Infrastructure Committee

ROSWELL INFRASTRUCTURE COMMITTEE AGENDA Monday, October 25, 2021, at 4:00 p.m. City Hall Large Conference Room 425 N. Richardson Ave., Roswell, New Mexico 88201 Committee Chair: Jacob Roebuck Committee Vice Chair: Margaret Kennard Committee Members: Daniel Lopez, Savino Sanchez Staff Coordinator: Louis Najar A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of Minutes 1. September 27, 2021 1-4 E. Non-Action Items 2. Project Updates Discussion 5 - 10 3. General Administrative Philosophy of Air Center 11 4. Nancy Lopez Golf Course at Spring River – Cart Paths 12 - 14 F. Regular Items (Action Items) 5. VFD RIAC Well Number 1 Installation 15 - 24 6. Award 2022 Manhole Rehab Project 25 - 27 7. RTF Roof Repair Change Order 28 - 30 8. Award 2022-23 Annual Maintenance Contract 31 - 34 G. Other Business (Non-Action) 9. Department Reports 35 - 51 10. Public Comments H. Adjourn (Next Meeting: November 22, 2021) Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 21-7. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council, and no action will be taken. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: 10.21.2021 THE PUBLIC IS ENCOURAGED TO PARTICIPATE ELECTRONICALLY THROUGH THE GOTO MEETING APPLICATION AND NOT PHYSICALLY ATTEND DURING THE PANDEMIC. TO ATTEND THE INFRASTRUCTURE COMMITTEE BY GO-TO-MEETING Infrastructure Committee Mon, October 25, 2021 4:00 PM - 6:00 PM (MDT) Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/929161493 You can also dial in using your phone. United States: +1 (571) 317-3122 Access Code: 929-161-493 New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/install/929161493 Help Desk – 500-0587  Regular Meeting of the Infrastructure Committee Held in the Convention Center September 27, 2021 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 21-7. ROLL CALL: The meeting convened at 4:00 p.m. with Chairman Roebuck presiding, Councilor Sanchez and Councilor Kennard being present, and Councilor Lopez being absent. Staff Present: Fernando Valdez, Debbie Reyer, Trent Moore, Jason Flores, Lorenzo Sanchez, Juan Salas, Glenda Allen, Abraham Chaparro, Juan Fuentes, Steve Christopher, Louis Najar, Kevin Maevers, and Bernadette Lopez Guest(s) Present: Sonja Jamilla, Larry Connolly and Juno Ogle APPROVAL OF AGENDA: Councilor Kennard moved to approve the agenda moving items 7 – 15 to the top of the agenda. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Lopez being absent. APPROVAL OF MINUTES: 1. August 23, 2021: Councilor Kennard moved to approve the minutes as presented. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Lopez being absent. REGULAR ITEMS (ACTION): 7. Micro Surfacing of Residential Streets: Mr. Najar discussed his recommendation of the first $100k or so from each ward, off of each page of the packet under Micro Surfacing of Residential Streets. Councilor Kennard moved to recommend approval for $100k per ward based on the list to full City Council on October 14, 2021. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Lopez being absent. 8. Mescalero 24” Waterline Repair: Mr. Sanchez discussed the repair for the waterline. Councilor Kennard moved to recommend approval to ratify procurement of New Mexico Tap Masters of Page 1 of 4 1 f 2 Albuquerque to perform emergency 24” diameter water main repair in the amount of $201,572.59 to consent agenda. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Lopez being absent. 9. N. Garden Sewer Repair: Mr. Sanchez discussed the repair for the N. Garden Sewer. No action taken. 10. IPR (Micro Surfacing) Requisition – Post Hot Recycle: Mr. Najar discussed the process of the post hot recycle. Councilor Kennard moved to recommend approval for the purchase order requisition to IPR, Ltd. in the amount of $403,566.24 for the FY 2022 Micro Surfacing over hot recycling pavement maintenance operations to the consent agenda on October 14, 2021. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Lopez being absent. 