Infrastructure Committee

ROSWELL INFRASTRUCTURE COMMITTEE AGENDA Monday, July 26, 2021, at 4:00 p.m. City Hall Large Conference Room 425 N. Richardson Ave., Roswell, New Mexico 88201 Committee Chair: Jacob Roebuck Committee Vice Chair: Margaret Kennard Committee Members: George Peterson, Savino Sanchez Staff Coordinator: Louis Najar A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of Minutes 1. June 28, 2021 1-3 E. Non-Action Items 2. Project Updates Discussion 4 – 13 3. Airport Infrastructure Update 14 4. Vector Control Discussion 15 - 16 5. Martin Luther King Park Trail Overlay 17 - 18 F. Regular Items (Action Items) 6. RFP-22-001 Tree Removal, Disposal and Trimming Services 19 - 20 7. Road Projects POs for Nova Chip work 21 - 23 8. ICIP Projects 24 G. Other Business (Non-Action) 9. Department Reports 25 - 42 10. Public Comments H. Adjourn (Next Meeting: August 23, 2021) Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 21-7. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council, and no action will be taken. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: 7.21.2021 THE PUBLIC IS ENCOURAGED TO PARTICIPATE ELECTRONICALLY THROUGH THE GOTO MEETING APPLICATION AND NOT PHYSICALLY ATTEND DURING THE PANDEMIC. TO ATTEND THE INFRASTRUCTURE COMMITTEE BY GO-TO-MEETING Infrastructure Committee Mon, July 26, 2021 4:00 PM - 6:00 PM (MDT) Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/929161493 You can also dial in using your phone. United States: +1 (571) 317-3122 Access Code: 929-161-493 New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/install/929161493 Help Desk – 500-0587  Regular Meeting of the Infrastructure Committee Held in the Convention Center June 28, 2021 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 21-7. ROLL CALL: The meeting convened at 4:00 p.m. with Chairman Roebuck presiding, Councilor Sanchez and Councilor Peterson being present, and Councilor Kennard participated via GoToMeeting. Staff Present: Juan Salas, Lorenzo Sanchez, Trent Moore, Abraham Chaparro, Kevin Maevers, Mike Mathews, Joe Neeb, Scott Stark, Juan Fuentes, Glenda Allen, Louis Najar, Bernadette Lopez, and Councilor Stubbs participated via GoToMeeting Guest(s) Present: Grace Sanchez, Larry Connolly, Jeremy Sanchez, and Juno Ogle APPROVAL OF AGENDA: Councilor Peterson moved to approve the agenda. Councilor Kennard was the second. A voice vote of 4-0 was unanimous, and the motion passed with Councilor Kennard participating via GoToMeeting. APPROVAL OF MINUTES: 1. May 24, 2021: Councilor Peterson moved to approve the minutes. Councilor Kennard was the second. A voice vote of 4-0 was unanimous, and the motion passed with Councilor Kennard participating via GoToMeeting. NON-ACTION ITEMS 2. Projects Updates Discussion: Mr. Najar discussed the update for the Landfill in regards to the liner not being installed, possibly using cell #2, and various delays along with the rainy weather hindering the project’s progress. 3. RIAC Terminal Parking Lot: Mr. Stark discussed the terminal auto parking lot site plan and its funding. REGULAR ITEMS (ACTION): Page 1 of 3 1  4. Direction of Water Security, Priority & Effluent: Mr. Najar discussed the direction of the Water Security Report and his recommendations of protecting the City and managing water rights and review of effluent usage. Mr. Najar will bring this item back to the Committee with the scope of work and additional information. No action was taken. 5. Mountain View Middle School Waterline: Mr. Sanchez of the RISD discussed the school district’s request for the City to design and construct a waterline to serve Mountain View Middle School. Councilor Peterson moved to recommend to City Council on July 8, 2021, to proceed with the proposed construction of the waterline to Mountain View Middle School. Councilor Kennard was the second. A voice vote of 4-0 was unanimous, and the motion passed with Councilor Kennard participating via GoToMeeting. 6. Resolution Water Trust Board Awarded Project: Mr. Najar discussed this project. Councilor Stubbs inquired about her changes to the resolution that she submitted to Mr. Najar. Mr. Najar responded the resolution in the packet was the pre-bid version, and discussed Councilor Stubb’s changes regarding language. Councilor Peterson moved to consider Resolution 21-xx to accept the terms of the Water Trust Board funding to construct new waterlines in the Edgewood area set for the July 8, 2021 City Council meeting with the changes stated. Councilor Kennard was the second. A voice vote of 4-0 was unanimous, and the motion passed with Councilor Kennard participating via GoToMeeting. 7. NMDOT COOP Project Resolution Agreement: Mr. Najar discussed the proposed resolution. Councilor Peterson moved to send Resolution 21-yy to the July 8th consent agenda to accept NMDOT funding in the amount of $199,050 for Pavement Rehabilitation improvements, Control Number L200528. Councilor Kennard was the second. A voice vote of 4-0 was unanimous, and the motion passed with Councilor Kennard participating via GoToMeeting. 8. Award of N. Atkinson Project, ITB-21-005: Mr. Najar discussed this project. Councilor Peterson moved to send to the consent agenda on July 8, 2021, ITB-21-005, NMDOT CN 2104400, N. Atkinson Rehabilitation Project to J&H Services of Albuquerque for the amount stated. Councilor Kennard was the second. A voice vote of 4-0 was unanimous, and the motion passed with Councilor Kennard participating via GoToMeeting. 