Infrastructure Committee

ROSWELL INFRASTRUCTURE COMMITTEE AGENDA Monday, February 28, 2022, at 4:00 p.m. City Hall Large Conference Room 425 N. Richardson Ave., Roswell, New Mexico 88201 Committee Chair: Jacob Roebuck Committee Vice Chair: Margaret Kennard Committee Members: Daniel Lopez, Savino Sanchez Staff Coordinator: Louis Najar A. Call to Order B. Roll Call C. Approval of the Agenda D. Approval of Minutes 1. January 24, 2022 1-3 E. Non-Action Items 2. Project Updates Discussion 4–8 3. Airport Infrastructure Update 9 4. WWTP Dewatering Increasing Loan Amount 10 - 18 F. Regular Items (Action Items) 5. Award WWTP Dewatering 19 - 25 6. Award Edgewood Waterline Phase II 26 - 28 7. Award RAC Water Line Expansion 29 - 31 8. Transit RFP Scope of Work 32 - 37 9. NMDOT TPF Resolutions 38 - 42 10. PO Requisition for striping of Main St. post Nova Chip work 43 - 45 11. Additional Streets for Pavement Rehabilitation 46 - 48 12. GIS Recommendation 49 - 63 13. Award Water Line Relocation for Ascent Hangar Work 64 - 69 G. Other Business (Non-Action) 14. Department Reports 70 - 77 15. Public Comments H. Adjourn (Next Meeting: March 28, 2022) Notice of this meeting has been given to the public in compliance with Sections 10-15-1 through 10-15-4 NMSA 1978 and Resolution 21-7. NOTICE OF POTENTIAL QUORUM – A quorum of the City Council may or may not attend, but there will not be debate by the City Council, and no action will be taken. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact Human Resources at 575-624-6700 at least one week prior to the meeting or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats. Please contact the City Clerk at 575-624-6700 if a summary or other type of accessible format is needed. Printed and posted: 2.24.2022 THE PUBLIC IS ENCOURAGED TO PARTICIPATE ELECTRONICALLY THROUGH THE GOTO MEETING APPLICATION AND NOT PHYSICALLY ATTEND DURING THE PANDEMIC. TO ATTEND THE INFRASTRUCTURE COMMITTEE BY GO-TO-MEETING Infrastructure Committee Mon, February 28, 2022 4:00 PM - 6:00 PM (MDT) Please join my meeting from your computer, tablet or smartphone. https://global.gotomeeting.com/join/929161493 You can also dial in using your phone. United States: +1 (571) 317-3122 Access Code: 929-161-493 New to GoToMeeting? Get the app now and be ready when your first meeting starts: https://global.gotomeeting.com/install/929161493 Help Desk – 500-0587  Regular Meeting of the Infrastructure Committee Held in the City Hall January 24, 2022 Notice of this meeting was given to the public in compliance with Sections 10-15-1 through 10-15-4, NMSA 1978 and Resolution 21-7. ROLL CALL: The meeting convened at 4:00 p.m. with Chairman Roebuck presiding, Councilor Sanchez being present, Councilor Lopez being absent, and Councilor Kennard participating via GoToMeeting. Staff Present: Lorenzo Sanchez, Steve Christopher, Scott Stark, Juan Salas, Glenda Allen, Collette Hall, Alex Diaz, Tommi Jo Conyers, Juanita Jennings, Councilor Juan Oropesa, Juan Fuentes, Councilor Judy Stubbs, Councilor Jeanine Best, Louis Najar, and Bernadette Lopez Guest(s) Present: Caleb Grant, Grace Sanchez, Mike Espiritu, Juno Ogle, Josh Torres, Melanie Licon, and Steve Dodson, APPROVAL OF AGENDA: Councilor Kennard moved to approve the Agenda as presented. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Lopez being absent and Councilor Kennard participating via GoToMeeting. APPROVAL OF MINUTES: 1. November 22, 2021: Councilor Kennard moved to approve the minutes as presented. Councilor Sanchez was the second. A voice vote of 3-0 was unanimous, and the motion passed with Councilor Lopez being absent and Councilor Kennard participating via GoToMeeting. FOR THE RECORD: Councilor Lopez entered the meeting at 4:12 p.m. NON-ACTION ITEMS: 2. Draft Cielo Grande Baseball Complex Master Plan: Bohannan Huston’s design team discussed the Master Plan. A group discussion was also held. Page 1 of 3 1  3. Airport Infrastructure Update: Mr. Stark discussed the update. 4. Project Updates Discussion: Mr. Najar discussed the drone flight view shown on the PowerPoint slides of the completed project, Lea/Deming Bridge. Mr. Najar discussed the upcoming Engineering projects. REGULAR ITEMS (ACTION ITEMS): 5. Atkinson Sewer Manhole Repair: Mr. Sanchez discussed the repair. Councilor Lopez expressed his concern for the fast traffic flow on Atkinson to 5th Street. Mr. Najar stated he could place radar detectors on 5th St. between Atkinson and Garden St. and conduct a traffic study. Councilor Kennard moved to ratify the repair work for the manhole from J&H Services in the amount of $75,267.64 to the consent agenda. Councilor Lopez was the second. A voice vote of 4-0 was unanimous and motion passed with Councilor Kennard participating via GoToMeeting. 6. Atkinson Water Line Replacement Work: Mr. Sanchez discussed the replacement work. Councilor Lopez moved to ratify the award of the water main line replacement for the N. Atkinson Rehabilitation Project to J&H Services in the amount of $762,651.01 to the consent agenda. Councilor Sanchez was the second. A voice vote of 4-0 was unanimous, and the motion passed with Councilor Kennard participating via GoToMeeting. 7. Award ITB-22-003 Hondo River Trail (Rebid): Mr. Najar discussed the award. Councilor Lopez moved to recommend the award of the Hondo River Trail (REBID), ITB-22-003 to J&H Services of Albuquerque, NM in the amount of $209,196.60 which includes GRT to the consent agenda. Councilor Kennard was the second. A voice vote of 4-0 was unanimous, and the motion passed with Councilor Kennard participating via GoToMeeting. 8. Award ITB-22-013 E. Hobson Road Improvements: Mr. Najar discussed the award. Councilor Lopez moved to award E. Hobson Road Improvements, ITB-22-013, CN LP20023, to Constructors, Inc. of Carlsbad, NM in the amount of $1,320,458.76 which includes GRT to the consent agenda. Councilor Kennard was the second. A voice vote of 4-0 was unanimous, and the motion passed with Councilor Kennard participating via GoToMeeting. 9. Award ITB-22-014 W. McGaffey St. Rehabilitation: Mr. Najar discussed this award. Councilor Lopez moved to award W. McGaffey Rehabilitation, ITB-22-014, CN LP20021, to Constructor’s, Inc. of Carlsbad in the amount of $905,342.51 which includes GRT to the consent agenda. Councilor Sanchez was the second. A voice vote of 4-0 was unanimous, and the motion passed with Councilor Kennard participating via GoToMeeting. Page 2 of 3 2  10. PO Requisition Brasier Asphalt – Nova Chip N. Main: Mr. Najar discussed the Nova Chip. Councilor Lopez moved to approve purchase order requisition for Brasier Asphalt, Inc. of Albuquerque for Nova Chip pavement maintenance in the amount of $976,386.04 which includes GRT, procurement utilizing the Statewide Price Agreement, to the consent agenda. Councilor Sanchez was the second. A voice vote of 4-0 was unanimous, and the motion passed with Councilor Kennard participating via GoToMeeting. 