Infrastructure Committee

ROSWELL INFRASTRUCTURE COMMITTEE AGENDA Monday, January 24, 2022, at 4:00 p.m. City Hall Large Conference Room 425 N. Richardson Ave., Roswell, New Mexico 88201 Committee Chair: Jacob Roebuck Committee Vice Chair: Margaret Kennard Committee Members: Daniel Lopez, Savino Sanchez Staff Coordinator: Louis Najar A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of Minutes 1. November 22, 2021 1-3 E. Non-Action Items 2. Draft Cielo Grande Baseball Complex Master Plan 4 3. Airport Infrastructure Update 5 4. Project Updates Discussion 6 - 11 F. Regular Items (Action Items) 5. Atkinson Sewer Manhole Repair 12 - 13 6. Atkinson Water Line Replacement Work 14 - 15 7. Award ITB-22-003 Hondo River Trail (Rebid) 16 - 18 8. Award ITB-22-013 E. Hobson Road Improvements 19 - 21 9. Award ITB-22-014 W. McGaffey St. Rehabilitation 22 - 24 10. PO Requisition Brasier Asphalt - Nova Chip, N. Main 25 - 26 11. Resolution 22-xx NMDOT Agreement 2nd Garden Bridge 27 - 46 G. Other Business (Non-Action) 12. Department Reports 47 - 75 13. Public Comments H. Adjourn (Next Meeting: February 28, 2022) Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 21-7. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council, and no action will be taken. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: 1.20.2022 THE PUBLIC IS ENCOURAGED TO PARTICIPATE ELECTRONICALLY THROUGH THE GOTO MEETING APPLICATION AND NOT PHYSICALLY ATTEND DURING THE PANDEMIC. TO ATTEND THE INFRASTRUCTURE COMMITTEE BY GO-TO-MEETING Infrastructure Committee Mon, January 24, 2022 - 4:00 PM - 6:00 PM (MDT) Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/929161493 You can also dial in using your phone. United States: +1 (571) 317-3122 Access Code: 929-161-493 New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/install/929161493 Help Desk – 500-0587  Regular Meeting of the Infrastructure Committee Held in the City Hall November 22, 2021 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 21-7. ROLL CALL: The meeting convened at 4:00 p.m. with Vice Chairwoman Kennard presiding via GoToMeeting, Councilor Sanchez being present, Chairman Roebuck being absent, and Councilor Lopez participating via GoToMeeting. Staff Present: Juan Salas, Glenda Allen, Louis Najar, Spencer Aiken, Kevin Maevers, and Bernadette Lopez Guest(s) Present: Grace Sanchez, Mike Espiritu, Larry Connolly and Juno Ogle APPROVAL OF AGENDA: Councilor Lopez moved to approve the Agenda as presented. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Lopez and Councilor Kennard participating via GoToMeeting. APPROVAL OF MINUTES: 1. October 25, 2021: Councilor Lopez moved to approve the minutes as presented. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Lopez and Councilor Kennard participating via GoToMeeting. NON-ACTION ITEMS: 2. Project Updates Discussion: No discussion was held per Chairman Roebuck’s request. 3. Airport Infrastructure Update: No discussion was held per Chairman Roebuck’s request. REGULAR ITEMS (ACTION ITEMS): 4. Site/Drainage Checklist for Residential Property Development: Page 1 of 3 1 Mr. Aiken discussed the current Site Plan Review and the Building Permit Guide for Residential Construction. Mr. Aiken discussed the proposed update to the current Site Plan Review and the Building Permit Guide for Residential Construction in regards to Roswell’s contacts. Mr. Maevers discussed the need for the updates. Councilor Lopez moved to send to full City Council for advertisement. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Lopez and Councilor Kennard participating via GoToMeeting. 5. Award N. Garden Sewer Project: Mr. Najar discussed this award to the lowest bidder, Adame Construction and stated this project was not budgeted. Councilor Lopez moved to send to full City Council as presented. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Lopez and Councilor Kennard participating via GoToMeeting. 6. Award VFD Installation at RW 3: Mr. Najar discussed the award VFD installation. Councilor Lopez moved to send to the consent agenda as presented. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Lopez and Councilor Kennard participating via GoToMeeting. 