9. FY22 Road Repair List: Mr. Najar discussed the proposed list. Councilor Peterson moved to send to full City Council, the FY22 Road Repair List to give direction of the residential streets selection list. Councilor Sanchez was the second. A voice vote of 4-0 was unanimous, and the motion passed with Councilor Kennard participating via GoToMeeting. Page 2 of 3 2  10. NMDOT RTP Application – Spring River Trail Rehab Phase 2: Mr. Najar discussed the proposed resolution. Councilor Peterson moved to send Resolution-21-zz to the consent agenda for the July 8, 2021 which provides support for Recreational Trail Project application in the amount of $236,000 for Spring River Trail Rehab Project, Phase 2. Councilor Kennard was the second. A voice vote of 4-0 was unanimous, and the motion passed with Councilor Kennard participating via GoToMeeting. 11. NMDOT TAP Application – Spring River/Cielo Grande Trails Connections: Mr. Najar discussed the proposed resolution. Councilor Peterson moved to send to full City Council, Resolution 21-aa which provides support of the Transportation Alternative Program application in the amount of $225,000 for connection between Spring River Trail and Cielo Grande Trail at the July 8th meeting. Councilor Sanchez was the second. A voice vote of 4-0 was unanimous, and the motion passed with Councilor Kennard participating via GoToMeeting. OTHER BUSINESS (Non-Action): 12. Department Reports: Mr. Moore discussed the update for the Splash Pad in which the Operational Permit was received. Due to the weather, there was not a soft opening for today. Mr. Moore gave a brief update for the Library Restroom Build Back. A punch list will be done and they are trying to get the restrooms and children’s main area open. 13. Public Comments: Mr. Connolly inquired about the funding for the flood regarding the damage at the base. Mr. Najar responded that FEMA met with the County and Street Department last week. Estimates were drawn up and the City is asking for a million dollars, and it is still in the calculation and application process. ADJOURN: The meeting adjourned at 5:13 p.m. The next scheduled meeting is July 26, 2021. Page 3 of 3 3  CITY OF ROSWELL Infrastructure Committee City Hall Large Conference Room 425 N. Richardson Ave., Roswell, NM 88201 Monday, July 26, 2021 at 4:00 p.m. ACTION REQUESTED: Project Updates – Infrastructure Committee open discussion BACKGROUND: Initiated by: Louis Najar Committee will be given opportunity for Q&A on any project. Project Dashboard report is part of the committee packet. Please note project updates report; Facilities Department Engineering Department. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Open discussion for this Committee. STAFF RECOMMENDATION: None, this is opportunity for Committee to ask questions. 4  City of Roswell Projects Status Updated 7/19/21 Capital Projects & Facilities Year 2019 Carpenter Park Splash Pad SCOPE: Construction of a Splash Pad at Carpenter's park ESTIMATED COST: $ 450,000 FUNDING SOURCE: CITY SHARE: $3,936.33 $ 314,907 DFA/GRANT #: 19-D2949 Legislative Appropriation $ - OTHER: BUDGET: Total Budget: $ 450,000 Total Payments: $ 3,936 Encumbered $ 322,779 Total Change Orders: $ - Current Balance: $ 127,221 PROJECT CODE NO.: FAC20.001 PURCHASE ORDER NO. 22100111 GL #: 26014311-817504 PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 100% Schematic Phase 100% Design Development Phase 100% Construction Documents Phase 100% RFP, ITB, CES, Proposal 100% Construction 100% Substantial Completion 100% Project Closeout 100% Vendor CES/Waide Notes: Estimated Completion 1-Jul In Design Phase with Vortex / 3/17/20: design 100%; received proposal from vendors. Will take to Infrastructure Committee end of March and Council in April. Construction start date first of May (estimated). NOO 1 Approved. Segregated account has been developed and funds transferred. Presenting to Infrastructure Committee on April 27, 2020. Construction started 11/2020. 12/7/20 Construction on hold as construction crew and plumbing crew in COVID- 19 isolation. 12/28/20 - Construction has resumed.1/18/21 - Concrete pads have been poured. Infrastructure is complete. 2/12/21 - Installation of seating and top out electrical to commence the week of 2/15/21, weather permitting. 3/16/21 - Seating installation is complete and the electrical top out is 75%. Features to be installed April 2021. 5/18/21- Electrical top out complete and features have been installed, working on punch list, and signage in progress by Public Affairs. Upon completion, notify state for final inspection. 6/22/21 -Project Punch List is complete. NMED is performing final inspection on 6/23/21. Will schedule ribbon cutting upon operating license and final inspection. 