11. Resolution 22-xx NMDOT Agreement 2nd Garden Bridge: Mr. Najar discussed the Resolution. Councilor Lopez moved to approve Resolution 22-xx to proceed with a N. Garden Bridge Replacement Project, utilizing $889,000.00 from a 2021 Legislative Grant F2991, NMDOT CN C2212991 to the consent agenda. Councilor Sanchez was the second. A voice vote of 4-0 was unanimous, and the motion passed with Councilor Kennard participating via GoToMeeting. OTHER BUSINESS (Non-Action): 12. Department Reports: Mr. Najar discussed the update on 2nd and Virginia Street where the lights are on flash mode because a trailer that came off a truck hit it. Special Electronics borrowed a cabinet from the NMDOT and will return when Special Electronics receives the new cabinet. Councilor Kennard expressed her concern for the traffic turning lane on Atkinson and Bland. Mr. Najar responded it’s been designed; however, it had not been funded, but he will put back on his list. Councilor Perry requested a hard copy of the Cielo Grande Baseball Complex Master Plan. Mr. Najar will put a hard copy in his mailbox and email the councilors a digital copy of the Master Plan Slide Presentation. 13. Public Comments: Mr. Connolly inquired about notifying the public of the age of the infrastructure when a water line or water valve breaks. Mr. Sanchez said they can include that information. ADJOURN: The meeting adjourned at 5:40 p.m. The next scheduled meeting is February 28, 2022. Page 3 of 3 3  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 2/28/2022 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jacob Roebuck ACTION REQUESTED: Project Updates – Infrastructure Committee open discussion BACKGROUND: Initiated by: Louis Najar Committee will be given opportunity for Q&A on any project. Project Dashboard report is part of the committee packet. Please note project updates report; Facilities Department (Not submitted) Engineering Department FINANCIAL CONSIDERATION: Not applicable for this agenda item. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Open discussion for Infrastructure Committee and attendees. STAFF RECOMMENDATION: None, this is opportunity for Committee to ask questions. ATTACHMENTS 4  City of Roswell Projects Status 2/24/2022 Street Projects & Other N. Garden Second Bridge - Roswell Livestock Auction Legislature 2021 - $889,000 for project SCOPE: Remove and replace bridge - roadway approaches from Cherry north to Spring River bridge BUDGET: Engr. Estimate $1,000,000 Requested FY 22 FUNDING SOURCE: 2021 Legislative Grant $889,000 EST. COMPLETION: 5/31/2022 City Funds Required $111,111 PROJECT STATUS: 0% City Engineering Department to survey, design, bid and construction management in-house. Design is 90% complete. Clearance letters have been submitted to State & Federal departments for review and approval. Scheduled Spring 2022 Bidding, construction for winter 2022. N. Atkinson Project - 2nd to Cherry St. SCOPE: ADA / Sidewalk & reconstruction of pavement Opened Bids June 8, 2021 Work day count started 10.25.2021 BUDGET: ($1,ooo,000 NMDOT Share) Low Bid $1,326,071.38, Required City funding $326,071.38 Design PO #22002226 $62,241.38 Design Survey Performed by Engineering Department Construction PO J&H Services - Low bidder FUNDING SOURCE: FY 22 Road Fund EST. COMPLETION: 5/20/2022 PROJECT STATUS: Construction 30% Plans 100% complete. Final approval by NMDOT in August 2020. The funding of this project construction is to be charged to FY 22. Project has encountered major utility problems with sewer and water. Change orders in progress and this will delay completion, these change orders total $897,715. Current project cos =$2,294,107 Hondo River Trail - 2nd to Virginia Open bids 11.9.2021, Rebid opened 1.11.2022 SCOPE: Trail maintenance improvements BUDGET: $129,000 ($110,218 NMDOT Share) NMDOT FY 21, Construction Costs based on 2018 Estimate FUNDING SOURCE: FY 22 Road fund EST. COMPLETION: 12/1/2021 PROJECT STATUS: 2% Apparent low bid from 1.11.2022 is J&H Services $209,196.60. Project award to J&H, awaiting return of executed contract book, performance bonds and insurance certificate. McGaffey - Atkinson to Garden ON HOLD DUE TO BUDGET SCOPE: ADA/Sidewalk - Mill & Fill 2800 LF 13500 SY BUDGET: Estimated $1.3 million 3" Mill & Fill only = $459K FUNDING SOURCE: Submitted on 2020 Legislative ICIP EST. COMPLETION: PROJECT STATUS: Project is on the year 1 Pavement Condition List. No activity Project on hold due to lack of funding. McGaffey - Main to Garden ON HOLD DUE TO BUDGET SCOPE: ADA/Sidewalk - Mill & Fill 2500 LF 12000 SY BUDGET: Estimated $1.3 million 3" Mill & Fill only = $408K FUNDING SOURCE: Submitted on 2020 Legislative ICIP EST. COMPLETION: PROJECT STATUS: Project is on the year 1 Pavement Condition List. No activity McGaffey - Wyoming to Union NMDOT awarded $1,330,000 for this project SCOPE: ADA/Sidewalk - Mill & Fill 3000 LF 14,500 SY NMDOT has funded 95% of project BUDGET: Estimated $1.4 million selected by NMDOT 8.26.2021 FUNDING SOURCE: FY 22 Road Fund - 95% NMDOT Reimbursement EST. COMPLETION: PROJECT STATUS: Opened bids 1.11.2022, Apparent low bidder is Constructors Inc. $905,342.51 5 FY 22 - Hot Recycling & Micro-surfacing Pavement Maintenance Approved FY 22 Budget SCOPE: Hot Recycle & Micro-surfacing of various streets Scheduled for March 2022 BUDGET: Estimated $744,007 - Hot Recycling only, hot recycled areas to be Micro-Surfaced, Estimated $403,566 FUNDING SOURCE: City Road Fund EST. COMPLETION: 5/30/2022 PROJECT STATUS: Contractors scheduled for March 2022 PO Streets have been selected by using Pavement Condition Survey and field review by Streets & City Engineer. FY 22 - Only Micro-surfacing Pavement Maintenance Scheduled for March 2022 SCOPE: Only Micro-surfacing of various streets Focus will be in residential areas. BUDGET: Estimated Two budget line items in prelim budget $289,100 and $500,000 FUNDING SOURCE: FY 22 Road Fund EST. COMPLETION: 5/30/2022 PROJECT STATUS: Project ready to go, need verified funding Streets have been selected by using Pavement Condition Survey and field review by Streets & City Engineer. City Council has voted on $100k per Ward. FY 22 - Nova Chip Pavement Maintenance Project completed Nov. 2021 SCOPE: Nova-Chip pavement maintenance lift (plant mix wearing course) - Portions of N. Atkinson (College to Tierra Berrenda) BUDGET: Estimated $ 500,000 Nova chip Cost $392,272.03 FUNDING SOURCE: FY 22 Road Fund Striping Cost $29,779.20 EST. COMPLETION: 11/24/2021 Total $422,051.23 PROJECT STATUS: Contractor tentatively scheduled for Fall 2021 This is N. Atkinson that has already been crack sealed by Streets Department. Contractor completed paving Friday October 15, 2021. Striping scheduled for week of November 1, 2021 FY 22 - Mill & Fill Pavement Rehab Washington Paving Complete N. Garden portion on hold due to sewer problems. Sunset portion to open bids 11.9.2021 SCOPE: Mill and fill 