7. Manhole Repairs N. Atkinson & 3rd: Mr. Najar discussed the repair work for the three manholes. Councilor Lopez moved to approve the repair work awarded to J&H Services in the amount of $130,117.05 to the full City Council. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Lopez and Councilor Kennard participating via GoToMeeting. 8. Award Repairs Large Valve 3rd/Orchard: Mr. Najar discussed the waterline repairs for the large valve awarded to NM Tap Masters. Councilor Lopez moved to send to the consent agenda as presented. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Lopez being absent and Councilor Kennard participating via GoToMeeting. 9. Award RFP Water & Sewer Utility Repair Services: Mr. Najar discussed the award and the pool of vendors. Councilor Lopez moved to accept all vendors and send to the consent agenda. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Lopez and Councilor Kennard participating via GoToMeeting. 10. Award Sunset Ave. Pave Rehab: Mr. Najar discussed the mill and fill project for Sunset which will be from North Brasher to Poe and then from North McGaffey to Walnut Street. Councilor Lopez moved to send to the consent agenda as presented. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Lopez and Councilor Kennard participating via GoToMeeting. Page 2 of 3 2  11. Reject Bids Hondo River Trail Rehab: Mr. Najar discussed the rejection of the bid for this item. Councilor Lopez moved to reject the bid and send to the consent agenda as presented. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Lopez and Councilor Kennard participating via GoToMeeting. 12. PO for IPR (Micro-surfacing) – Residential Streets: Mr. Najar discussed the PO to IPR, Ltd. for micro-surfacing. Councilor Lopez moved to approve the PO to IPR, Ltd. and send to the consent agenda as presented. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Lopez and Councilor Kennard participating via GoToMeeting. 13. 2022 Meeting Dates Infrastructure: Mr. Najar discussed the Infrastructure Committee Meeting dates for next year. Councilor Lopez moved to accept the dates and deadlines for next year’s Infrastructure Committee Meetings as presented. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Lopez and Councilor Kennard participating via GoToMeeting. 14. No Infrastructure Committee Meeting for December 2021: Mr. Najar discussed Chairman Roebuck’s request not to have an Infrastructure Committee Meeting for the month of December, 2021. Councilor Lopez moved to accept the No Meeting for December, 2021. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Lopez and Councilor Kennard participating via GoToMeeting. OTHER BUSINESS (Non-Action): 15. Department Reports: No discussion was held on the reports. 15. Public Comments: None ADJOURN: The meeting adjourned at 4:40 p.m. The next scheduled meeting is January 24, 2022. Page 3 of 3 3  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 1/24/2022 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jacob Roebuck ACTION REQUESTED: Bohannan Huston Inc. (BHI) to make presentation on draft Cielo Grande Baseball Complex Master Plan. BACKGROUND: Initiated by: Louis Najar The City of Roswell was awarded a Legislative Grant to plan, design, construct and furnish baseball fields at Cielo Grande Sports Complex. Grant amount is $850,000. The first step is a Master Plan to which the City of Roswell contracted BHI to perform. Subcontracted as team member for BHI is Surroundings Studio from Santa Fe, NM. FINANCIAL CONSIDERATION: This project is funded in current FY 2022 Capital Budget for the grant amount. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Open discussion for Infrastructure Committee and attendees. STAFF RECOMMENDATION: This item will return for final approval based on open discussion and comments. ATTACHMENTS 4  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 1/24/2022 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jacob Roebuck ACTION REQUESTED: Airport Infrastructure discussion. BACKGROUND: Initiated by: Scott Stark No information submitted by RAC. FINANCIAL CONSIDERATION: Not applicable for this agenda item. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Open discussion for Infrastructure Committee and attendees. STAFF RECOMMENDATION: None, this is opportunity for Committee to ask questions. ATTACHMENTS 5  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 1/24/2022 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jacob Roebuck ACTION REQUESTED: Project Updates – Infrastructure Committee open discussion BACKGROUND: Initiated by: Louis Najar Committee will be given opportunity for Q&A on any project. Project Dashboard report is part of the committee packet. Please note project updates report; Facilities Department (Not submitted) Engineering Department. FINANCIAL CONSIDERATION: Not applicable for this agenda item. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Open discussion for Infrastructure Committee and attendees. STAFF RECOMMENDATION: None, this is opportunity for Committee to ask questions. ATTACHMENTS 6  City of Roswell Projects Status 1/19/2022 Street Projects & Other N. Garden Second Bridge - Roswell Livestock Auction Legislature 2021 - $889,000 for project SCOPE: Remove and replace bridge - roadway approaches from Cherry north to Spring River bridge BUDGET: Engr. Estimate $1,000,000 Requested FY 22 FUNDING SOURCE: 2021 Legislative Grant $889,000 EST. COMPLETION: 7/31/2021 City Funds Required $111,111 PROJECT STATUS: 0% City Engineering Department to survey, design, bid and construction management in-house. Design is 90% complete. Clearance letters have been submitted to State & Federal departments for review and approval. Scheduled Spring 2022 Bidding N. Atkinson Project - 2nd to Cherry St. SCOPE: ADA / Sidewalk & reconstruction of pavement Opened Bids June 8, 2021 Work day count started 10.25.2021 BUDGET: ($1,ooo,000 NMDOT Share) Low Bid $1,326,071.38, Required City funding $326,071.38 Design PO #22002226 $62,241.38 Design Survey Performed by Engineering Department Construction PO J&H Services - Low bidder FUNDING SOURCE: FY 20 Budget Capital Improvements EST. COMPLETION: 12/31/2021 PROJECT STATUS: Construction 20% Plans 100% complete. Final approval by NMDOT in August 2020. The funding of this project construction is to be charged to FY 22. Project has encountered major utility problems with sewer and water. Change orders in progress and this will delay completion. Hondo River Trail - 2nd to Virginia Open bids 11.9.2021, Rebid opened 1.11.2022 SCOPE: Trail maintenance improvements BUDGET: $129,000 ($110,218 NMDOT Share) NMDOT FY 21, Construction Costs based on 2018 Estimate FUNDING SOURCE: FY 20 Budget Capital Improvements EST. COMPLETION: 12/1/2021 PROJECT STATUS: 2% Apparent low bid from 1.11.2022 is J&H Services $209,196.60 McGaffey - Atkinson to Garden ON HOLD DUE TO BUDGET SCOPE: ADA/Sidewalk - Mill & Fill 2800 LF 13500 SY BUDGET: Estimated $1.3 million 3" Mill & Fill only = $459K FUNDING SOURCE: Submitted on 2020 Legislative ICIP EST. COMPLETION: PROJECT STATUS: Project is on the year 1 Pavement Condition List. No activity Project on hold due to lack of funding. McGaffey - Main to Garden ON HOLD DUE TO BUDGET SCOPE: ADA/Sidewalk - Mill & Fill 2500 LF 12000 SY BUDGET: Estimated $1.3 million 3" Mill & Fill only = $408K FUNDING SOURCE: Submitted on 2020 Legislative ICIP EST. COMPLETION: PROJECT STATUS: Project is on the year 1 Pavement Condition List. No activity McGaffey - Wyoming to Union NMDOT awarded $1,330,000 for this project SCOPE: ADA/Sidewalk - Mill & Fill 3000 LF 14,500 SY NMDOT has funded 95% of project BUDGET: Estimated $1.4 million selected by NMDOT 8.26.2021 FUNDING SOURCE: Submitted for 2021 Legislative ICIP consideration. EST. COMPLETION: PROJECT STATUS: Opened bids 1.11.2022, Apparent low bidder is Constructors Inc. $905,342.51 FY 22 - Hot Recycling & Micro-surfacing Pavement Maintenance Approved FY 22 Budget SCOPE: Hot Recycle & Micro-surfacing of various streets Scheduled for March 2022 BUDGET: Estimated $744,007 - Hot Recycling only, hot recycled areas to be Micro-Surfaced, Estimated $403,566 FUNDING SOURCE: City Road Fund EST. COMPLETION: 5/30/2022 PROJECT STATUS: Contractors scheduled for March 2022 PO 7 Streets have been selected by using Pavement Condition Survey and field review by Streets & City Engineer. 