7/19/21 - Splash Pad passed inspection, 100%, and has been up and running for multiple weeks. Year 2019 McBride Veteran's Cemetery SCOPE: Construction of Honor guard and family shelter ESTIMATED COST: $ 516,000 FUNDING SOURCE: $ - CITY SHARE: 0 $ 516,000.00 DFA/GRANT #: D2950 - Legislative Appropriation $ - OTHER: BUDGET: Total Budget: $ 516,000 Total Payments: $ 42,416 A&E Encumbered $ 42,416 Total Change Orders: $ - Current Balance: $ 473,584 PROJECT CODE NO.: FAC20.002 PURCHASE ORDER NO. 194140 GL #: 26014311-817504 Public Works PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 100% Schematic Phase 100% Design Development Phase 100% RFP, ITB, CES, Proposal 25% Construction 0% Substantial Completion 0% Project Closeout 0% Vendor Notes: Estimated Completion 0% 5  In Design with Huitt-Zollars 3/17/20: Awaiting on topographical map from Engineering. Proposal for AE available on 03/07/20. Conceptual design received and under review with General Services and Veteran's group.12/16/20. 12/21/20 - Revised conceptual design for presentation to GS on 1/27/21. 2/12/21- Conceptuals approved by council on 2/11/21, proceeding to complete schematic phase. 3/16/21 Schematic Phase is 50% complete. 5/18/21 - Schematic Phase and review 100% complete and project out for bid. 6/21/21 - Project in bid phase. 7/19/21 - Receiving Bids. Year 2020 Library Restroom Build Back SCOPE: Replace existing scale system with more modern above ground scale system. ESTIMATED COST: $ 288,265 FUNDING SOURCE: FY21/ Insurance $ 135,776 CITY SHARE: $ - DFA/GRANT #: Insurance Claim $ (152,489) OTHER: BUDGET: Total Budget: $ 288,265 Total Payments: $ - Encumbered $ 282,334.00 Total Change Orders: $ - Current Balance: $ 288,265.00 PROJECT CODE NO.: PURCHASE ORDER NO. 22100607 GL #: 26014311 - 817504 PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 100% Schematic Phase 100% Design Development Phase 100% RFP, ITB, CES, Proposal 100% Construction 100% Substantial Completion 100% Project Closeout 100% Vendor CES/Holloway Notes: Estimated Completion 2021 July Construction permit delayed 10/26/2020. Revised construction drawings, permit received, submittals reviewed and signed. Construction began the week of 12/21/2020. 1/18/21 - Wall paint and patching is continuing, bathroom reconfigure and repairs has started. Wall patching 90% complete. Patched area and painting 90% complete. Plumbing rough-in 100% ready for state inspection. New restroom access starting 2/15/21, weather permitting. 3/16/21- All rough- in plumbing and electrical is complete, and both have received and passed State of NM inspection. Framing to close off existing entry at 90%. New mold- proof wall sheeting has commenced. 5/18/21 - Mold sheeting, existing entry, and wall tile 100% complete. Floor tile 90%, epoxy grout being applied, fixture, and partition installation to commence after inspection. 6/22/21 - To date, contractor is working on final finishes and touch ups. Contractor estimated ETA for completion is Wednesday, June 30, 2021. 7/19/21- Project is 100% complete, punch list complete, and facilities team working on small additional items. All restrooms are open to the public. Year 2019 Police Evidence Storage SCOPE: Secure old FACMAN (Facility Maint.) Shop for PD Evidence Storage ESTIMATED COST: $ 400,000 FUNDING SOURCE: FY20 Budget $ 400,000 CITY SHARE: $400,000 $ - DFA/GRANT #: $ - OTHER: BUDGET: Total Budget: $ 400,000 Total Payments: $ - Encumbered $ 288,012.00 Total Change Orders: $ - Current Balance: $ 400,000.00 PROJECT CODE NO.: PURCHASE ORDER NO. 22100607 GL #: 26014311 - 817504 PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 100% Schematic Phase 100% Design Development Phase 100% RFP, ITB, CES, Proposal 100% Construction 90% Substantial Completion 0% Project Closeout 0% Vendor CES/Waide Notes: Estimated Completion 2021 July Phase one scope: Roof repairs, secure outer structure and alarm. Anticipate purchase order release week of 12/14/20 and construction to begin January 2021. 1/18/21 - Executive level decision needed on camera and access package. Securing building exterior is 90% complete; roofing to start 2/22/21 due to weather delay on 2/15/21. 3/16/21- Roofing started February 2021 and is approximately 33% complete. Purchase order issued on February 2021 for Phase I & Phase II for electrical and security upgrade. Estimate start date of April 2021. 5/18/21- Roofing and vehicle storage are 100% complete. Security and cameras in progress 45% to date. 6/22/21 - Security and control access is 80% complete. 7/19/21- Security and control access is 90% complete and programming is in progress. Year 2020 Annex Transaction Window SCOPE: Remove window and install transaction drawer ESTIMATED COST: $ 25,000 FUNDING SOURCE: Cares Act Funding CITY SHARE: $ - DFA/GRANT #: Page 2 of 4 6  $ - OTHER: BUDGET: Total Budget: Total Payments: $ - Encumbered Total Change Orders: $ - Current Balance: $ - PROJECT CODE NO.: PURCHASE ORDER NO. GL #: PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 100% Schematic Phase 100% Design Development Phase 100% RFP, ITB, CES, Proposal 100% Construction 0% Substantial Completion 0% Project Closeout 0% Vendor 0% Estimated Completion 0% Notes: Site surveyed and proposal received 12/20. Pending executive level decision 12-30-20. 