3" depth of existing streets. Portions of Sunset, N. Garden and S. Washington BUDGET: Estimated $ 2,260,000 1st Phase Low bidder Constructors Inc. $667,264.05 FUNDING SOURCE: FY 22 Road Fund EST. COMPLETION: To be done in two separate bid projects - Phase 1 estimated 12.31.2021 completion ITB-22-001 - S. Washington from McGaffey to Alameda and also Garden from 2nd to Cherry St. PROJECT STATUS: Streets have been selected by using Pavement Condition Survey and field review by Streets & City Engineer. This project is to address pavement condition only. These locations will not have any sidewalk/ADA improvements. Contractor began on S. Washington on 9.24.21 Bland/Atkinson Turning Lane ON HOLD DUE TO BUDGET SCOPE: Build turn lane EBL traffic from S. Atkinson BUDGET: Estimated cost $100K FUNDING SOURCE: Request will be submitted for FY 23 Road Fund EST. COMPLETION: PROJECT STATUS: Design Complete This NBL to Bland turning lane could never be constructed due to XCEL power poles. In 2019 a pole was damaged and as such, City requested that power pole be relocated to allow future constrution of turning lane. Design is complete and awaiting funding. Will be requested in future budget cycle. E Hobson Road Widening NMDOT awarded $1,520,000 towards project SCOPE: Widen Hobson Road from E. Earl Cummings Loop east to YO Crossing Road, with turning lanes at Hobson/Earl Cummings Road. BUDGET: $1,520,000 Required 5% City Match FUNDING SOURCE: FY 22 Road Fund Current contract cost $1,320,458.76 @ 95% NMDOT reimbursement Road Cores PO 22001555 $431.33 - Completed Design Services PO 22001652 $64,380.88 Topo Survey Performed by Engineering Department Geotech Testing Performed by Engineering Department EST. COMPLETION: Aug-22 PROJECT STATUS: Design 100% This project would be conducive to development and access to Roswell Air Center. Bids received 1.11.2022 apparent low bidder is Constructors Inc., $1,320,458.76. Project was awarded at January 2022 Council, awaiting return of executed contract, performance bonds and such. Main St. Pavement Maintenance NMDOT awarded $1,140,000 towards project - Scheduled March 2022 SCOPE: Nova Chip and restripe Main from McGaffey north to College Blvd. BUDGET: Estimated Cost $1.2 million Required 5% City Match FUNDING SOURCE: FY 2022 Road Fund Road Cores Nova Chip $976,386.04 Design Services Striping $80,787.76 Topo Survey Current $1,057,173.80 Geotech Testing EST. COMPLETION: Apr-22 PROJECT STATUS: Design 100% this project will utilize statewide agreements for Nova Chip and new thermoplastic striping 6 Habitat For Humanity Subdivision Development ON HOLD DUE TO BUDGET SCOPE: Construct cul-de-sac for Humanity Way Court BUDGET: Estimated cost $180K FUNDING SOURCE: Capital Improvement EST. COMPLETION: Unknown until funded PROJECT STATUS: Design Complete The City created a subdivision in 2018 for low income housing. As owner/developer the City needs to construct the cul-de-sac. This to be requested in future budget cycles. Mill & Fill Pavement Rehabilitation - Residential Streets Current Project Request Infrastructure 2.28.22 SCOPE: Mill & fill residential streets 2" minimum and 3" fill BUDGET: Estimated cost $1,784,675 FUNDING SOURCE: Requesting funds EST. COMPLETION: Unknown until funded PROJECT STATUS: Design could easily be fast tracked in 2 weeks Various streets in all five Council Wards Projects coordinated with Utility Departments RIAC Reservoirs SCOPE: (2) New Water Towers at RIAC BUDGET: Design Complete $ 178,500 PO 180704 Historic Documents $ 10,458 PO 190125 _ Const. Prof. Services $ 612,597 PO 22000643 Steel fabrication inspection, field rebar, coating certified inspection Const. Contractor $ 6,148,750 PO 22002556 Drinking Water Loan - $5,381,142 Principal - Forgiveness $389,463 Total Cost $ 6,950,304 FUNDING SOURCE: EPA Loan & Water Capital Fund EST. COMPLETION: Tower 1 Gillis St. January 2021, Tower 2 W. Martin St. August 2021. PROJECT STATUS: Time used 95%. Construction commenced 11.18.19. Tower 1 (Gillis St.) has painting completed. Approximately 85% complete. Tower 2 (W Martin St) painting complete pain. Approximately 85% complete - finish crews are on the job. Tower 2 in service before May 1, 2021. Tower 1 Gillis put into service, August 30,2021. Remaining work to be done is demolition of old tower and fencing of tower sites. WWTP Screw Press & Dissolved Oxygen Improvements PO for design approved by Council 12.10.2020 SCOPE: Install screw presses at WWTP Bids received Feb. 8, 2022, low bids $8,626,664.00 BUDGET: Estimated $ 8,003,106 $5.5 million Loan is for design and construction FUNDING SOURCE: WWTP and Clean Water State Revolving Fund load CWSRF 097 EST. COMPLETION: Completed Oct. 2021 Construction July 2022 $6,992,000 Insp. $488,225 PROJECT STATUS: Design is complete. Dewater $412,400 DO $102,481.25 RFP process complete and project awarded to HDR for design and future construction professional services. Agreement has been signed by consultant and City. Design kick off meeting between NMENV, HDR and City was held on 12.16.2020. Pending final NMENV ok to bid. Project bid opening was 2.8.22, bids are over funding, and City to seek additional loan principal on loan of another $4 million. Large Diameter Valve Project FY 22 Contractor awaiting parts. SCOPE: Large Diameter Valve construction 3rd/Orchard - 18" & 14" valve replacements BUDGET: FUNDING SOURCE: Water Enterprise Awarded Cost $188,314.68 EST. COMPLETION: June 2022 - awaiting parts PROJECT STATUS: Engineering department to design & perform construction management, based on FY 22 budget for Water Maintenance Mountain View Middle School Waterline SCOPE: Design & Construct 10" water line to service Mt. View Middle Schools BUDGET: Low bidder is White Cloud Pipeline $587,901.76 FUNDING SOURCE: Water Enterprise to be reimbursed by RISD EST. COMPLETION: 5/27/2022 PROJECT STATUS: Project is bidding Design by City Engineering Department. RISD has submitted commitment letter to reimburse upon completetion of project. Preconstruction conference held 9.24.2021. Work began Feb. 21, 2022. Delay in starting was parts. Edgewood Water Line Phase II - Cherry east from Garden Ave. Water Trust Board Application in Process Grant $400,000 & Loan $350,000 SCOPE: Replace problematic asbestos cement water main. BUDGET: Estimated $ 1,152,630 Construction Costs Only FUNDING SOURCE: FY 22 Water Maintenance & Transmission & Loan or Grant from NM Water Trust Board EST. COMPLETION: PROJECT STATUS: Bids to be received 2.8.2022 Plans 100%. Engineering going through NMED review and process to ok project to bid. This project is to continue to replace asbestos cement water lines on Cherry St. and Edgewood neighborhood east of N. Garden Ave. 7 N. Garden Sewer Line Replacement Existing Sewer Line has extensive failure Contractor awaiting pipe delivery. SCOPE: Replace 2825 of sewer line in the middle of N. Garden Ave. from 4th St. to the Old Glovers. BUDGET: Estimated $ 660,000 