8 FY 22 - Only Micro-surfacing Pavement Maintenance Some funding approved FY 22 Budget SCOPE: Only Micro-surfacing of various streets Focus will be in residential areas. BUDGET: Estimated Two budget line items in prelim budget $289,100 and $500,000 FUNDING SOURCE: City Road Fund EST. COMPLETION: 5/30/2022 PROJECT STATUS: Project ready to go, need verified funding Streets have been selected by using Pavement Condition Survey and field review by Streets & City Engineer. City Council has voted on $100k per Ward. FY 22 - Nova Chip Pavement Maintenance Paving portion completed October 15, 2021 SCOPE: Nova-Chip pavement maintenance lift (plant mix wearing course) - Portions of N. Atkinson BUDGET: Estimated $ 500,000 FUNDING SOURCE: City Road Fund EST. COMPLETION: 11/24/2021 PROJECT STATUS: Contractor tentatively scheduled for Fall 2021 This is N. Atkinson that has already been crack sealed by Streets Department. Contractor completed paving Friday October 15, 2021. Striping scheduled for week of November 1, 2021 FY 22 - Mill & Fill Pavement Rehab Washington Paving Complete N. Garden portion on hold due to sewer problems. Sunset portion to open bids 11.9.2021 SCOPE: Mill and fill 3" depth of existing streets. Portions of Sunset, N. Garden and S. Washington BUDGET: Estimated $ 2,260,000 1st Phase Low bidder Constructors Inc. $667,264.05 FUNDING SOURCE: Engineering Capital Improvement Fund EST. COMPLETION: To be done in two separate bid projects - Phase 1 estimated 12.31.2021 completion ITB-22-001 - S. Washington from McGaffey to Alameda and also Garden from 2nd to Cherry St. PROJECT STATUS: Streets have been selected by using Pavement Condition Survey and field review by Streets & City Engineer. This project is to address pavement condition only. These locations will not have any sidewalk/ADA improvements. Contractor began on S. Washington on 9.24.21 Bland/Atkinson Turning Lane ON HOLD DUE TO BUDGET SCOPE: Build turn lane EBL traffic from S. Atkinson BUDGET: Estimated cost $100K FUNDING SOURCE: Special Electronics EST. COMPLETION: PROJECT STATUS: Design Complete This NBL to Bland turning lane could never be constructed due to XCEL power poles. In 2019 a pole was damaged and as such, City requested that power pole be relocated to allow future constrution of turning lane. Design is complete and awaiting funding. Will be requested in future budget cycle. E Hobson Road Widening NMDOT awarded $1,520,000 towards project SCOPE: Widen Hobson Road from E. Earl Cummings Loop east to YO Crossing Road, with turning lanes at Hobson/Earl Cummings Road. BUDGET: $1,520,000 Required 5% City Match FUNDING SOURCE: Capital Improvements Road Cores PO 22001555 $431.33 - Completed Design Services PO 22001652 $64,380.88 Topo Survey Performed by Engineering Department Geotech Testing Performed by Engineering Department EST. COMPLETION: Unknown until funded PROJECT STATUS: Design 100% This project would be conducive to development and access to Roswell Air Center. Bids received 1.11.2022 apparent low bidder is Constructors Inc., $1,320,458.76 Main St. Pavement Maintenance NMDOT awarded $1,140,000 towards project - Scheduled March 2022 SCOPE: Nova Chip and restripe Main from McGaffey north to College Blvd. BUDGET: Estimated Cost $1.2 million Required 5% City Match FUNDING SOURCE: Capital Improvements Road Cores Design Services Topo Survey Geotech Testing EST. COMPLETION: Spring 2022 PROJECT STATUS: Design 100% this project will utilize statewide agreements for Nova Chip and new thermoplastic striping Habitat For Humanity Subdivision Development ON HOLD DUE TO BUDGET SCOPE: Construct cul-de-sac for Humanity Way Court BUDGET: Estimated cost $180K FUNDING SOURCE: Capital Improvement EST. COMPLETION: Unknown until funded PROJECT STATUS: Design Complete The City created a subdivision in 2018 for low income housing. As owner/developer the City needs to construct the cul-de-sac. This to be requested in future budget cycles. 