water and sewer facilities. This RFP is deemed successful with a pool of five vendors who can now be requested to quote repair services. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Consider award of RFP-22-006 On Call Utility Repair Services to all proposers to establish a pool of vendors. Recommended vendors are AUI Inc., J&H Services Inc., SmithCo Construction Inc., Tap Masters Inc. and White Cloud Pipeline Inc. to December 2021 City Council. STAFF RECOMMENDATION: Proceed as presented. 37 38 CITY OF ROSWELL Infrastructure Committee City Hall Large Conference Room 425 N. Richardson Ave., Roswell, NM 88201 Monday, November 22, 2021 at 4:00 p.m. ACTION REQUESTED: Consider award of S. Sunset Avenue Pavement Rehabilitation Project ITB-22-010 to J&H Services Inc., Albuquerque, NM in the amount of $1,107,125.20 which includes GRT. BACKGROUND: Initiated by: Louis Najar Two bids were received on November 9, 2021 for the subject project. (Amounts include Tax of 7.8333%) 1. Constructors Inc., Carlsbad, NM $ 1,123,213.25 2. J&H Services, Inc., Albuquerque, NM $ 1,107,125.20 J&H Services, Inc. is deemed the qualified low bid. FINANCIAL CONSIDERATION: This project is funded under current FY 22 Road Fund. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Consider award of S. Sunset Avenue Pavement Rehabilitation Project ITB-22-010 to J&H Services Inc., Albuquerque, NM in the amount of $1,107,125.20 to December, 2021 City Council. STAFF RECOMMENDATION: Proceed as presented. 39 40 41 CITY OF ROSWELL Infrastructure Committee City Hall Large Conference Room 425 N. Richardson Ave., Roswell, NM 88201 Monday, November 22, 2021 at 4:00 p.m. ACTION REQUESTED: Consider rejection of bid for ITB-22-003, Hondo River Trail Rehabilitation and to rebid the project at a later date. BACKGROUND: Initiated by: Louis Najar Bids received on November 9, 2021 for the subject project have been reviewed. A Bid Tabulation is attached. One bid was received as follows: (Amounts include Tax of 7.8333%) J&H Servics Inc., Albuquerque, NM $ 188,169.11 Upon required review by the NMDOT, the NMDOT advised that J&H Services Inc. was not on the NMDOT’s most current prequalified contractors list and per NMDOT recommendation this bid is to rejected and the project is to be re-bid. Failure to follow NMDOT recommendation would result in loss of the NMDOT participation of $110,218. FINANCIAL CONSIDERATION: Project funding is included in current Road Fund and incorporates NMDOT match. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Consider rejection of bid for ITB-22-003, Hondo River Trail Rehabilitation and to rebid the project at a later date to December 2021 City Council. STAFF RECOMMENDATION: Proceed as presented. 42 43 44 CITY OF ROSWELL Infrastructure Committee City Hall Large Conference Room 425 N. Richardson Ave., Roswell, NM 88201 Monday, November 22, 2021 at 4:00 p.m. ACTION REQUESTED: Consider PO to IPR Ltd of Albuquerque, NM to micro-surface streets City wide in the amount of $500,000. BACKGROUND: Initiated by: Louis Najar At the October 14, 2021 City Council meeting, Council approved to spend the budgeted $500,000 for City Wide residential streets in the amount of approximately $100,000 per ward. Engineering provided IPR a list and the quoted amount is $437,479.82. City Engineering added a contingency for possible yield overruns and/or squeeze a little more work and use the allotted $500,000. Work would commence in March 2022. FINANCIAL CONSIDERATION: Project funding is included in current Road Fund. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Consider PO to IPR Ltd of Albuquerque, NM to micro-surface streets City wide in the amount of $500,000.to December 2021 City Council. STAFF RECOMMENDATION: Proceed as presented. 45 46 47 48 49 50 51 52 53 CITY OF ROSWELL Infrastructure Committee City Hall Large Conference Room 425 N. Richardson Ave., Roswell, NM 88201 Monday, November 22, 2021 at 4:00 p.m. ACTION REQUESTED: Consider 2022 Infrastructure Committee dates. Standard date is 4th Monday of the month at 4:00 p.m. BACKGROUND: Initiated by: Louis Najar Proposed dates and deadlines for item submittals as follows: Meeting Date Submittal Deadline Jan. 24, 2022 Jan. 18, 2022 by 5:00 p.m. Feb. 28, 2022 Feb. 22, 2022 by 5:00 p.m. March 28, 2022 March 22, 2022 by 5:00 p.m. April 25, 2022 April 19, 2022 by 5:00 p.m. May 23, 2022 May 17, 2022 by 5:00 p.m. June 27, 2022 June 21, 2022 by 5:00 p.m. July 25, 2022 July 19, 2022 by 5:00 p.m. August 22, 2022 August 16, 2022 by 5:00 p.m. Sept. 26, 2022 Sept. 20, 2022 by 5:00 p.m. Oct. 24, 2022 Oct. 18, 2022 by 5:00 p.m. Nov. 28, 2022 Nov. 22, 2022 by 5:00 p.m. Dec. 19, 2022 Dec. 13, 2022 by 5:00 p.m. FINANCIAL CONSIDERATION: Not required for this item. LEGAL REVIEW: Not required for this item. BOARD AND COMMITTEE ACTION: Open discussion and consider approval of proposed meeting dates for this Committee. STAFF RECOMMENDATION: Proceed with proposed dates. 54 CITY OF ROSWELL Infrastructure Committee City Hall Large Conference Room 425 N. Richardson Ave., Roswell, NM 88201 Monday, November 22, 2021 at 4:00 p.m. ACTION REQUESTED: Consider not to have an Infrastructure Committee for the month of December, 2021. BACKGROUND: Initiated by: Louis Najar At the request of Chairman Jacob Roebuck, Infrastructure Committee is not to meet for the month of December 2021. FINANCIAL CONSIDERATION: Not applicable for this agenda item. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Consider Chairman Roebuck’s request. STAFF RECOMMENDATION: Proceed per Committee’s direction. 55 CITY OF ROSWELL Infrastructure Committee City Hall Large Conference Room 425 N. Richardson Ave., Roswell, NM 88201 Monday, November 22, 2021 at 4:00 p.m. ACTION REQUESTED: Non-Action Departmental Reports (Informational for Meeting Packets) BACKGROUND: Compiled by: Louis Najar Department Reports Listing: (Alphabetical listing) Central Control/Source of Supply (Not submitted) Engineering Report Annual Maintenance Support Engineering Report Community Development Support Fleet Maintenance (Not Submitted) Solid Waste Departments Special Electronics Streets Department Water Maintenance & Transmission (Not submitted) WWTP & Sewer (Not Submitted) FINANCIAL CONSIDERATION: Not applicable for this agenda item. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Informational for meeting packets from departments associated with Infrastructure Committee. STAFF RECOMMENDATION: Not applicable for this item. 56 57 58 59 60 61 62 63 64

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