Infrastructure Committee

ROSWELL INFRASTRUCTURE COMMITTEE AGENDA Monday, September 27, 2021, at 4:00 p.m. City Hall Large Conference Room 425 N. Richardson Ave., Roswell, New Mexico 88201 Committee Chair: Jacob Roebuck Committee Vice Chair: Margaret Kennard Committee Members: Daniel Lopez, Savino Sanchez Staff Coordinator: Louis Najar A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of Minutes 1. August 23, 2021 1-4 E. Non-Action Items 2. Project Updates Discussion 5 - 10 3. Airport Infrastructure Update 11 4. Landfill Cell 5A Update 12 5. Solid Waste Routes Optimization Update 13 6. Road Repair List 14 - 97 F. Regular Items (Action Items 7. Micro Surfacing of Residential Streets 98 - 105 8. Mescalero 24” Waterline Repair 106 - 110 9. N. Garden Sewer Repair 111 10. IPR (Micro Surfacing) Requisition – Post Hot Recycle 112 - 113 11. Striping PO Requisition City Wide 114 - 120 12. Scope of Work RFP- On Call Utility Repair Services 121 - 122 13. Resolution NMDOT TPF Projects 123 - 127 14. Resolution No Parking Mississippi 128 - 130 15. Hondo River Bank Repair 131 - 133 G. Other Business (Non-Action) 16. Department Reports 134 - 143 17. Public Comments H. Adjourn (Next Meeting: October 25, 2021) Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 21-7. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council, and no action will be taken. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: 9.23.2021 THE PUBLIC IS ENCOURAGED TO PARTICIPATE ELECTRONICALLY THROUGH THE GOTO MEETING APPLICATION AND NOT PHYSICALLY ATTEND DURING THE PANDEMIC. TO ATTEND THE INFRASTRUCTURE COMMITTEE BY GO-TO-MEETING Infrastructure Committee Mon, September 27, 2021 4:00 PM - 6:00 PM (MDT) Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/929161493 You can also dial in using your phone. United States: +1 (571) 317-3122 Access Code: 929-161-493 New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/install/929161493 Help Desk – 500-0587  Regular Meeting of the Infrastructure Committee Held in the Convention Center August 23, 2021 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 21-7. ROLL CALL: The meeting convened at 4:07 p.m. with Chairman Roebuck presiding, Councilor Sanchez and Councilor Lopez being present, and Councilor Kennard being absent. Staff Present: Abraham Chaparro, Juan Salas, Lorenzo Sanchez, Steve Christopher, Louis Najar, Glenda Allen, Juan Fuentes, Councilor Judy Stubbs, Trent Moore, Mayor Dennis Kintigh, Juanita Jennings, Councilor Barry Foster, Elizabeth Morales, and Bernadette Lopez Guest(s) Present: Larry Connolly and Juno Ogle APPROVAL OF AGENDA: Councilor Lopez moved to approve the agenda as presented. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Kennard being absent. APPROVAL OF MINUTES: 1. July 26, 2021: Councilor Lopez moved to approve the minutes as presented. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Kennard being absent. NON-ACTION ITEMS 2. Projects Updates Discussion: Mr. Najar discussed the updates on the Spring River Trail which is complete and the Lea/Deming Bridge where the contractor is re-mobilizing. Mr. Chaparro discussed the update for the Landfill and the liner has been received and the final grading for the entire Cell 5A is done. Mr. Najar discussed the four projects within the application process with NMDOT, Mill & Fill – McGaffey from Wyoming to Union, Nova Chip -from McGaffey to College, East Hobson Road widening, and Atkinson – from Cherry to College. 3. Airport Infrastructure Update: Mr. Christopher stated there was no update for this item. He stated the surveying was Page 1 of 4 f 2 1  complete and the land lease is still in the works. REGULAR ITEMS (ACTION): 4. Wayfinding 2.0 –Consider Design Intent and Phase Plan: Mrs. Jennings discussed the plan for signage throughout the City. Amy Bell, consultant, with Groundworks Studio discussed the purpose of the planning process. Eli, consultant, discussed the final design concept. Councilor Lopez moved to send to full City Council, the Wayfinding 2.0 – Consider Design Intent and Phase Plan. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Kennard being absent. 5. Wayfinding 2.0 – Consider Fabrication & Installation Costs: Mrs. Jennings discussed the background of the fabrication and installation costs. Ted, consultant, discussed the cost estimates. Mr. Najar asked for a PDF of the PowerPoint for the cost estimates, so he can share with the City Councilors. Councilor Lopez moved to recommend this project be funded at an amount of $340k and to be sent to the Finance Committee. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Kennard being absent. 6. Water Rights Prioritization Professional Services: Mr. Najar discussed this item and wants Atkins Engineering to look at all the water rights and what’s in the best interest for the City of Roswell. Councilor Lopez moved to recommend to move forward with the direction of the Water Security Report. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Kennard being absent. 7. Hot Recycling PO Requisition: Mr. Najar discussed the locations for the Hot Recycling. Councilor Lopez moved to approve the purchase order requisition to Dustrol, Inc. in the amount of $744,007 for FY 2022 Hot Recycling Pavement Maintenance to the consent agenda. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Kennard being absent. 