9 Projects coordinated with Utility Departments RIAC Reservoirs SCOPE: (2) New Water Towers at RIAC BUDGET: Design Complete $ 178,500 PO 180704 Historic Documents $ 10,458 PO 190125 _ Const. Prof. Services $ 612,597 PO 22000643 Steel fabrication inspection, field rebar, coating certified inspection Const. Contractor $ 6,148,750 PO 22002556 Drinking Water Loan - $5,381,142 Principal - Forgiveness $389,463 Total Cost $ 6,950,304 FUNDING SOURCE: EPA Loan & Water Capital Fund EST. COMPLETION: Tower 1 Gillis St. January 2021, Tower 2 W. Martin St. August 2021. PROJECT STATUS: Time used 95%. Construction commenced 11.18.19. Tower 1 (Gillis St.) has painting completed. Approximately 85% complete. Tower 2 (W Martin St) painting complete pain. Approximately 85% complete - finish crews are on the job. Tower 2 in service before May 1, 2021. Tower 1 Gillis put into service, August 30,2021. Remaining work to be done is demolition of old tower and fencing of tower sites. WWTP Screw Press & Dissolved Oxygen Improvements PO for design approved by Council 12.10.2020 SCOPE: Install screw presses at WWTP Bids to be received Feb. 8, 2022 BUDGET: Estimated $ 8,003,106 $5.5 million Loan is for design and construction FUNDING SOURCE: WWTP - Clean Water Loan EST. COMPLETION: Completed Oct. 2021 Construction July 2022 $6,992,000 Insp. $488,225 PROJECT STATUS: Design is complete. Dewater $412,400 DO $102,481.25 RFP process complete and project awarded to HDR for design and future construction professional services. Agreement has been signed by consultant and City. Design kick off meeting between NMENV, HDR and City was held on 12.16.2020. Pending final NMENV ok to bid. Large Diameter Valve Project FY 22 Contractor awaiting parts. SCOPE: Large Diameter Valve construction BUDGET: Location is 3rd/Orchard with 18" & 14" water valves. FUNDING SOURCE: Water Enterprise EST. COMPLETION: Completed in Feb. 2021 PROJECT STATUS: Engineering department to design & perform construction management, based on FY 22 budget for Water Maintenance Mountain View Middle School Waterline SCOPE: Design & Construct 10" water line to service Mt. View Middle Schools BUDGET: Low bidder is White Cloud Pipeline $587,901.76 FUNDING SOURCE: Water Enterprise to be reimbursed by RISD EST. COMPLETION: To be advertised July 11, 2021 and open bids August 10, 2021 PROJECT STATUS: Project is bidding Design by City Engineering Department. RISD has submitted commitment letter to reimburse upon completetion of project. Preconstruction conference held 9.24.2021. Ground breaking scheduled for Feb. 8, 2011 Edgewood Water Line Phase II - Cherry east from Garden Ave. Water Trust Board Application in Process Grant $400,000 & Loan $350,000 SCOPE: Replace problematic asbestos cement water main. BUDGET: Estimated $ 1,152,630 Construction Costs Only FUNDING SOURCE: FY 22 Water Maintenance & Transmission & Loan or Grant from NM Water Trust Board EST. COMPLETION: PROJECT STATUS: Bids to be received 2.8.2022 Plans 100%. Engineering going through NMED review and process to ok project to bid. This project is to continue to replace asbestos cement water lines on Cherry St. and Edgewood neighborhood east of N. Garden Ave. N. Garden Sewer Line Replacement Existing Sewer Line has extensive failure Contractor awaiting pipe delivery. SCOPE: Replace 2825 of sewer line in the middle of N. Garden Ave. from 4th St. to the Old Glovers. BUDGET: Estimated $ 660,000 Construction Costs Only FUNDING SOURCE: FY 22 Sewer Utility Service EST. COMPLETION: PROJECT STATUS: Plans 100%. Project opened bids 11.9.2021. Low bidder is Adame Construction $637,294.80 Manhole Rehab Project 2022 SCOPE: Rehabilitate 48 existing sewer manhole BUDGET: Original budgeted $ 250,000 Bid Amount $212,433.76 FUNDING SOURCE: FY22 Sewer Budget EST. COMPLETION: 6/1/2022 PROJECT STATUS: 0% Project awarded to Corrossion Resistant Coatings. Scheduled to commence January 31, 2022 10 Projects coordinated with Other Departments Cielo Grande All Inclusive Park - Grant 20-E2504 Project to open bids March 8,2022 for Phase 1 SCOPE: Design and construct All Inclusive Park and amenities BUDGET: Grant Amount $ 1,461,000 Current Engineer's Estimate $2.3 million Design Services $ 150,966 PO 1 _ Const. Bid PO Other Total Cost FUNDING SOURCE: DFA Grant & City Funds possible EST. COMPLETION: Construction in 2022 PROJECT STATUS: Design complete Engineering assigned this project November 6, 2020. Will team with Parks Department for this project. BHI will be consultant. The current schedule is to complete design Spring 