Construction Costs Only FUNDING SOURCE: FY 22 Sewer Utility Service EST. COMPLETION: PROJECT STATUS: Plans 100%. Project opened bids 11.9.2021. Low bidder is Adame Construction $637,294.80 Manhole Rehab Project 2022 To BE REBID - CRC has gone out of business SCOPE: Rehabilitate 48 existing sewer manhole BUDGET: Original budgeted $ 250,000 Bid Amount $212,433.76 FUNDING SOURCE: FY22 Sewer Budget EST. COMPLETION: 6/1/2022 PROJECT STATUS: 0% Project awarded to Corrossion Resistant Coatings. Scheduled to commence January 31, 2022 Ascent Water Line Ralignment RFQ process under RFP-22-006 On Call Utility Repair Services (5 vendors contacted) SCOPE: Realilng 14" water line and smaller lines in conflict with proposed hangar BUDGET: FUNDING SOURCE: Water Enterprise & RAC EST. COMPLETION: 12/31/2022 PROJECT STATUS: Design complete RFQ solicited from 5 vendors. Due 4pm 2.24.22. Award recommendation to be February Infrastructure and March 2022 City Council. Projects coordinated with Other Departments Cielo Grande All Inclusive Park - Grant 20-E2504 Project to open bids March 8,2022 for Phase 1 SCOPE: Design and construct All Inclusive Park and amenities BUDGET: Grant Amount $ 1,461,000 Current Engineer's Estimate $2.3 million Design Services $ 150,966 PO 1 _ Const. Bid PO Other Total Cost FUNDING SOURCE: DFA Grant & City Funds possible EST. COMPLETION: Construction in 2022 PROJECT STATUS: Design complete Engineering assigned this project November 6, 2020. Will team with Parks Department for this project. BHI will be consultant. The current schedule is to complete design Spring 2021 and construct project by 12.31.2021. Design team kickoff meeting was held Feb. 24, 2021. Stakeholder interviews complete. Plan drawings under review for project estimating. Park furnishings have been selected to be bid. Cielo Grande Baseball Fields Complex - Grant 20-E2503 PO Approval by Council 1.14.2021 for BHI $526,795 for engineering. SCOPE: Design and construct baseball field complex BUDGET: Grant Amount $ 850,000 Design Services Unknown PO 1 _ Const. Bid PO Other Total Cost FUNDING SOURCE: DFA Grant & City Funds possible EST. COMPLETION: PROJECT STATUS: Design underway Draft Master Plan Complete - presentation scheduled for Infrastructure 1.24.2022 Park at former Chisum School Location Legislative Grant of $400,000 SCOPE: Build new neighborhood park BUDGET: $ 400,000 FUNDING SOURCE: Legislative Grant EST. COMPLETION: PROJECT STATUS: 0% Public Input meeting set for August 24, 2021, 4pm at site location. Preliminary layouts are complete. 8  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 2/28/2022 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jacob Roebuck ACTION REQUESTED: Airport Infrastructure discussion. BACKGROUND: Initiated by: Scott Stark No information submitted by RAC. FINANCIAL CONSIDERATION: Not applicable for this agenda item. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Open discussion for Infrastructure Committee and attendees. STAFF RECOMMENDATION: None, this is opportunity for Committee to ask questions. ATTACHMENTS 9  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 2/28/2022 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jacob Roebuck ACTION REQUESTED: Informational item on upcoming request to increase current Clean Water Revolving Loan for the WWTP Dewatering Facility construction. This project/bid included dissolved oxygen improvements to meet current EPA requirements. BACKGROUND: Initiated by: Louis Najar The City borrowed $5.5 million dollars at 0.5% interest rate to design and construct WWTP Dewatering Facility. Bids were opened on February 8, 2022 and bids were higher than engineer’s last estimate of $6,992,000. The low bid with GRT is $8,626,664.00. Please see calculations for recommended additional loan principal. Using an available loan balance of $4.7 million Low bid with GRT total bid cost = $8,626,664.00 The Dissolved Oxygen work is $361,242 (not eligible for this loan) Net bid cost for Dewatering only = $8,265,422 Current balance for HDR Construction Professional Services = $453,614 (PO 22101082 Amount $908,625) Recommended additional loan principal amount $8,719,036 - $4,700,000 = $4,019,036 for a finite number. FINANCIAL CONSIDERATION: At this time, this is an informational item only. LEGAL REVIEW: At this time, this is an informational item only. BOARD AND COMMITTEE ACTION: Open discussion for Infrastructure Committee and attendees. STAFF RECOMMENDATION: None, this is opportunity for Committee to ask questions. ATTACHMENTS Award recommendation & Feb. 8, 2022 bid tabulations. History of Engineer’s Estimates 2019, 2020 and 2021. 10 11 12 13 14 15 16 17  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 2/28/2022 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jacob Roebuck ACTION REQUESTED: Consider award of ITB-22-012 CWSRF 097 Waste Water Treatment Plant Dewatering Facility to Smithco Construction Inc. from Caballo, NM in the amount of $8,626,664.00 which includes gross receipts tax. BACKGROUND: Initiated by: Louis Najar Two bids were received on February 8, 2022 for the WWTP Dewatering Facility. The low bid with GRT is $8,626,664.00. Bids were reviewed to meet plan and NMED requirements. Smithco Construction Inc. is the qualified low bidder and award of project is recommended by HDR Engineering and Louis Najar, City Engineer. FINANCIAL CONSIDERATION: This project is to be funded by NMED (New Mexico Environment Department) Clean Water State Revolving Fund loan number CWSRF 097. Currently $4.7 million in loan balance available, and Finance Department working on getting additional funding to cover project costs on loan number CWSRF 097 LEGAL REVIEW: Not required for this item. BOARD AND COMMITTEE ACTION: Consider award of ITB-22-012 CWSRF 097 Waste Water Treatment Plant Dewatering Facility to Smithco Construction Inc. in the amount of $8,626,664.00 to March 2022 City Council. STAFF RECOMMENDATION: Proceed with award, due to current economic market, rebidding project would likely end up with more expensive costs. ATTACHMENTS Award recommendation & Feb. 8, 2022 bid tabulations. History of Engineer’s Estimates 2019, 2020 and 2021. 18 19 20 21 22 23 24 25  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 2/28/2022 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jacob Roebuck ACTION REQUESTED: Consider award of ITB-22-007 Water Trust Board Project No. 5434-WPF to J&H Services Inc. of Albuquerque, NM in the amount of $ 693,220.39 which includes GRT. BACKGROUND: Initiated by: Louis Najar Four bids were received on February 8, 2022 for the subject project (Amounts include Tax of 7.8333%): 1. J&H Services Inc., Albuquerque, NM $ 693,220.39 2. File Construction LLC., Albuquerque, NM $ 833,901.87 3. Adame Construction Inc., Los Lunas, NM $ 958,188.37 4. Ferguson Construction Co., Lovington, NM $ 1,532,540.99 The low bidder J&H Services Inc., is the qualified low bid and is recommended award of this project. FINANCIAL CONSIDERATION: This project is to be funded by Water Trust Board Project No. 5434-WPF for a maximum amount of $750,000. This is a $450,000 grant and up to $300,000 loan. This is a reimbursement program and up front costs will be covered by Water Enterprise funds. LEGAL REVIEW: Not required for this item. BOARD AND COMMITTEE ACTION: Consider award of ITB-22-007 Water Trust Board Project No. 5434-WPF to J&H Services Inc. in the amount of $ 693,220.39 to March 2022 City Council. STAFF RECOMMENDATION: Proceed with award as presented. ATTACHMENTS Award recommendation & Feb. 8, 2022 bid tabulations. 