8. ICIP Projects: Mr. Fuentes discussed the intent of the review and ranking of the ICIP projects. Mr. Chaparro discussed the top two projects for Landfill: (1) No. 4 - Enclosed Convenience Center and (2) No. 9 -Construct Cell 5B. Councilor Lopez moved to accept items No. 4 and No. 9 for the Landfill. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Kennard being absent. Mr. Chaparro discussed the top two projects for Collections: (1) No. 40 -Replacement of Grapple Truck and (2) No. 32 – Replacement of Two Sideloaders. Councilor Lopez moved to approve items No. 32 and No. 40 for the Landfill. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion Page 2 of 4 2 f 2 passed with Councilor Kennard being absent. Mr. Sanchez discussed the top two projects for Water/Maintenance: (1) No. 1-GIS System and Hardware and (2) No. 11 – Surge/Pressure Relief Valve Replacement Phase 2. Councilor Lopez moved to recommend items No. 1 and No. 11 for the Water/Maintenance Department. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Kennard being absent. Mr. Sanchez discussed the top two projects for Water Production: (1) No. 22 – Refurbishment of the two 7.5 million gallon reservoirs and (2) No. 24 – Rehab of the Water Storage Tank. Councilor Lopez moved to recommend items No. 22 and No. 24 for the Water Production. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Kennard being absent. Mr. Sanchez discussed the top two projects for the WWTP: (1) No. 11 – Repair of storm pond and (2) No. 16 – Dump Truck Replacement. Councilor Lopez moved to accept items No. 11 and No. 16 for the WWTP. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Kennard being absent. Mr. Sanchez discussed the top two projects for Sewer: (1) No. 22 – GIS system and hardware and (2) No. 18 – 50 Manhole Rehab. Councilor Lopez moved to approve items No. 18 and No. 22 for the Sewer Department. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Kennard being absent. Mr. Najar discussed the top two projects for Streets: (1) No. 18 – Washington Mill/Fill – Alameda to Second and Second to 8th Street and (2) No. 9 – Mill & Fill from SE Main to Sunset, Pavement & ADA Rehab. Councilor Lopez moved to recommend No. 18 and No. 9 for the Streets Department. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Kennard being absent. 9. RFP Professional Services Engineering & Architecture: Mr. Najar discussed the scope of work for this item. Councilor Lopez moved to recommend the scope of work to the consent agenda on the next City Council meeting of September 9, 2021. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Kennard being absent. 10. Award ITB-21-001 – 2021 Mill & Fill Project: Mr. Najar discussed the locations for this project. Councilor Lopez moved to award the 2021 Pavement Mill & Fill Project, ITB-22-001 to Constructors Inc. in the amount of $667,264.05 at the September 9, 2021 City Council Meeting to consent. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Kennard being absent. 11. Award ITB-21-002- Mt. View Waterline: Mr. Najar discussed the three bids received and explained why the lowest bid was not Page 3 of 4 3 f 2 accepted because of unbalanced bidding. Councilor Lopez moved to award Mountain View Waterline, ITB-00002 to White Cloud Pipeline, Inc. in the amount of $587,901.76 on September 9, 2021 City Council Meeting to consent. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Kennard being absent. 12. Dewatering Project – Construction Services: Mr. Najar discussed the amendment for construction services. Councilor Lopez moved to recommend approval of professional services amendment in the amount of $496,225.00 for design and construction services of a Waste Water Treatment Plant Dewatering Facility to HDR, Inc. of Albuquerque for the September 9, 2021 City Council Agenda. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Kennard being absent. 13. Engineering Department Augmentation Services: Mr. Najar discussed the need for the Engineering Department Augmentation Services. Councilor Lopez moved to consider procurement of Engineering Department Augmentation Services in the amount of $100,000 for the September 9, 2021 full City Council Agenda. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Kennard being absent. OTHER BUSINESS (Non-Action): 14. Department Reports: No discussion was held on the Department Reports. 15. Public Comments: Mr. Connolly congratulated Councilor Lopez. ADJOURN: The meeting adjourned at 5:59 p.m. The next scheduled meeting is September 27, 2021. Page 4 of 4 4 f 2  CITY OF ROSWELL Infrastructure Committee City Hall Large Conference Room 425 N. Richardson Ave., Roswell, NM 88201 Monday, September 27, 2021 at 4:00 p.m. ACTION REQUESTED: Project Updates – Infrastructure Committee open discussion BACKGROUND: Initiated by: Louis Najar Committee will be given opportunity for Q&A on any project. Project Dashboard report is part of the committee packet. Please note project updates report; Facilities Department (Not submitted) Engineering Department. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Open discussion for this Committee. STAFF RECOMMENDATION: None, this is opportunity for Committee to ask questions. 