2021 and construct project by 12.31.2021. Design team kickoff meeting was held Feb. 24, 2021. Stakeholder interviews complete. Plan drawings under review for project estimating. Park furnishings have been selected to be bid. Cielo Grande Baseball Fields Complex - Grant 20-E2503 PO Approval by Council 1.14.2021 for BHI $526,795 for engineering. SCOPE: Design and construct baseball field complex BUDGET: Grant Amount $ 850,000 Design Services Unknown PO 1 _ Const. Bid PO Other Total Cost FUNDING SOURCE: DFA Grant & City Funds possible EST. COMPLETION: PROJECT STATUS: Design underway Draft Master Plan Complete - presentation scheduled for Infrastructure 1.24.2022 Park at former Chisum School Location Legislative Grant of $400,000 SCOPE: Build new neighborhood park BUDGET: $ 400,000 FUNDING SOURCE: Legislative Grant EST. COMPLETION: PROJECT STATUS: 0% Public Input meeting set for August 24, 2021, 4pm at site location. Preliminary layouts are complete. 11  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 1/24/2022 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jacob Roebuck ACTION REQUESTED: Ratify the repair work for the manhole repair to J&H Services in the amount of $75,267.64. BACKGROUND: Initiated by: Lorenzo Sanchez During the construction operations of the N. Atkinson Project, which is currently underway, it was discovered that four manholes had severe manhole distress. This is the last of four manholes that were in need of repair for Change Order #1. The other three manhole repairs were already approved at last month’s Infrastructure Committee and City Council meeting. As this falls within the current work zone of J&H Services, a quote was requested, and upon review of the quote, J&H was authorized to proceed work and ordering of parts. FINANCIAL CONSIDERATION: This item to be funded in the FY2022 Sewer Department budget. This repair was not a part of the approved FY 2022 Sewer Department budget. This repair will require a budget amendment to fund the project in the current Sewer Department budget. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Consider recommendation to ratify work for the manhole repair to J&H Services in the amount of $75,267.64 for February City Council. STAFF RECOMMENDATION: Proceed as presented. ATTACHMENTS ATT 1 – Atkinson Manhole Repair 12 J & H Services, Inc. 6616 Gulton Ct NE, STE 90 Estimate Albuquerque, NM 87109 Date Estimate # 12/2/2021 2118 Name / Address City of Roswell 425 N. Richardson Roswell, NM 88201 Expires Project 12/31/2021 N Atkinson MH rehab Item Description Qty Price Total Manhole Removal and Replacement at 2nd/Atkinson 14 Demo/ Removal Removal of Existing Manhole; 1 ea 1 4,300.00 4,300.00T 700 Sewer New 5' dia. Fiberglass Manhole, flowfill, concrete collar, 1 29,800.00 29,800.00T 15' depth; 1 ea 1000 Construction... Excavation of temporary bypass location, cut pipe, install 1 15,650.00 15,650.00T temporary dog house manhole over pipe at bypass location, rehab pipe at completion of bypass; 1 ls 1000 Construction... By-Pass Pumping, 2 set-ups required; 1 ls 1 17,550.00 17,550.00T 1000 Construction... H2S Mitigation. Potential work to include additional 1 2,500.00 2,500.00T blowers and crew in respirators; 1 ls Exclusions Bond Fee (if required), Coatings, landscape replacement, 0.00% 0.00 Hazardous material removal, surveying, layout, testing, dewatering, rock excavation, site security, traffic control, silt fences & straw bails, rock entry/exit mats, work resulting from changed or unknown site conditions, and anything not included in this estimate. Also excluded are all permits and fees and as-built drawings. NOTE: If H2S is encountered at high levels an additional fee may apply. Above is an estimate only; final payment to be based off field measurements All material is guaranteed to be as specified, and the above work to be performed in accordance with the drawings and specifications submitted for above work and completed in Subtotal $69,800.00 a substantial workmanlike manner. Sales Tax (7.8333%) $5,467.64 Phone # Fax # E-mail 5058969428 505-896-9429 holly@jhservicesinc.com Total $75,267.64 13  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 01/24/2022 