11. Striping PO Requisition City Wide: Mr. Najar discussed the re-striping of City streets that is done annually. Councilor Kennard moved to approve procurement of the purchase order for San Bar Construction Corp. of Albuquerque to perform city wide striping in the amount of $67,143.16 to the consent agenda on October 14, 2021. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Lopez being absent. 12. Scope of Work RFP- On Call Utility Repair Services: Mr. Sanchez discussed the scope of work for the On Call Utility Repair Services. Councilor Kennard moved to approve on the consent agenda, the scope of work for RFP-22-006 On Call Utility Repair Services. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Lopez being absent. For future repairs, Councilor Roebuck asked to have a map of all repair locations to be added to the PowerPoint of discussion. 13. Resolution NMDOT TPF Projects: Mr. Najar discussed the three projects that were selected by NMDOT, A Call for Projects in April 2021 which are: (1) W. McGaffey – Wyoming to Union – Mill & Fill, sidewalk and ADA; (2) Main St. (US 285) – Nova Chip and striping from McGaffey to College; and (3) E. Hobson Widening – E. Earl Cummings, east towards US 285. Councilor Kennard moved to recommend approval for Resolution 21-xx to support agreements with selected Transportation Fund (TPE) projects in the total of $210k to the full City Council on October 14, 2021. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Lopez being absent. 14. Resolution No Parking Mississippi: Mr. Najar discussed the prohibited parking Resolution for Mississippi Ave. Councilor Kennard moved to recommend approval of Resolution 21-yy to designate the Page 2 of 4 2 f 2 west curb lane of Mississippi Ave., in the 500 – 700 blocks, with prohibited parking for use as a trail connection option to connect Spring River Trail and Cielo Grande Trail to the full City Council on October 14, 2021. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Lopez being absent. 15. Hondo River Bank Repair: Mr. Najar discussed the damage of the Hondo River Bank. Councilor Kennard moved to recommend approval to the consent agenda, the requisition of the purchase order to Abraham’s Construction in the amount of $65,654.30 for repair of failed Hondo River Channel Bank, east of Elm Street to October 14, 2021. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Lopez being absent. NON-ACTION ITEMS 2. Projects Updates Discussion: Mr. Najar discussed the Lea/Deming Bridge update. He discussed the Mill & Fill Project, S. Washington (1st Phase) – from McGaffey to Alameda. Mr. Najar discussed the Mill & Fill on College Street and Nova Chip from Main Street to College, Main St. to Atkinson, and Atkinson from N. College to the end of the street. Mr. Najar stated a Pre-Construction Conference with J&H Services is scheduled for tomorrow for Atkinson from Second Street to Cherry Street. Mr. Moore discussed the update on the Roswell Convention Center sewer repair and carpet installation. 3. Airport Infrastructure Update: Mr. Christopher discussed the updates on the multiple projects within the Roswell Air Center. 4. Landfill Cell 5A Update: FOR THE RECORD: Discussion was held; no action taken due to loss of quorum. Councilor Kennard left the meeting at 4:50 p.m. and Chairman Roebuck adjourned the meeting at 4:50 p.m. 5. Solid Waste Routes Optimization Update: Discussion was held; no action taken due to loss of quorum. Councilor Kennard left the meeting at 4:50 p.m. and Chairman Roebuck adjourned the meeting at 4:50 p.m. 6. Road Repair List: Discussion was held; no action taken due to loss of quorum. Councilor Kennard left the meeting at 4:50 p.m. and Chairman Roebuck adjourned the meeting at 4:50 p.m. OTHER BUSINESS (Non-Action): Page 3 of 4 3 f 2  16. Department Reports: Discussion was held; no action taken due to loss of quorum. Councilor Kennard left the meeting at 4:50 p.m. and Chairman Roebuck adjourned the meeting at 4:50 p.m. 