1/18/21 - Project placed on hold by Executive team. 5/18/21- On hold pending Executive level decision. Year 2020 316 North Richardson Building SCOPE: Demo ceiling and flooring for structural inspection. Build back for office space. ESTIMATED COST: $29,131- Demo and Report $868,160 - Remodel FUNDING SOURCE: CITY SHARE: DFA/GRANT #: $ 29,131 OTHER: BUDGET: Total Budget: Total Payments: $ 24,406.00 Encumbered $ 29,131.00 Total Change Orders: $ - Current Balance: $ 24,406.00 PROJECT CODE NO.: PURCHASE ORDER NO. 22100949 GL #: 11014013 - 725610 PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 0% Schematic Phase 0% Design Development Phase 0% RFP, ITB, CES, Proposal 100% Demo Construction 95% Demo Substantial Completion 95% Demo Project Closeout 0% Vendor Holloway Estimated Completion 20-Dec Notes: Demo completed 12/20, awaiting asbestos abatement. Remodel pending executive level decision. 1/18/21 Project placed on hold by Executive team. 5/18/21 - On hold pending Executive level decision. Year 2020 Convention Center Block Wall SCOPE: Construct block wall around outdoor garden area with access. ESTIMATED COST: $ 150,000 FUNDING SOURCE: CITY SHARE: $ - DFA/GRANT #: $ - OTHER: BUDGET: Total Budget: Total Payments: $ - Encumbered Total Change Orders: $ - Current Balance: $ - PROJECT CODE NO.: PURCHASE ORDER NO. GL #: PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 100% Schematic Phase 100% Design Development Phase 100% RFP, ITB, CES, Proposal 0% Page 3 of 4 7  Construction 0% Substantial Completion 0% Project Closeout 0% Vendor 0% Estimated Completion 0% Notes: Design completed by DPS during CC construction. Awaiting proposals.12/20. Proposals received and awaiting executive level decision 12/30/20. 1/18/21 - Project placed on hold by Executive team. 5/18/21 - On hold pending Executive level decision. Year 2020 Rebuild Dias Convention Center SCOPE: Reconfigure Dias layout ESTIMATED COST: FUNDING SOURCE: CITY SHARE: $ - DFA/GRANT #: $ - OTHER: BUDGET: Total Budget: Total Payments: $ - Encumbered Total Change Orders: $ - Current Balance: $ - PROJECT CODE NO.: PURCHASE ORDER NO. GL #: PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 0% Schematic Phase 0% Design Development Phase 50% RFP, ITB, CES, Proposal 0% Construction 0% Substantial Completion 0% Project Closeout 0% Vendor 0% Estimated Completion 0% Notes: Conceptual design is in progress 12/30/20. 1/18/21 - Met with multiple contractors and are awaiting design and project cost estimate. 2/1/21 - Proposed Budgetary Numbers where unacceptable, so we are proceeding with alternative options and will advise with a new direction. 3/16/21 - Met with contractor March 2021. Contractor is designing alternative options for presentation and budgetary numbers. 5/18/21 - On hold pending Executive level decision. Year 2021 Library Roof over Bondurant Room SCOPE: Remove exiting Spanish tile roof and replace with metal standing seam. ESTIMATED COST: $ 50,000 FUNDING SOURCE: FY21 Budget $ 43,073 CITY SHARE: $ - DFA/GRANT #: $ - OTHER: BUDGET: Total Budget: Total Payments: $ - Encumbered Total Change Orders: $ - Current Balance: $ - PROJECT CODE NO.: PURCHASE ORDER NO. GL #: 26014312 PROJECT SCHEDULE: EST. COMPLETION: PROJECT STATUS: Phase % Complete Conceptual, Design 100% Schematic Phase 100% Design Development Phase 100% RFP, ITB, CES, Proposal 100% Construction 0% Substantial Completion 0% Project Closeout 0% Vendor 0% Estimated Completion April-21 Notes: 2/16/21 - PO requisition entered. Construction to start immediately starting PO approved. 3/16/21- Roofing materials received March 2021. Awaiting State of NM permit. 5/18/21 - 100% complete. Page 4 of 4 8  City of Roswell Projects Status 7/20/2021 Street Projects & Other Lea/Deming Bridge Bids Opened 12.8.2020, Award to Council January 14, 2021 SCOPE: Remove and replace bridge BUDGET: Balance of Grant - $693,981. Bid Award Cost $1,020,353.00 FUNDING SOURCE: 2019 Legislative Grant $800,000 Low bid received Abraham's Const. $1,100,280.31 EST. COMPLETION: 9/30/2021 City Funds Required $406,299.31 PROJECT STATUS: 40% RFP for design awarded to Souder Miller & Associates in the amount of $103,018.95 Contractor has completed curb & gutter, sidewalk, ADA ramps on the Deming & northern Lea portion of project. Bridge removal of the 1938 bridge began Tuesday, April 20, 2021. Deming paving completed. Contractor forming new CBC structure and has placed the concrete floor of new box culvert. Working on forming walls and deck. Flooding of May 31, 2021 has impacted progress. Hondo River is still flowing water as of writing of this report, 7.20.21 N. Garden Second Bridge - Roswell Livestock Auction Legislature 2021 - $889,000 for project - Awaiting DFA Agreement SCOPE: Remove and replace bridge - roadway approaches from Cherry north to Spring River bridge BUDGET: Engr. Estimate $1,000,000 Requested FY 22 FUNDING SOURCE: 2021 Legislative Grant $889,000 EST. COMPLETION: 7/31/2021 City Funds Required $111,111 PROJECT STATUS: 0% City Engineering Department to survey, design, bid and construction management in-house. N. Atkinson Project - 2nd to Cherry St. SCOPE: ADA / Sidewalk & reconstruction of pavement Opened Bids June 8, 2021 BUDGET: ($1,ooo,000 NMDOT Share) Low Bid $1,326,071.38, Required City funding $326,071.38 Design PO #22002226 $62,241.38 Design Survey Performed by Engineering Department Construction PO J&H Services - Low bidder FUNDING SOURCE: FY 20 Budget Capital Improvements EST. COMPLETION: 12/31/2021 PROJECT STATUS: Design 100% Plans 100% complete. Final approval by NMDOT in August 2020. The funding of this project construction is to be charged to FY 22. Contractor was awarded project, City awaiting bonds, insurance and contract to be executed. Spring River Trail - Atkinson to Virginia Bids opened March 9, 2021 - Low Bidder - Constructors SCOPE: Trail maintenance improvements BUDGET: ($127,326 NMDOT Share) March 9, 2021 Low Bid Amount $159,485.45 Design PO #22002447 $27,039.20 Design Survey Performed by Engineering Department City Funding Req'd. $32,159.45 Construction PO FUNDING SOURCE: FY 20 Budget Capital Improvements EST. COMPLETION: 7/31/2021 PROJECT STATUS: Construction 505. Plans 100% complete. Final approval by NMDOT in August 2020. 