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jacob Roebuck ACTION REQUESTED: Consider award of the water line replacement for the North Atkinson Rehabilitation Project to J&H Services in the amount of $762,651.01. BACKGROUND: Initiated by : Lorenzo Sanchez During the construction operations of the N. Atkinson Project, which is currently underway, it was discovered that there was severe main line distress. Upon inspection by the Utilities department, it was determined that the water main lines needed to be replaced. As this falls within current work zone of J&H Services a quote was requested, and upon review of quote, J&H was authorized to proceed work and ordering of parts. This work is to be completed as Change Order #2. FINANCIAL CONSIDERATION This item will be funded by the Roswell Water Enterprise Fund. This water main line replacement was not a part of the approved FY 2022 Water Maintenance budget. This will require a budget amendment to fund the project in the current Water Maintenance budget. LEGAL REVIEW: Not applicable for this agenda item. BOARD AND COMMITTEE ACTION: Consider recommendation to award water main line replacement for the N. Atkinson Rehabilitation Project to J&H Services in the amount of $762,651.01 for the February 10, 2022 City Council meeting. STAFF RECOMMENDATION: Proceed as presented. Attachments ATT 1 – J&H Quote 14 15  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 1/24/2022 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jacob Roebuck ACTION REQUESTED: Consider award of Hondo River Trail (REBID) ITB-22-003 to J&H Services of Albuquerque, NM in the amount of $209,196.60 which includes GRT. BACKGROUND: Initiated by: Louis Najar Two bids were received on January 11, 2022 for the subject project. (Amounts include Tax of 7.8333%) 1. Constructors Inc., Carlsbad, NM $ 220,950.43 2. J&H Services Inc., Albuquerque, NM $ 209,196.60 City Engineer performed review and J&H Services Inc. is deemed the qualified low bid. FINANCIAL CONSIDERATION: This project is funded under current FY 22 Budget. NMDOT participation is $110,218.00. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Consider award of Hondo River Trail (REBID) ITB-22-003 to J&H Services of Albuquerque, NM in the amount of $209,196.60 to February, 2022 City Council. STAFF RECOMMENDATION: Proceed as presented. ATTACHMENTS Recommendation to award ITB-22-003 Hondo River Trail (REBID) 16 17 18  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 1/24/2022 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jacob Roebuck ACTION REQUESTED: Consider award of E. Hobson Road Improvements, ITB-22-013, CN LP20023, to Constructors Inc. of Carlsbad, NM in the amounts of $1,320,458.76 which includes GRT. BACKGROUND: Initiated by: Louis Najar Two bids were received on January 11, 2022 for the subject project. (Amounts include Tax of 7.8333%) 1. Constructors Inc., Carlsbad, NM $ 1,320,458.76 2. J&H Services Inc., Albuquerque, NM $ 1,468,808.38 City Engineer performed review and Constructors Inc. is deemed the qualified low bid. FINANCIAL CONSIDERATION: This project is funded under current FY 22 Budget. NMDOT participation is 95% up to maximum amount of $1,600,000.00. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Consider award of E. Hobson Road Improvements, ITB-22-013, CN LP20023, to Constructors Inc. of Carlsbad, NM in the amounts of $1,320,458.76 to February, 2022 City Council. STAFF RECOMMENDATION: Proceed as presented. ATTACHMENTS Recommendation to award E. Hobson Road Improvements, ITB-22-013, CN LP20023 19 20 21  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 1/24/2022 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jacob Roebuck ACTION REQUESTED: Consider award of W. McGaffey Street Rehabilitation, ITB-22-014, CN LP20021, to Constructors Inc. of Carlsbad, NM in the amounts of $905,342.51 which includes GRT. BACKGROUND: Initiated by: Louis Najar Three bids were received on January 11, 2022 for the subject project. (Amounts include Tax of 7.8333%) 1. Abraham’s Construction, Albuq. NM $ 1,083,589.87 2. Constructors Inc., Carlsbad, NM $ 905,342.51 2. J&H Services Inc., Albuquerque, NM $ 1,100,668.51 City Engineer performed review and Constructors Inc. is deemed the qualified low bid. FINANCIAL CONSIDERATION: This project is funded under current FY 22 Budget. NMDOT participation is 95% up to maximum amount of $1,330,000.00. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Consider award of W. McGaffey Street Rehabilitation, ITB-22-014, CN LP20021, to Constructors Inc. of Carlsbad, NM in the amounts of $905,342.51 to February, 2022 City Council. STAFF RECOMMENDATION: Proceed as presented. ATTACHMENTS Recommendation to award W. McGaffey Street Rehabilitation, ITB-22-014, CN LP20021 22 23 24  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 1/24/2022 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jacob Roebuck ACTION REQUESTED: Consider purchase order requisition for Brasier Asphalt Inc. of Albuquerque for Nova Chip pavement maintenance in the amounts of $976,386.04 which includes GRT. Procurement is utilizing Statewide Price Agreement. BACKGROUND: Initiated by: Louis Najar N. Main St. from McGaffey Ave. north to College Blvd. has been programmed for Nova Chip (plant mix wearing course overlay) pavement maintenance. The work will be milling and placement of a “Nova Chip” pavement course. Similar work performed recently on E. College Blvd, between Main St. & Atkinson. This work and also the projects being awarded on E. Hobson Road and W. McGaffey Ave. are the three projects requested by Engineering in 2021 and selected by NMDOT for funding. Please note this location will require separate purchase orders for striping which will be needed to complete pavement maintenance operations. FINANCIAL CONSIDERATION: This project is funded under current FY 22 Budget. NMDOT participation is 95% up to maximum amount of $1,140,000.00. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Consider purchase order requisition for Brasier Asphalt Inc. of Albuquerque for Nova Chip pavement maintenance in the amounts of $976,386.04 to February, 2022 City Council. STAFF RECOMMENDATION: Proceed as presented. ATTACHMENTS Copy of quote from Brasier Asphalt 25 26  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 1/24/2022 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jacob Roebuck ACTION REQUESTED: Consider Resolution 22-xx to proceed with a N. Garden bridge replacement project utilizing $889,000.00 from a 2021 Legislative Grant F2991, NMDOT CN C2212991. BACKGROUND: Initiated by: Louis Najar Legislative Grant F2991, NMDOT CN C2212991 funds $889,000 to replace a bridge on N. Garden north of Cherry St. (near entrance of Roswell Livestock Auction Sales). Estimated cost is $1,098,000. Plans are 90% complete and advertising is planned for March 2022 and open bids in April 2022. Construction is anticipated in Fall/Winter 2022. FINANCIAL CONSIDERATION: Project is funded under current FY 2022 budget. City’s share is estimated at $209,000. NMDOT share is $889,000. LEGAL REVIEW: Resolution has been submitted to Legal for Review. BOARD AND COMMITTEE ACTION: Consider Resolution 22-xx to proceed with a N. Garden bridge replacement project utilizing $889,000.00 from a 2021 Legislative Grant F2991, NMDOT CN C2212991, for February 2022 City Council. STAFF RECOMMENDATION: Proceed As Presented ATTACHMENTS Draft Resolution 22-xx Unsigned project agreement C2212991 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 1/24/2022 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jacob Roebuck ACTION REQUESTED: Non-Action Departmental Reports (Informational for Meeting Packets) BACKGROUND: Compiled by: Louis Najar Department Reports Listing: (Alphabetical listing) Central Control/Source of Supply (Not submitted) Engineering Report Annual Maintenance Support Engineering Report Community Development Support Fleet Maintenance Solid Waste Departments Special Electronics Streets Department Water Maintenance & Transmission WWTP & Sewer FINANCIAL CONSIDERATION: Not applicable for this agenda item. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Informational for meeting packets from departments associated with Infrastructure Committee. STAFF RECOMMENDATION: None, this is opportunity for Committee to ask questions. ATTACHMENTS Department reports as listed above 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75