26 27 28  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 2/28/2022 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jacob Roebuck ACTION REQUESTED: Consider award of ITB-22-015 Roswell Air Center Water Line Expansion to White Cloud Pipeline Corp., Roswell, NM in the amount of $ 1,508,048.70 which includes GRT. BACKGROUND: Initiated by: Louis Najar Five bids were received on February 8, 2022 for the subject project (Amounts include Tax of 7.8333%): 1. White Cloud Pipeline Corp., Roswell, NM $ 1,508,048.70 2. J&H Services Inc., Albuquerque, NM $ 1,838,838.13 3. Adame Construction Inc., Los Lunas NM $ 1,933,666.74 4. File Construction LLC., Albuquerque, NM $ 2,007,866.18 5. Smithco Construction, Inc., Caballo, NM $ 2,265,901.13 The low bidder White Cloud Pipeline Corp, is the qualified low bid and is recommended award of this project. FINANCIAL CONSIDERATION: This project is to be reimbursed by a County SAP agreement. This is a reimbursement agreement and up front costs will be covered by Water Enterprise funds and Roswell Air Center funds. LEGAL REVIEW: Not required for this item. BOARD AND COMMITTEE ACTION: Consider award of ITB-22-015 Roswell Air Center Water Line Expansion to White Cloud Pipeline Corp., Roswell, NM in the amount of $1,508,048.70 to March 2022 City Council. STAFF RECOMMENDATION: Proceed with award as presented. ATTACHMENTS Award recommendation & Feb. 8, 2022 bid tabulations. 29 30 31  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 2/28/2022 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jacob Roebuck ACTION REQUESTED: Consider scope of work for RFP-22-011- Professional Services Transit Building. BACKGROUND: Initiated by: Louis Najar Becky Hicks, Roswell Transit Director, requested City Engineer draft up a scope of work for requested improvements and repairs at the Transit facility. The professional services are to be funded in part by NMDOT Federal funding, as such an independent RFP is required. Once scope of work is approved, an RFP will be issued. Transit will return to Infrastructure Committee to present any recommended vendor upon completion of RFP and evaluation process. FINANCIAL CONSIDERATION: This project is to be reimbursed by NMDOT funding. Roswell Transit would be required to cover the up front costs. LEGAL REVIEW: Not required for this item. BOARD AND COMMITTEE ACTION: Consider scope of work for RFP-22-011- Professional Services Transit Building to March 2022 City Council. STAFF RECOMMENDATION: Proceed with scope of work as presented. ATTACHMENTS Draft scope of work for RFP-22-011 Professional Services for Transit Building 32  PART III: SCOPE OF WORK / SPECIFICATIONS RFP-22-011 – Professional Services Transit Building I. General Draft 2.19.22 A. City’s Intent 1. The City of Roswell is seeking sealed proposals for Professional Services for Transit Facility Building & Site improvements. Located at 515 N. Main, Roswell, NM. Background 1. Project scope of work includes: A. Total assessment, construction plans, contract documents and construction estimate per area of repair. Including recommended phasing and implementation. B. Will be separate amendment for bidding and construction phase services. 2. Task A shall include site review inside and out. It will likely require survey, geotechnical investigations, structural review of facility, complete inspection and review of building for ADA, fire code, electrical, plumbing and other deficiencies. Task A will also have estimated costs and priorities of improvements. The deliverable report would be used as a planning document to continue phasing construction of improvements. Task B to proceed with bidding and construction management services would be a contract amendment as the City may request. 3. This project is wholly or partially funded with FHWA and NMDOT funds, and therefore must comply with all federal requirements. Neither the United States nor its department’s agencies or employees is or will be party to this invitation for bids or any resulting contract. This procurement will be subject to regulations contained in Uniform Administrative Requirements, Cost Principles and Audit Requirements, 2 CFR Part 200 and 1500. 4. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin. Bidders on this work will be required to comply with the President's Executive Order No. 11246, as amended. 5. Task A & Task B may require permits and other outside entity reviews. These would be part of the required scope of work which offeror would be responsible for taking the lead and coordinating. 6. Structural engineers shall review settlement of building and also perform seismic review as requested by NMDOT. 7. The lobby shall also be repaired and other to preserve the historic qualities as per New Mexico Historic Preservation Division. 8. Proposers shall coordinate access and inspections with Roswell Transit, Becky Hicks, Transit Director, phone 575-416-0588 33 Statement of Work A. List of Services 1. Initial request of work and sub-areas. Outside Building Remove 6th and Main Corner Sign and landscape corner Repair walls and paint (not brick) Create parking lot with striping in bull pen and repair secondary gate entrance Repair soffit, replace with something that matches building style Repair/replace broken glass bricks Increase support for building foundation on bullpen side (North) Repair Curbing on 6th street side Repair Curbing on alley side Install awnings over second floor windows Inside Building Lobby Repair/replace broken glass bricks Do something with cracked tiles Redo customer service area (glass window, counter) ADA compliant entrance and exit doors Customer PA system ADA compliant restroom remodels and possibility of family style restroom Remove wooden bulletin boards leading to elevator With addition of family style restroom, may need to redo janitor’s closet/utility room Repair walls and paint Dispatcher’s Office Gut it and design efficient workspace, possibly small concession for coffee, drinks Repair walls and paint Driver’s Foyer Remove plywood, remediate Asbestos Repair Drywall where hole to Driver’s breakroom was Repair walls and paint Driver’s Kitchen Area Install drop ceiling Repair walls and paint Close in Sliding Window with wall Install flooring 34 Garage Area Strip Walls and Paint Possibly fill in the pit Remove Catwalk Reinforce Floor and upgrade lighting on Second Floor in garage for storage Upstairs ADA compliant employee restrooms Secondary second floor exit and roof access door Remove and Wall-in Glass door area Replace customer window with bulletproof Remote control blinds on glass brick windows Remove/replace tint on exterior windows Repair walls and paint Remodel kitchenette 2. Design Reports – The consultant shall prepare a report of the total review, investigation, engineering reviews, engineering recommendations, code deficiencies and other for the entire building/site. A part of the report shall also perform estimated costs of recommended actions. A part of the reports will list and recommend priorities with costs for proceeded with recommended implementation of improvements. Recommendation may also include recommended phases of smaller projects. This document will be used for the City to plan actual implementation and budgeting. 