Infrastructure Committee

Regular Meeting of the Infrastructure Committee Held in the Convention Center August 23, 2021 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 21-7. ROLL CALL: The meeting convened at 4:07 p.m. with Chairman Roebuck presiding, Councilor Sanchez and Councilor Lopez being present, and Councilor Kennard being absent. Staff Present: Abraham Chaparro, Juan Salas, Lorenzo Sanchez, Steve Christopher, Louis Najar, Glenda Allen, Juan Fuentes, Councilor Judy Stubbs, Trent Moore, Mayor Dennis Kintigh, Juanita Jennings, Councilor Barry Foster, Elizabeth Morales, and Bernadette Lopez Guest(s) Present: Larry Connolly and Juno Ogle APPROVAL OF AGENDA: Councilor Lopez moved to approve the agenda as presented. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Kennard being absent. APPROVAL OF MINUTES: 1. July 26, 2021: Councilor Lopez moved to approve the minutes as presented. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Kennard being absent. NON-ACTION ITEMS 2. Projects Updates Discussion: Mr. Najar discussed the updates on the Spring River Trail which is complete and the Lea/Deming Bridge where the contractor is re-mobilizing. Mr. Chaparro discussed the update for the Landfill and the liner has been received and the final grading for the entire Cell 5A is done. Mr. Najar discussed the four projects within the application process with NMDOT, Mill & Fill – McGaffey from Wyoming to Union, Nova Chip -from McGaffey to College, East Hobson Road widening, and Atkinson – from Cherry to College. 3. Airport Infrastructure Update: Mr. Christopher stated there was no update for this item. He stated the surveying was Page 1 of 4 f 2  complete and the land lease is still in the works. REGULAR ITEMS (ACTION): 4. Wayfinding 2.0 –Consider Design Intent and Phase Plan: Mrs. Jennings discussed the plan for signage throughout the City. Amy Bell, consultant, with Groundworks Studio discussed the purpose of the planning process. Eli, consultant, discussed the final design concept. Councilor Lopez moved to send to full City Council, the Wayfinding 2.0 – Consider Design Intent and Phase Plan. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Kennard being absent. 5. Wayfinding 2.0 – Consider Fabrication & Installation Costs: Mrs. Jennings discussed the background of the fabrication and installation costs. Ted, consultant, discussed the cost estimates. Mr. Najar asked for a PDF of the PowerPoint for the cost estimates, so he can share with the City Councilors. Councilor Lopez moved to recommend this project be funded at an amount of $340k and to be sent to the Finance Committee. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Kennard being absent. 6. Water Rights Prioritization Professional Services: Mr. Najar discussed this item and wants Atkins Engineering to look at all the water rights and what’s in the best interest for the City of Roswell. Councilor Lopez moved to recommend to move forward with the direction of the Water Security Report. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Kennard being absent. 7. Hot Recycling PO Requisition: Mr. Najar discussed the locations for the Hot Recycling. Councilor Lopez moved to approve the purchase order requisition to Dustrol, Inc. in the amount of $744,007 for FY 2022 Hot Recycling Pavement Maintenance to the consent agenda. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Kennard being absent. 8. ICIP Projects: Mr. Fuentes discussed the intent of the review and ranking of the ICIP projects. Mr. Chaparro discussed the top two projects for Landfill: (1) No. 4 - Enclosed Convenience Center and (2) No. 9 -Construct Cell 5B. Councilor Lopez moved to accept items No. 4 and No. 9 for the Landfill. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Kennard being absent. Mr. Chaparro discussed the top two projects for Collections: (1) No. 40 -Replacement of Grapple Truck and (2) No. 32 – Replacement of Two Sideloaders. Councilor Lopez moved to approve items No. 32 and No. 40 for the Landfill. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion Page 2 of 4 f 2 passed with Councilor Kennard being absent. Mr. Sanchez discussed the top two projects for Water/Maintenance: (1) No. 1-GIS System and Hardware and (2) No. 11 – Surge/Pressure Relief Valve Replacement Phase 2. Councilor Lopez moved to recommend items No. 1 and No. 11 for the Water/Maintenance Department. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Kennard being absent. Mr. Sanchez discussed the top two projects for Water Production: (1) No. 22 – Refurbishment of the two 7.5 million gallon reservoirs and (2) No. 24 – Rehab of the Water Storage Tank. Councilor Lopez moved to recommend items No. 22 and No. 24 for the Water Production. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Kennard being absent. Mr. Sanchez discussed the top two projects for the WWTP: (1) No. 11 – Repair of storm pond and (2) No. 16 – Dump Truck Replacement. Councilor Lopez moved to accept items No. 11 and No. 16 for the WWTP. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Kennard being absent. Mr. Sanchez discussed the top two projects for Sewer: (1) No. 22 – GIS system and hardware and (2) No. 18 – 50 Manhole Rehab. Councilor Lopez moved to approve items No. 18 and No. 22 for the Sewer Department. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Kennard being absent. Mr. Najar discussed the top two projects for Streets: (1) No. 18 – Washington Mill/Fill – Alameda to Second and Second to 8th Street and (2) No. 9 – Mill & Fill from SE Main to Sunset, Pavement & ADA Rehab. Councilor Lopez moved to recommend No. 18 and No. 9 for the Streets Department. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Kennard being absent. 9. RFP Professional Services Engineering & Architecture: Mr. Najar discussed the scope of work for this item. Councilor Lopez moved to recommend the scope of work to the consent agenda on the next City Council meeting of September 9, 2021. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Kennard being absent. 10. Award ITB-21-001 – 2021 Mill & Fill Project: Mr. Najar discussed the locations for this project. Councilor Lopez moved to award the 2021 Pavement Mill & Fill Project, ITB-22-001 to Constructors Inc. in the amount of $667,264.05 at the September 9, 2021 City Council Meeting to consent. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Kennard being absent. 11. Award ITB-21-002- Mt. View Waterline: Mr. Najar discussed the three bids received and explained why the lowest bid was not Page 3 of 4 f 2 accepted because of unbalanced bidding. Councilor Lopez moved to award Mountain View Waterline, ITB-00002 to White Cloud Pipeline, Inc. in the amount of $587,901.76 on September 9, 2021 City Council Meeting to consent. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Kennard being absent. 12. Dewatering Project – Construction Services: Mr. Najar discussed the amendment for construction services. Councilor Lopez moved to recommend approval of professional services amendment in the amount of $496,225.00 for design and construction services of a Waste Water Treatment Plant Dewatering Facility to HDR, Inc. of Albuquerque for the September 9, 2021 City Council Agenda. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Kennard being absent. 13. Engineering Department Augmentation Services: Mr. Najar discussed the need for the Engineering Department Augmentation Services. Councilor Lopez moved to consider procurement of Engineering Department Augmentation Services in the amount of $100,000 for the September 9, 2021 full City Council Agenda. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Kennard being absent. OTHER BUSINESS (Non-Action): 14. Department Reports: No discussion was held on the Department Reports. 15. Public Comments: Mr. Connolly congratulated Councilor Lopez. ADJOURN: The meeting adjourned at 5:59 p.m. The next scheduled meeting is September 27, 2021. Page 4 of 4 f 2