1st bid of $208,501.08 rejected due to overbudget and only 1 bid. Rebid with adjusted scope of work opened bids March 9, 2021. Awaiting contract, bonds and insurance from Constructors to commence project. Preconstruction conference was held May 11, 2021. Contractor has been hampered by rainfall events. Hondo River Trail - 2nd to Virginia Project to bid in Fall 2021 - SCOPE: Trail maintenance improvements BUDGET: $129,000 ($110,218 NMDOT Share) NMDOT FY 21, Construction Costs based on 2018 Estimate FUNDING SOURCE: FY 20 Budget Capital Improvements EST. COMPLETION: 12/1/2021 PROJECT STATUS: 2% Plans are complete. Awaiting NMDOT approvall to advertise and bid project. 9 CDBG Grant 18-C-NR-I-03-G-14 Boys & Girls Club SCOPE: Repairs and Upgrades to Boys & Girls Club ESTIMATED COST: Cost$80K HVAC, $1,048,123.50 Bid Cost, Current cost $1,112,479.03 due to Change Order 5 FUNDING SOURCE: Federal Grant & FY19 City Budget BUDGET Bid Cost $ 1,112,479.03 Final actual cost to WSCI = $1,112,479.03 HVACs $ 59,360.00 City Supplied Professional Services $ 42,595.00 JSH Engineering SENMCOG $ 15,000.00 Total Change Orders: $ 64,355.53 Total Cost $ 1,293,789.56 PROJECT SCHEDULE: August 2020 - April 8, 2021 PROJECT COMPLETION: 99% Awaiting final punch list completion & internal audit PROJECT STATUS: Project to awarded to White Sands Construction Co. Pre-construction held August 28, 2020. Contractor has commenced, currently completed is asphalt parking lot, most of concrete sidewalk, electrical. Working on concrete floor polishing, HVAC and ceiling work. Change order 1 was required to replace damaged cieling insulation in Teen Room, Game Room, Computer Lab and adjacent bathrooms. This CO 1 = $11,993.43. Change order 2 removal of two gym wood floor layers at a cost of $6000. Project also found damaged concrete sub-flooring in the original 1960s gymnasion. Change order 3 is gym floor remediation $34,816.09, and vent fire detectors in City provided HVAC units and ducting at $3,015.35. Change orders 4 was concrete polishing rework. $4,726.94. Change Order 5 to reconcile time. E. College - Pavement Maintenance - NMDOT COOP FY 22 NMDOT agreement approved July 8, 2021 Taking to City Council for resolution to support FY 22 SCOPE: Nova Chip - E. College - from Main to Atkinson BUDGET: Estimated Current project funding is: Requested for FY 22 Engineer Estimate $398,100; NMDOT $199,050, Recommended City funding $199,050 FUNDING SOURCE: Current Project Amount NMDOT Funding City Portions City additional EST. COMPLETION: FY 22 PROJECT STATUS: Project requested for FY 22 Budget Engineering requested to NMDOT to assist in E. College pavement maintenance, March 2021. Offer made by NMDOT in April 2021. Offer accepted by City July 8, 2021. Purchase order procurement in progress. Work tentative for Fall 2021. McGaffey - Atkinson to Garden ON HOLD DUE TO BUDGET SCOPE: ADA/Sidewalk - Mill & Fill 2800 LF 13500 SY BUDGET: Estimated $1.3 million 3" Mill & Fill only = $459K FUNDING SOURCE: Submitted on 2020 Legislative ICIP EST. COMPLETION: PROJECT STATUS: Project is on the year 1 Pavement Condition List. No activity Project on hold due to lack of funding. McGaffey - Main to Garden ON HOLD DUE TO BUDGET SCOPE: ADA/Sidewalk - Mill & Fill 2500 LF 12000 SY BUDGET: Estimated $1.3 million 3" Mill & Fill only = $408K FUNDING SOURCE: Submitted on 2020 Legislative ICIP EST. COMPLETION: PROJECT STATUS: Project is on the year 1 Pavement Condition List. No activity McGaffey - Wyoming to Union Submitted for 2021 Legislative ICIP Submitted to NMDOT Call for Projects SCOPE: ADA/Sidewalk - Mill & Fill 3000 LF 14,500 SY BUDGET: Estimated $1.4 million 3" mill & fill only = $493K FUNDING SOURCE: Submitted for 2021 Legislative ICIP consideration. EST. COMPLETION: PROJECT STATUS: Project is on the year 1 Pavement Condition List. No activity Project on hold due to lack of funding. Project was selected as top 5 ICIP projects for City of Roswell. FY 22 - Hot Recycling & Micro-surfacing Pavement Maintenance Approved FY 22 Prelim Budget SCOPE: Hot Recycle & Micro-surfacing of various streets BUDGET: Estimated $700,000 - Hot Recycling only, hot recycled areas to be Micro-Surfaced, Estimated $475,000 FUNDING SOURCE: City Road Fund EST. COMPLETION: 5/30/2022 PROJECT STATUS: Contractors scheduled for March 2022 PO Streets have been selected by using Pavement Condition Survey and field review by Streets & City Engineer. 