17. Public Comments: Mr. Connolly inquired about the fuel tanks’ ownership on E. Hobson Road. Mr. Christopher replied they belonged to the Airport. ADJOURN: The meeting adjourned at 4:50 p.m. The next scheduled meeting is October 25, 2021. Page 4 of 4 4 f 2  CITY OF ROSWELL Infrastructure Committee City Hall Large Conference Room 425 N. Richardson Ave., Roswell, NM 88201 Monday, October 25, 2021 at 4:00 p.m. ACTION REQUESTED: Project Updates – Infrastructure Committee open discussion BACKGROUND: Initiated by: Louis Najar Committee will be given opportunity for Q&A on any project. Project Dashboard report is part of the committee packet. Please note project updates report; Facilities Department (Not submitted) Engineering Department. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Open discussion for this Committee. STAFF RECOMMENDATION: None, this is opportunity for Committee to ask questions. 5  City of Roswell Projects Status 10/19/2021 Street Projects & Other Lea/Deming Bridge Bids Opened 12.8.2020, Award to Council January 14, 2021 SCOPE: Remove and replace bridge BUDGET: Balance of Grant - $693,981. Bid Award Cost $1,020,353.00 FUNDING SOURCE: 2019 Legislative Grant $800,000 Low bid received Abraham's Const. $1,100,280.31 EST. COMPLETION: 9/30/2021 City Funds Required $406,299.31 PROJECT STATUS: 64% RFP for design awarded to Souder Miller & Associates in the amount of $103,018.95 Contractor has completed curb & gutter, sidewalk, ADA ramps on the Deming & northern Lea portion of project. Bridge removal of the 1938 bridge began Tuesday, April 20, 2021. Deming paving completed. Monsoon season 2021 has greatly delayed this project. Top deck concrete placement performed on Tuesday October 19, 2021. N. Garden Second Bridge - Roswell Livestock Auction Legislature 2021 - $889,000 for project SCOPE: Remove and replace bridge - roadway approaches from Cherry north to Spring River bridge BUDGET: Engr. Estimate $1,000,000 Requested FY 22 FUNDING SOURCE: 2021 Legislative Grant $889,000 EST. COMPLETION: 7/31/2021 City Funds Required $111,111 PROJECT STATUS: 0% City Engineering Department to survey, design, bid and construction management in-house. Design is 90% complete. Clearance letters have been submitted to State & Federal departments for review and approval. N. Atkinson Project - 2nd to Cherry St. SCOPE: ADA / Sidewalk & reconstruction of pavement Opened Bids June 8, 2021 BUDGET: ($1,ooo,000 NMDOT Share) Low Bid $1,326,071.38, Required City funding $326,071.38 Design PO #22002226 $62,241.38 Design Survey Performed by Engineering Department Construction PO J&H Services - Low bidder FUNDING SOURCE: FY 20 Budget Capital Improvements EST. COMPLETION: 12/31/2021 PROJECT STATUS: Design 100% Plans 100% complete. Final approval by NMDOT in August 2020. The funding of this project construction is to be charged to FY 22. Preconstruction meeting scheduled for September 28, 2021. Contractor scheduled to start phase 1 on Monday October 25 thru December 3, 2021. Hondo River Trail - 2nd to Virginia Open bids 11.9.2021 SCOPE: Trail maintenance improvements BUDGET: $129,000 ($110,218 NMDOT Share) NMDOT FY 21, Construction Costs based on 2018 Estimate FUNDING SOURCE: FY 20 Budget Capital Improvements EST. COMPLETION: 12/1/2021 PROJECT STATUS: 2% Project to open bids 11.9.2021 E. College - Pavement Maintenance - NMDOT COOP FY 22 NMDOT agreement approved July 8, 2021 SCOPE: Nova Chip - E. College - from Main to Atkinson BUDGET: Estimated Current project funding is: Requested for FY 22 Engineer Estimate $398,100; NMDOT $199,050, Recommended City funding $199,050 FUNDING SOURCE: Current Project Amount NMDOT Funding City Portions City additional EST. COMPLETION: FY 22 PROJECT STATUS: Project requested for FY 22 Budget Engineering requested to NMDOT to assist in E. College pavement maintenance, March 2021. Offer made by NMDOT in April 2021. Offer accepted by City July 8, 2021. Paving is complete. Striping scheduled for week of November 1, 