3. Permitting – The consultant will coordinate the necessary permitting process for EPA, NMED and other including stamped plans for CID construction permit which may be required. 4. Environmental – The Consultant shall identify environmental documentation/needs that is appropriate in accordance with EPA, NMED, OSHA and other for this type of construction. The consultant shall coordinate any necessary permitting processes. 5. Design Coordination - City and Consultant shall review and coordinate review and alternatives for final deliverable(s) of (100% Complete) construction plans and specifications. Initial conference(s) shall discuss and review construction alternatives. During the course of design it is expected that there will be a kick of meeting, preliminary field design meeting, 30% inspection, 60% inspection, 90% inspection and final PSE review. 6. Plans - (100%) including: Format per NMDOT and standard industry practice, and other identified during design to address construction needs. Consultant would provide itemized cost estimates for every review. City of Roswell does have capability for video conferencing, (go to meeting type) where some reviews and other design discussions could utilize video conferencing. 35  7. Electronic copies of Plans (Compatible to City Software) Consultant shall provide size “C” & “D” complete stamped and scaled plan sets to City. The scaled shall be electronic and 1 hard copy of each size. 8. Electronic copies of DTM and Planimetric Digital Data (Compatible to City Software) 9. Specification book – will be prepared by consultant and will meet CID, NMDOT, Nand Federal Funding requirements. NMDOT will likely have full review and input on this document. 10. Additional Work: No additional work shall be performed without written authorization and Supplemental Agreement from City. 11. Responsibility - The Consultant will be responsible for all coordination required to accomplish the work required by the contract. This responsibility shall include coordination with all property owners and Federal, State, and other agencies having jurisdiction or interest in the project. 12. Design Timeline – It’s is requested that upon execution of contract for professional services, initial kick off in 1 month, site reviews/investigation in 2 months, that a 30% plans be ready in 3 months, 60% 2 months, 90% 2 months, final PSE 1 month. This is subject to unforeseen design problems not the cause of consultant’s failure perform expeditiously. 13. Bidding, Construction Phase & Construction Management Services – There will be a separate amendment for these services prior to bidding of project. 14. City Expectation – The City is hoping that this RFP would provide full construction plans and specifications for total improvements to be identified. This work is hoped to be done in one or two projects which would be advertised and bid to meet NMDOT requirements. B. Structure 1. It is the intent of the City of Roswell to negotiate a price for Task A services. Task B will be separate amendment for bidding and construction management services. 2. Note: A cost plus a percentage of cost, or a percentage of construction cost method of determining the fee will not be used. C. Services Provided by the City: 1. Staff from City Engineering to serve as engineering representative for the project. 2. A Facility Manager to be part of the design and review team. 3. Internal customer Roswell Transit will also be part of the design and review team. 4. Any information that the City has that may help with the project 36 ATTACHMENTS: 1. Location Map 2. External Pictures of facility. 3. Federal DB Forms NMDOT requires 37  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 2/28/2022 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jacob Roebuck ACTION REQUESTED: Consider Resolution 22-xx for support of projects in response to the NMDOT’s January 2022 TPF Funding Call For Projects. BACKGROUND: Initiated by: Louis Najar The NMDOT has issued a “Call For Projects”. These are projects that should be considered easily ready for bidding or other procurement process. The funding level for awarded projects is 95% NMDOT and 5% Local Match. The City of Roswell has been successful the past two years in getting some projects awarded. Projects to be applied for are: 1. N. Atkinson Ave. Phase 2 (NM 256) Pavement Reconstruction & ADA, (Cherry to College) 2. 2nd St. (US 380) Pavement Maintenance Project, Nova Chip (Sunset to E. City Limits) 3. N. Washington Ave. Mill & Fill Project, (Country Club to Berrendo) 4. Hobbs St. Mill & Fill, (Sunset to SE Main) 5. W. College Blvd Pavement Maintenance Project, Nova Chip (Relief Route to Montana) 6. S. Atkinson Pavement Maintenance Project; Nova Chip (Brasher to McGaffey) Current estimate is $8.14 million dollars in projects FINANCIAL CONSIDERATION: This is for project application support. Any awarded projects would have to be budget adjusted. LEGAL REVIEW: Legal has reviewed this proposed resolution. BOARD AND COMMITTEE ACTION: Consider Resolution 22-xx for support of projects in response to the NMDOT’s January 2022 TPF Funding Call For Projects to March 2022 City Council. STAFF RECOMMENDATION: Proceed as presented. ATTACHMENTS Draft Resolution 22-xx Supporting NMDOT TPF Projects 38 39 40 41 42  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 2/28/2022 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jacob Roebuck ACTION REQUESTED: Consider purchase requisition to Highway Supply in the amount of $80,787.76 to restripe Main St. from McGaffey to College. Procurement will utilize a Statewide Price Agreement. BACKGROUND: Initiated by: Louis Najar Main St. from McGaffey Ave. north to College Blvd. has been programmed for Nova Chip (plant mix wearing course overlay) pavement maintenance. The work will be some 1” milling and placement of a “Nova Chip” pavement course. Similar work performed recently on E. College Blvd, between Main St. & Atkinson. This