5  City of Roswell Projects Status 9/22/2021 Street Projects & Other Lea/Deming Bridge Bids Opened 12.8.2020, Award to Council January 14, 2021 SCOPE: Remove and replace bridge BUDGET: Balance of Grant - $693,981. Bid Award Cost $1,020,353.00 FUNDING SOURCE: 2019 Legislative Grant $800,000 Low bid received Abraham's Const. $1,100,280.31 EST. COMPLETION: 9/30/2021 City Funds Required $406,299.31 PROJECT STATUS: 49% RFP for design awarded to Souder Miller & Associates in the amount of $103,018.95 Contractor has completed curb & gutter, sidewalk, ADA ramps on the Deming & northern Lea portion of project. Bridge removal of the 1938 bridge began Tuesday, April 20, 2021. Deming paving completed. Contractor forming new CBC structure and has placed the concrete floor, NW & NW wing walls, center wall and north wall. Monsoon season 2021 has greatly delayed this project. N. Garden Second Bridge - Roswell Livestock Auction Legislature 2021 - $889,000 for project - Awaiting DFA Agreement SCOPE: Remove and replace bridge - roadway approaches from Cherry north to Spring River bridge BUDGET: Engr. Estimate $1,000,000 Requested FY 22 FUNDING SOURCE: 2021 Legislative Grant $889,000 EST. COMPLETION: 7/31/2021 City Funds Required $111,111 PROJECT STATUS: 0% City Engineering Department to survey, design, bid and construction management in-house. Design is 90% complete. Clearance letters have been submitted to State & Federal departments for review and approval. N. Atkinson Project - 2nd to Cherry St. SCOPE: ADA / Sidewalk & reconstruction of pavement Opened Bids June 8, 2021 BUDGET: ($1,ooo,000 NMDOT Share) Low Bid $1,326,071.38, Required City funding $326,071.38 Design PO #22002226 $62,241.38 Design Survey Performed by Engineering Department Construction PO J&H Services - Low bidder FUNDING SOURCE: FY 20 Budget Capital Improvements EST. COMPLETION: 12/31/2021 PROJECT STATUS: Design 100% Plans 100% complete. Final approval by NMDOT in August 2020. The funding of this project construction is to be charged to FY 22. Preconstruction meeting scheduled for September 28, 2021. City Engineer has waited for end of monsoon season to get started. Hondo River Trail - 2nd to Virginia Project to bid in Fall 2021 - SCOPE: Trail maintenance improvements BUDGET: $129,000 ($110,218 NMDOT Share) NMDOT FY 21, Construction Costs based on 2018 Estimate FUNDING SOURCE: FY 20 Budget Capital Improvements EST. COMPLETION: 12/1/2021 PROJECT STATUS: 2% Plans are complete. Awaiting NMDOT approvall to advertise and bid project. E. College - Pavement Maintenance - NMDOT COOP FY 22 NMDOT agreement approved July 8, 2021 SCOPE: Nova Chip - E. College - from Main to Atkinson BUDGET: Estimated Current project funding is: Requested for FY 22 Engineer Estimate $398,100; NMDOT $199,050, Recommended City funding $199,050 FUNDING SOURCE: Current Project Amount NMDOT Funding City Portions City additional EST. COMPLETION: FY 22 PROJECT STATUS: Project requested for FY 22 Budget Engineering requested to NMDOT to assist in E. College pavement maintenance, March 2021. Offer made by NMDOT in April 2021. Offer accepted by City July 8, 2021. Work to start October 11, 2021 6 McGaffey - Atkinson to Garden ON HOLD DUE TO BUDGET SCOPE: ADA/Sidewalk - Mill & Fill 2800 LF 13500 SY BUDGET: Estimated $1.3 million 3" Mill & Fill only = $459K FUNDING SOURCE: Submitted on 2020 Legislative ICIP EST. COMPLETION: PROJECT STATUS: Project is on the year 1 Pavement Condition List. No activity Project on hold due to lack of funding. McGaffey - Main to Garden ON HOLD DUE TO BUDGET SCOPE: ADA/Sidewalk - Mill & Fill 2500 LF 12000 SY BUDGET: Estimated $1.3 million 3" Mill & Fill only = $408K FUNDING SOURCE: Submitted on 2020 Legislative ICIP EST. COMPLETION: PROJECT STATUS: Project is on the year 1 Pavement Condition List. No activity McGaffey - Wyoming to Union Submitted for 2021 Legislative ICIP Submitted to NMDOT Call for Projects SCOPE: ADA/Sidewalk - Mill & Fill 3000 LF 14,500 SY NMDOT has funded 95% of project BUDGET: Estimated $1.4 million 3" mill & fill only = $493K selected by NMDOT 8.26.2021 FUNDING SOURCE: Submitted for 2021 Legislative ICIP consideration. EST. COMPLETION: PROJECT STATUS: This project is pending NMDOT agreement and then project will bid ASAP after that. FY 22 - Hot Recycling & Micro-surfacing Pavement Maintenance Approved FY 22 Budget SCOPE: Hot Recycle & Micro-surfacing of various streets Scheduled for March 2022 BUDGET: Estimated $744,007 - Hot Recycling only, hot recycled areas to be Micro-Surfaced, Estimated $403,566 FUNDING SOURCE: City Road Fund EST. COMPLETION: 5/30/2022 PROJECT STATUS: Contractors scheduled for March 2022 PO Streets have been selected by using Pavement Condition Survey and field review by Streets & City Engineer. FY 22 - Only Micro-surfacing Pavement Maintenance Some funding approved FY 22 Budget SCOPE: Only Micro-surfacing of various streets Focus will be in residential areas. BUDGET: Estimated Two budget line items in prelim budget $289,100 and $500,000 FUNDING SOURCE: City Road Fund EST. COMPLETION: 5/30/2022 PROJECT STATUS: Project ready to go, need verified funding Streets have been selected by using Pavement Condition Survey and field review by Streets & City Engineer. City Council has not concurred with streets selected for FY 22 FY 22 - Nova Chip Pavement Maintenance Approved FY 22 Budget - PO Requistion in process. SCOPE: Nova-Chip pavement maintenance lift (plant mix wearing course) - Portions of N. Atkinson BUDGET: Estimated $ 500,000 FUNDING SOURCE: City Road Fund EST. COMPLETION: 11/24/2021 PROJECT STATUS: Contractor tentatively scheduled for Fall 2021 This is N. Atkinson that has already been crack sealed by Streets Department. Purchase order procurement in progress. Work tentative for October - November 2021. FY 22 - Mill & Fill Pavement Rehab Approved FY Prelim budget To be two separate bid projects ITB-22-001 - 2021 