2021 6 McGaffey - Atkinson to Garden ON HOLD DUE TO BUDGET SCOPE: ADA/Sidewalk - Mill & Fill 2800 LF 13500 SY BUDGET: Estimated $1.3 million 3" Mill & Fill only = $459K FUNDING SOURCE: Submitted on 2020 Legislative ICIP EST. COMPLETION: PROJECT STATUS: Project is on the year 1 Pavement Condition List. No activity Project on hold due to lack of funding. McGaffey - Main to Garden ON HOLD DUE TO BUDGET SCOPE: ADA/Sidewalk - Mill & Fill 2500 LF 12000 SY BUDGET: Estimated $1.3 million 3" Mill & Fill only = $408K FUNDING SOURCE: Submitted on 2020 Legislative ICIP EST. COMPLETION: PROJECT STATUS: Project is on the year 1 Pavement Condition List. No activity McGaffey - Wyoming to Union NMDOT awarded $1,330,000 for this project SCOPE: ADA/Sidewalk - Mill & Fill 3000 LF 14,500 SY NMDOT has funded 95% of project BUDGET: Estimated $1.4 million selected by NMDOT 8.26.2021 FUNDING SOURCE: Submitted for 2021 Legislative ICIP consideration. EST. COMPLETION: PROJECT STATUS: This project is pending NMDOT agreement and then project will bid ASAP after that. FY 22 - Hot Recycling & Micro-surfacing Pavement Maintenance Approved FY 22 Budget SCOPE: Hot Recycle & Micro-surfacing of various streets Scheduled for March 2022 BUDGET: Estimated $744,007 - Hot Recycling only, hot recycled areas to be Micro-Surfaced, Estimated $403,566 FUNDING SOURCE: City Road Fund EST. COMPLETION: 5/30/2022 PROJECT STATUS: Contractors scheduled for March 2022 PO Streets have been selected by using Pavement Condition Survey and field review by Streets & City Engineer. FY 22 - Only Micro-surfacing Pavement Maintenance Some funding approved FY 22 Budget SCOPE: Only Micro-surfacing of various streets Focus will be in residential areas. BUDGET: Estimated Two budget line items in prelim budget $289,100 and $500,000 FUNDING SOURCE: City Road Fund EST. COMPLETION: 5/30/2022 PROJECT STATUS: Project ready to go, need verified funding Streets have been selected by using Pavement Condition Survey and field review by Streets & City Engineer. City Council has voted on $100k per Ward. FY 22 - Nova Chip Pavement Maintenance Paving portion completed October 15, 2021 SCOPE: Nova-Chip pavement maintenance lift (plant mix wearing course) - Portions of N. Atkinson BUDGET: Estimated $ 500,000 FUNDING SOURCE: City Road Fund EST. COMPLETION: 11/24/2021 PROJECT STATUS: Contractor tentatively scheduled for Fall 2021 This is N. Atkinson that has already been crack sealed by Streets Department. Contractor completed paving Friday October 15, 2021. Striping scheduled for week of November 1, 2021 FY 22 - Mill & Fill Pavement Rehab Washington Paving Complete N. Garden portion on hold due to sewer problems. Sunset portion to open bids 11.9.2021 SCOPE: Mill and fill 3" depth of existing streets. Portions of Sunset, N. Garden and S. Washington BUDGET: Estimated $ 2,260,000 1st Phase Low bidder Constructors Inc. $667,264.05 FUNDING SOURCE: Engineering Capital Improvement Fund EST. COMPLETION: To be done in two separate bid projects - Phase 1 estimated 12.31.2021 completion ITB-22-001 - S. Washington from McGaffey to Alameda and also Garden from 2nd to Cherry St. PROJECT STATUS: Streets have been selected by using Pavement Condition Survey and field review by Streets & City Engineer. This project is to address pavement condition only. These locations will not have any sidewalk/ADA improvements. Contractor began on S. Washington on 9.24.21 7 Bland/Atkinson Turning Lane ON HOLD DUE TO BUDGET SCOPE: Build turn lane EBL traffic from S. Atkinson BUDGET: Estimated cost $100K FUNDING SOURCE: Special Electronics EST. COMPLETION: PROJECT STATUS: Design Complete This NBL to Bland turning lane could never be constructed due to XCEL power poles. In 2019 a pole was damaged and as such, City requested that power pole be relocated to allow future constrution of turning lane. Design is complete and awaiting funding. Will be requested in future budget cycle. E Hobson Road Widening NMDOT awarded $1,520,000 