PO requisition to Highway Supply is to restripe Main St. upon completion of the Nova Chip work. This work is part of the NMDOT TPF “Call For Projects” awarded in 2021. At February 2022 City Council a separate PO for Brasier Asphalt was approved for the Nova Chip. FINANCIAL CONSIDERATION: This project is funded under current FY 22 Budget. NMDOT participation is 95% up to maximum amount of $1,140,000.00. LEGAL REVIEW: Not required for this item. BOARD AND COMMITTEE ACTION: Consider purchase requisition to Highway Supply in the amount of $80,787.76 to March 2022 City Council. STAFF RECOMMENDATION: Proceed as presented. ATTACHMENTS Highway Supply Quote 43 44 45  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 2/28/2022 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jacob Roebuck ACTION REQUESTED: Consider funding of additional street work throughout Roswell in the amount of $1,784,675. BACKGROUND: Initiated by: Louis Najar Infrastructure Committee Chairperson Jacob Roebuck requested City Engineer present a list of streets for pavement rehabilitation. A list was put together by Streets Department utilizing the Pavement Condition recommendations and priorities. Presented is a list of streets that would have a mill and fill pavement rehabilitation. One might ask why do these streets require a mill and fill? The streets selected are primarily residential streets which have a build up of overlays and/or micro-surfacing. Similar to a shingled roof structure, there comes a time when you no longer add another layer of shingles but you have to tear off the shingles and start with new roof liner and shingles. These streets need to be milled a minimum of 2 inches depth and new pavement constructed. The Pavement Condition study is being utilized as primary tool for selection. FINANCIAL CONSIDERATION: This would require budget allocation and adjustment. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Consider funding of additional street work throughout Roswell in the amount of $1,784,675 to March 2022 City Council. STAFF RECOMMENDATION: Proceed as presented. ATTACHMENTS Recommended mill fill street list. 46  Add Pvmnt Segment Rehab Street On From To Pvmnt Pvmnt Area Area Year of First Rehab Activity Rehab Prefix Street Street Street Pavetype Width (ft) Length (ft) (yd2) (yd2) Selection Results Code Activity Ward W ALBUQUERQUE ST S MISSOURI AVE S LEA AVE Asphalt 40 439 19.51 1971 1 Selected Yr 1 50 FWM + Thick Overlay (> 2.0 - 3.0) 1 W ALBUQUERQUE ST S LEA AVE S KENTUCKY AVE Asphalt 26 515 14.88 1503 1 Selected Yr 1 50 FWM + Thick Overlay (> 2.0 - 3.0) 1 W ALBUQUERQUE ST S KENTUCKY AVE S PENNSYLVANIA AVE Asphalt 25 430 11.94 1206 1 Selected Yr 1 50 FWM + Thick Overlay (> 2.0 - 3.0) 1 W ALBUQUERQUE ST S PENNSYLVANIA AVE S RICHARDSON AVE Asphalt 34 431 16.28 1645 1 Selected Yr 1 50 FWM + Thick Overlay (> 2.0 - 3.0) 1 W ALBUQUERQUE ST S RICHARDSON AVE S MAIN ST Asphalt 31 507 17.46 1764 1 Selected Yr 1 50 FWM + Thick Overlay (> 2.0 - 3.0) 1 W 12TH ST N WASHINGTON AVE N MISSOURI AVE Asphalt 22 429 10.49 1059 2 Selected Yr 2 56 FWM + Thick Overlay (> 2.0 - 3.0) + Strctrl Ptch 1 W 13TH ST N KANSAS AVE N MAPLE ST Asphalt 27 180 5.40 545 2 Selected Yr 2 56 FWM + Thick Overlay (> 2.0 - 3.0) + Strctrl Ptch 1 W 14TH ST N MICHIGAN AVE EAST END Asphalt 28 241 7.50 757 2 Selected Yr 2 56 FWM + Thick Overlay (> 2.0 - 3.0) + Strctrl Ptch 1 W 3RD ST N WASHINGTON AVE N MISSOURI AVE Asphalt 29 428 13.79 1393 2 Selected Yr 2 50 FWM + Thick Overlay (> 2.0 - 3.0) 1 W 3RD ST N MISSOURI AVE N LEA AVE Asphalt 27 444 13.32 1345 2 Selected Yr 2 50 FWM + Thick Overlay (> 2.0 - 3.0) 1 TOTAL SY 13188 WESTERN BRIAR RD URTON RD LOST TRAIL RD Asphalt 20 161 3.60 361 0 Fall Thru Yr 3 FWM + Thick Overlay (>2.0 - 3.0) 2 WESTERN BRIAR RD LOST TRAI RD BEAVER PL Asphalt 28 326 10.14 1024 0 fall Thru Yr 1 FWM + Thick Overlay (>2.0 - 3.0) 2 WESTERN BRIAR RD BEAVER PL BRENTWOOD PL Asphalt 31 170 5.85 591 0 Fall Thru Yr 1 FWM + Thick Overlay (>2.0 - 3.0) 2 WESTERN BRIAR RD BRENTWOOD PL EAGLE PL Asphalt 29 203 6.54 661 0 Fall Thru Yr 1 FWM + Thick Overlay (>2.0 - 3.0) 2 WESTERN BRIAR RD EAGLE PL ROBINS NEST PL Asphalt 29 162 5.22 527 0 Fall Thru Yr 1 FWM + Thick Overlay (>2.0 - 3.0) 2 WESTERN BRIAR RD ROBINS NEST PL LOST TRAIL RD Asphalt 32 142 5.05 510 0 Fall Thru Yr 1 FWM + Thick Overlay (>2.0 - 3.0) 2 WESTERN BRIAR RD LOST TRAIL RD SENA RD Asphalt 30 286 9.53 963 0 Fall Thru Yr 1 FWM + Thick Overlay (>2.0 - 3.0) 2 WESTERN BRIAR RD SENA RD BENT TREE RD Asphalt 28 294 9.15 924 0 Fall Thru Yr 1 FWM + Thick Overlay (>2.0 - 3.0) 2 NORTHWOOD DR N GRAND AVE PARK DR Asphalt 28 804 25.01 2526 2 Selected Yr 2 50 FWM + Thick Overlay (> 2.0 - 3.0) 2 PARK DR NORTHWOOD DR OAKWOOD DR Asphalt 28 314 9.77 987 2 Selected Yr 2 56 FWM + Thick Overlay (> 2.0 - 3.0) + Strctrl Ptch 2 SHERRILL LN N KENTUCKY AVE N PENNSYLVANIA AVE Asphalt 28 666 20.72 2093 2 Selected Yr 2 50 FWM + Thick Overlay (> 2.0 - 3.0) 2 SHERRILL LN N PENNSYLVANIA AVE N MAIN ST Asphalt 28 658 20.47 2068 2 Selected Yr 2 50 FWM + Thick Overlay (> 2.0 - 3.0) 2 TOTAL SY 13235 W 3RD ST N DELAWARE AVE N UNION AVE Asphalt 27 449 13.47 1360 1 Selected Yr 1 50 FWM + Thick Overlay (> 2.0 - 3.0) 3 W 3RD ST N UNION AVE N KANSAS AVE Asphalt 28 444 13.81 1395 1 Selected Yr 1 50 FWM + Thick Overlay (> 2.0 - 3.0) 3 W 3RD ST N KANSAS AVE N MICHIGAN AVE Asphalt 28 435 13.53 1367 1 Selected Yr 1 50 FWM + Thick Overlay (> 2.0 - 3.0) 3 W 13TH ST N MONTANA AVE N OHIO AVE Asphalt 27 369 11.00 1118 1 Selected Yr 1 56 FWM + Thick Overlay (> 2.0 - 3.0) + Strctrl Ptch 3 W 13TH ST N OHIO AVE N DELAWARE AVE Asphalt 31 600 21.00 2087 1 Selected Yr 1 56 FWM + Thick Overlay (> 2.0 - 3.0) + Strctrl Ptch 3 W 13TH ST N DELAWARE AVE N UNION AVE Asphalt 28 439 14.00 1379 1 Selected Yr 1 56 FWM + Thick Overlay (> 2.0 - 3.0) + Strctrl Ptch 3 W 1ST ST S CEDAR AVE S SPRUCE AVE Asphalt 28 365 11.36 1147 2 Selected Yr 2 50 FWM + Thick Overlay (> 2.0 - 3.0) 3 W 1ST ST S SPRUCE AVE S FIR AVE Asphalt 29 396 12.76 1289 2 Selected Yr 2 50 FWM + Thick Overlay (> 2.0 - 3.0) 3 W 1ST ST S FIR AVE S NEVADA AVE Asphalt 28 297 9.24 933 2 Selected Yr 2 50 FWM + Thick Overlay (> 2.0 - 3.0) 3 W 1ST ST S NEVADA AVE S UTAH AVE Asphalt 20 1028 22.84 2307 2 Selected Yr 2 50 FWM + Thick Overlay (> 2.0 - 3.0) 3 W 1ST ST S WYOMING AVE E 1ST ST Asphalt 28 562 17.48 1766 2 Selected Yr 2 50 FWM + Thick Overlay (> 2.0 - 3.0) 3 TOTAL SY 16148 47  NORTH PLAINS PARK DR S UNION AVE WESTERN AVE Asphalt 31 334 11.50 1162 1 Selected Yr 1 56 FWM + Thick Overlay (> 2.0 - 3.0) + Strctrl Ptch 4 NORTH PLAINS PARK DR WESTERN AVE CAPITAN AVE Asphalt 31 288 992 1 Selected Yr 1 56 FWM + Thick Overlay (> 2.0 - 3.0) + Strctrl Ptch 4 NORTH PLAINS PARK DR CAPITAIN AVE WASHINGTON AVE Asphalt 31 641 2208 1 Selected Yr 1 56 FWM + Thick Overlay (> 2.0 - 3.0) + Strctrl Ptch 4 W WILDY ST S UNION AVE RANCHO RD Asphalt 27 690 20.70 2091 1 Selected Yr 1 56 FWM + Thick Overlay (> 2.0 - 3.0) + Strctrl