Mill & Fill opened bids 8.10.21 SCOPE: Mill and fill 3" depth of existing streets. Portions of Sunset, N. Garden and S. Washington BUDGET: Estimated $ 2,260,000 1st Phase Low bidder Constructors Inc. $667,264.05 FUNDING SOURCE: Engineering Capital Improvement Fund EST. COMPLETION: To be done in two separate bid projects - Phase 1 estimated 12.31.2021 completion ITB-22-001 - S. Washington from McGaffey to Alameda and also Garden from 2nd to Cherry St. PROJECT STATUS: Streets have been selected by using Pavement Condition Survey and field review by Streets & City Engineer. This project is to address pavement condition only. These locations will not have any sidewalk/ADA improvements. Contractor began on S. Washington on 9.24.21 7 Bland/Atkinson Turning Lane ON HOLD DUE TO BUDGET SCOPE: Build turn lane EBL traffic from S. Atkinson BUDGET: Estimated cost $100K FUNDING SOURCE: Special Electronics EST. COMPLETION: PROJECT STATUS: Design Complete This NBL to Bland turning lane could never be constructed due to XCEL power poles. In 2019 a pole was damaged and as such, City requested that power pole be relocated to allow future constrution of turning lane. Design is complete and awaiting funding. Will be requested in future budget cycle. E Hobson Road Widening Project selected to be funded at 95% by NMDOT on 8.26.21 SCOPE: Widen Hobson Road from E. Earl Cummings Loop east to YO Crossing Road, with turning lanes at Hobson/Earl Cummings Road. BUDGET: $65,000 FUNDING SOURCE: Capital Improvements Road Cores PO 22001555 $431.33 - Completed Design Services PO 22001652 $64,380.88 Topo Survey Performed by Engineering Department Geotech Testing Performed by Engineering Department EST. COMPLETION: Unknown until funded PROJECT STATUS: Design 100% This project would be conducive to development and access to Roswell Air Center. Plans are complete and project is ready to be prepared for bids if funding becomes available Habitat For Humanity Subdivision Development ON HOLD DUE TO BUDGET SCOPE: Construct cul-de-sac for Humanity Way Court BUDGET: Estimated cost $180K FUNDING SOURCE: Capital Improvement EST. COMPLETION: Unknown until funded PROJECT STATUS: Design Complete The City created a subdivision in 2018 for low income housing. As owner/developer the City needs to construct the cul-de-sac. This to be requested in future budget cycles. Projects coordinated with Utility Departments RIAC Reservoirs SCOPE: (2) New Water Towers at RIAC BUDGET: Design Complete $ 178,500 PO 180704 Historic Documents $ 10,458 PO 190125 _ Const. Prof. Services $ 612,597 PO 22000643 Steel fabrication inspection, field rebar, coating certified inspection Const. Contractor $ 6,148,750 PO 22002556 Drinking Water Loan - $5,381,142 Principal - Forgiveness $389,463 Total Cost $ 6,950,304 FUNDING SOURCE: EPA Loan & Water Capital Fund EST. COMPLETION: Tower 1 Gillis St. January 2021, Tower 2 W. Martin St. August 2021. PROJECT STATUS: Time used 95%. Construction commenced 11.18.19. Tower 1 (Gillis St.) has painting completed. Approximately 85% complete. Tower 2 (W Martin St) painting complete pain. Approximately 85% complete - finish crews are on the job. Tower 2 in service before May 1, 2021. Tower 1 Gillis put into service, August 30,2021. Remaining work to be done is demolition of old tower and fencing of tower sites. WWTP Screw Press Improvements PO for design approved by Council 12.10.2020 SCOPE: Install screw presses at WWTP Project to be bid fall 2021 BUDGET: Estimated $ 5,500,000 Loan is for design and construction FUNDING SOURCE: WWTP - Clean Water Loan EST. COMPLETION: Design March 2021 Construction July 2022 PROJECT STATUS: Design is complete. RFP process complete and project awarded to HDR for design and future construction professional services. Agreement has been signed by consultant and City. Design kick off meeting between NMENV, HDR and City was held on 12.16.2020. Pending final NMENV ok to bid. Large Diameter Valve Project FY 22 Project under review for initial costs. SCOPE: Large Diameter Valve construction BUDGET: Location is 3rd/Orchard with 18" & 14" water valves. FUNDING SOURCE: Water Enterprise EST. COMPLETION: Completed in Feb. 2021 PROJECT STATUS: Engineering department to design & perform construction management, based on FY 22 budget for Water Maintenance 8 Mountain View Middle School Waterline Pre-construction conference scheduled for Sept. 24, 2021. SCOPE: Design & Construct 10" water line to service Mt. View Middle Schools BUDGET: Low bidder is White Cloud Pipeline $587,901.76 FUNDING SOURCE: Water Enterprise to be reimbursed by RISD EST. COMPLETION: To be advertised July 11, 2021 and open bids August 10, 2021 PROJECT STATUS: Project is bidding Design by City Engineering Department. RISD has submitted commitment letter to reimburse upon completetion of project. Edgewood Water Line Phase II - Cherry east from Garden Ave. Water Trust Board Application in Process Grant $400,000 & Loan $350,000 SCOPE: Replace problematic asbestos cement water main. BUDGET: Estimated $ 1,152,630 Construction Costs Only FUNDING SOURCE: FY 22 Water Maintenance & Transmission & Loan or Grant from NM Water Trust Board EST. COMPLETION: PROJECT STATUS: Plans 100%. Engineering going through NMED review and process to ok project to bid. This project is to continue to replace asbestos cement water lines on Cherry St. and Edgewood neighborhood east of N. Garden Ave. Projects coordinated with Other Departments Cielo Grande All Inclusive Park - Grant 20-E2504 PO for BHI for design services approved by Council 12.10.2020 SCOPE: Design and construct All Inclusive Park and amenities BUDGET: Grant Amount $ 1,461,000 Design Services $ 150,966 PO 1 _ Const. Bid PO Other Total Cost FUNDING SOURCE: DFA Grant & City Funds possible EST. COMPLETION: Construction in 2022 PROJECT STATUS: Design underway - preliminary layouts under review Engineering assigned this project November 6, 2020. Will team with Parks Department for this project. BHI will be consultant. The current schedule is to complete design Spring 2021 and construct project by 12.31.2021. Design team kickoff meeting was held Feb. 24, 2021. Stakeholder interviews complete. Plan drawings under review for project estimating. Park furnishings have been selected to be bid. Cielo Grande Baseball Fields Complex - Grant 20-E2503 PO Approval by Council 1.14.2021 for BHI $526,795 for engineering. SCOPE: Design and construct baseball field complex BUDGET: Grant Amount $ 850,000 Design Services Unknown PO 1 _ Const. Bid PO Other Total Cost FUNDING SOURCE: DFA Grant & City Funds possible EST. COMPLETION: PROJECT STATUS: Design underway Engineering assigned this project November 19, 2020. Will team with Parks Department for this project. BHI has began survey of Cielo Grande Sports Complex area. Design team has had two reviews of preliminary conceptual layouts. ITB-21-009 - Municipal Landfill Unit 5A Awarded to J&H Services on April 8, 2021 SCOPE: Construct new Unit 5A at Roswell Landfill BUDGET: Bid amount with GRT $3,596785.60 FUNDING SOURCE: Solid Waste Fund - loan acquired for project EST. COMPLETION: Pre-Construction Conference Held April 20, 2021 PROJECT STATUS: 85% City Engineering Department assisting with oversight of bidding & construction management. Souder Miller & Associates performed design and will perform inspection and hands on construction management. Contractor began May 17, 2021. Schedule was to be completed 7.31.2021. Monsoon season has not allowed project to proceed as scheduled. Project now progressing after monsoon season. 9 Park at former Chisum School Location Legislative Grant of $400,000 SCOPE: Build new neighborhood park BUDGET: $ 400,000 FUNDING SOURCE: Legislative Grant EST. COMPLETION: PROJECT STATUS: 0% Public Input meeting set for August 24, 2021, 4pm at site location. Preliminary layouts are complete. 10  CITY OF ROSWELL Infrastructure Committee City Hall Large Conference Room 425 N. Richardson Ave., Roswell, NM 88201 Monday, September 27, 2021 at 4:00 p.m. ACTION REQUESTED: Airport Infrastructure discussion. BACKGROUND: Initiated by: Scott Stark No background information submitted by RAC. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Open discussion for this committee. STAFF RECOMMENDATION: 11  CITY OF ROSWELL Infrastructure Committee City Hall Large Conference Room 425 N. Richardson Roswell, NM 88201 Monday, September 27, 2021 at 4:00 ACTION REQUESTED: Informational only. Updates on Cell 5-A. BACKGROUND: Initiated by Abraham Chaparro This is a project update for Cell 5-A. Cell 5-A covers an area of approximately 20+ acres with a life expectancy of 10.3 years. Cell construction was awarded to J&H Construction in the amount of $3.3 million. Original completion date of July 15, 2021 was not met due to major weather delays. New final completion date has been moved to October 27, 2021. Project is 10 days ahead of schedule based on today’s projection. Total “weather days” lost on project are 39 days. Historically City of Roswell, Cell life expectancy is 10 years. In an effort to extend the life of the new Cell, Heavy Equipment has an integrated GPS Monitored Grade control and monitoring system. This will enable the Landfill Supervisor to monitor and control landfill fill rate capacity on a day-to-day basis. This will also allow the Solid Waste Department to develop a long term plan for new cells. FINANCIAL CONSIDERATION: None required LEGAL REVIEW: None required BOARD AND COMMITTEE ACTION: None required STAFF RECOMMENDATION: None required 12  CITY OF ROSWELL Infrastructure Committee City Hall Large Conference Room 425 N. Richardson Roswell, NM 88201 Monday, September 27, 2021 at 4:00 ACTION REQUESTED: Informational only. Automated Collection route optimization overview. BACKGROUND: Initiated by Abraham Chaparro Currently all City of Roswell Trash Collection routes are run from the memory of the driver. In our continuing effort to modernize Solid Waste we have purchased a license to use ArcGIS along with SMA’s help to optimize our routes and increase our efficiency. Large Municipalities, such as the City of Albuquerque, run their routes for their trash pickup utilize the ArcGIS system. We have planned for a 3- phase implementation of this system. We are at the end of Phase 1, which has had Solid Waste identify and GPS locate every garbage container used in the City of Roswell. From there SMA has been able to take that data and run it through a computer algorithm that is optimizing the routes. Phase 2 is designing and building the platform for the COR Solid Waste Department within ArcGIS. Phase 3 we will Push out to the City on the Website an Application where they can see when their section of the city has been serviced. FINANCIAL CONSIDERATION: None required LEGAL REVIEW: None required BOARD AND COMMITTEE ACTION: None required STAFF RECOMMENDATION: None required 13  CITY OF ROSWELL Infrastructure Committee City Hall Large Conference Room 425 N. Richardson Ave., Roswell, NM 88201 Monday, September 27, 2021 at 4:00 p.m. ACTION REQUESTED: Discuss Road Repair List BACKGROUND: Initiated by: Louis Najar Per Resolution 21-27 ROAD REPAIR AND PRIORITIZATION PROGRAM, the City Manager or designee is to submit an ongoing repair list based on three street classifications. Local Streets Collectors/Minor Arterial Streets Primary Arterial Streets FINANCIAL CONSIDERATION: No financial commitments at this time. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Discuss Road Repair List and give comments and possible directions for future presentations and actions. STAFF RECOMMENDATION: None 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 85 86 87 88 89 90 91 92 93 94 95 96 97  CITY OF ROSWELL Infrastructure Committee City Hall Large Conference Room 425 N. Richardson Ave., Roswell, NM 88201 Monday, September 27, 2021 at 4:00 p.m. ACTION REQUESTED: Consider selection/direction of streets budgeted for “City-wide Residential Street Improvement Program”. $500,000 has been budgeted per Line 18 of approved FY 22 Road Fund project list. BACKGROUND: Initiated by: Louis Najar Attached is an updated status list for current FY 22 Road Fund Projects. Project Line Item 18 for Residential Streets has not been finalized. One recommendation is to perform approximately $100,000 per Ward. A list of residential streets broken down by Wards is presented. City Engineer is requesting direction for Residential Streets, so a quote can be obtained and presented for the October Infrastructure Committee and November 2021 Council. FINANCIAL CONSIDERATION: Micro-surfacing of residential streets is currently funded for $500,000 in FY 22 Road Fund. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Recommend selection/direction of streets budgeted for “City-wide Residential Street Improvement Program” to October 14, 2021 City Council. STAFF RECOMMENDATION: Proceed with approximately $100k per Ward from provided list. 98 99 100 101 102 103 104 105  CITY OF ROSWELL Infrastructure Committee City Hall Large Conference Room 425 N. Richardson Ave., Roswell, NM 88201 Monday, September 27, 2021 at 4:00 p.m. ACTION REQUESTED: To ratify procurement of New Mexico Tap Masters of Albuquerque, NM to perform emergency 24” diameter water main repair in the amount of $201,572.59. BACKGROUND: Initiated by: Lorenzo Sanchez The 24” water main in vicinity of Mescalero Road/Kentucky Ave. was found to be leaking through a rust spot where the pipe had nearly deteriorated. Utilizing RFP-21-005 Line Stops/Valve Insertions the two qualified contractors were requested to give quotes and time frames. NM Tap Masters was selected based on having parts in stock and able to complete repair in a more timely manner. FINANCIAL CONSIDERATION: This repair is funded by current budget of Water Maintenance & Transmission Department. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: To ratify procurement of New Mexico Tap Masters of Albuquerque, NM to perform emergency 24” diameter water main repair in the amount of $201,572.59 and send ratification to City Council of October 14, 2021. STAFF RECOMMENDATION: Proceed as presented. 106 107 108 109 110  CITY OF ROSWELL Infrastructure Committee City Hall Large Conference Room 425 N. Richardson Ave., Roswell, NM 88201 Monday, September 27, 2021 at 4:00 p.m. ACTION REQUESTED: To ratify procurement of any repair services for N. Garden Ave. sewer main failure. BACKGROUND: Initiated by: Lorenzo Sanchez On September 21, 2021 it was discovered that the sewer main in the center of N. Garden Ave. had several failure areas from 4th St. north. As of preparation of this abstract, no details were available. This abstract is a place holder to advise Committee of procurement needs and other that has transpired since September 21, 2021. FINANCIAL CONSIDERATION: This repair is funded by current budget of Sewer Maintenance Department. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: To ratify procurement of any repair services for N. Garden Ave. sewer main failure and send ratification to City Council of October 14, 2021. STAFF RECOMMENDATION: Proceed as presented. 111  CITY OF ROSWELL Infrastructure Committee City Hall Large Conference Room 425 N. Richardson Ave., Roswell, NM 88201 Monday, September 27, 2021 at 4:00 p.m. ACTION REQUESTED: Consider purchase order requisition to IPR Ltd. in the amount of $403,566.24 for FY 2022 Micro-Surfacing over hot recycling pavement maintenance operations. BACKGROUND: Initiated by: Louis Najar The City of Roswell has been contracting a Micro-Surfacing over hot recycling pavement operations for the last few years. For FY 2022 this is to continue. FY 22 includes portions of W. 8th, N. Washington, N. Richardson, S. Lea Ave, S. Garden Ave and S. Virginia Ave. Total miles is 8.87. FINANCIAL CONSIDERATION: This work is part of approved FY 2022 Road Fund. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Consider recommendation of purchase order requisition to IPR Ltd. in the amount of $403,566.24 for FY 2022 Micro-Surfacing over hot recycling pavement maintenance operations to the October 14, 2021 City Council STAFF RECOMMENDATION: Proceed as presented. 