towards project SCOPE: Widen Hobson Road from E. Earl Cummings Loop east to YO Crossing Road, with turning lanes at Hobson/Earl Cummings Road. BUDGET: $1,520,000 Required 5% City Match FUNDING SOURCE: Capital Improvements Road Cores PO 22001555 $431.33 - Completed Design Services PO 22001652 $64,380.88 Topo Survey Performed by Engineering Department Geotech Testing Performed by Engineering Department EST. COMPLETION: Unknown until funded PROJECT STATUS: Design 100% This project would be conducive to development and access to Roswell Air Center. Plans are complete and project is ready to be prepared for bids this December. Main St. Pavement Maintenance NMDOT awarded $1,140,000 towards project SCOPE: Nova Chip and restripe Main from McGaffey north to College Blvd. BUDGET: Estimated Cost $1.2 million Required 5% City Match FUNDING SOURCE: Capital Improvements Road Cores Design Services Topo Survey Geotech Testing EST. COMPLETION: Spring 2022 PROJECT STATUS: Design 100% this project will utilize statewide agreements for Nova Chip and new thermoplastic striping Habitat For Humanity Subdivision Development ON HOLD DUE TO BUDGET SCOPE: Construct cul-de-sac for Humanity Way Court BUDGET: Estimated cost $180K FUNDING SOURCE: Capital Improvement EST. COMPLETION: Unknown until funded PROJECT STATUS: Design Complete The City created a subdivision in 2018 for low income housing. As owner/developer the City needs to construct the cul-de-sac. This to be requested in future budget cycles. Projects coordinated with Utility Departments RIAC Reservoirs SCOPE: (2) New Water Towers at RIAC BUDGET: Design Complete $ 178,500 PO 180704 Historic Documents $ 10,458 PO 190125 _ Const. Prof. Services $ 612,597 PO 22000643 Steel fabrication inspection, field rebar, coating certified inspection Const. Contractor $ 6,148,750 PO 22002556 Drinking Water Loan - $5,381,142 Principal - Forgiveness $389,463 Total Cost $ 6,950,304 FUNDING SOURCE: EPA Loan & Water Capital Fund EST. COMPLETION: Tower 1 Gillis St. January 2021, Tower 2 W. Martin St. August 2021. PROJECT STATUS: Time used 95%. Construction commenced 11.18.19. Tower 1 (Gillis St.) has painting completed. Approximately 85% complete. Tower 2 (W Martin St) painting complete pain. Approximately 85% complete - finish crews are on the job. Tower 2 in service before May 1, 2021. Tower 1 Gillis put into service, August 30,2021. Remaining work to be done is demolition of old tower and fencing of tower sites. WWTP Screw Press & Dissolved Oxygen Improvements PO for design approved by Council 12.10.2020 SCOPE: Install screw presses at WWTP Project to be bid fall 2021 BUDGET: Estimated $ 8,003,106 $5.5 million Loan is for design and construction FUNDING SOURCE: WWTP - Clean Water Loan EST. COMPLETION: Completed Oct. 2021 Construction July 2022 $6,992,000 Insp. $488,225 PROJECT STATUS: Design is complete. Dewater $412,400 DO $102,481.25 RFP process complete and project awarded to HDR for design and future construction professional services. Agreement has been signed by consultant and City. Design kick off meeting between NMENV, HDR and City was held on 12.16.2020. Pending final NMENV ok to bid. 8 Large Diameter Valve Project FY 22 Project under review for initial costs. SCOPE: Large Diameter Valve construction BUDGET: Location is 3rd/Orchard with 18" & 14" water valves. FUNDING SOURCE: Water Enterprise EST. COMPLETION: Completed in Feb. 2021 PROJECT STATUS: Engineering department to design & perform construction management, based on FY 22 budget for Water Maintenance Mountain View Middle School Waterline Pre-construction conference scheduled for Sept. 24, 2021. SCOPE: Design & Construct 10" water line to service Mt. View Middle Schools BUDGET: Low bidder is White Cloud Pipeline $587,901.76 FUNDING SOURCE: Water Enterprise to be reimbursed by RISD EST. COMPLETION: To be advertised July 11, 2021 and open bids August 10, 2021 PROJECT STATUS: Project is bidding Design by City Engineering Department. RISD has