10 FY 22 - Only Micro-surfacing Pavement Maintenance Some funding approved FY 22 Prelim Budget SCOPE: Only Micro-surfacing of various streets Focus will be in residential areas. BUDGET: Estimated Two budget line items in prelim budget $289,100 and $500,000 FUNDING SOURCE: City Road Fund EST. COMPLETION: 5/30/2022 PROJECT STATUS: Project ready to go, need verified funding Streets have been selected by using Pavement Condition Survey and field review by Streets & City Engineer. City Council has not concurred with streets selected for FY 22 FY 22 - Nova Chip Pavement Maintenance Approved FY 22 Prelim Budget SCOPE: Nova-Chip pavement maintenance lift (plant mix wearing course) - Portions of N. Atkinson BUDGET: Estimated $ 500,000 FUNDING SOURCE: City Road Fund EST. COMPLETION: 11/24/2021 PROJECT STATUS: Contractor tentatively scheduled for Fall 2021 This is N. Atkinson that has already been crack sealed by Streets Department. Purchase order procurement in progress. Work tentative for Fall 2021. FY 22 - Mill & Fill Pavement Rehab Approved FY 22 Prelim budget To be two separate bid projects ITB-22-001 - 2021 Mill & Fill to open bids 8.10.21 SCOPE: Mill and fill 3" depth of existing streets. Portions of Sunset, N. Garden and S. Washington BUDGET: Estimated $ 2,260,000 FUNDING SOURCE: Engineering Capital Improvement Fund EST. COMPLETION: To be done in two separate bid projects - Phase 1 estimated 12.31.2021 completion ITB-22-001 - S. Washington from McGaffey to Alameda and also Garden from 2nd to Cherry St. PROJECT STATUS: Streets have been selected by using Pavement Condition Survey and field review by Streets & City Engineer. This project is to address pavement condition only. These locations will not have any sidewalk/ADA improvements. Bland/Atkinson Turning Lane ON HOLD DUE TO BUDGET SCOPE: Build turn lane EBL traffic from S. Atkinson BUDGET: Estimated cost $100K FUNDING SOURCE: Special Electronics EST. COMPLETION: PROJECT STATUS: Design Complete This NBL to Bland turning lane could never be constructed due to XCEL power poles. In 2019 a pole was damaged and as such, City requested that power pole be relocated to allow future constrution of turning lane. Design is complete and awaiting funding. Will be requested in future budget cycle. E Hobson Road Widening ON HOLD DUE TO BUDGET (Also submitted to NMDOT for TPF funding) SCOPE: Widen Hobson Road from E. Earl Cummings Loop east to YO Crossing Road, with turning lanes at Hobson/Earl Cummings Road. BUDGET: $65,000 FUNDING SOURCE: Capital Improvements Road Cores PO 22001555 $431.33 - Completed Design Services PO 22001652 $64,380.88 Topo Survey Performed by Engineering Department Geotech Testing Performed by Engineering Department EST. COMPLETION: Unknown until funded PROJECT STATUS: Design 100% This project would be conducive to development and access to Roswell Air Center. Plans are complete and project is ready to be prepared for bids if funding becomes available Habitat For Humanity Subdivision Development ON HOLD DUE TO BUDGET SCOPE: Construct cul-de-sac for Humanity Way Court BUDGET: Estimated cost $180K FUNDING SOURCE: Capital Improvement EST. COMPLETION: Unknown until funded PROJECT STATUS: Design Complete The City created a subdivision in 2018 for low income housing. As owner/developer the City needs to construct the cul-de-sac. This to be requested in future budget cycles. 11 Projects coordinated with Utility Departments RIAC Reservoirs SCOPE: (2) New Water Towers at RIAC BUDGET: Design Complete $ 178,500 PO 180704 Historic Documents $ 10,458 PO 190125 _ Const. Prof. Services $ 612,597 PO 22000643 Steel fabrication inspection, field rebar, coating certified inspection Const. Contractor $ 6,148,750 PO 22002556 Drinking Water Loan - $5,381,142 Principal - Forgiveness $389,463 Total Cost $ 6,950,304 FUNDING SOURCE: EPA Loan & Water Capital Fund EST. COMPLETION: Tower 1 Gillis St. January 2021, Tower 2 W. Martin St. August 2021. PROJECT STATUS: Time used 90%. Construction commenced 11.18.19. Tower 1 (Gillis St.) has painting completed. Approximately 85% complete. Tower 2 (W Martin St) painting complete pain. Approximately 85% complete - finish crews are on the job. Tower 2 in service before May 1, 2021. Tower 1 Gillis still under construction. WWTP Screw Press Improvements PO for design approved by Council 12.10.2020 SCOPE: Install screw presses at WWTP BUDGET: Estimated $ 5,500,000 Loan is for design and construction FUNDING SOURCE: WWTP - Clean Water Loan EST. COMPLETION: Design March 2021 Construction July 2022 PROJECT STATUS: Design is 85% complete. RFP process complete and project awarded to HDR for design and future construction professional services. Agreement has been signed by consultant and City. Design kick off meeting between NMENV, HDR and City was held on 12.16.2020. Design in progress Manhole Rehab Project 2021 Low bidder is Corrosion Resitant Coatings SCOPE: Rehabilitate 48 sewer manholes. BUDGET: $ 250,000 Low Bid amount = $248,070.51 FUNDING SOURCE: FY 21 Budget EST. COMPLETION: 12/31/2021 PROJECT STATUS: 25% Complete Engineering Department in house design and also to perform construction inspection and management. Advertise March 7, 2021, Open bids April 13, 2021 - ITB-21-010. Contractor began May 17, 2021 Large Diameter Valve Project FY 22 Awaiting FY 22 Budget approval SCOPE: Large Diameter Valve construction BUDGET: FUNDING SOURCE: Water Enterprise EST. COMPLETION: Completed in Feb. 2021 PROJECT STATUS: Engineering department to design & perform construction management, based on FY 22 budget for Water Maintenance Mountain View Middle School Waterline ITB-22-002 