Ptch 4 W WILDY ST RANCHO RD S MICHIGAN AVE Asphalt 25 262 7.28 735 1 Selected Yr 1 56 FWM + Thick Overlay (> 2.0 - 3.0) + Strctrl Ptch 4 W WILDY ST S MICHIGAN AVE S WASHINGTON AVE Asphalt 26 291 8.41 849 1 Selected Yr 1 56 FWM + Thick Overlay (> 2.0 - 3.0) + Strctrl Ptch 4 W WILDY ST S WASHINGTON AVE S MISSOURI AVE Asphalt 28 265 8.24 833 1 Selected Yr 1 46 Hot Recycle + (Micro/Nova) + Strctrl Ptch 4 W WILDY ST S MISSOURI AVE ADAMS AVE Asphalt 28 314 9.77 987 1 Selected Yr 1 56 FWM + Thick Overlay (> 2.0 - 3.0) + Strctrl Ptch 4 W WILDY ST ADAMS AVE S LEA AVE Asphalt 29 308 9.92 1002 1 Selected Yr 1 56 FWM + Thick Overlay (> 2.0 - 3.0) + Strctrl Ptch 4 W WILDY ST S LEA AVE MADISON AVE Asphalt 29 314 10.12 1022 1 Selected Yr 1 56 FWM + Thick Overlay (> 2.0 - 3.0) + Strctrl Ptch 4 W WILDY ST MADISON AVE S KENTUCKY AVE Asphalt 29 312 10.05 1015 1 Selected Yr 1 56 FWM + Thick Overlay (> 2.0 - 3.0) + Strctrl Ptch 4 W WILDY ST S KENTUCKY AVE S PENNSYLVANIA AVE Asphalt 29 317 10.21 1032 1 Selected Yr 1 56 FWM + Thick Overlay (> 2.0 - 3.0) + Strctrl Ptch 4 W WILDY ST S PENNSYLVANIA AVE S RICHARDSON AVE Asphalt 29 309 9.96 1006 1 Selected Yr 1 56 FWM + Thick Overlay (> 2.0 - 3.0) + Strctrl Ptch 4 TOTAL SY 14934 ALDEN PL SOUTH END W BYRNE ST Asphalt 39 191 8.21 829 1 Selected Yr 1 50 FWM + Thick Overlay (> 2.0 - 3.0) 5 W EYMAN ST WEST END A ST Asphalt 16 147 2.61 264 1 Selected Yr 1 56 FWM + Thick Overlay (> 2.0 - 3.0) + Strctrl Ptch 5 W EYMAN ST A ST LANGLEY PL Asphalt 28 326 10.14 1024 1 Selected Yr 1 56 FWM + Thick Overlay (> 2.0 - 3.0) + Strctrl Ptch 5 W EYMAN ST LANGLEY PL WILL PL Asphalt 27 271 8.13 821 1 Selected Yr 1 56 FWM + Thick Overlay (> 2.0 - 3.0) + Strctrl Ptch 5 W EYMAN ST WILL PL WEISE PL Asphalt 29 229 7.38 745 1 Selected Yr 1 56 FWM + Thick Overlay (> 2.0 - 3.0) + Strctrl Ptch 5 W EYMAN ST WEISE PL B ST Asphalt 28 275 8.56 864 1 Selected Yr 1 56 FWM + Thick Overlay (> 2.0 - 3.0) + Strctrl Ptch 5 W EYMAN ST B ST VAUGHN PL Asphalt 30 321 10.70 1081 1 Selected Yr 1 56 FWM + Thick Overlay (> 2.0 - 3.0) + Strctrl Ptch 5 W EYMAN ST VAUGHN PL VAUGHN PL Asphalt 28 90 2.80 283 1 Selected Yr 1 56 FWM + Thick Overlay (> 2.0 - 3.0) + Strctrl Ptch 5 W EYMAN ST VAUGHN PL BAILEY PL Asphalt 29 235 7.57 765 1 Selected Yr 1 56 FWM + Thick Overlay (> 2.0 - 3.0) + Strctrl Ptch 5 E FOREST ST S GARDEN AVE EAST END Asphalt 30 652 21.73 2195 1 Selected Yr 1 56 FWM + Thick Overlay (> 2.0 - 3.0) + Strctrl Ptch 5 S GRAND AVE BALLARD ST E CHURCH ST Asphalt 31 312 10.75 1085 1 Selected Yr 1 56 FWM + Thick Overlay (> 2.0 - 3.0) + Strctrl Ptch 5 S GRAND AVE E CHURCH ST E FRAZIER ST Asphalt 31 332 11.44 1155 1 Selected Yr 1 56 FWM + Thick Overlay (> 2.0 - 3.0) + Strctrl Ptch 5 S GRAND AVE E FRAZIER ST E MCCUNE ST Asphalt 29 329 10.60 1071 1 Selected Yr 1 56 FWM + Thick Overlay (> 2.0 - 3.0) + Strctrl Ptch 5 S GRAND AVE E MCCUNE ST E HOBBS ST Asphalt 30 505 16.83 1700 1 Selected Yr 1 56 FWM + Thick Overlay (> 2.0 - 3.0) + Strctrl Ptch 5 TOTAL SY 13882 Page total SY 71387 AT $25.00 SY $1,784,675.00 48  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 2/28/2022 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jacob Roebuck ACTION REQUESTED: Consider award of RFQ for GIS Development Services to Souder Miller & Associates in the amount of $99,931.83. RFQ was issued to three vendors selected for RFP-20-005 pool of On Call Professional Services. BACKGROUND: Initiated by: Louis Najar Main St. from McGaffey Ave. north to College Blvd. has been programmed for Nova Chip (plant mix wearing course overlay) pavement maintenance. The work will be some 1” milling and placement of a “Nova Chip” pavement course. Similar work performed recently on E. College Blvd, between Main St. & Atkinson. This PO requisition to Highway Supply is to restripe Main St. upon completion of the Nova Chip work. This work is part of the NMDOT TPF “Call For Projects” awarded in 2021. At February 2022 City Council a separate PO for Brasier Asphalt was approved for the Nova Chip. FINANCIAL CONSIDERATION: This project is funded under current FY 22 Budget. NMDOT participation is 95% up to maximum amount of $1,140,000.00. LEGAL REVIEW: Not required for this item. BOARD AND COMMITTEE ACTION: Consider purchase requisition to Highway Supply in the amount of $80,787.76 to March 2022 City Council. STAFF RECOMMENDATION: Proceed as presented. ATTACHMENTS Highway Supply Quote 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 2/28/2022 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jacob Roebuck ACTION REQUESTED: Consider award of RFQ for 14” Water Line Alignment – Proposed Ascent Hangar Proximity. RFQ was issued to the five vendors selected for RFP-22-006 pool of On Call Utility Repair Services. At time of posting of this abstract, RFQs had not been completed. Due to urgency of work, this abstract is a place holder and Award Recommendation will be presented to Infrastructure Committee in person on February 28, 2022. BACKGROUND: Initiated by: Louis Najar The City has deemed 14” Water Line Realignment – Proposed Ascent Hangar Proximity an urgent project. Per RFP-22-006 all five vendors were issued an RFQ to quote proposed work. Vendors contacted were: 1. AUI, Albuquerque, NM 2. J&H Services, Albuquerque, NM 3. NM Tap Masters, Corrales, NM 4. Smithco Construction, Caballo, NM 5. White Cloud Pipeline Corp., Roswell, NM Upon review of RFQ submittals, the City Engineer and City Utility Director will recommend awarded vendor. FINANCIAL CONSIDERATION: This work will be funded by Roswell Air Center. LEGAL REVIEW: Not required for this item. BOARD AND COMMITTEE ACTION: Consider award of recommended contractor for 14” Water Line Alignment – Proposed Ascent Hangar Proximity to March 2022 City Council. STAFF RECOMMENDATION: Proceed with vendor who will be recommended by City staff. ATTACHMENTS RFQ – 14” Water Line Realignment – Proposed Ascent Hangar Proximity 64 65 66 67 68 69  ROSWELL NEW MEXICO AGENDA ITEM ABSTRACT Regular Committee Meeting Item No. Meeting Date: 2/28/2022 COMMITTEE: Infrastructure CONTACT: Louis Najar CHAIR: Jacob Roebuck ACTION REQUESTED: Non-Action Departmental Reports (Informational for Meeting Packets) BACKGROUND: Compiled by: Louis Najar Department Reports Listing: (Alphabetical listing) Central Control/Source of Supply (Not submitted) Engineering Report Annual Maintenance Support Engineering Report Community Development Support Fleet Maintenance (Not submitted) Solid Waste Departments Special Electronics Streets Department Water Maintenance & Transmission WWTP & Sewer (Not submitted) FINANCIAL CONSIDERATION: Not applicable for this agenda item. LEGAL REVIEW: Not Applicable for this agenda item. BOARD AND COMMITTEE ACTION: Informational for meeting packets from departments associated with Infrastructure Committee. STAFF RECOMMENDATION: None, this is opportunity for Committee to ask questions. ATTACHMENTS Department reports as listed above 70 71 72 73 74 75 76 77