submitted commitment letter to reimburse upon completetion of project. Edgewood Water Line Phase II - Cherry east from Garden Ave. Water Trust Board Application in Process Grant $400,000 & Loan $350,000 SCOPE: Replace problematic asbestos cement water main. BUDGET: Estimated $ 1,152,630 Construction Costs Only FUNDING SOURCE: FY 22 Water Maintenance & Transmission & Loan or Grant from NM Water Trust Board EST. COMPLETION: PROJECT STATUS: Plans 100%. Engineering going through NMED review and process to ok project to bid. This project is to continue to replace asbestos cement water lines on Cherry St. and Edgewood neighborhood east of N. Garden Ave. N. Garden Sewer Line Replacement Existing Sewer Line has extensive failure SCOPE: Replace 2825 of sewer line in the middle of N. Garden Ave. from 4th St. to the Old Glovers. BUDGET: Estimated $ 660,000 Construction Costs Only FUNDING SOURCE: FY 22 Sewer Utility Service EST. COMPLETION: PROJECT STATUS: Plans 100%. Project to open bids 11.9.2021 Manhole Rehab Project 2022 SCOPE: Rehabilitate 48 existing sewer manhole BUDGET: Original budgeted $ 250,000 Bid Amount $212,433.76 FUNDING SOURCE: FY22 Sewer Budget EST. COMPLETION: 6/1/2022 PROJECT STATUS: 0% Project to be awarded at Council meeting of 11.18.2021 9 Projects coordinated with Other Departments Cielo Grande All Inclusive Park - Grant 20-E2504 PO for BHI for design services approved by Council 12.10.2020 SCOPE: Design and construct All Inclusive Park and amenities BUDGET: Grant Amount $ 1,461,000 Current Engineer's Estimate $2.3 million Design Services $ 150,966 PO 1 _ Const. Bid PO Other Total Cost FUNDING SOURCE: DFA Grant & City Funds possible EST. COMPLETION: Construction in 2022 PROJECT STATUS: Design underway - preliminary layouts under review Engineering assigned this project November 6, 2020. Will team with Parks Department for this project. BHI will be consultant. The current schedule is to complete design Spring 2021 and construct project by 12.31.2021. Design team kickoff meeting was held Feb. 24, 2021. Stakeholder interviews complete. Plan drawings under review for project estimating. Park furnishings have been selected to be bid. Cielo Grande Baseball Fields Complex - Grant 20-E2503 PO Approval by Council 1.14.2021 for BHI $526,795 for engineering. SCOPE: Design and construct baseball field complex BUDGET: Grant Amount $ 850,000 Design Services Unknown PO 1 _ Const. Bid PO Other Total Cost FUNDING SOURCE: DFA Grant & City Funds possible EST. COMPLETION: PROJECT STATUS: Design underway Engineering assigned this project November 19, 2020. Will team with Parks Department for this project. BHI has began survey of Cielo Grande Sports Complex area. Design team has had two reviews of preliminary conceptual layouts. ITB-21-009 - Municipal Landfill Unit 5A Awarded to J&H Services on April 8, 2021 SCOPE: Construct new Unit 5A at Roswell Landfill BUDGET: Bid amount with GRT $3,596785.60 FUNDING SOURCE: Solid Waste Fund - loan acquired for project EST. COMPLETION: Pre-Construction Conference Held April 20, 2021 PROJECT STATUS: 99% City Engineering Department assisting with oversight of bidding & construction management. Souder Miller & Associates performed design and will perform inspection and hands on construction management. Contractor began May 17, 2021. Schedule was to be completed 7.31.2021. Monsoon season has not allowed project to proceed as scheduled. Project is under close out and final punch list status. Park at former Chisum School Location Legislative Grant of $400,000 SCOPE: Build new neighborhood park BUDGET: $ 400,000 FUNDING SOURCE: Legislative Grant EST. COMPLETION: PROJECT STATUS: 0% Public Input meeting set for August 24, 2021, 4pm at site location. Preliminary layouts are complete. 