to open bids August 10, 2021 SCOPE: Design & Construct 10" water line to service Mt. View Middle Schools BUDGET: FUNDING SOURCE: Water Enterprise to be reimbursed by RISD EST. COMPLETION: To be advertised July 11, 2021 and open bids August 10, 2021 PROJECT STATUS: Project is bidding Design by City Engineering Department. RISD has submitted commitment letter to reimburse upon completetion of project. Edgewood Water Line Phase II - Cherry east from Garden Ave. Water Trust Board Application in Process Grant $400,000 & Loan $350,000 SCOPE: Replace problematic asbestos cement water main. BUDGET: Estimated $ 1,152,630 Construction Costs Only FUNDING SOURCE: FY 22 Water Maintenance & Transmission & Loan or Grant from NM Water Trust Board EST. COMPLETION: PROJECT STATUS: Plans 100%. Engineering going through NMED review and process to ok project to bid. This project is to continue to replace asbestos cement water lines on Cherry St. and Edgewood neighborhood east of N. Garden Ave. 12 Projects coordinated with Other Departments Cielo Grande All Inclusive Park - Grant 20-E2504 PO for BHI for design services approved by Council 12.10.2020 SCOPE: Design and construct All Inclusive Park and amenities BUDGET: Grant Amount $ 1,461,000 Design Services $ 150,966 PO 1 _ Const. Bid PO Other Total Cost FUNDING SOURCE: DFA Grant & City Funds possible EST. COMPLETION: Construction in 2022 PROJECT STATUS: Design underway Engineering assigned this project November 6, 2020. Will team with Parks Department for this project. BHI will be consultant. The current schedule is to complete design Spring 2021 and construct project by 12.31.2021. Design team kickoff meeting was held Feb. 24, 2021. Stakeholder interviews complete and prelim conceptual to be submitted in August. Cielo Grande Baseball Fields Complex - Grant 20-E2503 PO Approval by Council 1.14.2021 for BHI $526,795 for engineering. SCOPE: Design and construct baseball field complex BUDGET: Grant Amount $ 850,000 Design Services Unknown PO 1 _ Const. Bid PO Other Total Cost FUNDING SOURCE: DFA Grant & City Funds possible EST. COMPLETION: PROJECT STATUS: Design underway Engineering assigned this project November 19, 2020. Will team with Parks Department for this project. BHI has began survey of Cielo Grande Sports Complex area. ITB-21-009 - Municipal Landfill Unit 5A Awarded to J&H Services on April 8, 2021 SCOPE: Construct new Unit 5A at Roswell Landfill BUDGET: Bid amount with GRT $3,596785.60 FUNDING SOURCE: Solid Waste Fund - loan acquired for project EST. COMPLETION: Pre-Construction Conference Held April 20, 2021 PROJECT STATUS: 30% City Engineering Department assisting with oversight of bidding & construction management. Souder Miller & Associates performed design and will perform inspection and hands on construction management. Contractor began May 17, 2021. Schedule was to be completed 7.31.2021. Early monsoon season has not allowed project to proceed as scheduled. Park at former Chisum School Location Legislative Grant of $400,000 SCOPE: Build new neighborhood park BUDGET: $ 400,000 FUNDING SOURCE: Legislative Grant EST. COMPLETION: PROJECT STATUS: 0% Parks & Public Affairs are coordinating a pbulic meeting on site. 13  CITY OF ROSWELL Infrastructure Committee City Hall Large Conference Room 425 N. Richardson Ave., Roswell, NM 88201 Monday, July 26, 2021 at 4:00 p.m. ACTION REQUESTED: Airport Infrastructure discussion. BACKGROUND: Initiated by: Scott Stark No background information submitted by RIAC. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Open discussion for this committee. STAFF RECOMMENDATION: 14  CITY OF ROSWELL Infrastructure Committee City Hall Large Conference Room 425 N. Richardson Ave., Roswell, NM 88201 Monday, July 26, 2021 at 4:00 p.m. ACTION REQUESTED: Vector Control Discussion BACKGROUND: Initiated by: Jacob Roebuck Councilor Roebuck requested information on Vector Control. This is a duty performed by Chaves County and funded jointly to deal with mosquito activity. 1. The last two years the City’s billing from Chaves County: 7.1.2018 to 6.30.2019 was $47,558.56 7.1.2019 to 6.30.2020 was $40,741.06 2. See attached report from Chaves Country Road Department which includes recommendations for the public to consider. FINANCIAL CONSIDERATION: None at this time. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Open discussion for this Committee. STAFF RECOMMENDATION: None, this is opportunity for Committee to ask questions. 15 16  CITY OF ROSWELL Infrastructure Committee City Hall Large Conference Room 425 N. Richardson Ave., Roswell, NM 88201 Monday, July 26, 2021 at 4:00 p.m. ACTION REQUESTED: Discussion of Martin Luther King Park trail overlay. BACKGROUND: Initiated by: Savino Sanchez Councilor Savino Sanchez requested an overlay of the MLK Park trail. Chairperson Roebuck requested Engineering review and present to Infrastructure for discussion. MLK Park trail overlay is estimated to cost $25,330.04. At this time it is not on any project list or budgeted. FINANCIAL CONSIDERATION: Funding has not been identified. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Open discussion for this Committee. STAFF RECOMMENDATION: Proceed per Committee discussion. 