112  IPR, Ltd. 3740 Hawkins NE, #B Albuquerque, NM 87109 505-292-3331 LICENSE NO. 32390 PROPOSAL - CONTRACT Quinn Miller DATE: 09/09/2021 TO: City of Roswell ATTN: Quinn Miller Drawer #3 PHONE: JOB LOCATION: 2022 Spring Micro Project Roswell NM EST NO. 779330 Micro Surfacing, Using New Mexico DOT Price Agreement #00-80500-19-16814 Resurface approximately 116,595 Square yards of existing Heater Recycle with a single lift of Polymer Modified Micro Type III. Item #22, 1,536 tons, $225.00 per ton = $345,600.00 Item #2, Traffic Control, $1,850 a day, 9 Days = $16,650.00 Item #6, Mobilization. $10.00 a mile, 6 Units X 200 miles = $12,000.00 Tax at 7.833% = $29,316.24 Ton price is based on 25.5 Pounds Per Square Yard. Roads, W, 8th, N. Washington, N. Richardson, S. Lea, S. Garden, S. Virginia, S. Virginia $403,566.24 ———Four Hundred Three Thousand, Five Hundred Sixty Six Dollars and Twenty Four TAX INCLUDED cents——— Payment shall be due upon completion of work. If a Subcontract is written based upon this Proposal, this Proposal shall be attached to and made part of the Subcontract. BUYER’S ACCEPTANCE CONTRACTOR’S ACCEPTANCE Proposal Date: 09/09/2021 IPR, Ltd. Date of Acceptance: By: Signature: Mike Daniels This proposal may be withdrawn if not accepted after the following 30 days: SIGN AND RETURN THIS COPY IF CHECKED: [ ] 113  CITY OF ROSWELL Infrastructure Committee City Hall Large Conference Room 425 N. Richardson Ave., Roswell, NM 88201 Monday, September 27, 2021 at 4:00 p.m. ACTION REQUESTED: Consider procurement of purchase order for San Bar Construction Corp. of Albuquerque, NM to perform city wide striping in the amount of $67,143.16. BACKGROUND: Initiated by: Louis Najar The City of Roswell has re-striping of City streets on an annual basis. This year, work to be performed by San Bar utilizing NMDOT Statewide Price Agreement. The city has approximately 759,340 linear feet of striping to maintain. Annual striping enhances safety for all users. FINANCIAL CONSIDERATION: Budgeted in current Road Fund LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Consider recommendation to procure purchase order for San Bar Construction Corp. of Albuquerque, NM to perform city wide striping in the amount of $67,143.16 for City Council meeting of October 14, 2021. STAFF RECOMMENDATION: Proceed as presented. 114 115 116 117 118 119 120  CITY OF ROSWELL Infrastructure Committee City Hall Large Conference Room 425 N. Richardson Ave., Roswell, NM 88201 Monday, August 23, 2021 at 4:00 p.m. ACTION REQUESTED: Consider scope of work for RFP-22-006 On-Call Utility Repair Services. BACKGROUND: Initiated by: Louis Najar An RFP is to be issued to establish a qualified pool of vendors to provide Utility Repair Services. The City owns and operates water and sewer utility services. It is good business to have a pool of contractors to provide quotes and time tables in the events of water or sewer repair needs. This is especially true of the large diameter transmission mains and appurtenances. FINANCIAL CONSIDERATION: Each work order to be funded from the appropriate department budget for each fiscal year. LEGAL REVIEW: RFP scope was submitted to Legal for review BOARD AND COMMITTEE ACTION: Consider scope of work for RFP-22-006 On-Call Utility Repair Services to October 14, 2021 City Council. STAFF RECOMMENDATION: Proceed with RFP as presented to have a qualified pool of vendors for utility repair services for the City’s future needs. 121 RFP-22-006 Request For On-Call Utility Repair Services I. PROJECT INFORMATION: 1. Project Description Draft 9.14.21 The City of Roswell, New Mexico is requesting proposals to make available a pool of responsive contractors for City’s water & sewer repair services. If there are urgent or emergency situations with failed water/sewer mains or facilities; by having a pool of contractors, the City could request quotes and availability to get these services performed in the best interest of the City. Applicants must be licensed contractors in the State of New Mexico. Applicants must show experience qualifications with their RFP on all utility and related works. Applicants must give proof of licensures, ability to be bonded and insured. 2. Scope of Work The Offeror shall perform the following utility services. Services shall include but not be limited to the following: A. Perform sewer main repairs and appurtenance from 4” diameter to 54” diameter. B. Perform repairs of water main and appurtenances from 4” diameter to 60” diameter C. Install Line Stops for any of the City’s water mains from 4” diameter to 48” diameter. D. Rebuild manholes and lift stations including by-pass pumping as conditions dictate. E. Rehabilitate manholes and lift stations including structure repair and protective coatings. F. Trenchless repair of sewer mains such as pipe bursting, liners and such. G. Install hot/live valve insertions of the City’s water mains from 4” diameter to 48” diameter. H. All materials and procedures shall meet EPA,NMENV, AWWA, NM Public Works and City of Roswell specifications. I. When services are required, qualified contractors would be requested to give quotes of the services needed and availability schedule. J. Services required would be in writing from the Utilities Director or City Engineer. K. Based on pricing and schedule availability the City would deem the most responsive quote which best fits the need of the City. L. An agreement or acceptance of quote would then be executed in writing, and would also serve as notice to proceed. M. Any work order over $60,000 would be required to have New Mexico Labor Wage Rates current at time of agreement or acceptance of quote. Wage Decision shall be requested from the State by the City of Roswell, and contractor would be required to comply with State Labor Requirements. N. Additional services as may be specified by the City. O. Pool qualifications shall be for a five year term. P. Contractors qualified would serve as prime contractor and may require subcontractors. All subcontractors would also need to licensed, bonded, insured as per standard protocol. 