10  CITY OF ROSWELL Infrastructure Committee City Hall Large Conference Room 425 N. Richardson Ave., Roswell, NM 88201 Monday, October 25, 2021 at 4:00 p.m. ACTION REQUESTED: Provide General Administrative Philosophy of Air Center report. BACKGROUND: Initiated by: Joe Neeb There are a number of master plans, reports, laws, guidelines and policies that impact the operations of the Roswell Air Center. This report is intended to help explain how the City operates the Air Center under the leadership of the City Council and direction of City Administration. It is also broken into the different segments and influences that are tracked to determine how that vision is being met. Finally, a listing of priority projects planned for the Air Center will be shared. A copy of report and presentation will be provided at the Infrastructure Committee meeting. FINANCIAL CONSIDERATION: No City funds are necessary for this report. LEGAL REVIEW: No legal review is needed at this time. BOARD AND COMMITTEE ACTION: Report is presented for information only with no further action expected. STAFF RECOMMENDATION: Staff appreciates the opportunity to provide the information to the Infrastructure Committee. 11  CITY OF ROSWELL Infrastructure Committee City Hall Large Conference Room 425 N. Richardson Ave., Roswell, NM 88201 Monday, October 25, 2021 at 4:00 p.m. ACTION REQUESTED: Discussion on maintenance of golf cart paths at Nancy Lopez Golf Course at Spring River. BACKGROUND: Initiated by: Jacob Roebuck Councilor Roebuck requested an item to discuss maintenance of the golf course cart paths. The total yardage of the golf course from the blue tees is 6623 yards, = $19,869 linear feet. At time of packet preparation, time was only available to do a quick review and costs utilizing aerials. Total cart path Lengths = 12,011 linear feet Assume 25% excavate/repair = $183,527.50 2” Overlay full length = $280,266.00 Subtotal = $463,773.50 GRT 7.8333% = $ 36,328.77 Preliminary Estimate = $500,102.27 FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Open discussion for this Committee. STAFF RECOMMENDATION: None at this time. 12 13 14  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 10/25/2021 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jacob Roebuck ACTION REQUESTED: Consider award of VFD (Variable Frequency Drive) installation, well motor, casing, building extension and upgrades at RW 1, to Alpha Southwest in the amount of $267,822.42. Procurement shall be through utilizing City of Las Vegas, NM maintenance contract which was issued under an RFP process. BACKGROUND: Initiated by: Lorenzo Sanchez The installation of VFD’s is the continuing work to upgrade all 20 City wells. VFD’s slowly start up and slowly shut down well motors to reduce pressure gradients, that increases the probability of main breaks and damage to the water infrastructure. Additionally, VFD’s reduce electrical consumption at the wells, and increase the life cycle of well motors & appurtenances. FINANCIAL CONSIDERATION: This item to be funded in the FY2022 Source of Supply budget. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Consider award of VFD installation and upgrades for RW1. STAFF RECOMMENDATION: Proceed as presented. ATTACHMENTS Alpha Southwest Quote City of Las Vegas, NM Contract 15 16 17 18 19 20 21 22 23 24  CITY OF ROSWELL Infrastructure Committee City Hall Large Conference Room 425 N. Richardson Ave., Roswell, NM 88201 Monday, October 25, 2021 at 4:00 p.m. ACTION REQUESTED: Consider award of ITB-22-009, 2022 Sewer Manhole Rehab Project to Corrosion Resistant Coatings Inc. in the amount of $212,433.76 which includes GRT. BACKGROUND: Initiated by: Louis Najar Bids received on October 12, 2021 for the subject project have been reviewed. A Bid Tabulation is attached. One bid was received as follows: (Amount includes Tax of 7.8333%) Corrosion Resistant Coatings Inc. Sandia Park, NM in the amount of $ 212,433.76 was the only bidder and is deemed the qualified bid. FINANCIAL CONSIDERATION: Funded by FY 2022 Sewer Budget. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Consider recommendation to award of ITB-22-009, 2022 Sewer Manhole Rehab Project to Corrosion Resistant Coatings Inc. in the amount of $212,433.76 to the November 18, 2021 City Council. STAFF RECOMMENDATION: Proceed as presented. 