17  CITY OF ROSWELL MAINTENANCE CONTRACT JAN. 2020 - DEC. 2021 PRELIMINARY ESTIMATE DEPARTMENT: ENGINEERING PROJECT NAME: ITB-20-002 Scope of Work: 1" overlay DATE: 6/30/2021 ITEM # DESCRIPTION QTY. UNITS UNIT COST TOTAL COST MARTIN LUTHER KING JR WALKING TRAIL - 1" OVERLAY 30 Bituminous Material For Tack Coat 0.3 Ton $ 300.00 $ 90.00 26 PMBP In Place > 45 tons 130 Ton $ 180.00 $ 23,400.00 SUB TOTAL $ 23,490.00 GRT 7.8333% $ 1,840.04 TOTAL $ 25,330.04 Page 1 of 1 18 7/20/2021  CITY OF ROSWELL Infrastructure Committee City Hall Large Conference Room 425 N. Richardson Ave., Roswell, NM 88201 Monday, July 26, 2021 at 4:00 p.m. ACTION REQUESTED: Consider award of Award Recommendation for RFP-22-001 Tree Removal, Disposal and Trimming Services and authorization for City Manager to enter into contract negotiations with Lawn and Order Lawn Services of Roswell, NM. BACKGROUND: Initiated by: Kevin Maevers An RFP was issued to make available a contractor for performing tree removal, disposal and trimmings services for various citywide needs for emergency and non-emergency needs for the fiscal year with the option to renew annually up to (3) additional years. The City received two proposals, one proposal was deemed nonresponsive. FINANCIAL CONSIDERATION: Each work order to be funded from the appropriate department budget for each fiscal year. LEGAL REVIEW: Not applicable for this item. BOARD AND COMMITTEE ACTION: Consider award of RFP-22-001 Tree Removal, Disposal and Trimming Services to August 12, 2021 City Council. STAFF RECOMMENDATION: Consider award of RFP-22-001 Tree Removal, Disposal and Trimming Services as presented to Lawn and Order Lawn Services of Roswell, NM. 19 20  CITY OF ROSWELL Infrastructure Committee City Hall Large Conference Room 425 N. Richardson Ave., Roswell, NM 88201 Monday, July 26, 2021 at 4:00 p.m. ACTION REQUESTED: Consider two purchase order requisitions for Brasier Asphalt Inc. of Albuquerque for Nova Chip pavement maintenance in the amounts of $458,920.34 and $352,498.55. BACKGROUND: Initiated by: Louis Najar Two locations have been programmed for Nova Chip (plant mix wearing course overlay) pavement maintenance: 1. N. Atkinson Ave. – from College Blvd. to Tierra Berrenda 2. E. College Blvd. – from Main St. to Atkinson Ave. Two purchase orders are required due to funding: 1. N. Atkinson Ave. – is 100% City funding 2. E. College Blvd. – is 50% City and 50% NMDOT. Please note these locations will require separate purchase orders for striping which will be needed to complete pavement operations. FINANCIAL CONSIDERATION: These projects are on current FY 22 Budget. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Consider two purchase order requisitions for Brasier Asphalt Inc. of Albuquerque for Nova Chip pavement maintenance in the amounts of $458,920.34 and $352,498.55 for City Council of August 12, 2021. STAFF RECOMMENDATION: Proceed as presented. 21 22 23  CITY OF ROSWELL Infrastructure Committee City Hall Large Conference Room 425 N. Richardson Ave., Roswell, NM 88201 Monday, July 26, 2021 at 4:00 p.m. ACTION REQUESTED: Review and ranking of Infrastructure Projects. BACKGROUND: Initiated by: Juan Fuentes, Abraham Chaparro, Lorenzo Sanchez and Louis Najar. The intent is to allow for discussion and decision among staff and Council on ranking of projects to develop the annual Infrastructure Capital Improvement Plan (ICIP) for submittal in September 2021. Similar to last year, due to the number of departments and projects, the list will be divided among the 5 standing committees (Finance, Legal, Infrastructure, Public Safety and General Services). At each committee, staff will provide an overview of the projects and request the committees to rank the projects and recommend the top projects for consideration in the ICIP. As of printing of this abstract not all Infrastructure lists were available. List will be provided at Infrastructure Committee. This is the starting point for review and discussion by Infrastructure Committee. FINANCIAL CONSIDERATION: No financial consideration is requested at this time. LEGAL REVIEW: No legal review is required at this time. BOARD AND COMMITTEE ACTION: Review and ranking of Infrastructure Projects to present a short list for selection of top 5 ICIP C projects in August/September 2021. STAFF RECOMMENDATION: Review and ranking of Capital Projects presented, top 2 from each of three lists presented at Infrastructure Committee (Roads, Utility and Solid Waste) 24  CITY OF ROSWELL Infrastructure Committee City Hall Large Conference Room 425 N. Richardson Ave., Roswell, NM 88201 Monday, July 26, 2021 at 4:00 p.m. ACTION REQUESTED: Non-Action Departmental Reports (Informational for Meeting Packets) BACKGROUND: Compiled by: Louis Najar Department Reports Listing: (Alphabetical listing) Central Control/Source of Supply Engineering Report Annual Maintenance Support Engineering Report Community Development Support Fleet Maintenance Solid Waste Departments Special Electronics Streets Department Water Maintenance & Transmission (Not Submitted) WWTP & Sewer FINANCIAL CONSIDERATION: Not applicable for this agenda item. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Informational for meeting packets from departments associated with Infrastructure Committee. STAFF RECOMMENDATION: Not applicable for this item. 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42