122  CITY OF ROSWELL Infrastructure Committee City Hall Large Conference Room 425 N. Richardson Ave., Roswell, NM 88201 Monday, September 27, 2021 at 4:00 p.m. ACTION REQUESTED: Consider Resolution 21-xx to support agreements with selected Transportation Fund (TPF) projects. BACKGROUND: The NMDOT issued a Call For Projects in April 2021. The City submitted 4 applications and 3 were selected. On August 26, 2021 the State Transportation Commission selected the following projects. 1. W. McGaffey - Wyoming to Union - Mill & Fill, sidewalk & ADA - was part of ICIP top 5 priority this year. (McGaffey is an alternate truck route) ($1,330,000) Required City match is $70,000. 2. Main St. - (US 285) - Nova Chip & striping - from McGaffey to College - this will match up to Nova Chip we just completed from College to Country Club. ($1.2 million pavement maintenance) Required City match is $60,000. 3. E. Hobson Widing - E. Earl Cummings, east towards US 285 - Plans completed last year and on the shelf. Would tie into County/NMDOT project of E. Hobson/US 285 intersection improvements ($1.6 million – new construction widened areas and pavement rehab and overlay) Required City match is $80,000 FINANCIAL CONSIDERATION: Funding will come from Road Fund. Depending on timing of awards it will be from current FY 22 or budgeted in FY 23. LEGAL REVIEW: Resolution was reviewed by City Attorney. BOARD AND COMMITTEE ACTION: Consider Resolution 21-xx to support agreements to the NMDOT’s TPF projects to the October 14, 2021 City Council STAFF RECOMMENDATION: Proceed with Resolution 21-xx and project agreements as presented. 123 124 125 126 127  CITY OF ROSWELL Infrastructure Committee City Hall Large Conference Room 425 N. Richardson Ave., Roswell, NM 88201 Monday, September 27, 2021 at 4:00 p.m. ACTION REQUESTED: Consider Resolution 21-yy to designate the west curb lane of Mississippi Ave. in the 500 -700 blocks with prohibited parking for use as a trail connection option to connect Spring River Trail and Cielo Grande Trail. BACKGROUND: Initiated by: Louis Najar Parks & Recreation Commission on August 16, 2021, recommended the trail connection option with Mississippi Ave. General Service Committee on August 25, 2021 recommended using Mississippi Ave. as trail connection option. This recommendation was passed by City Council on September 9, 2021. The next step is to designate the trail connection with prohibitive parking by resolution. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Resolution was submitted to Legal for review. BOARD AND COMMITTEE ACTION: Consider recommendation of Resolution 21-yy to designate the west curb lane of Mississippi Ave. in the 500 -700 blocks with prohibited parking for use as a trail connection option to connect Spring River Trail and Cielo Grande Trail, as an October 14, 2021 City Council item. STAFF RECOMMENDATION: Proceed as presented. 128 129 130  CITY OF ROSWELL Infrastructure Committee City Hall Large Conference Room 425 N. Richardson Ave., Roswell, NM 88201 Monday, September 27, 2021 at 4:00 p.m. ACTION REQUESTED: Consider requisition of purchase order to Abraham’s Construction in the amount of $65,654.30 for repair of failed Hondo River channel bank east of Elm St. BACKGROUND: Initiated by: Louis Najar Monsoon season of 2021 has had above normal amounts of rainfall in Roswell. Additionally, the same is true for the Hondo River tributary areas. As a result, the Hondo River had more river flow and higher number of peak flows for summer of 2021. One negative result of the above normal Hondo River flows is the damage to the Hondo River channel east of Elm St. and abutting the south edge of the Hondo River Trail. In the best interest of the City for safety of pedestrians and to protect the City’s trail infrastructure; repair is recommended utilizing the current Annual Maintenance Contract. FINANCIAL CONSIDERATION: Repair will be funded from current Engineering budget. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Recommend purchase order to Abraham’s Construction in the amount of $65,654.30 for repair of failed Hondo River channel bank east of Elm St. as part of October 14, 2021 City Council. STAFF RECOMMENDATION: Proceed as presented. 131 132 133  CITY OF ROSWELL Infrastructure Committee City Hall Large Conference Room 425 N. Richardson Ave., Roswell, NM 88201 Monday, September 27, 2021 at 4:00 p.m. ACTION REQUESTED: Non-Action Departmental Reports (Informational for Meeting Packets) BACKGROUND: Compiled by: Louis Najar Department Reports Listing: (Alphabetical listing) Central Control/Source of Supply (Not submitted) Engineering Report Annual Maintenance Support Engineering Report Community Development Support Fleet Maintenance Solid Waste Departments Special Electronics Streets Department Water Maintenance & Transmission WWTP & Sewer (Not submitted) FINANCIAL CONSIDERATION: Not applicable for this agenda item. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Informational for meeting packets from departments associated with Infrastructure Committee. STAFF RECOMMENDATION: Not applicable for this item. 134 135 136 137 138 139 140 141 142 143