25 26 27  CITY OF ROSWELL Infrastructure Committee City Hall Large Conference Room 425 N. Richardson Ave., Roswell, NM 88201 Monday, October 25, 2021 at 4:00 p.m. ACTION REQUESTED: To ratify change order for work to be provided by RoofCare, utilizing CES procurement to perform additional repairs to the A.O. Smith roof in the amount of $152,414.15. BACKGROUND: Initiated by: Trent Moore On August 12, 2021, City Council approved the Roswell Test Facility roof replacement project using CES procurement in the amount of $627,131.42. The A.O. Smith facility sustained additional damage during the recent sustained wind and rain storm events. RoofCare will have to remove the existing blown off EPDM Membrane. Repair and reinforce existing wood nailer at the perimeter damaged during the storm. Also, fill in blown off insulation areas, fasten a new densdeck insulation board to entire roof level, and spray Renovation system. Due to material delays and shortages, the contractor has been given the approval to order roof materials required. This item ratifies the required change order which is already underway. FINANCIAL CONSIDERATION: This repair is funded by FY22 Capital Improvement fund. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: To ratify change order for work provided by RoofCare, utilizing CES procurement to perform additional repairs to the A.O. Smith in the amount of $152,414.15.and send ratification to City Council of November 18, 2021. STAFF RECOMMENDATION: Proceed as presented. 28 29 30  CITY OF ROSWELL Infrastructure Committee City Hall Large Conference Room 425 N. Richardson Ave., Roswell, NM 88201 Monday, October 25, 2021 at 4:00 p.m. ACTION REQUESTED: Consider award of ITB-22-008, 2022 Annual Maintenance Contract to Abraham’s Construction Inc. Albuquerque, NM in the amount of $ 9,703.92. BACKGROUND: Initiated by: Louis Najar Bids received on October 12, 2021 for the subject project have been reviewed. A Bid Tabulation is attached. Two bids were received and Abraham’s Construction is deemed the qualified low bid. The 2022 Annual Maintenance Contracts sets the unit price for various work such as sidewalk, curb & gutter, ADA ramps, road repairs and other. Work orders are prepared based on these unit prices. Examples are: work orders after a water main break, or as simple as to improve ADA ramps at an intersection. Term for this contract is one year. This contract has the option to be extended for 1 more year upon agreement by both parties, which would make this contract possible to be extended through 2023. FINANCIAL CONSIDERATION: Work orders are funded by requesting Department. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Consider award of ITB-22-008, 2022 Annual Maintenance Contract to Abraham’s Construction Inc. Albuquerque, NM in the amount of $ 9,703.92 to the November 18, 2021 City Council. STAFF RECOMMENDATION: Proceed as presented. 31 32 33 34  CITY OF ROSWELL Infrastructure Committee City Hall Large Conference Room 425 N. Richardson Ave., Roswell, NM 88201 Monday, October 25, 2021 at 4:00 p.m. ACTION REQUESTED: Non-Action Departmental Reports (Informational for Meeting Packets) BACKGROUND: Compiled by: Louis Najar Department Reports Listing: (Alphabetical listing) Central Control/Source of Supply (Not submitted) Engineering Report Annual Maintenance Support Engineering Report Community Development Support Fleet Maintenance Solid Waste Departments Special Electronics Streets Department Water Maintenance & Transmission (Not submitted) WWTP & Sewer FINANCIAL CONSIDERATION: Not applicable for this agenda item. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Informational for meeting packets from departments associated with Infrastructure Committee. STAFF RECOMMENDATION: Not applicable for this item. 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51